SEPTEMBER REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, September 3, 2024)
Generated by Nikki Lucas on Wednesday, September 4, 2024
Members present
Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Meeting called to order at 5:03 PM
Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
Add On
Action: 20. Motion to enter into a cooperative agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel - Ms. Ceceilia Montiel
Motion by Willard McCall, second by Linda Burgess, vote to add item 20 was unanimous
Standing Items
Procedural: 1. Call to Order
Procedural: 2. Invocation, Pledge
Procedural: a. Prayer - Rev. Gregory Tennie from Second Nazarene Baptist Church in Alexandria
Procedural: b. Pledge - George Johnson
Procedural: 3. Roll Call
Procedural: 4. Recognize:
Recognition: a. the Board's student guest is Zoey McMickin from Oak Hill High School
Recognition: b. Job's for America's Graduates (JAG) student - Ms. LaRunda Hobbs Pierce
Pulled
Procedural: 5. Superintendent's Report
Action (Consent): 6. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Pulled 6D13 and 6D19 for amendments and Pulled 6D16 off consent agenda and moved to Full Board
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 8/6/24 and the 8/20/24 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 8/20/24 Personnel, Education, Finance, and District 62 Committee meetings, and the 7/29/24 Executive meeting
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - C. Consent Agenda - Action Education
Action (Consent): *1. Motion to approve revisions to policy JGCFA: Behavioral Health Services For Students as recommended by Forethought pending review by legal council - Mr. Clyde Washington
Resolution: to approve revisions to policy JGCFA: Behavioral Health Services For Students as recommended by Forethought pending review by legal council
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *2. Motion to direct the Administration to provide a report on the following at the September Committee meeting: Peabody Magnet High School's enrollment, building capacity, and faculty/staff comparison for this year versus last year and a full update on accommodating extra curriculum funding for the needs of influx of students - Linda Burgess and Sandra Franklin
Resolution: to direct the Administration to provide a report on the following at the September Committee meeting: Peabody Magnet High School's enrollment, building capacity, and faculty/staff comparison for this year versus last year and a full update on accommodating extra curriculum funding for the needs of influx of students
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *3. Motion to direct the Administration to provide a report on the following at the September Committee meeting: Bolton Academy's current enrollment (per grade level), number of faculty/staff, number of Special Education students and staff (excluding Talented and Gifted), the status of all sports and clubs, the amount of students participating in Performing Arts and a breakdown of Performance Arts faculty, and the amount of applications approved/denied, the daily schedule for Bolton, and state site code - Linda Burgess and Sandra Franklin
Resolution:to direct the Administration to provide a report on the following at the September Committee meeting: Bolton Academy's current enrollment (per grade level), number of faculty/staff, number of Special Education students and staff (excluding Talented and Gifted), the status of all sports and clubs, the amount of students participating in Performing Arts and a breakdown of Performance Arts faculty, and the amount of applications approved/denied, the daily schedule for Bolton, and state site code
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *4. Motion to approve a Memorandum of Understanding between Career Compass Education Solutions and Rapides Parish Schools, pertaining strictly to Career Compass Education Solutions providing college & career coaching to middle and/or high school students to ensure a seamless transition from middle school, to high school, and to post-secondary education and/or the workforce, services will be provided to help identify and remove obstacles that would otherwise keep students from pursuing a post-secondary experience - LaRunda Hobbs Pierce
Resolution: to approve a Memorandum of Understanding between Career Compass Education Solutions and Rapides Parish Schools, pertaining strictly to Career Compass Education Solutions providing college & career coaching to middle and/or high school students to ensure a seamless transition from middle school, to high school, and to post-secondary education and/or the workforce, services will be provided to help identify and remove obstacles that would otherwise keep students from pursuing a post-secondary experience. - LaRunda Hobbs Pierce
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *2. Motion to approve/adopt any budget changes/amendments – Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *4. Motion to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Addie Thompson
