AUGUST SPECIAL BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD

Special Board (Tuesday, August 20, 2024)

Generated by Nikki Lucas on Wednesday, August 21, 2024

Members present
Stephen Chapman, Willard McCall, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Members absent

Mark Dryden

Meeting called to order at 5:16 PM

Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA

Standing Items

Procedural: 1. Call to Order

Procedural: 2. Invocation, Pledge

Procedural: 3. Roll Call

New Business

Action: 4. Motion to approve Change Order #2 on “District 62 Bond – Peabody Magnet High School General Construction Project” (Re: RPSB Bid No. 62-24-05 – WOID #207397 & P.O. #24001250) contract between the Rapides Parish School Board and Tudor, Inc., NO CHANGE to the Contract Sum of $2,689,702 despite the fact that the Contract Time will be increasing by SEVENTY (70) days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal/Mr. Ben Rath

Resolution: to approve Change Order #2 on “District 62 Bond – Peabody Magnet High School General Construction Project” (Re: RPSB Bid No. 62-24-05 – WOID #207397 & P.O. #24001250) contract between the Rapides Parish School Board and Tudor, Inc., NO CHANGE to the Contract Sum of $2,689,702 despite the fact that the Contract Time will be increasing by SEVENTY (70) days and authorize the Board President to sign any documentation in connection therewith

Motion by Steve Berry, second by Willard McCall.

Final Resolution: Motion Carries

Aye: Stephen Chapman, Willard McCall, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 5. Motion to ratify and confirm bids received on Monday, August 5, 2024 at 2:00 PM by the Central Office Staff for “Peabody Magnet High School Roof Replacement” (Bid #62-25-00); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite

Resolution: Ratify and confirm bids received on Monday, August 5, 2024 at 2:00 PM by the Central Office Staff for “Peabody Magnet High School Roof Replacement” (Bid #62-25-00); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith

Motion by Willard McCall, second by George Johnson.

Final Resolution: Motion Carries

Aye: Stephen Chapman, Willard McCall, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess

Action: 6.Motion to approve Change Order #1 on “District 62 Bond – Peabody Magnet High School Synthetic Track & Field Improvements Project” (Re: RPSB Bid No. 62-23-05 – P.O. #24004458) contract between the Rapides Parish School Board and Tudor, Inc., increasing the Contract Sum of $567,000 by $14,035 thus increasing the new Contract Sum to $581,035 also increasing the Contract Time by 15 days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal/Mr. Ben Rath/CSRS

Resolution: to approve Change Order #1 on “District 62 Bond – Peabody Magnet High School Synthetic Track & Field Improvements Project” (Re: RPSB Bid No. 62-23-05 – P.O. #24004458) contract between the Rapides Parish School Board and Tudor, Inc., increasing the Contract Sum of $567,000 by $14,035 thus increasing the new Contract Sum to $581,035 also increasing the Contract Time by 15 days and authorize the Board President to sign any documentation in connection therewith

Motion by Willard McCall, second by Steve Berry.

Final Resolution: Motion Carries

Aye: Willard McCall, Steve Berry, Wilton Barrios, Sandra Franklin, Wally Fall, Linda Burgess

Nay: Stephen Chapman, George Johnson

Vote was unanimous to adjourn meeting at 5:54 PM and reconvene after Committees

Special Board meeting went back in session into Executive Session at 9:20 PM

Action: 7. Motion to go into Executive Session to discuss with upper administration and board members by legal advising counsel, strategy, negotiations, prospective litigation and matters involving attorney-client privilege, related to District 62 Program Management Agreement between Rapides Parish School Board and CSRS, LLC – Mr. Willard McCall

Vote was unanimous to go into Executive Session

Discussion took place and went back into Regular Session at 9:48 PM

Meeting adjourned at 9:50 PM

_____________________________________

 /s/Dr. Stephen Chapman

       President                      

ATTEST:

/s/Jeff Powell

   Secretary

S E A L