APRIL SPECIAL BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Special Board (Tuesday, April 15, 2025)
Generated by Nikki Lucas on Thursday, April 17, 2025
Members present
Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Stephen Chapman, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Meeting called to order at 4:59 PM
Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
Standing Items
Procedural: 1.Call to Order
Procedural: 2.Invocation, Pledge
Procedural: 3.Roll Call
New Business
Action: 4.Motion to authorize the Board’s Insurance Consultant to initiate renewal negotiations for student accident insurance (required under LHSAA 9.2.3) for the 2025-2026 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive bids with a recommendation to be made to the Board – Mr. Roy F. Rachal
Resolution: to authorize the Board’s Insurance Consultant to initiate renewal negotiations for student accident insurance (required under LHSAA 9.2.3) for the 2025-2026 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive bids with a recommendation to be made to the Board
Motion by Mark Dryden, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Sandra Franklin, George Johnson, Wally Fall
Nay: Wilton Barrios
Absent: Stephen Chapman
Action: 5.Motion to authorize the Board’s Insurance Consultant to initiate renewal negotiations for TPA services, property, casualty and cyber insurance for the 2025-2026 school year at the same terms, conditions, and annual premium or minimally shall not increase to exceed the CPI (as of March 2025); should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive quotes with a recommendation to be made to the Board at it’s June Regular Board Meeting – Mr. Roy F. Rachal
Resolution: to authorize the Board’s Insurance Consultant to initiate renewal negotiations for TPA services, property, casualty and cyber insurance for the 2025-2026 school year at the same terms, conditions, and annual premium or minimally shall not increase to exceed the CPI (as of March 2025); should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive quotes with a recommendation to be made to the Board at it’s June Regular Board Meeting
Motion by Mark Dryden, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 6.Motion to authorize the Secretary to advertise for bids for “Tioga High School Fieldhouse Construction" (Bid No. 11-26-00), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: to authorize the Secretary to advertise for bids for “Tioga High School Fieldhouse Construction" (Bid No. 11-26-00), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Wilton Barrios, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 7.Motion to enter into a Standard AIA 101-2007 agreement with TBA Studio at a rate of ½% less than LA State Fee Schedule for project design, construction, and management of “Northwood High School Safety and Security Project” (Bid No. 25-33) and authorize the Secretary to advertise for bids for "Northwood High School Safety and Security Project" (Bid No.25-33); authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: enter into a Standard AIA 101-2007 agreement with TBA Studio at a rate of ½% less than LA State Fee Schedule for project design, construction, and management of “Northwood High School Safety and Security Project” (Bid No. 25-33) and authorize the Secretary Resolution: to advertise for bids for "Northwood High School Safety and Security Project" (Bid No.25-33); authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Linda Burgess, second by George Johnson.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 8. Motion to authorize the Secretary to advertise for bids for “Tioga Elementary School Gym Addition" (Bid No. 11-25-07), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: authorize the Secretary to advertise for bids for “Tioga Elementary School Gym Addition" (Bid No. 11-25-07), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Linda Burgess, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 9.Motion to authorize the Secretary to advertise for bids for “Bolton Academy Renovations – Phase II" (Bid No. 62-26-00), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: authorize the Secretary to advertise for bids for “Bolton Academy Renovations – Phase II" (Bid No. 62-26-00), and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Linda Burgess, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 10. Motion to ratify and confirm bids received on Wednesday, April 9, 2025 at 2:00 PM by the Central Office Staff for “Cherokee Elementary School Addition” (Bid #62-24-09); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: ratify and confirm bids received on Wednesday, April 9, 2025 at 2:00 PM by the Central Office Staff for “Cherokee Elementary School Addition” (Bid #62-24-09); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 11. Motion to approve Change Order #3 for the contract between Rapides Parish School Board and Daughdrill General Contracting & Roofing Company, Inc. for "Roof Replacement at Paradise Elementary School" (Re: RPSB Bid 11-24-08, WO #220837, PO #25001190) with no change to the contract sum, but increasing the contract time by twenty-seven (27) days, therefore changing the substantial completion date to February 19, 2025 and authorize the Board President to sign any documentation in connection therewith - Roy Rachal
