FEBRUARY REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, February 6, 2024)
Generated by Nikki Lucas on Wednesday, February 7, 2024
Members present
Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Meeting called to order at 5:00 PM
Meeting Location: The Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
ADD ON
Action: 21. Motion to approve entering into Professional Service Contract with licensed mental health professional, Dr. Keith Fox, to provide mental health support/counseling, social emotional learning (SEL)/social skills with students - Dr. Susan Dewees
Motion by Steve Berry, second by Willard McCall, Vote to add item 21 was unanimous
Standing Items
Procedural: 1. Call to Order
Procedural: 2. Invocation, Pledge
Procedural: a. Prayer - Pastor Otis Brown from Greater St. Lawrence Missionary Baptist Church in Alexandria
Procedural: b. Pledge - Mr. Barrios
Procedural: 3. Roll Call
Procedural: 4. Recognize:
Recognition: a. the Board's student guest Randal Morton from Tioga High School
Recognition: b. Job's for America's Graduates (JAG) student - Ms. LaRunda Hobbs Pierce
Procedural: 5. Superintendent's Report
School Board Member Training Resolution
WHEREAS, each member of a city and parish school board shall receive a minimum of six hours of training and instruction, as required by ACT 705 of the 2011 Louisiana Legislature; and
WHEREAS, this training and instruction shall consist of school laws of this state, laws governing the powers, duties, and responsibilities of city and parish school boards, educational trends, research and policy; and
WHEREAS, such instruction may be received from an institution of higher education in this state, from instruction sponsored by the State Department of Education, or by an in-service training program conducted by a city or parish school board central office or the Louisiana School Boards Association, or training provided at the national level; and
WHEREAS, each member of a city and parish board shall receive one hour of ethics training, per year, of their tenure as board member;
NOW THEREFORE, BE IT RESOLVED, that it become public record that Wilton Barrios, Steve Berry, Mark Dryden, Willard McCall, Stephen Chapman, Linda Burgess, Wally Fall, George Johnson, and Sandra Franklin, members of the Rapides Parish School Board, have successfully received and exceeded the six hours of required training as mandated by the Legislature of Louisiana and all board members have fulfilled the mandate of one hour of ethics training for the year 2023.
Action (Consent): 6. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Pull item 6D6 off agenda
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 6 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 6 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 1/9/24 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 1/23/24 Personnel, Education, Finance, and District 62 Committee meetings, the 1/25/24 Discipline Review Committee meeting, and the 12/18/23 Executive meeting
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 6 - C. Consent Agenda - Action Education
Item 6 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *2.Motion to approve/adopt any budget changes/amendments – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *4. Motion to receive a budget update for General Fund, Food and Nutrition Fund, and District 62 Capital Outlay Fund Series 2022 as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Kerri Nichols
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *6. Motion to ratify and confirm proposals received on Thursday, January 18, 2024 at 2:00 PM by the Central Office Staff for “Student Information Management System” (RFP # 24-27): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm proposals received on Thursday, January 18, 2024 at 2:00 PM by the Central Office Staff for “Student Information Management System” (RFP # 24-27): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Pull item 6D6 off agenda
Action (Consent): *7. Motion to ratify and confirm bids received on Tuesday, January 30, 2024 at 11:00 AM by the Central Office Staff for “Fresh Fruit and Vegetable Program” (Bid #24-22B); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Tuesday, January 30, 2024 at 11:00 AM by the Central Office Staff for “Fresh Fruit and Vegetable Program” (Bid #24-22B); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *8. Motion to ratify and confirm bids received on Monday, February 5, 2024 at 11:00 AM by the Central Office Staff for “Oak Hill High School Auditorium Roof Replacement” (Bid #24-24A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Monday, February 5, 2024 at 11:00 AM by the Central Office Staff for “Oak Hill High School Auditorium Roof Replacement” (Bid #24-24A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *9. Motion to ratify and confirm bids received on January 17, 2024 at 2:30 PM by the Central Office Staff for “Cherokee Elementary School IAQ Enhancements” (Bid #100-21); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 17, 2024 at 2:30 PM by the Central Office Staff for “Cherokee Elementary School IAQ Enhancements” (Bid #100-21); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *10. Motion to ratify and confirm bids received on January 17, 2024 at 2:00 PM by the Central Office Staff for “Arthur F Smith Middle Magnet School IAQ Enhancements” (Bid #100-42); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 17, 2024 at 