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *6. Motion to ratify and confirm bids received on Tuesday, August 13, 2024 at 2:00 PM by the Central Office Staff for “Renovations and Additions to Caroline Dormon Jr. High School” (Bid #57-24-01); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution:Ratify and confirm bids received on Tuesday, August 13, 2024 at 2:00 PM by the Central Office Staff for “Renovations and Additions to Caroline Dormon Jr. High School” (Bid #57-24-01); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *7.Motion to ratify and confirm bids received on Thursday, August 22, 2024 at 2:00 PM by the Central Office Staff for “Peabody Magnet High School Security Vestibule / Mantrap” (Bid #25-02); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: to ratify and confirm bids received on Thursday, August 22, 2024 at 2:00 PM by the Central Office Staff for “Peabody Magnet High School Security Vestibule / Mantrap” (Bid #25-02); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *8. Motion to ratify and confirm bids received on Friday, August 23, 2024 at 11:00 AM by the Central Office Staff for “Purchase of Cafeteria Equipment and Supplies” (Bid #25-14); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Friday, August 23, 2024 at 11:00 AM by the Central Office Staff for “Purchase of Cafeteria Equipment and Supplies” (Bid #25-14); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *9. Motion to ratify and confirm bids received on Tuesday, August 27, 2024 at 2:00 PM by the Central Office Staff for “Carter C Raymond Jr High Gym HVAC Replacement” (Bid #57-24-02); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution:Ratify and confirm bids received on Tuesday, August 27, 2024 at 2:00 PM by the Central Office Staff for “Carter C Raymond Jr High Gym HVAC Replacement” (Bid #57-24-02); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *10. Motion to ratify and confirm quotes received on Wednesday, August 28, 2024 at 10:00 AM by the Central Office Staff for "Replacement of HVAC System in ROTC Building at Alexandria Sr High" (RFQ No. 25-01A); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm quotes received on Wednesday, August 28, 2024 at 10:00 AM by the Central Office Staff for "Replacement of HVAC System in ROTC Building at Alexandria Sr High" (RFQ No. 25-01A); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *11.Motion to renew the license for JAMF MDM (Mobile device Management) tool in the amount of $14,900.40 and to authorize the Board President to sign all documentation in connection therewith - Matthew Thompson
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *12. Motion to approve the annual renewal of a 1yr agreement for iBoss content filtering (CIPA compliance) solution for $89,869.74 and authorize the Board President to sign documentation therewith - Mr. Matt Thompson
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *13. Motion to authorize the secretary to advertise for bid and to engage TBA of West Monroe, LLC, an A/E professional to engineer, design, develop plans & specifications, advertise, bid and project manage "The Pineville Elementary Security Vestibule/ Mantrap” (bid no. 25-18; woid #224572) and authorize the Board President to sign the AIA contract in connection therewith and bring a recommendation of award to the board – Mr. Roy Rachal
Amended cost to $58,000.00
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *14. Motion to revise policy KJ; Advertising in the Schools - Dr. Stephen Chapman
Resolution: to revise policy KJ; Advertising in the Schools
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *15. Motion to approve professional service contracts for truancy caseworkers to assist with the overflow of chronic absenteeism referrals to the Ruby W. Smith Department of Child Welfare and Attendance - Mr. Terrence Williams
Resolution:to approve professional service contracts with 4 truancy caseworkers for the 2024-2025 school year to visit schools and homes for truancy prevention with all the powers, duties, and responsibilities vested or which may be vested in attendance officers by the compulsory attendance laws of this state, under Louisiana RS 17:230-Aassist with the overflow of chronic absenteeism referrals to the Ruby W. Smith Department of Child Welfare and Attendance
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *16.Motion to approve Professional Services Contracts for provision of counseling/therapy services to students at Tioga High School pending legal and insurance vetting approval - Mr. Steve Berry
Pulled from consent agenda, sent to Full Board, now numbering motion as 21
Action (Consent): *17. Motion to approve an “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) with Ashe Broussard Weinzettle Architects, LLP -Tipton Associates, APC (A joint Venture) in reference to the District 62 Alexandria Senior High School Project due to increase in the total AFC budget from initial established budget at $14,000,000 to a current actual budget of $14,690,740 for all projects. Increase in budget results in additional service fee, increasing the total fee by $14,247.84 and authorize the Board President to sign any documentation in connection therewith – Mr. Benjamin Rath/Mr. Roy Rachal
Resolution:to approve an “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) with Ashe Broussard Weinzettle Architects, LLP -Tipton Associates, APC (A joint Venture) in reference to the District 62 Alexandria Senior High School Project due to increase in the total AFC budget from initial established budget at $14,000,000 to a current actual budget of $14,690,740 for all projects, increase in budget results in additional service fee, increasing the total fee by $14,247.84 and authorize the Board President to sign any documentation in connection therewith
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *18. Motion to approve Change Order #1 on “Pineville High School Turnkey Purchase and Installation of LED Scoreboard Project” (Re: RPSB RFP No. 24-36 – WOID 225301 – P.O. #25000290) contract between the Rapides Parish School Board and Coogan and Coogan, Inc., increasing the Contract Sum of $287,802 by $13,325 thus increasing the new Contract Sum to $310,127 with no increase in the Contract Time and authorize the Board President to sign any documentation in connection therewith – Mr. Steve Berry
