FILE: DJA
AUTHORIZED SIGNATURES
CHECKS
The Rapides Parish School Board, in accordance with state law, shall require the President and Superintendent, as secretary-treasurer, to sign any and all checks issued in payment of expenditures. The School Board authorizes the use of a facsimile signature device for those persons designated to sign checks. Appropriate procedures shall be maintained to assure proper issuance of all checks.
CONTRACTS, LEASES
All contracts, leases, and other such documents shall be signed by the School Board President and/or the Superintendent when authorized, except when someone else is specifically designated by the School Board. In the absence of the President, the Vice-President shall be authorized to sign contracts.
Any person purporting to enter into any contract on behalf of the School Board, school district, or any school under the School Board’s jurisdiction, including but not limited to contracts with vendors or contracts of membership in any private or quasi-public entity, shall do so in compliance with policies adopted by the School Board and administrative procedures in effect at the time the contract is executed. Personal services contracts, leases, maintenance contracts, and other such agreements (excluding employee contracts, work order type contracts, and normal purchases) greater than $8,000 shall be signed by the School Board President. Personal services contracts, leases, maintenance contracts, and other such agreements (excluding employee contracts, work order type contracts, and normal purchases) of $8,000 or less may be signed by the Superintendent.
BILLS, INVOICES, STATEMENTS
The School Board directs that only authorized school employees shall sign bills, invoices, or statements in accordance with pertinent accounting procedures.
TEACHER CONTRACTS
The Superintendent shall sign each teacher contract.
SCHOOL CHECKING ACCOUNTS
The School Board authorizes principals, with the approval of the Superintendent, to open bank accounts for their schools and related clubs and organizations. The use of checking accounts at schools shall be in accordance with appropriate accounting regulations and procedures maintained by the Superintendent or his/her designee and outlined by the School Activity Funds Procedures Manual.
The Superintendent shall be given authority to make changes on school checking accounts as each school principal or school administrator changes, or at any other time deemed necessary, without the necessity of any additional resolution being adopted by the School Board. School Board personnel shall monitor the appropriateness of each checking account and shall be authorized to recommend to the Superintendent the closure of any account deemed necessary.
Revised and recoded from DJAA: April 4, 2017
Revised: August 7, 2018
Ref: La. Rev. Stat. Ann. §§17:81, 17:83, 17:97
Board minutes, 8-2-77, 4-16-02, 4-4-17, 8-7-18
Rapides Parish School Board