2:00 PM by the Central Office Staff for “Arthur F Smith Middle Magnet School IAQ Enhancements” (Bid #100-42); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *11. Motion to ratify and confirm bids received on January 17, 2024 at 2:30 PM by the Central Office Staff for “Mabel Brasher Montessori IAQ Enhancements” (Bid #100-43); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 17, 2024 at 2:30 PM by the Central Office Staff for “Mabel Brasher Montessori IAQ Enhancements” (Bid #100-43); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *12. Motion to ratify and confirm bids received on January 24, 2024 at 2:00 PM by the Central Office Staff for “Pineville Jr High School IAQ Enhancements” (Bid #100-09); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 24, 2024 at 2:00 PM by the Central Office Staff for “Pineville Jr High School IAQ Enhancements” (Bid #100-09); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *13. Motion to ratify and confirm bids received on February 2, 2024 at 12:00 PM by the Central Office Staff for “Carter C Raymond Elementary School IAQ Enhancements” (Bid #100-20); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on February 2, 2024 at 12:00 PM by the Central Office Staff for “Carter C Raymond Elementary School IAQ Enhancements” (Bid #100-20); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *14. Motion to ratify and confirm bids received on January 25, 2024 at 12:00 PM by the Central Office Staff for “D F Huddle Elementary School IAQ Enhancements” (Bid #100-22); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Motion to ratify and confirm bids received on January 25, 2024 at 12:00 PM by the Central Office Staff for “D F Huddle Elementary School IAQ Enhancements” (Bid #100-22); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *15. Motion to ratify and confirm bids received on January 24, 2024 at 2:30 PM by the Central Office Staff for “Buckeye High School IAQ Enhancements” (Bid #100-44); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Resolution: Ratify and confirm bids received on January 24, 2024 at 2:30 PM by the Central Office Staff for “Buckeye High School IAQ Enhancements” (Bid #100-44); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *16. Motion to ratify and confirm bids received on January 25, 2024 at 2:00 PM by the Central Office Staff for “Acadian Elementary School IAQ Enhancements” (Bid #100-15); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 25, 2024 at 2:00 PM by the Central Office Staff for “Acadian Elementary School IAQ Enhancements” (Bid #100-15); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *17. Motion to ratify and confirm bids received on February 2, 2024 at 2:00 PM by the Central Office Staff for “Horseshoe Drive Elementary School IAQ Enhancements” (Bid #100-25); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on February 2, 2024 at 2:00 PM by the Central Office Staff for “Horseshoe Drive Elementary School IAQ Enhancements” (Bid #100-25); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *18. Motion to ratify and confirm bids received on February 2, 2024 at 11:00 AM by the Central Office Staff for “Peabody Montessori Elementary School IAQ Enhancements” (Bid #100-34); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on February 2, 2024 at 11:00 AM by the Central Office Staff for “Peabody Montessori Elementary School IAQ Enhancements” (Bid #100-34); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *19. Motion to ratify and confirm bids received on February 2, 2024 at 11:30 PM by the Central Office Staff for “Rosenthal Montessori Elementary School IAQ Enhancements” (Bid #100-38); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on February 2, 2024 at 11:30 PM by the Central Office Staff for “Rosenthal Montessori Elementary School IAQ Enhancements” (Bid #100-38); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *20. Motion to ratify and confirm bids received on January 31, 2024 at 11:00 AM by the Central Office Staff for “L S Rugg Elementary School IAQ Enhancements” (Bid #100-28); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on January 31, 2024 at 11:00 AM by the Central Office Staff for “L S Rugg Elementary School IAQ Enhancements” (Bid #100-28); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *21. Motion to authorize the Secretary to advertise for bids for "Baseball & Softball Turf Project at Alexandria Sr. High" (Bid No. 62-24-17) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Baseball & Softball Turf Project at Alexandria Sr. High" (Bid No. 62-24-17) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *22. Motion to authorize the Secretary to advertise for bids for "Tioga Jr High Locker Room Renovations" (Bid No. 11-24-09) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Tioga Jr High Locker Room Renovations" (Bid No. 11-24-09) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *23. Motion to authorize the Secretary to solicit formal quotes for "Tioga Jr High Parking Lot Lighting Project" (RFQ No. 11-24-04A) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Tioga Jr High Parking Lot Lighting Project" (RFQ No. 11-24-04A) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *24. Motion to authorize the Secretary to solicit formal quotes for "Tioga High Parking Lot Lighting Project" (RFQ No. 11-24-03A) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Tioga High Parking Lot Lighting Project" (RFQ No. 11-24-03A) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *25. Motion