JULY REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, July 2, 2024)
Generated by Nikki Lucas on Wednesday, July 3, 2024
Members present
Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Meeting called to order at 5:00 PM
Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
Add On
Action: 19. Motion to terminate a food service technician for job abandonment - Mrs. Naomi Belvin
Motion to add item 19 by Steve Berry, second by Mark Dryden, vote to add item was unanimous
Standing Items
Procedural: 1. Call to Order
Procedural: 2. Invocation, Pledge
Procedural: 3. Roll Call
Action (Consent): 5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Items 5C2, 5D6, 5D10, 5D13, 5D14, 5D17, 5D24, 5D25, 5D26, and 5D27 pulled from consent agenda
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 6/4/2024 and the 618/24 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 6/18/24 Personnel, Education, Finance, and District 62 Committee meetings, and the 5/28/24 Executive meeting
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - C. Consent Agenda - Action Education
Action (Consent): *1. Motion to approve the agreements for dual enrollment for the 2024-2025 school year and authorize the Board President to sign any required documentation in connection therewith - Shannon Alford
Resolution: to approve the agreements for dual enrollment for the 2024-2025 school year and authorize the Board President to sign any required documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *2.Motion to revise policy JGCFA; Behavioral Health Services for Students and to add policy JGCF; Behavioral Health Support for Students as recommended by Forethought pending legal review - Mr. Clyde Washington, Mr. Terrence Williams and Mr. Powell
Resolution: to revise policy JGCFA; Behavioral Health Services for Students and to add policy JGCF; Behavioral Health Support for Students as recommended by Forethought pending legal review
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *3. Motion to review and revise Section XVl Miscellaneous in the Student Handbook - Matt Thompson
Resolution: to review and revise Section XVl Miscellaneous in the Student Handbook
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *4. Motion to approve the Rapides Parish Police Jury and Rapides Parish School Board Memorandum of Agreement (MOA) for 2024 - 2026, he purpose of this voluntary, non-financial agreement is to facilitate cooperation and coordination between the Rapides Workforce Development Board and the Rapides Parish School Board to engage and provide opportunities for students that have become out of school youth - LaRunda Hobbs Pierce
Resolution:to approve the Rapides Parish Police Jury and Rapides Parish School Board Memorandum of Agreement (MOA) for 2024 - 2026, the purpose of this voluntary, non-financial agreement is to facilitate cooperation and coordination between the Rapides Workforce Development Board and the Rapides Parish School Board to engage and provide opportunities for students that have become out of school youth
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *2. Motion to approve/adopt any budget changes/amendments – Ms. Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *4. Motion to receive a budget update for General Fund, Food and Nutrition Fund, District 62 Bond Capital Outlay Funds as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Kerri Nichols
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *6.Motion to ratify and confirm proposals received on Monday, July 1, 2024 at 11:00 AM by the Central Office Staff for “Turnkey Purchase and Installation of LED Scoreboard at Pineville High School” (RFP # 24-36): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Amend Funding Source - District 52 Maintenance Fund Balance and District 52 Technology Fund
Motion by Willard McCall, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *7. Motion to ratify and confirm quotes received on Tuesday, June 18, 2024 at 10:00 AM by the Central Office Staff for "Construction of Secure Entry at Cherokee Elementary" (RFQ No. 24-33); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution:Ratify and confirm quotes received on Tuesday, June 18, 2024 at 10:00 AM by the Central Office Staff for "Construction of Secure Entry at Cherokee Elementary" (RFQ No. 24-33); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *8. Motion to authorize the Secretary to advertise for bids for “Purchase of Band Instruments" (Bid No. 25-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for “Purchase of Band Instruments" (Bid No. 25-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *9. Motion to authorize the Secretary to exercise the option to renew the lease agreement under the same terms and conditions for the lease of 435 acres of School Board land (Original Bid 24-50) with written mutual agreement of both Rapides Parish School Board and the high bidder (K & L LLC) and authorize the Board President to sign any documentation connected therewith (Renewal Period 10-01-2024 to 09-30-2025) - Elizabeth Domite
