RAPIDES PARISH SCHOOL BOARD

P.O. BOX 1230

Alexandria, Louisiana

 

June 29, 2005  

 

 

Dear Sir/Madam:

                                                       

I, Stephen Chapman, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile in the City of Alexandria, Louisiana, at 5:00 p.m. on

 

TUESDAY, JULY 5, 2005

 

for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

 

1.       Call to order

2.       Invocation, Pledge

3.       Roll call

            4.   Action:


         
 a.   to approve the minutes of the 6-07-05 and 5-17-05 meetings, the 5-31-05 Executive
                Committee meeting, the 5-31-05 and 6-06-05 District 62 meetings and the 5-17-05
                Personnel, Education and Finance Committee meetings of the Board as written and to
                be published in the official journal, the Alexandria Daily Town Talk

5.    Consent Agenda:  (Set by the Executive Committee but any Board member can request an

       item to be pulled and added to the main agenda; see pages 2, 3 and 4)


 

 

 

 6.    Motion to go into Executive Session to discuss pending litigation in the case of Virgie Lee
        Valley v. Rapides Parish School Board, #10946 in the U. S. District Court, Western District
        of Louisiana – Mr. Gary L. Jones

7.        Motion to direct the Superintendent to form a committee composed of appropriate staff for   
 the purpose of developing a fuel adjustment scale which will fluctuate with gas prices and
 make a recommendation to the Rapides Parish School Board at the July 2005 Regular    
 meeting – Mr. Al Davis

8.        Motion for the Superintendent to provide the Rapides Parish School Board with a report
 concerning the P. E. Programs – Mr. Herbert Dixon

9.        Motion to hire a Human Resource Director in the Personnel Department – Mrs. Rodessa
 Metoyer

10.    Motion to establish date and time for the Superintendent’s Evaluation with evaluation being
 set for the January 2006 Regular Board Meeting – Dr. Stephen Chapman

11.    Motion to receive a report from Alexandria City Attorney Kelvin Sanders and possibly take 
 action regarding a proposed Intergovernmental Agreement between all taxing authorities 
 within Rapides Parish relating to an Adjudicated Property Program – Mr. Gary L. Jones
 Pages 1-6  Click Here to View Backup

12.    Motion to conduct a Level III Grievance Hearing for Khiem Hammond – Mr. Gary L. Jones


 

      Consent agenda: (Item 5)

 

            A.  Reports:

 

                  1.    to receive an update on school construction projects – Mr. Thomas Roque
                         Page 7 Click Here to View Backup



            B.   Action – Curriculum and Instruction

             *   1.
    to approve the 2005-2006 Pupil Progression Plan with the necessary revisions –
                        Mrs. Norvella Williams 
                        Source of funds General Fund                        Amount $100.00 (250 copies)

 

            C.   Action - Finance

 

              *    1.    to approve personal services contracts, leases, and other such agreements; authorize the

                         Board President and/or Superintendent to sign any and all documentation in connection

              with said contracts; and approve bills paid for the previous month – Mr. James Lewis
             
 *   2.    to approve/adopt any budget changes/amendments – Mr. James Lewis
             
Pages 8-60
 Click Here to View Backup

             *   3.    to receive an update/report on grants, approve grants included therein, and authorize the

 Superintendent to sign any and all documentation in connection therewith - Mr. James

 Lewis
             Pages 61-62
Click Here to View Backup

     

 *   4.    to adopt a resolution levying ad valorem tax millage rates for the 2005 tax year – Mr.
             James Lewis
             
Pages 63-65
Click Here to View Backup


 *
    5.    to approve a continuing interfund loan from the General Fund to the Special Programs
             Fund in the amount of $1,000,000 from July 1, 2005 for the remainder of the 2005-2006
             fiscal year, to fund expenditures from various grant funds until reimbursements can be
             received from the State – Mr. James Lewis

 

*   6.     to approve an interfund loan from the General Fund to the Sales Tax 1 Fund in the
            amount of $500,000 from May 27, 2005, until funds are received sufficient to repay,
            estimated as August 2005 – Mr. James Lewis


*   7.     to approve an interfund loan from the General Fund in the amount of $644,820 to the
            Capital Outlay Bus Fund from May 18, 2005, until certificate of indebtedness proceeds
            sufficient to repay are received, approximately July 1, 2005 – Mr. James Lewis


D
.   Action - Maintenance/Purchasing

                       

             *     1.   to ratify, confirm and award bid(s) received on Thursday, June 30, 2005 at 10:00 a.m. by
             the Central Office Staff for the “Purchase of Sanitary Maintenance Supplies” (Sealed
             Bid No. 05-07) and authorize staff to issue purchase order contracts in connection
             therewith – Mr. Roy
Rachal

                     Source of funding Maintenance Funds                       Amount $115,000.00


 
*     2.   to authorize the secretary to advertise for bids for “J. B. Nachman Communications
             System” and authorize the Executive Committee and/or the Superintendent and Central
             Office Staff to receive bids, a recommendation to be made to the Board (Bid No. 05-36)
             – Mr. Roy 
Rachal

                    Source of funding District 62 Maintenance     Amount $35,000.00 (estimate)

 