to approve Change Order #1 at “ALEXANDRIA MIDDLE MAGNET IAQ ENHANCEMENTS” (Re: RPSB Bid #100-41 and WO #200246 - ADG #22037) contract between the Rapides Parish School Board and Air Plus Mechanical Contractors, increasing zero (0) days to the contract time, increasing the original Contract Sum of $248,000 by $52,000 to a new contract sum of $300,000 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Resolution: to approve Change Order #1 at “ALEXANDRIA MIDDLE MAGNET IAQ ENHANCEMENTS” (Re: RPSB Bid #100-41 and WO #200246 - ADG #22037) contract between the Rapides Parish School Board and Air Plus Mechanical Contractors, increasing zero (0) days to the contract time, increasing the original Contract Sum of $248,000 by $52,000 to a new contract sum of $300,000 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *26. Motion to approve Change Order #1 at “ALEXANDRIA SENIOR HIGH FOR SYNTHETIC TURF FOOTBALL FIELD” (Re: RPSB Bid #62-23-03) contract between the Rapides Parish School Board and T3 Global Projects, increasing the contract sum by twenty thousand, four hundred seventy-one dollars, along with extending the contract length by adding seven (7) additional days and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Resolution: to approve Change Order #1 at “ALEXANDRIA SENIOR HIGH FOR SYNTHETIC TURF FOOTBALL FIELD” (Re: RPSB Bid #62-23-03) contract between the Rapides Parish School Board and T3 Global Projects, increasing the contract sum by twenty thousand, four hundred seventy-one dollars, along with extending the contract length by adding seven (7) additional days and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *27. Motion to enter into a "ELECTRIC SERVITUDE" agreement with the City of Alexandria for granting entry onto the "Nachman Elementary School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval – Jeff Powell
Resolution: to enter into a "ELECTRIC SERVITUDE" agreement with the City of Alexandria for granting entry onto the "Nachman Elementary School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 6 - E. Consent Agenda – Discipline
Action: *1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Ms. Carlessa White
Reports: 2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Ms. Carlessa White
Reports: 3. to receive a report for students successfully completing the requirements for a performance contract – Ms. Carlessa White
Item 6 - F. Consent Agenda - Personnel
Action (Consent), Reports: *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *2. Motion to approve leave requests – Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent), Reports: *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action (Consent): *4. Motion to accept Inter-Institutional Agreement between LCU and any other accredited University/College to support certified school social workers and recruitment and have Board President sign any documentation in connection therewith - Susan Dewees
Resolution: to accept Inter-Institutional Agreement between LCU and any other accredited University/College to support certified school social workers and recruitment and have Board President sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Item 6 - G. Consent Agenda - District 62
Action (Consent), Reports: *1. Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Regular Agenda
Action: 7. Motion to consider and take action with respect to adopting a resolution authorizing the incurring of debt and issuance of General Obligation School Bonds, Series 2024, of Consolidated School District Number 62 of Rapides Parish, Louisiana; and providing for other matters in connection therewith - Elizabeth Domite
SUBSTITUTE MOTION - Adopt a resolution authorizing the incurring of debt and issuance of General Obligation School Bonds, Series 2024, of Consolidated School District Number 62 of Rapides Parish, Louisiana; and providing for other matters in connection therewith – Elizabeth Domite
RESOLUTION
A resolution authorizing the incurring of debt and issuance of Twenty-Five Million Dollars ($25,000,000) of General Obligation School Bonds, Series 2024, of Consolidated School District Number 62 of Rapides Parish, Louisiana; prescribing the form, terms and conditions of said Bonds; designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; and providing for other matters in connection therewith.
BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana, acting as the governing authority of Consolidated School District Number 62 of Rapides Parish, Louisiana, that:
SECTION 1. Definitions. As used herein, the following terms shall have the following meanings, unless the context otherwise requires:
"Agreement" means the agreement to be entered into between the Issuer and the Paying Agent pursuant to this Resolution.
"Bond" means any Bonds of the Issuer authorized to be issued by this Resolution, whether initially delivered or issued in exchange for, upon transfer of, or in lieu of any Bond previously issued.
"Bond Purchase Agreement" means the completed agreement for the purchase of all or a portion of the Bonds by and between the Issuer and the Underwriter with such additions, deletions, or amendments as shall be appropriate to describe the purchase of Bonds, including the principal maturities of the Bonds, the rate or rates of interest to be borne by the Bonds, the optional and/or mandatory redemption provisions and the conditions of the delivery thereof.