Resolution: Authorize the Secretary to exercise the option to renew the lease agreement under the same terms and conditions for the lease of 435 acres of School Board land (Original Bid 24-50) with written mutual agreement of both Rapides Parish School Board and the high bidder (K & L LLC) and authorize the Board President to sign any documentation connected therewith (Renewal Period 10-01-2024 to 09-30-2025) - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *10. Motion to take action on the selling of property located at 1225 Windsor Place Alexandria, LA - Dr. Stephen Chapman
Substitute Motion - to take all necessary steps in the action of selling or disposing the property located at 1225 Windsor Place Alexandria, LA - Dr. Stephen Chapman
Motion by Stephen Chapman, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *11. Motion to authorize the Secretary to solicit formal quotes for "Replacement of HVAC System in ROTC Building at Alexandria Sr. High" (RFQ No. 25-01) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution:Authorize the Secretary to solicit formal quotes for "Replacement of HVAC System in ROTC Building at Alexandria Sr. High" (RFQ No. 25-01) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *12. Motion to ratify and confirm quotes received on Tuesday, July 2, 2024 at 10:00 AM by the Central Office Staff for "Professional Drug Testing Services" (RFQ No. 25-11B); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution:Ratify and confirm quotes received on Tuesday, July 2, 2024 at 10:00 AM by the Central Office Staff for "Professional Drug Testing Services" (RFQ No. 25-11B); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *13. Motion to ratify and confirm bids received on Monday, July 1, 2024 at 3:30 PM by the Central Office Staff for “Alexandria Sr High Additions and Renovations” (Bid #62-24-19); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Amend to read - Motion to ratify and confirm bids received on Monday, July 15, 2024 at 10:00 PM by the Central Office Staff for “Alexandria Sr High Additions and Renovations” (Bid #62-24-19); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Motion by George Johnson, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *14.Motion to ratify and confirm bids received on Monday, June 3, 2024 at 11:00 AM by the Central Office Staff for “Synthetic Track and Field Event Improvements at Alexandria Sr High School” (Bid #62-24-12B); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Amend motion to read - Motion to ratify and confirm bids received on Monday, June 3, 2024 at 11:00 AM by the Central Office Staff for “Synthetic Track and Field Event Improvements at Alexandria Sr High School” (Bid #62-24-12B); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith with Funding Source being District 62 Bond Funds in the amount of $189,179 and District 62 School Maintenance Funds in the amount of $52,836 pending award of Bid 62-24-19 with District 62 School Maintenance Funds being changed to District 62 Bond Funds pending available funding - Ms. Elizabeth Domite
Motion by Sandra Franklin, second by George Johnson.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *15. Motion to approve an “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) with Holly & Smith Architects, APAC in reference to the District 62 Cherokee Elementary School Project due to increase in allotted budget (+$1,000,000) and additional service fee caused by re-design, re-development and revision of construction documents increasing the estimated total fee 10 $248,131.08 and authorize the Board President to sign any documentation in connection therewith – Mr. Benjamin Rath/Mr. Roy Rachal
Resolution: to approve an “Amendment to the Professional Services Agreement” (AIA Document G802 -2017) with Holly & Smith Architects, APAC in reference to the District 62 Cherokee Elementary School Project due to increase in allotted budget (+$1,000,000) and additional service fee caused by re-design, re-development and revision of construction documents increasing the estimated total fee to $248,131.08 and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *16. Motion to enter into a utilities "SERVITUDE AGREEMENT" with CLECO Power LLC for granting entry onto the "Pineville High School Campus" for placing, rerouting, constructing, repairing, changing, adding, inspecting, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith contingent upon advising counsel's legal review and approval – Mr. Roy Rachal (3 - legal copies attached for execution)
Resolution: to enter into a utilities "SERVITUDE AGREEMENT" with CLECO Power LLC for granting entry onto the "Pineville High School Campus" for placing, rerouting, constructing, repairing, changing, adding, inspecting, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith contingent upon advising counsel's legal review and approval
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *17. Motion to approve Change Order #1 for the "District 62 Bond Projects at Peabody Magnet High School" (Re: RPSB Bid # 62-24-05, WO #207397 and PO #24001250) contract between the Rapides Parish School Board and Tudor, Inc. increasing the contract sum by three hundred, thirty-four thousand, seven hundred and two dollars ($334,702.00) therefore changing the original contract sum from $2,355,000.00 to $2,689,702.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith - Mr. Roy F. Rachal