Resolution: to approve Change Order #1 on “Pineville High School Turnkey Purchase and Installation of LED Scoreboard Project” (Re: RPSB RFP No. 24-36 – WOID 225301 – P.O. #25000290) contract between the Rapides Parish School Board and Coogan and Coogan, Inc., increasing the Contract Sum of $287,802 by $13,325 thus increasing the new Contract Sum to $310,127 with no increase in the Contract Time and authorize the Board President to sign any documentation in connection therewith
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *19.Motion to approve and accept High Dosage Tutoring - Jeff Powell
Amend author of motion - to Mr. Steve Berry
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - E. Consent Agenda - Discipline
Action: *1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mr. Terrence Williams
Reports: 2.to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mr. Terrence Williams
Reports: 3. to receive a report for students successfully completing the requirements for a performance contract – Mr. Terrence Williams
Item 6 - F. Consent Agenda - Personnel
Action (Consent), Reports: *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *2. Motion to approve leave requests – Mrs. Naomi Belvin
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *4. Motion to receive an update on polices and procedures for employee attendance at the August Personnel Committee and include any recommendations for administration regarding effective and efficient time and attendance accounting - Dr. Stephen Chapman
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - G. Consent Agenda - District 62
Action (Consent), Reports: *1. Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Regular Agenda
Action: *7. Motion to discuss and take possible action on allowing former employees who took advantage of the "buy-out" in 2011 the opportunity to apply for and attain positions for which they are certified/qualified. - Jeff Powell
Resolution: to allow former employees who took advantage of the "buy-out" in 2011 the opportunity to apply for and attain positions for which they are certified/qualified
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Mark Dryden, Wilton Barrios, George Johnson, Wally Fall, Willard McCall
Nay: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess
Action: *8. Motion to give the financial secretaries with 500 or more enrollment an annual stipend contingent base on an effective audit for option A on backup - Mr. Wilton Barrios
Defer to September Finance Committee
Motion by Willard McCall, second by Mark Dryden.
Action: *9.Motion to enter into a Memorandum of Understanding (MOU) with Louisiana Special School District to provide educational services to the students housed in the juvenile detention center of the Renaissance Home for Youth (”RHY”) - Mr. Jeff Powell
to enter into a Memorandum of Understanding (MOU) with Louisiana Special School District to provide educational services to the students housed in the juvenile detention center of the Renaissance Home for Youth (”RHY”)
Motion by Steve Berry, second by George Johnson.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *10. Motion to approve and apply for the Head Start grant - Mrs. Sandra Franklin
Resolution: to approve and apply for the Head Start grant
Motion by Sandra Franklin, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Nay: Wilton Barrios
Action: 11. Motion to adopt a Resolution adopting the Operating Budgets of Revenues, Expenditures, and Fund Balances for the fiscal year beginning July 1, 2024 - Elizabeth Domite
Resolution: Adopt a Resolution adopting the Operating Budgets of Revenues, Expenditures, and Fund Balances for the fiscal year beginning July 1, 2024
BUDGET RESOLUTION
A Resolution adopting the Operating Budgets of Revenues and Expenditures for the fiscal year beginning July 1, 2024, and ending June 30, 2025.
BE IT ORDAINED BY THE RAPIDES PARISH SCHOOL BOARD, IN general session convened that:
SECTION 1: Actual revenues, expenditures, and fund balances for the year ended June 30, 2024, are hereby adopted as the amended budgets for the year, in compliance with the requirements of state law.
SECTION 2: The following estimates of Revenues for the fiscal year beginning July 1, 2024, and ending June 30, 2025, be and the same are hereby adopted to serve as Operating Budgets of Revenues for the District, during said period.
SECTION 3: The following estimates of Expenditures for the fiscal year beginning July 1, 2024, and ending June 30, 2025, be and the same are hereby adopted to serve as Operating Budgets of Expenditures for the District during said period.
SECTION 4: The adoption of the Operating Budgets of Expenditures is and the same is hereby declared to operate as an appropriation of the amounts therein set forth within the terms of the budget classifications.
SECTION 5: The adopted budget shall form the framework from which the Superintendent and staff shall monitor revenues and control expenditures.
SECTION 6: The Rapides Parish School Board does hereby authorize the Superintendent, through the Chief Financial Officer, to make changes within budget classifications. However, the Board retains the authority to adopt budget amendments when required by the Local Government Budget Act.
PASSED AND ADOPTED at Alexandria, Louisiana, on this the 3rd day of September, 2024.