"Bond Register" means the records kept by the Paying Agent at its principal corporate trust office in which registration of the Bonds and transfers of the Bonds shall be made as provided herein.
"Bonds" means the Issuer's General Obligation School Bonds, Series 2024, authorized by this Resolution in the total aggregate principal amount of Twenty-Five Million Dollars ($25,000,000), authorized at a special election held on April 30, 2022.
"Code" means the Internal Revenue Code of 1986, as amended.
"Defeasance Obligations" means cash or Government Securities.
"Executive Officers" means, collectively, the President and the Secretary of the Governing Authority.
"Governing Authority" means the Parish School Board of the Parish of Rapides, State of Louisiana.
"Government Securities" means direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which are non-callable prior to their maturity, may be United States Treasury obligations such as the State and Local Government Series and may be in book-entry form.
"Interest Payment Date" means March 1 and September 1 of each year during the period the Bonds are outstanding, commencing September 1, 2024.
"Issuer" means the Consolidated School District Number 62 of Rapides Parish, Louisiana.
"Outstanding" when used with respect to Bonds means, as of the date of determination, all Bonds theretofore issued and delivered under this Resolution, except:
1. Bonds theretofore canceled by the Paying Agent or delivered to the Paying Agent for cancellation;
2. Bonds for payment or redemption of which sufficient Defeasance Obligations have been theretofore deposited in trust for the owners of such Bonds, provided that if such Bonds are to be redeemed, irrevocable notice of such redemption has been duly given or provided for pursuant to this Resolution or waived;
3. Bonds in exchange for or in lieu of which other Bonds have been registered and delivered pursuant to this Resolution; and
4. Bonds alleged to have been mutilated, destroyed, lost or stolen which have been paid as provided in this Resolution or by law.
"Owner" or "Owners" when used with respect to any Bond means the Person in whose name such Bond is registered in the Bond Register.
"Paying Agent" means Argent Trust Company, in the City of Ruston, Louisiana, until a successor Paying Agent shall have been appointed pursuant to the applicable provisions of this Resolution and thereafter "Paying Agent" shall mean such successor Paying Agent.
“Person" means any individual, corporation, partnership, joint venture, association, joint-stock company, trust, unincorporated organization or government or any agency or political subdivision thereof.
“Record Date" for the interest payable on any Interest Payment Date means the 15th calendar day of the month next preceding such Interest Payment Date.
"Resolution" means this resolution authorizing the issuance of the Bonds, as it may be supplemented and amended.
"Underwriter" shall mean Stifel, Nicolaus & Company, Incorporated, of Baton Rouge, Louisiana, the original underwriter of the Bonds.
SECTION 2. Authorization of Bonds; Maturities. In compliance with the terms and provisions of Article VI, Section 33 of the Constitution of the State of Louisiana of 1974, Part II of Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, there is hereby authorized the incurring of an indebtedness of Twenty-Five Million Dollars ($25,000,000) for, on behalf of, and in the name of the Issuer, for the purpose of financing capital expenditures for school purposes for the District, including constructing, acquiring and/or improving schools and other school related facilities, together with equipment and furnishings therefor, title to which shall be in the public, and paying the costs of issuance thereof. To represent said indebtedness, this Governing Authority does hereby authorize the issuance of Twenty-Five Million Dollars ($25,000,000) of General Obligation School Bonds, Series 2024, of the Issuer, authorized at the said election held on April 30, 2022. The Bonds shall be dated the date of delivery, shall be numbered consecutively from R-1 upwards, shall mature on March 1 in each of the years and in the principal amounts as shall be set forth in the Bond Purchase Agreement, may be serial bonds or term bonds with mandatory call provisions, as set forth in the Bond Purchase Agreement, and shall mature no later than March 1, 2044. The unpaid principal of the Bonds shall bear interest from the date thereof or from the most recent Interest Payment Date to which interest has been paid or duly provided payable on March 1 and September 1 of each year, commencing September 1, 2024.
The Bonds shall bear interest at a rate or rates of interest (not exceeding 6.00% per annum) and shall be sold at such prices, all as set forth in the Bond Purchase Agreement.