Items 5D17, 5D24, 5D25, 5D26, 5D27 taken in globo
Resolution:to approve Change Order #1 for the "District 62 Bond Projects at Peabody Magnet High School" (Re: RPSB Bid # 62-24-05, WO #207397 and PO #24001250) contract between the Rapides Parish School Board and Tudor, Inc. increasing the contract sum by three hundred, thirty-four thousand, seven hundred and two dollars ($334,702.00) therefore changing the original contract sum from $2,355,000.00 to $2,689,702.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *18. Motion to approve Change Order #3 for the “Synthetic Turf Replacement at Tioga High School” (Re: RPSB Bid #11-24-05, WO #220839 and PO #24003148) contract between the Rapides Parish School Board and Sprinturf, LLC increasing the sum by ten thousand, one hundred-eight dollars and thirty-five cents ($10,108.35) therefore changing the original contract sum from $744,553.50 to $754,661.85 and increase the contract time by seven (7) days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #3 for the “Synthetic Turf Replacement at Tioga High School” (Re: RPSB Bid #11-24-05, WO #220839 and PO #24003148) contract between the Rapides Parish School Board and Sprinturf, LLC increasing the sum by ten thousand, one hundred-eight dollars and thirty-five cents ($10,108.35) therefore changing the original contract sum from $744,553.50 to $754,661.85 and increase the contract time by seven (7) days and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *19. Motion to approve Change Order #4 for the “Synthetic Turf Replacement at Tioga High School” (Re: RPSB Bid #11-24-05, WO #220839 and PO #24003148) contract between the Rapides Parish School Board and Sprinturf, LLC decreasing the sum of one dollar (-$1.00) therefore changing the current contract sum from $754,661.85 to $754,660.85 with no change in contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #4 for the “Synthetic Turf Replacement at Tioga High School” (Re: RPSB Bid #11-24-05, WO #220839 and PO #24003148) contract between the Rapides Parish School Board and Sprinturf, LLC decreasing the sum of one dollar (-$1.00) therefore changing the current contract sum from $754,661.85 to $754,660.85 with no change in contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *20. Motion to enter into an agreement with MOUTON 3 SERVICES for all CLECO utility schools in the District to catalog HVAC equipment, clean, test, assess and report any deficiencies and thus enhance efficiency (estimated at +20%) of the equipment. Said services to be paid for by CLECO under the CLECO Commercial HVAC Tune-up Energy Efficiency Program and thus to be provided at no cost to the board, subject to review and approval of legal advising counsel - Mr. Roy F. Rachal
Resolution:to enter into an agreement with MOUTON 3 SERVICES for all CLECO utility schools in the District to catalog HVAC equipment, clean, test, assess and report any deficiencies and thus enhance efficiency (estimated at +20%) of the equipment. Said services to be paid for by CLECO under the CLECO Commercial HVAC Tune-up Energy Efficiency Program and thus to be provided at no cost to the board, subject to review and approval of legal advising counsel
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *21. Motion to enter into an agreement with Powers of Louisiana in reference to a “Preventative Maintenance Agreement” for Building Automation and Control Systems hardware and software service and preferred customer rates for associated labor and parts for necessary repairs at an annual fee of $47,256 renewable at the same terms and conditions for two consecutive one year terms. Act thereon by substitute motion to enter into the proposed agreement conditional on legal counsel’s review and approval and authorize the board president to sign the agreement in connection therewith – Mr. Roy Rachal
Resolution:to enter into an agreement with Powers of Louisiana in reference to a “Preventative Maintenance Agreement” for Building Automation and Control Systems hardware and software service and preferred customer rates for associated labor and parts for necessary repairs at an annual fee of $47,256 renewable at the same terms and conditions for two consecutive one year terms. Act thereon by substitute motion to enter into the proposed agreement conditional on legal counsel’s review and approval and authorize the board president to sign the agreement in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *22. Motion to authorize the Secretary to engage TBA of West Monroe, LLC an A/E professional to engineer, design, develop plans & specifications, advertise, bid and project manage "The Peabody Magnet High School Security Vestibule/Mantrap" (Bid No. 25-02) and authorize the Board President to sign the AIA contract in connection therewith and bring a recommendation of award to the Board - Mr. Roy Rachal
Resolution: to authorize the Secretary to engage TBA of West Monroe, LLC an A/E professional to engineer, design, develop plans & specifications, advertise, bid and project manage "The Peabody Magnet High School Security Vestibule/Mantrap" (Bid No. 25-02) and authorize the Board President to sign the AIA contract in connection therewith and bring a recommendation of award to the Board
