JANUARY SPECIAL BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD

Special Board (Thursday, January 23, 2025)

Generated by Nikki Lucas on Friday, January 24, 2025

Members present

Steve Berry, Stephen Chapman, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Meeting called to order at 4:59 PM

Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA

Standing Items

Procedural: 1. Call to Order

Procedural: 2. Invocation, Pledge

Procedural: 3. Roll Call

New Business

Action: 4. Motion to discuss calendar options - Mr. Willard McCall

Substitute Motion - to adopt option 2 for the school calendar - Wilton Barrios

Motion by Wilton Barrios, second by Mark Dryden.

Final Resolution: Motion Carries

Aye: Steve Berry, Stephen Chapman, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 5. Motion to approve Change Order #1 on “District 62 Bond – Alexandria Senior High School Additions and Renovations Project” (Re: RPSB Bid No. 62-24-19 – WOID #207401 & P.O. #24000525) contract between the Rapides Parish School Board and M.D. Descant, LLC, INCREASING the Contract Sum of $12,333,000 by thirty thousand nine hundred forty three ($30,943) dollars to $12,363,943 and INCREASING the Contract Time by eight (8) days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal

Resolution:to approve Change Order #1 on “District 62 Bond – Alexandria Senior High School Additions and Renovations Project” (Re: RPSB Bid No. 62-24-19 – WOID #207401 & P.O. #24000525) contract between the Rapides Parish School Board and M.D. Descant, LLC, INCREASING the Contract Sum of $12,333,000 by thirty thousand nine hundred forty three ($30,943) dollars to $12,363,943 and INCREASING the Contract Time by eight (8) days and authorize the Board President to sign any documentation in connection therewith

Motion by Steve Berry, second by Mark Dryden.

Final Resolution: Motion Carries

Aye: Steve Berry, Stephen Chapman, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 6. Motion to enter into a special PROJECT SERVICES AGREEMENT with the Farnsworth Group to provide an ICC 500 independent Peer Review of the tornado shelter proposed for Ball Elementary School and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal

Resolution:to enter into a special PROJECT SERVICES AGREEMENT with the Farnsworth Group to provide an ICC 500 independent Peer Review of the tornado shelter proposed for Ball Elementary School and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal

Motion by Steve Berry, second by Mark Dryden.

Final Resolution: Motion Carries

Aye: Steve Berry, Stephen Chapman, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 7.Motion to authorize the secretary and administrative staff to engage ADG Engineering for professional services to design, engineer, project manage, develop and provide plans & specifications at the State Fee Curve Schedule, less ½% and authorize staff to advertise and bid “The turnkey installation of a New Air-Cooled Chiller at Tioga High School (Bid No. 25-29; WOID 230692), bring a recommendation of award to the board, and authorize the Board President to sign any documentation in connection therewith– Mr. Roy Rachal

Resolution: to authorize the secretary and administrative staff to engage ADG Engineering for professional services to design, engineer, project manage, develop and provide plans & specifications at the State Fee Curve Schedule, less ½% and authorize staff to advertise and bid “The turnkey installation of a New Air-Cooled Chiller at Tioga High School (Bid No. 25-29; WOID 230692), bring a recommendation of award to the board, and authorize the Board President to sign any documentation in connection therewith

Motion by Linda Burgess, second by Willard McCall.

Final Resolution: Motion Carries

Aye: Steve Berry, Stephen Chapman, Willard McCall, Mark Dryden, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 8. Motion to adopt a resolution declaring a pubic emergency for damages and loss resulting from the snow and ice weather event occurring on January 20 – January 22, 2025 and authorize the Superintendent and / or the Supervisor of Physical Plant to negotiate required cleanup, repairs, and construction – Elizabeth Domite / Roy Rachal

Pulled

Action: 9. Motion to approve paying all expenditures related the snow and ice weather event occurring on January 20 – January 22, 2025 from Special Reserve Fund will all insurance proceeds and disaster reimbursements, if applicable, being deposited back into the Special Reserve Fund - Elizabeth Domite

Pulled

_____________________________________

 /s/Mr. Steve Berry

       President                      

ATTEST:

/s/Jeff Powell

   Secretary

S E A L