FILE: DIA
Cf: DK
ACCOUNTING SYSTEM
The Rapides Parish School Board delegates to the Superintendent or designee the responsibility of maintaining complete, accurate, and detailed records of all financial transactions in the school district. These records shall be in accordance with generally accepted accounting principles, as prescribed and approved regulations of the Louisiana Board of Elementary and Secondary Education (BESE).
SCHOOL BOARD FUNDS
The School Board shall require the Superintendent to provide the necessary guidance and direction for the administrative implementation, review, analysis, reporting, and modification of all budgeted activities as approved by the School Board. All regulations developed and maintained governing the fiscal responsibility of the Board and its personnel and resources shall be designed to promote efficient management and sound fiscal accountability at every level of the school system.
All School Board employees charged with receipt, handling, and/or disbursement of any School Board funds shall abide strictly by state and federal law, policies of the School Board, and regulations and procedures developed by the Superintendent or his/her designee.
SCHOOL FUNDS
The School Board shall require that uniform procedures as outlined in the Board's School Activity Funds Policies and Procedures Manual and, with respect to expenditures, in accordance with the policy DCCA, Resource Allocations, be applied throughout the school system to assure the proper accounting for, and expenditure of, all funds under the control of each individual school. Such funds shall be subject to regular audit by the internal audit department or as may otherwise be provided.
Adherence to and implementation of all regulations and procedures, as may be established by the Superintendent and staff, pertinent to school funds shall be the responsibility of each school principal or his/her designee. These shall include, but not be limited to the following:
Each fund in each school shall maintain accounting records in such a way as to conform with written procedures.
The school principal will be responsible for submitting to the Superintendent or designee an annual financial statement on all accounts receiving school funds or under the school's control.
School funds shall be under the same legal requirements as other School Board funds.
Each principal shall make available to School Board personnel the records from which to conduct an audit.
The Board shall receive periodic reports from the Superintendent of all income, expenditures, balances in the schools' various accounts, and such other data as the Board may prescribe, in addition to regular financial reports. In every way possible, the Board shall provide financial assistance relative to student activity programs within each school.
SCHOOL CLUBS AND ORGANIZATIONS
The School Board shall require all activity funds generated by a club, organization, association, class, athletic team, or any other organization within the schools to be deposited into a school fund bank account. Such funds shall be maintained in accordance with the procedures outlined in the School Board's School Activity Fund Policies and Procedures Manual and, with respect to expenditures, in accordance with the policy, DCCA, Resource Allocations. No money shall be drawn on the account without a proper request and any check for an expenditure shall reflect the signature of the principal or designee during the principal's absence.
BOOSTER CLUBS/OUTSIDE ORGANIZATIONS
To the extent applicable, donations received by, and expenditures of funds received by means of donations, shall be received and expended in accordance with the provisions of the policy DCCA, Resource Allocations. In addition, the School Board may place other restrictions on the donation and usage of any monies by an outside source, i.e. club, organization, or entity, to a school or Board-related entity. Specifically prohibited shall be the donation to an individual employee of the School Board of any thing of economic value in the form of money, personalized articles, automobiles and/or their use, travel, entertainment or vacations. The School Board reserves the right to examine the provisions of any and all prospective donations to a school or Board-related entity to ascertain the propriety of the donation.
Ref: La. Rev. Stat. Ann. ยงยง17:59, 17:196, 17:414.3, 24:515, 39:1301, 39:1302, 39:1303, 39:1304, 39:1305, 39:1306, 39:1307, 39:1308, 39:1309, 39:1310, 39:1311, 39:1312, 39:1313, 39:1314, 39:1315
Opinion No. 84-167, Commission on Ethics for Public Employees, State of Louisiana
Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education
Board minutes, 2-19-02
Rapides Parish School Board