*     3.    to ratify, confirm and award bid(s) received on Monday, June 13, 2005 at 2:00 p.m. by
             the Central Office Staff for “Requirements Bid for Science Materials and Supplies – Bid
             No. 05-10” and authorize the Board President and/or Superintendent to sign any and all
             documentation in connection therewith and award Primary Contract to Fisher
             Scientific and Secondary Contract to Sargent Welch – Mr. Roy Rachal
             Pages 66-69
 
Click Here to View Backup
         
  Source of funding General Fund          Amount $45,000.00 (ARO)

 

 *    4 .    to ratify, confirm and award bid(s) received on Monday, June 27, 2005 at 9:00 a.m. by
              the Central Office Staff for “Purchase of Food Services Equipment (Bid No. FS50-05)”
              to the lowest responsive/responsible bidder and authorize staff to enter into purchase
              order contract accordingly – Mr. Roy Rachal/E. Davis/F. Messer
             
Pages 70-78
Click Here to View Backup
       
      Source of funding School Food Service     Amount $35,000.00 (ARO)


 
*     5.     to ratify, confirm and award bid(s) received on Tuesday, June 28, 2005 at 9:00 a.m. by
               the Central Office Staff for “Purchase of Bread (Bid No. FS25-05)” to the lowest
               responsive/responsible bidder and authorize staff to enter into purchase order contract
              accordingly – Mr. Roy Rachal/E. Davis/ F. Messer

                          Pages 79-83   Click Here to View Backup
                         
Source of funding School Food Service          Amount $75,000.00 (ARO)

           
            *     6.     to ratify, confirm and award bid(s) received on Monday, June 27, 2005 at 9:00 a.m. by
                          the Central Office Staff for “Purchase Cafeteria Cleaning and Paper Supplies for the
                          2005-2006 School Year RPSB Bid No. FS75-05” to the lowest responsive/responsible
                          bidder and authorize staff to enter into purchase order contract accordingly – Mr. Roy
                          Rachal/E. Davis/F. Messer

                         Pages 84-102 Click Here to View Backup
                        Source of funding School Food Service    Amount $102,000.00 (ARO)


            *     7.     to authorize the secretary to advertise for bids to “Purchase Milk, Milk Products and
                          Juices for the 2005-2006 School Year RPSB Bid No. FS100-05” and authorize the
                          Executive Committee and/or the Superintendent and Central Office Staff to receive bids,
                          a recommendation to be made to the Board – Mr. Roy Rachal/E. Davis/F. Messer

                         Pages 103-118 Click Here to View Backup   
                        Source of funding School Food Service   Amount $1,700,000.00 (Est.)

           

            E.   Action – Discipline   (Motion to go into Executive Session for 1, 2 and 3)

 

 *     1.     to uphold the Rapides Parish School Board Review Committee’s recommendations –

        Mrs. Ruby Smith   

    2.     to receive an update outlining the progress of each student attending the Aiken
          Motivational Program – Mrs. Ruby Smith

    3.     to approve the performance contract for students successfully completing the
          requirements – Mrs. Ruby Smith

  *    4.     to approve recommendations from the Discipline Policy Review Committee
                for 2005-2006 – Mr. Thomas Roque
               Pages 119-134  
 Click Here to View Backup

             F.   Action – Personnel  -  Click Here to View Backup

 

                  *    1.     approve resignations, retirements, terminations since the June 7, 2005 Board meeting

                              – Mrs. Sharon Miller

 

      *    2.    approve all new hires since the June 7, 2005 Board meeting, pending a satisfactory
                  drug screening and background check - Mrs. Sharon Miller


      *    3.     approve promotions since the June 7, 2005 Board meeting – Mrs. Sharon Miller

 

                  *    4.     grant leave requests, rescissions, waivers, etc. since the June 7, 2005 Board meeting

                               - Mrs. Sharon Miller

                  *    5.
     to approve hiring certified teachers in lieu of substitutes in the 2005-2006 school year
                               for the duration of the current teachers’ sick leave at the following schools:  - Mrs.
                               Sharon Miller                                    

·         Brame Middle School – Social Studies

·         Brame Middle School – Science

·         Rapides High School – Agriculture

·         Rapides Motivational Center – Middle School English

·         Tioga High School – Science

·         Tioga High School – Social Studies

·         Pineville High School - Social Studies

·         Pineville Elementary - Asst. Principal/P. E. teacher

·         Martin Park Elementary – 5th Grade


                 *   6.   to approve hiring certified teachers to replace teachers who are retiring in early fall: -
                           Mrs. Sharon Miller

·         Linda Becker – Tioga Jr. High, Health & P. E. – Retirement, August 22, 2005

·         Priscilla Branch – AMMS, Special Education – Retirement, September 14, 2005

·         Faye Busby – Tioga Elementary, 6th Grade – Retirement, August 20, 2005

·         Joseph DotherowBolton High, Math – Retirement, October 14, 2005

  

     *    Denotes that these items have been through committees. 

 



      







IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 29th day of June 2005.   

                                                                                                            /s/Stephen Chapman

                                                                                                        President

ATTEST:

 

/s/Gary L. Jones

     Secretary

 

S E A L