MAY REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, May 7, 2024)
Generated by Nikki Lucas on Thursday, May 9, 2024
Members present
Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Members absent
Mark Dryden
Meeting called to order at 5:00 PM
Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
Add On
28. Motion to name the new Alexandria Senior High School Fieldhouse the Louis Butch Crenshaw Fieldhouse – Mr. Wally Fall
to name the new Alexandria Senior High School Fieldhouse the Louis Butch Crenshaw Fieldhouse
Motion to add item 28 by Mr. Steve Berry, second by Mr. Willard McCall, vote was unanimous to add item
Standing Items
Procedural: 1. Call to Order
Procedural: 2. Invocation, Pledge
Procedural: a. Prayer - Rev. Robert Lee from New Pilgrim Baptist Church in Alexandria
Procedural: b. Pledge - Mr. Mark Dryden
Amend to read- Pledge - Mr. Jeff Powell
Procedural: 3. Roll Call
Procedural: 4. Recognize:
Recognition: a. the Board's student guest is Canaan Hoosier from Buckeye High School
Action, Recognition: b.Job's for America's Graduates (JAG) student - Ms. LaRunda Hobbs Pierce
Pulled
Recognition: c. Recognize the 2024-2025 Elementary, Middle and High School Outstanding Support Employee of the Year - Mr. Clyde Washington and Mrs. Naomi Belvin
Recognition: 5. Superintendent's Report
Action (Consent): 6. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 4/9/24 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 4/23/24 Personnel, Education, Finance, and District 62 Committee meetings, and the 3/25/24 Executive Committee meeting
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - C. Consent Agenda - Action Education
Action (Consent): *1. Motion for receiving report on corrective action plans for Head Start - Mr. Jeff Powell
Resolution:to receive report on corrective action plans for Head Start
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Elizabeth Domite
Resolution:to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *2. Motion to approve/adopt any budget changes/amendments – Ms. Elizabeth Domite
Resolution:to approve/adopt any budget changes/amendments
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Elizabeth Domite
Resolution:to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s)
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *4. Motion to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Elizabeth Domite
Resolution:to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Kerri Nichols
Resolution: to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *6. Motion to receive a report regarding corrective action planning for school audits - Ms. Liz Domite and Mr. Jeff Powell
Resolution: to receive a report regarding corrective action planning for school audits
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *7. Motion to approve 3 year contract with FinalSite beginning July 1, 2024 for mass and digital communication, classroom communication, website maintenance and have Board President sign any and all documentation in connection therewith - Mr. Matt Thompson
Resolution: Approve 3 year contract with FinalSite at the annual cost
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *8. Motion to direct the Superintendent to ask an attorney the legal applications of what can and can't be done to combine district maintenance funds - Mrs. Sandra Franklin
Resolution:to direct the Superintendent to ask an attorney the legal applications of what can and can't be done to combine district maintenance funds
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *9. Motion to ratify and confirm bids received on Wednesday , April 24, 2024 at 2:00 PM by the Central Office Staff for “Renovations to Carter C Raymond Jr High School - Phase 1"(Bid #57-24-00); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution:Ratify and confirm bids received on Wednesday , April 24, 2024 at 2:00 PM by the Central Office Staff for “Renovations to Carter C Raymond Jr High School - Phase 1"(Bid #57-24-00); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *10. Motion to ratify and confirm bids received on Thursday , April 18, 2024 at 2:00 PM by the Central Office Staff for “Synthetic Track and Field Improvements for Peabody Magnet High School"(Bid #62-23-05); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution:Ratify and confirm bids received on Thursday , April 18, 2024 at 2:00 PM by the Central Office Staff for “Synthetic Track and Field Improvements for Peabody Magnet High School"(Bid #62-23-05); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *11. Motion