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *23. Motion to enter into an agreement with Kagan for professional services for July 2024 "Cooperative Learning Workshop" at Peabody Magnet High School and authorize the Board President to sign any and all documents in connection therewith - Matt Byrnes and Mrs. Shannon Alford
Resolution:to enter into an agreement with Kagan for professional services for July 2024 "Cooperative Learning Workshop" at Peabody Magnet High School and authorize the Board President to sign any and all documents in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *24. Motion to approve Change Order #1 for the “District 62 Bond Project at Acadian Elementary School” (Re: RPSB Bid #62-24-02, WO #207400 and PO #24001249) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum of forty- two thousand, nine hundred and one dollars ($42,901.00) therefore changing the current contract sum from $1,141,000.00 to $1,183,901.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution: to approve Change Order #1 for the “District 62 Bond Project at Acadian Elementary School” (Re: RPSB Bid #62-24-02, WO #207400 and PO #24001249) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum of forty- two thousand, nine hundred and one dollars ($42,901.00) therefore changing the current contract sum from $1,141,000.00 to $1,183,901.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *25.Motion to approve Change Order #2 for the “District 62 Bond Project at Acadian Elementary School” (Re: RPSB Bid #62-24-02, WO #207400 and PO #24001249) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by four hundred, forty-seven thousand, four hundred twenty-five dollars ($447,425.00) therefore changing the current contract sum from $1,183,901.00 to $1,631,326.00 along with increasing the contract time by forty-five (45) days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution: to approve Change Order #2 for the “District 62 Bond Project at Acadian Elementary School” (Re: RPSB Bid #62-24-02, WO #207400 and PO #24001249) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by four hundred, forty-seven thousand, four hundred twenty-five dollars ($447,425.00) therefore changing the current contract sum from $1,183,901.00 to $1,631,326.00 along with increasing the contract time by forty-five (45) days and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *26. Motion to approve Change Order #2 for the “District 62 Bond Project at Alma Redwine Elementary School” (Re: RPSB Bid #62-24-03, WO #207399 and PO#24001251) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by seven thousand, one hundred-ten dollars ($7,110.00) therefore changing the current contract sum from $1,374,360.00 to $1,381,470.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution: to approve Change Order #2 for the “District 62 Bond Project at Alma Redwine Elementary School” (Re: RPSB Bid #62-24-03, WO #207399 and PO#24001251) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by seven thousand, one hundred-ten dollars ($7,110.00) therefore
changing the current contract sum from $1,374,360.00 to $1,381,470.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *27. Motion to approve Change Order #1 for the “District 62 Bond Project at Martin Park Elementary School” (Re: RPSB Bid #62-24-04, WO #207398 and PO #24001371) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by three hundred seventeen thousand, two hundred sixty-seven dollars ($317,267.00) therefore changing the current contract sum from $1,367,000.00 to $1,684,267.00 along with increasing the contract time by sixty (60) days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution: to approve Change Order #1 for the “District 62 Bond Project at Martin Park Elementary School” (Re: RPSB Bid #62-24-04, WO #207398 and PO #24001371) contract between the Rapides Parish School Board and Tudor, Inc. increasing the sum by three hundred seventeen thousand, two hundred sixty-seven dollars ($317,267.00) therefore changing the current contract sum from $1,367,000.00 to $1,684,267.00 along with increasing the contract time by sixty (60) days and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *28. Motion to approve an “Amendment to the Professional Services Agreement” (AIA Document G802-2017) with Holly & Smith Architects, APAC in reference to the District 62 Cherokee Elementary School Project for an additional service fee for Consultant costs to compose an Abatement Design Plan to follow State Regulations, coordination with an abatement contractor to remove the asbestos containing materials, coordinate with a 3 rd party air monitoring firm to test the work area for site clearances once all abatement work is complete, therefore adjusting the Architect’s compensation and schedule fee by two thousand, nine hundred and seventy dollars ($2,970.00) and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution:to approve an “Amendment to the Professional Services Agreement” (AIA Document G802-2017) with Holly & Smith Architects, APAC in reference to the District 62 Cherokee Elementary School Project for an additional service fee for Consultant costs to compose an Abatement Design Plan to follow State