FILE: DCCA
RESOURCE ALLOCATIONS
MATERIALS AND SUPPLIES
With the exception of federal and/or state specially earmarked and/or dedicated funds, expenditures by the school district for supplies and materials of instruction shall be equitably budgeted on a per student basis.
GRANTS
The Rapides Parish School Board shall approve, prior to submission, any grant applications for federal, state, or foundation funds submitted by any teacher, administrator, or employee of the school district. The Superintendent may give conditional approval where the submission date for a grant application falls prior to a regularly scheduled meeting of the School Board.
Grant revenues shall be accounted for by the school district in accordance with the school district's financial accounting and reporting procedures.
NON-BUDGETED FUNDS
All non-budgeted funds, excluding federal, state or foundation grants, collected or received at the school level for any reason and all expenditures of such funds shall be accounted for by the school district in accordance with the school district's financial accounting and reporting procedures. Funds included under this policy include, but are not limited to, all monies raised by parent groups and organizations, athletic booster and support clubs or organizations, music (band or choral) booster or support clubs or organizations, school-based fund-raising activities including those of school sponsored or approved clubs and organizations, or monies received from other sources or through other fund-raising activities by a particular school or grouping of schools.
Prior to an expenditure of non-budgeted funds by a school in excess of $3,000.00, written approval of the Superintendent or his/her designee shall be obtained by the principal of the school. Prior to an expenditure of non-budgeted funds by a school for the procurement of computer hardware or software, written approval of the Superintendent or his/her designee shall be obtained. Prior to acceptance of a donation of any computer hardware or software, written approval of the Superintendent or his/her designee shall be obtained.
It is the policy of the School Board that equity be maintained in connection with supplies and materials of instruction available to each school to the extent practicable. The Superintendent or his/her designee shall monitor each school's non-budgeted fund accounts to assure that expenditures of such funds are not used to duplicate, or otherwise result in a duplication of, magnet program courses of study or gifted courses of study, and that expenditures of such funds do not create inequities with respect to supplies and materials of instruction.
Revised: July, 2010
Ref: Board minutes, 2-6-02, 7-6-10
Rapides Parish School Board