to authorize the Secretary to advertise for bids for "Alexandria Senior High School Additions and Renovations" (Bid No. 62-24-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Alexandria Senior High School Additions and Renovations" (Bid No. 62-24-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *12. Motion to authorize the Secretary to advertise for bids for "Purchase of Fresh Produce" (Bids No. FS 10-24-25A, FS 10-24-25B, FS 10-24-25C) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Purchase of Fresh Produce" (Bids No. FS 10-24-25A, FS 10-24-25B, FS 10-24-25C) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *13. Motion to authorize the Secretary to advertise for bids for "Purchase of Paper Supplies" (Bid No. FS 30-24-25) and "Purchase of Cleaning Supplies" (Bid No. FS 33-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Purchase of Paper Supplies" (Bid No. FS 30-24-25) and "Purchase of Cleaning Supplies" (Bid No. FS 33-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *14. Motion to authorize the Secretary to advertise for bids for "Purchase of Bread Products" (Bid No. FS 35-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution:Authorize the Secretary to advertise for bids for "Purchase of Bread Products" (Bid No. FS 35-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *15. Motion to authorize the Secretary to advertise for bids for "Purchase of Milk, Milk Products, Juices, and Ice Cream" (Bid No. FS 100-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution:Authorize the Secretary to advertise for bids for "Purchase of Milk, Milk Products, Juices, and Ice Cream" (Bid No. FS 100-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *16. Motion to authorize the Secretary to advertise for bids for "Purchase of Meat" (Bid No. FS 15-24-25), "Purchase of Frozen Foods (Bid No. FS 20-24-25), and "Purchase of Processed Foods" (Bid No. FS 25-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Motion to authorize the Secretary to advertise for bids for "Purchase of Meat" (Bid No. FS 15-24-25), "Purchase of Frozen Foods (Bid No. FS 20-24-25), and "Purchase of Processed Foods" (Bid No. FS 25-24-25) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *17. Motion to receive a report on the Maintenance Funds for the 3rd quarter of fiscal year 2023-2024 - Elizabeth A Domite
Resolution: to receive a report on the Maintenance Funds for the 3rd quarter of fiscal year 2023-2024
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *18. Motion to adopt a resolution authorizing the Buckeye Panther Club Incorporated to apply for a charitable gaming license - Elizabeth Domite
Resolution:Adopt a resolution authorizing the Buckeye Panther Club Incorporated to apply for a charitable gaming license
RESOLUTION OF THE RAPIDES PARISH SCHOOL BOARD
WHEREAS, a non-profit booster club has existed for a number of years to enhance athletic and other programs at Buckeye High School, said club being the Buckeye Panther Club Incorporated; and
WHEREAS, the club has been in previous years authorized to seek a charitable gaming license from the State of Louisiana in order to conduct BINGO games and other like activities, a portion of which revenue goes to the Buckeye High School and is deposited in the school fund in accordance with law; and
WHEREAS, in prior years the written authorization of the principal of a high school is sufficient to authorize a booster club to seek charitable gaming licensing authority from the state; and
WHEREAS, as of May 15, 2019 the procedures are altered to require not only the principal’s authorization but a designation by the parish school board of the booster club to collect funds in the name of the particular school all is more fully shown by the Office Procedure Revision letter attached hereto.
NOW THEREFORE BE IT RESOLVED by the Rapides Parish School Board that the Buckeye Panther Club Incorporated be and it hereby is designated to collect funds through participation in the charitable gaming activities for the use and benefit of Buckeye High School provided that the principal of the said Buckeye High School concurs in that designation and if so provides a letter of authorization to the booster club to enable it to seek the appropriate license to conduct charitable gaming operations in accordance with law. The foregoing Resolution was duly offered, seconded and adopted by a majority of the Rapides Parish School Board in legal session duly convened on this the _7_ day of _May_, 2024.