Regulations, coordination with an abatement contractor to remove the asbestos containing materials, coordinate with a 3 rd party air monitoring firm to test the work area for site clearances once all abatement work is complete, therefore adjusting the Architect’s compensation and schedule fee by two thousand, nine hundred and seventy dollars ($2,970.00) and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *29. Motion to approve an “Amendment to the Professional Services Agreement” (AIA Document G802-2017) with Holly & Smith Architects, APAC in reference to the District 62 Horseshoe Drive Elementary School Project for an additional service fee for Consultant costs to compose an Abatement Design Plan to follow State Regulations, coordination with an abatement contractor to remove the asbestos containing materials, coordinate with a 3 rd party air monitoring firm to test the work area for site clearances once all abatement work is complete, therefore adjusting the Architect’s compensation and schedule fee by two thousand, nine hundred and seventy dollars ($2,970.00) and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal / Mr. Ben Rath
Resolution: to approve an “Amendment to the Professional Services Agreement” (AIA Document G802-2017) with Holly & Smith Architects, APAC in reference to the District 62 Horseshoe Drive Elementary School Project for an additional service fee for Consultant costs to compose an Abatement Design Plan to follow State Regulations, coordination with an abatement contractor to remove the asbestos containing materials, coordinate with a 3 rd party air monitoring firm to test the work area for site clearances once all abatement work is complete, therefore adjusting the Architect’s compensation and schedule fee by two thousand, nine hundred and seventy dollars ($2,970.00) and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - E. Consent Agenda - Discipline
Item 5 - F. Consent Agenda - Personnel
Action (Consent), Reports: *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *2. Motion to approve leave requests – Mrs. Naomi Belvin
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *4. Motion to approve Head Start Administrator job description - Mr. Jeff Powell
Resolution: to approve Head Start Administrator job description
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 5 - G. Consent Agenda - District 62
Action (Consent), Reports: *1. Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Regular Agenda
Action: 6. Motion to approve the superintendent evaluation instrument as presented (or with suggested amendment(s) and to set the date for the August 6, 2024 Board Meeting and all completed evaluations shall be submitted no later than at the Executive Committee at 12:30 pm on July 29, 2024 - Ms. Linda Burgess, Mr. Willard McCall, Mr. Wilton Barrios
Resolution: to approve the superintendent evaluation instrument as presented (or with suggested amendment(s) and to set the date for the August 6, 2024 Board Meeting and all completed evaluations shall be submitted no later than at the Executive Committee at 12:30 pm on July 29, 2024
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 7. Motion to renew year 2 (two) of Google Workspace for Education Plus (formerly Google Workspace Plus Legacy) 3yr Plan consistent of three annual payments of $82,769.00 per year and authorize the Board President to sign all documentation therewith -Matthew Thompson
Resolution: to renew year 2 (two) of Google Workspace for Education Plus (formerly Google Workspace Plus Legacy) 3yr Plan consistent of three annual payments of $82,769.00 per year and authorize the Board President to sign all documentation therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 8. Motion to approve inter-fund loan from General Fund to Special Programs in the amount of $ 2,000,000 from June 13, 2024 until funds are sufficient to repay – September 1, 2024 – Elizabeth Domite
Amend motion to read - to approve inter-fund loan from General Fund to Special Programs in the amount of $8,500,00.00 from June 13, 2024 until funds are sufficient to repay – September 1, 2024
Motion by Stephen Chapman, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *9.Motion to discuss and take possible action regarding under enrollment options related to Head Start and Early Head Start – Ms. Candice Gladney
Substitute Motion - to approve option A, to reduce enrollment and restructure the program by reallocating funds - Dr. Stephen Chapman
Motion by Stephen Chapman, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *10. Motion to approve Change Order #1 for the “Roofing Project at Mary Goff Elementary School” (Re: RPSB Bid #11-24-02, WO #220836 and PO #24003089) contract between the Rapides Parish School Board and Coleman Roofing & Construction Gonzales, LLC increasing the contract time by ninety-six days (96 days) therefore changing the date of Substantial Completion to November 16, 2024 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #1 for the “Roofing Project at Mary Goff Elementary School” (Re: RPSB Bid #11-24-02, WO #220836 and PO #24003089) contract between the Rapides Parish School Board and Coleman Roofing & Construction Gonzales, LLC increasing the contract time by ninety-six days (96 days) therefore changing the date of Substantial Completion to November 16, 2024 and authorize the Board President to sign any documentation in connection therewith