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 12.Motion to authorize the Secretary to advertise for bids for “HVAC Replacement in Cafeteria at L S Rugg Elementary" (Bid No. 25-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for “HVAC Replacement in Cafeteria at L S Rugg Elementary" (Bid No. 25-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 13. Motion to declare items listed on Exhibit 1 as surplus inventory and to authorize the Secretary to advertise for bids as is / where is for the "Sale of Surplus Inventory" (Bid No. 25-20); and the Executive Committee and/or Superintendent and Central Office Staff to receive the bids and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Declare items listed on Exhibit 1 as surplus inventory and to authorize the Secretary to advertise for bids as is / where is for the "Sale of Surplus Inventory" (Bid No. 25-20); and the Executive Committee and/or Superintendent and Central Office Staff to receive the bids and a recommendation to be made to the Board
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 14. Motion to approve the Superintendent's out of state conferences for the 2024-2025 school year - Mr. Jeff Powell
Resolution: Request made by Wilton Barrios to separate the motion by conferences and vote -
to approve the Superintendent's out of state conference for the 2024-2025 school year; ExcelinEd Conference in Oklahoma City November 13-15.
Motion by Wilton Barrios, second by Stephen Chapman.
Final Resolution: Motion Carries
Aye: Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Nay: Stephen Chapman
to approve the Superintendent's out of state conferences for the 2024-2025 school year; proposed Conferences are the National Insttitute for Excellence in Teaching Conference in Washington DC February 27-28
Motion by Wilton Barrios, second by Stephen Chapman.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Nay: Wilton Barrios
Action: 15. Motion to approve the 2024-2025 Pupil Progression Plan - Matt Byrnes, Mollie Fontenot and Ceceilia Montiel
Resolution: to approve the 2024-2025 Pupil Progression Plan
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 16.Motion to terminate a transportation worker for job abandonment - Mrs. Naomi Belvin
Substitute Motion - to terminate a transportation worker for job abandonment effective September 3, 2024 - Dr. Stephen Chapman
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
17. Motion to approve an Alliance Design Group, LLC withdrawal from the Construction Phase of Caroline Dormon Construction and Renovation Project (Bid No.57-24-01) to negate potential conflict of interest and approve respective “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) reflecting that withdrawal and enter into a Standard Form Agreement (AIA Document B101-2017) to engage Fontenot and Associates, LLC at same terms, conditions and fees for the “Construction Phase Services” of the project and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Resolution: to approve an Alliance Design Group, LLC withdrawal from the Construction Phase of Caroline Dormon Construction and Renovation Project (Bid No.57-24-01) to negate potential conflict of interest and approve respective “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) reflecting that withdrawal and enter into a Standard Form Agreement (AIA Document B101-2017) to engage Fontenot and Associates, LLC at same terms, conditions and fees for the “Construction Phase Services” of the project and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 18.Motion to discuss recruitment strategies for adding bus operators and subs – Mr. Mark Dryden
Substitute Motion - to accept the recommendations made by the RPSB Administration staff for adding bus operators and subs - Dr. Stephen Chapman
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 19.Motion to approve the termination of the CSRS, Inc contract for Project Management and Direction of the projects funded by the District 62 Bond Issues, authorize Administration and Legal Counsel to negotiate terms and conditions of the termination of said contract with a recommendation to the Board, and authorize the Board President to sign any documentation in connection therewith – Willard McCall, Sandra Franklin and Jeff Powell
Substitute Motion - Motion to approve the termination of the CSRS, Inc contract for Project Management and Direction of the projects funded by the District 62 Bond Issues, authorize the Secretary to solicit formal proposal for Project Management and Direction of the projects funded by District 62 Bond Issues, and authorize the Board President to sign any documentation in connection therewith - Mr. McCall and Mr. Jeff Powell
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Add Ons
Action: 20. Motion to enter into a cooperative agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel - Ms. Ceceilia Montiel
Resolution: to enter into a cooperative agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *21. Motion to approve Professional Services Contracts for provision of counseling/therapy services to students at Tioga High School pending legal and insurance vetting approval - Mr. Steve Berry
Substitute Motion - to renegotiate Professional Service Contract with the hourly rate ranging between 39.00 - 52.00 - Dr. Stephen Chapman
Motion by Willard McCall, second by Linda Burgess.
Substitute Motion - to send back to September Finance Committee - Wilton Barrios
Motion by Wilton Barrios, second by Sandra Franklin.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
EXECUTIVE SESSION
ADJOURNMENT
Action: Adjourn the meeting
RAPIDES PARISH SCHOOL BOARD
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/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L