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *19. Motion to enter into an agreement with Tyler Technologies, Inc. for Transportation software (Traversa) and authorize the Board President to sign any documentation in connection therewith - Alan Fontenot
Resolution:to enter into an agreement with Tyler Technologies, Inc. for Transportation software (Traversa) and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *20. Motion to authorize the Board's Insurance Consultant to initiate renewal negotiations for student accident insurance (Required under LHSAA 9.2.3) for the 2024-2025 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive bids with a recommendation to be made to the Board - Mr. Roy Rachal
Resolution:to authorize the Board's Insurance Consultant to initiate renewal negotiations for student accident insurance (Required under LHSAA 9.2.3) for the 2024-2025 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed CPI in final negotiations, the Board directs consultant to solicit and receive bids with a recommendation to be made to the Board
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *21. Motion to approve Change Order #1 on “ALMA REDWINE RENOVATIONS PROJECT” (Re: RPSB Bid No. 62-24-03- CSRS#222109.11) contract between the Rapides Parish School Board and Tudor Construction Company, LLC. increasing the contract total by ADDING Nine Thousand, three hundred sixty dollars ($9,360) to the awarded bid of $1,365,000 for a new total contract amount of one million, three hundred seventy-four thousand, three hundred and sixty dollars ($1,374,360); no change to the contract days for completion and authorize the Board President to sign any documentation in connection therewith – Mr. Brian Budd
Resolution: to approve Change Order #1 on “ALMA REDWINE RENOVATIONS PROJECT” (Re: RPSB Bid No. 62-24-03- CSRS#222109.11) contract between the Rapides Parish School Board and Tudor Construction Company, LLC. increasing the contract total by ADDING Nine Thousand, three hundred sixty dollars ($9,360) to the awarded bid of $1,365,000 for a new total contract amount of one million, three hundred seventy-four thousand, three hundred and sixty dollars ($1,374,360); no change to the contract days for completion and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *22. Motion to enter into a“ PIPELINE SERVITUDE AND EASEMENT” agreement with Atmos Energy Corporation whose principal address of 5430 LBJ Freeway, Suite 1800, Dallas, Texas 75240 for entry onto the board’s "Rapides High School Campus" specifically to construct, lay, maintain, operate, alter, repair, remove, change the size of, and replace gas pipelines in accordance with attached proposed agreement, physical descriptions and proposed sketch dated March 20, 2024 by SJB Group, LLC, and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval (see backup materials) – Mr. Roy Rachal
Resolution: to enter into a“ PIPELINE SERVITUDE AND EASEMENT” agreement with Atmos Energy Corporation whose principal address of 5430 LBJ Freeway, Suite 1800, Dallas, Texas 75240 for entry onto the board’s "Rapides High School Campus" specifically to construct, lay, maintain, operate, alter, repair, remove, change the size of, and replace gas pipelines in accordance with attached proposed agreement, physical descriptions and proposed sketch dated March 20, 2024 by SJB Group, LLC, and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval (see backup materials)
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *23. Motion to approve Change Order #1 for the "IAQ Enhancements at Rosenthal Elementary School" (Re: RPSP Bid #100-38 and Work Order #200249) contract between the Rapides Parish School Board and the Bayou Rapides Corporation increasing the original contract sum by Eighty Six Thousand, Six Hundred Seventy Four dollars (+$86,674.00) therefore changing the new contract sum to Two Million, Five Hundred Eight Thousand, Six Hundred Seventy Four dollars ($2,508,674.00) along with no change in contract days and authorize the Board President to sign any documentation in connection therewith - Roy F. Rachal
Resolution: to approve Change Order #1 for the "IAQ Enhancements at Rosenthal Elementary School" (Re: RPSP Bid #100-38 and Work Order #200249) contract between the Rapides Parish School Board and the Bayou Rapides Corporation increasing the original contract sum by Eighty Six Thousand, Six Hundred Seventy Four dollars (+$86,674.00) therefore changing the new contract sum to Two Million, Five Hundred Eight Thousand, Six Hundred Seventy Four dollars ($2,508,674.00) along with no change in contract days and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *24. Motion to approve Change Order #1 for the "IAQ Enhancements at Cherokee Elementary School" (Re: RPSP Bid #100-21 and Work Order #200249) contract between the Rapides Parish School Board and Dove Group, L.L.C. decreasing the original contract sum by Fifty Eight Thousand, Five Hundred Eighty dollars and 48 cents (-$58,580.48) therefore changing the new contract sum to Two Million, Eight Hundred Twenty-one Thousand, Four Hundred Nineteen dollars and 52 cents ($2,821,419.52) along with no change in contract days and authorize the Board President to sign any documentation in connection therewith - Roy F. Rachal
Resolution: to approve Change Order #1 for the "IAQ Enhancements at Cherokee Elementary School" (Re: RPSP Bid #100-21 and Work Order #200249) contract between the Rapides Parish School Board and Dove Group, L.L.C. decreasing the original contract sum by Fifty Eight Thousand, Five Hundred Eighty dollars and 48 cents (-$58,580.48) therefore changing the new contract sum to Two Million, Eight Hundred Twenty-one Thousand, Four Hundred Nineteen dollars and 52 cents ($2,821,419.52) along with no change in contract days and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *25. Motion to approve the annual renewal agreement between Food & Nutrition Services and Horizon Software for the 2024-2025 school year - Ms. Erma Davis