Motion by Mark Dryden, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *11. Motion to approve Change Order #2 for the “Roofing Project at Mary Goff Elementary School” (Re: RPSB Bid #11-24-02, WO #220836 and PO #24003089) contract between the Rapides Parish School Board and Coleman Roofing & Construction Gonzales, LLC increasing the sum by one hundred, eighty-four thousand dollars ($184,000.00) therefore changing the original contract sum from $526,500.00 to $710,500.00 with no change in the contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #2 for the “Roofing Project at Mary Goff Elementary School” (Re: RPSB Bid #11-24-02, WO #220836 and PO #24003089) contract between the Rapides Parish School Board and Coleman Roofing & Construction Gonzales, LLC increasing the sum by one hundred, eighty-four thousand dollars ($184,000.00) therefore changing the original contract sum from $526,500.00 to $710,500.00 with no change in the contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: *12. Motion to approve Change Order #1 for the “Interior Renovations at Tioga Elementary School” (Re: RPSB Bid #11-24-07 and WO #209065) contract between the Rapides Parish School Board and Southern Craftsman Construction, LLC increasing the contract sum by seven thousand, five hundred fifty-five dollars ($7,555.00) therefore changing the original contract sum from $199,770.00 to $207,325.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith – Mr. Roy F. Rachal
Resolution: to approve Change Order #1 for the “Interior Renovations at Tioga Elementary School” (Re: RPSB Bid #11-24-07 and WO #209065) contract between the Rapides Parish School Board and Southern Craftsman Construction, LLC increasing the contract sum by seven thousand, five hundred fifty-five dollars ($7,555.00) therefore changing the original contract sum from $199,770.00 to $207,325.00 with no change in contract time and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Absent: Willard McCall
Action: 13. Motion to approve the PowerSchool License and Subscription Fees for the Early Childhood Enrollment Application for 2024-2025 and authorize the Board President to sign any and all documentation therewith - Mrs. Cindy Rushing
Resolution: to approve the PowerSchool License and Subscription Fees for the Early Childhood Enrollment Application for 2024-2025 and authorize the Board President to sign any and all documentation therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 14.Motion to discuss and take action to update RPSB Job Descriptions for compliance with Act 311 – Jeff Powell
Substitute Motion - to approve the updated RPSB job descriptions and include the modified language in letter J - within the scope of teaching and learning during contract hours - Dr. Stephen Chapman
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, George Johnson
Nay: Sandra Franklin
Action: 15. Motion to discuss and take action to update RPSB Salary Schedules for compliance with Act 311 – Elizabeth Domite
Substitute Motion - to accept the updated RPSB Salary Schedules for compliance with Act 311 - Dr. Stephen Chapman
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 16. Motion to revise and add records request fee schedule to policy CG: Administrative Records – Jeff Powell
Resolution: to add records request fee schedule to policy CG: Administrative Records
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 17. Motion to authorize the Secretary to advertise for bids for "Roof Replacement at Peabody Magnet High School" (Bid No. 62-25-00) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: to authorize the Secretary to advertise for bids for "Roof Replacement at Peabody Magnet High School" (Bid No. 62-25-00) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 18. Motion to hear a report from the Board’s Insurance Consultant on renewal negotiations for student accident insurance for the 2024 – 2025 school year at same annual premium or minimally shall not increase to exceed the CPI; act upon recommendation by award and authorize administration and board president to sign relevant documentation in connection therewith (estimated $403,696 – general fund )- Mr. Roy F. Rachal
Amend Motion to read - to accept Board's Insurance Consultant recommendation in the amount of $409,041.00 for student accident insurance for the 2024 – 2025 school year at same annual premium or minimally shall not increase to exceed the CPI; act upon recommendation by award and authorize administration and board president to sign relevant documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Abstain: Wally Fall
Add Ons
Action: 19.Motion to terminate a food service technician for job abandonment - Mrs. Naomi Belvin
Substitute Motion - to terminate food service technician effective July 2, 2024 - Dr. Stephen Chapman
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
EXECUTIVE SESSION
ADJOURNMENT
Action: Adjourn the meeting
RAPIDES PARISH SCHOOL BOARD
____________________________________
/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L