Resolution: to approve Change Order #3 for the contract between Rapides Parish School Board and Daughdrill General Contracting & Roofing Company, Inc. for "Roof Replacement at Paradise Elementary School" (Re: RPSB Bid 11-24-08, WO #220837, PO #25001190) with no change to the contract sum, but increasing the contract time by twenty-seven (27) days, therefore changing the substantial completion date to February 19, 2025 and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, Wally Fall
Nay: George Johnson
Absent: Stephen Chapman
Action: 12.Motion to approve Change Order #4 for the contract between Rapides Parish School Board and Daughdrill General Contracting & Roofing Company, Inc. for "Roof Replacement at Paradise Elementary School" (Re: RPSB Bid 11-24-08, WO #220837, PO #25001190) with no change to the contract sum, but increasing the contract time by seventeen (17) days, therefore changing the substantial completion date to March 8, 2025 and authorize the Board President to sign any documentation in connection therewith - Roy Rachal
Resolution: to approve Change Order #4 for the contract between Rapides Parish School Board and Daughdrill General Contracting & Roofing Company, Inc. for "Roof Replacement at Paradise Elementary School" (Re: RPSB Bid 11-24-08, WO #220837, PO #25001190) with no change to the contract sum, but increasing the contract time by seventeen (17) days, therefore changing the substantial completion date to March 8, 2025 and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Absent: Stephen Chapman
Action: 13.Motion to approve Change Order #5 for the contract between Rapides Parish School Board and Pat Williams Construction for "Renovations and Administrative Addition at Horseshoe Drive Elementary School" (Re: RPSB Bid 62-24-16, PO #25000530) increasing the contract sum by One Hundred Seventy Thousand, Five Hundred and Thirteen dollars ($170,513.00) therefore changing the original contract sum from $1,850,129.00 to $2,020,642.00, and also increasing the contract time by twenty-one (21) days, therefore changing the substantial completion date to September 19, 2025 and authorize the Board President to sign any documentation in connection therewith - Roy Rachal
Resolution: to approve Change Order #5 for the contract between Rapides Parish School Board and Pat Williams Construction for "Renovations and Administrative Addition at Horseshoe Drive Elementary School" (Re: RPSB Bid 62-24-16, PO #25000530) increasing the contract sum by One Hundred Seventy Thousand, Five Hundred and Thirteen dollars ($170,513.00) therefore changing the original contract sum from $1,850,129.00 to $2,020,642.00, and also increasing the contract time by twenty-one (21) days, therefore changing the substantial completion date to September 19, 2025 and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
Abstain: Stephen Chapman
Action: 14.Motion to approve Change Order #3 for the “Renovations at Bolton High School” (Re: RPSB Bid #62-24-08, WO #207404, and PO #24004695) contract between the Rapides Parish School Board and Pat Williams Construction, LLC decreasing the contract sum by Ninety One Thousand, Nine Hundred, Sixty-One Dollars (-$91,961.00) therefore changing the original contract sum from $4,071,069.83 to $3,979,108.83 with no change to the contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #3 for the “Renovations at Bolton High School” (Re: RPSB Bid #62-24-08, WO #207404, and PO #24004695) contract between the Rapides Parish School Board and Pat Williams Construction, LLC decreasing the contract sum by Ninety One Thousand, Nine Hundred, Sixty-One Dollars (-$91,961.00) therefore changing the original contract sum from $4,071,069.83 to $3,979,108.83 with no change to the contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Linda Burgess, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Linda Burgess, Willard McCall, Mark Dryden, Stephen Chapman, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall
_____________________________________
/s/Mr. Steve Berry
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L