Resolution:to approve the renewal agreement between Food and Nutrition Services and Horizon Software for the 2024-2025 school year
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *26. Motion to reimburse travel expenses to George Johnson for attending LSBA Capitol Conference - Mr. Jeff Powell
Resolution: to reimburse travel expenses to George Johnson for attending LSBA Capitol Conference
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent): *27. Motion to approve Change Order #2 for the "Synthetic Turf Replacement for the Football Field at Tioga High School" (Re: RPSB Bid # 11-24-05 and Work Order #220839) contract between the Rapides Parish School Board and Sprinturf, LLC increasing the contract sum in the amount of two thousand, six hundred fifty-two dollars and fifty cents ($2,652.50), therefore increasing the total contract sum to $744,553.50 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy F. Rachal
Resolution: to approve Change Order #2 for the "Synthetic Turf Replacement for the Football Field at Tioga High School" (Re: RPSB Bid # 11-24-05 and Work Order #220839) contract between the Rapides Parish School Board and Sprinturf, LLC increasing the contract sum in the amount of two thousand, six hundred fifty-two dollars and fifty cents ($2,652.50), therefore increasing the total contract sum to $744,553.50 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - E. Consent Agenda - Discipline
Action (Consent): *1. to uphold the Rapides Parish School Board Discipline Review Committee's recommendation - Mr. Terrence Williams
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: 2. to receive a report for students successfully completing the requirements for a performance contract – Mr. Terrence Williams
Report received
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - F. Consent Agenda - Personnel
Action (Consent), Reports: *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *2. Motion to approve leave requests – Mrs. Naomi Belvin
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action (Consent), Reports: *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Item 6 - G. Consent Agenda - District 62
Action (Consent), Reports: *1. Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Motion by Steve Berry, second by Wilton Barrios.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Regular Agenda
Action: 7. Motion to terminate a food service technicians for job abandonment - Mrs. Naomi Belvin
Substitute Motion - to terminate a food service technicians for job abandonment effective May 7, 2024
Motion by Willard McCall, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 8. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special elections held in (i) Big Island School District Number 50 of Rapides Parish, Lousiana and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana, on Saturday, April 27, 2024, to authorize the renewal of special taxes therein - Elizabeth Domite
SUBSTITUTE MOTION - Adopt a resolution providing for canvassing the returns and declaring the result of the special elections held in (i) Big Island School District Number 50 of Rapides Parish, Lousiana and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana, on Saturday, April 27, 2024, to authorize the renewal of special taxes therein - Elizabeth Domite
RESOLUTION
A resolution providing for canvassing the returns and declaring the results of the special elections held in (i) Big Island School District Number 50 of Rapides Parish, Louisiana and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana, on Saturday, April 27, 2024, to authorize the renewal of special taxes therein.
BE IT RESOLVED by Parish School Board of the Parish Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of (i) Big Island School District Number 50 of Rapides Parish, Louisiana and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana (the "Districts"), that:
SECTION l Canvass. This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special elections held in (i) Big Island School District Number 50 of Rapides Parish, Louisiana and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana, on SATURDAY, APRIL 27, 2024 (the "Elections"), to authorize the renewal of special taxes therein pursuant to the following propositions (the "Propositions"):
BIG ISLAND SCHOOL DISTRICT NUMBER 50
OF RAPIDES PARISH, LOUISIANA PROPOSITION (TAX RENEWAL)
Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), continue to levy a special tax of 6.36 mills on all property subject to taxation in the District (an estimated '£277,160 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of 10 years, beginning with the year 2025 and ending with the year 2034, for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and equipment for the District?
PINEVILLE SCHOOL DISTRICT NO. 52
OF RAPIDES PARISH, LOUISIANA PROPOSITION (TAX RENEWAL)
Shall Pineville School District No. 52 of Rapides Parish, Louisiana (the "District), continue to levy a special tax of7.4 l mills on all prope1ty subject to taxation in the District (an estimated $685,900 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of IO years, beginning with the year 2025 and ending with the year 2034, with the proceeds of said tax to be dedicated and allocated as follows:
(i) one-half for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District; an
(ii) one-half for the purpose of technology equipment, programs and enhancements, including, but not limited to, computer hardware and software and audio and video equipment and programs?
This Governing Authority does further proceed to examine and canvass the returns of the Elections thereof.
SECTION 2. Election Results. According to the official certified tabulation of votes cast at said Elections,
(i)there was a total of 384 votes cast IN FAVOR OF Big Island School District Number 50 Proposition and a total of 210 votes cast AGAINST Big Island School District Number 50 Proposition, resulting in a majority of 174 votes cast IN FAVOR OF Big Island School District Number 50 Proposition; and
(ii) there was a total of 289 votes cast IN FAVOR OF Pineville School District No. 52 Proposition and a total of 129 votes cast AGAINST Pineville School District No. 52 Proposition, resulting in a majority of l60 votes cast IN FAVOR OF Pineville School District No. 52 Proposition.
The Propositions were therefore duly CARRIED by a majority of the votes cast by the qualified electors voting at the Elections.
SECTION 3. Promulgation of Election Result. The results of said elections shall be promulgated by publication in the manner provided by law, after receipt from the Secretary of State's office of the actual costs of the elections, as required by§ 18:1292 of the Louisiana Revised Statutes of 1950, as amended.
SECTION 4. Declaration. The foregoing results of the Elections are hereby declared by this Governing Authority and shall be published as required by law.
SECTION 5. Proces Verbal. A Proces Verbal of the canvass of the returns of the Elections shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Rapides, who shall record the same in the Mortgage Records of said Parish; and another copy thereof shall be retained in the archives of this Governing Authority.
This resolution having been submitted to a vote, the vote thereon was as follows:
School Board Members
Wilton Barrios, Jr. Yea Steve Berry Yea Mark Dryden Absent Willard B. McCall Yea Dr. Stephen Chapman Yea Linda Burgess Yea Wally Fall Yea George Johnson Yea Sandra Franklin Yea
And the resolution was declared adopted on this, the 7th day of May, 2024.
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 9. Motion to authorize distribution of excess sales tax revenues in a separate May 24, 2024 paycheck , said distribution to be made to all permanent contracted employees on a ratio of two dollars for all positions requiring a college degree or valid teaching certification and one dollar for all other positions - Elizabeth Domite
Resolution: Authorize distribution of excess sales tax revenues in a separate May 24, 2024 paycheck , said distribution to be made to all permanent contracted employees on a ratio of two dollars for all positions requiring a college degree or valid teaching certification and one dollar for all other positions
Motion by Steve Berry, second by Sandra Franklin.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 10. Motion to authorize the Secretary to advertise for bids for “Tioga Jr High Office Renovations" (Bid No. 11-24-10) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for “Tioga Jr High Office Renovations" (Bid No. 11-24-10) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 11.Motion to ratify and confirm bids received on Friday, May 3, 2024 at 11:00 AM by the Central Office Staff for “Purchase of Sanitary Maintenance Supplies” (Bid #25-13); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Friday, May 3, 2024 at 11:00 AM by the Central Office Staff for “Purchase of Sanitary Maintenance Supplies” (Bid #25-13); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Items 11-12 taken in globo
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 12.Motion to ratify and confirm bids received on Tuesday, April 23, 2024 at 2:00 PM by the Central Office Staff for “Synthetic Track and Field Improvements for Alexandria Senior High School"(Bid #62-24-12A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
SUBSTITUTE MOTION - Motion to reject bids received on Tuesday, April 23, 2024 at 2:00 PM for RPSB Bid #62-24-12A “Synthetic Track & Field Event Improvements for Alexandria Sr. High” for just cause (Single bid received over budget) and to re-authorize the Secretary to advertise for bids for “Synthetic Track & Field Event Improvements for Alexandria Sr. High” (RPSB Bid #62-24-12B); and the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Elizabeth Domite
Motion by Sandra Franklin, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 13.Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Purchase of Educational Material and Supplies” (Bid No. 20-28) with written mutual agreement of Vendors, School Specialty, Lakeshore Learning, Kaplan, & HiTouch. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-28) – Elizabeth Domite
Resolution: Authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Purchase of Educational Material and Supplies” (Bid No. 20-28) with written mutual agreement of Vendors, School Specialty, Lakeshore Learning, Kaplan, & HiTouch. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-28)
Items 13-22 taken in globo
Motion by Willard McCall, second by George Johnson.
Action: 14. Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Purchase of Science Material and Supplies” (Bid No. 20-16) with written mutual agreement of Vendors, Sargent Welch and School Specialty. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-16) – Elizabeth Domite
Action: 15.Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Purchase of Propane Gas” (Bid No. 24-10) with written mutual agreement of Vendor, Jim's South Propane. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-10) – Elizabeth Domite
Action: 16. Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Pest Control Services” (Bid No. 17-17) with written mutual agreement of Vendor, Bug Blaster, LLC. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-17) – Elizabeth Domite
Action: 17. Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Purchase of Bulk Bus Maintenance Supplies” (Bid No. 23-07) with written mutual agreement of Vendor, Lott Oil Company, LLC. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-07B) – Elizabeth Domite
Action: 18.Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Digital Copiers” (Bid No. 20-06) with written mutual agreement of Vendor, Xerox Corporation. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-06) – Elizabeth Domite
Action: 19.Motion to authorize the Secretary to solicit formal quotes for "Professional Drug Testing" (RFQ No. 25-11) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Action: 20.Motion to authorize the Secretary to solicit formal quotes for "Carpet Replacement at Tioga Jr High" (RFQ No. 24-35) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Action: 21.Motion to authorize the Secretary to advertise for bids for “Purchase of Bus Maintenance Supplies" (Bid No. 25-07) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Action: 22. Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for the 2024-25 fiscal year for “Mitigation and Remediation Services ” (Bid No. 24-00) with written mutual agreement of Vendor, Foster Construction, LLC D/B/A Paul Davis Restoration. and authorize the Board President to sign any documentation connected therewith (Renewal Bid No. 25-00) – Elizabeth Domite
Items 13-22 vote was as followed
Motion by Willard McCall, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 23. Motion for the Superintendent to gives specific options on how to spend the projected 2.3 million dollars from Bond sale - Dr. Stephen Chapman
Substitute Motion - to choose option 1 for 2.4 million to remain in the District 62 series 2024 to be used for the same purpose as needed and only to be spent by agreement of District 62 Bond - Ms. Linda Burgess
Motion by Linda Burgess, second by Sandra Franklin.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *24.Motion to discuss and take possible action on re-aligning the Curriculum and Instruction Department to better support student learning - Mrs. Shannon Alford and Mr. Jeff Powell
Substitute Motion - to send back to May Personnel Committees - Ms. Linda Burgess
Motion by Linda Burgess, second by Sandra Franklin.
Motion Fails
Aye: Sandra Franklin, Linda Burgess, Willard McCall
Nay: Stephen Chapman, Steve Berry, Wilton Barrios, George Johnson, Wally Fall
Substitute motion fails and reverts back to the original motion
Action: *24.Motion to discuss and take possible action on re-aligning the Curriculum and Instruction Department to better support student learning - Mrs. Shannon Alford and Mr. Jeff Powell
Question was called by Wilton Barrios, second by Steve Berry, vote was as follows
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, George Johnson, Wally Fall, Willard McCall, Linda Burgess
Nay: Sandra Franklin
Discussion ends, vote taken
24.Motion to discuss and take possible action on re-aligning the Curriculum and Instruction Department to better support student learning - Mrs. Shannon Alford and Mr. Jeff Powell
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: *25. Motion to discuss and take possible action regarding continuation of Head Start - Jeff Powell
Substitute Motion - for the Board to approve the continuation of the Head Start Grant until July 2025 - Dr. Stephen Chapman
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Nay: Wilton Barrios
Action: *26. Motion to direct the Superintendent to study and report the possibility of a raise for school secretaries - Mr. Wilton Barrios
Motion by Willard McCall, second by Wilton Barrios.
Substitute Motion - to defer discussion to June Committees - Mr. Wilton Barrios
Motion by Wilton Barrios, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
Action: 27. Motion to receive an update on litigation regarding federal changes of Title IX - Mr. Jeff Powell
Report given, no action needed
Motion by Willard McCall, second by Sandra Franklin.
Add Ons
Action: 28. Motion to name the new Alexandria Senior High School Fieldhouse the Louis Butch Crenshaw Fieldhouse – Mr. Wally Fall
Resolution:to name the new Alexandria Senior High School Fieldhouse the Louis Butch Crenshaw Fieldhouse
Question was called by Sandra Franklin, second by Linda Burgess, vote was as follows
Aye: Linda Burgess, Willard McCall, Sandra Franklin
Nay: Wilton Barrios, Stephen Chapman, Steve Berry, George Johnson, Wally Fall
Question fails, discussion takes place
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson, Wally Fall, Linda Burgess, Willard McCall
EXECUTIVE SESSION
ADJOURNMENT
Action: Adjourn the meeting
RAPIDES PARISH SCHOOL BOARD
____________________________________
/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L