The principal of the Bonds, upon maturity or redemption, shall be payable at the corporate trust office of the Paying Agent upon presentation and surrender thereof, and interest on the Bonds shall be payable by check mailed by the Paying Agent to the Owner (determined as of the close of business on the Record Date) at the address shown on the Bond Register. Each Bond delivered under this Resolution upon transfer of, in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond, and each such Bond shall bear interest (as herein set forth) so neither gain nor loss in interest shall result from such transfer, exchange or substitution.
During any period after the initial delivery of the Bonds in book-entry-only form when the Bonds are delivered in multiple certificates form, upon request of a registered owner of at least $1,000,000 in principal amount of Bonds outstanding, all payments of principal and interest on the Bonds will be made by wire transfer in immediately available funds to an account designated by such registered owner; CUSIP number identification with appropriate dollar amounts for each CUSIP number will accompany all payments of principal and interest, whether by check or by wire transfer.
No Bond shall be entitled to any right or benefit under this Resolution, or be valid or obligatory for any purpose, unless there appears on such Bond a certificate of registration substantially in the form provided in this Resolution, executed by the Paying Agent by manual signature.
SECTION 3. Book-Entry Registration of Bonds. The Bonds shall be initially issued in the name of Cede & Co., as nominee for The Depository Trust Company ("DTC"), as registered owner of the Bonds, and held in the custody of DTC. The Secretary of the Issuer or any other officer of the Issuer is authorized to execute and deliver a Letter of Representation to DTC on behalf of the Issuer with respect to the issuance of the Bonds in "book-entry only" format. The terms and provisions of said Letter of Representation shall govern in the event of any inconsistency between the provisions of this Resolution and said Letter of Representation. Initially, a single certificate will be issued and delivered to DTC for each maturity of the Bonds. The Beneficial Owners will not receive physical delivery of Bond certificates except as provided herein. Beneficial Owners are expected to receive a written confirmation of their purchase providing details of each Bond acquired. For so long as DTC shall continue to serve as securities depository for the Bonds as provided herein, all transfers of beneficial ownership interest will be made by book-entry only, and no investor or other party purchasing, selling or otherwise transferring beneficial ownership of Bonds is to receive, hold or deliver any Bond certificate.
Notwithstanding anything to the contrary herein, while the Bonds are issued in book-entry only form, the payment of principal of, premium, if any, and interest on the Bonds may be payable by the Paying Agent by wire transfer to DTC in accordance with the Letter of Representation.
For every transfer and exchange of the Bonds, the Beneficial Owner may be charged a sum sufficient to cover such Beneficial Owner's allocable share of any tax, fee or other governmental charge that may be imposed in relation thereto.
Bond certificates are required to be delivered to and registered in the name of the Beneficial Owner under the following circumstances:
(a) DTC determines to discontinue providing its service with respect to the Bonds. Such a determination may be made at any time by giving 20 days' notice to the Issuer and the Paying Agent and discharging its responsibilities with respect thereto under applicable law; or
(b) The Issuer determines that continuation of the system of book-entry transfer through DTC (or a successor securities depository) is not in the best interests of the Issuer and/or the Beneficial Owners.
The Issuer and the Paying Agent will recognize DTC or its nominee as the Bondholder for all purposes, including notices and voting.
Neither the Issuer nor the Paying Agent are responsible for the performance by DTC of any of its obligations, including, without limitation, the payment of moneys received by DTC, the forwarding of notices received by DTC or the giving of any consent or proxy in lieu of consent.
Whenever during the term of the Bonds the beneficial ownership thereof is determined by a book entry at DTC, the requirements of this Resolution of holding, delivering or transferring the Bonds shall be deemed modified to require the appropriate person to meet the requirements of DTC as to registering or transferring the book entry to produce the same effect.
If at any time DTC ceases to hold the Bonds, all references herein to DTC shall be of no further force or effect.
SECTION 4. Redemption Provisions. The Bonds shall be subject to optional and/or mandatory redemption by the Issuer in the manner and pursuant to the procedures set forth in the Bond Purchase Agreement.
Official notice of such call of any of the Bonds for redemption will be given by first class mail, postage prepaid by notice deposited in the United States mails, or by accepted means of electronic communication, not less than twenty (20) days prior to the redemption date addressed to the registered owner of each bond to be redeemed at his address as shown on the registration books of the Paying Agent.
SECTION 5. Registration and Transfer. The Issuer shall cause the Bond Register to be kept by the Paying Agent. The Bonds may be transferred, registered and assigned only on the Bond Register, and such registration shall be at the expense of the Issuer. A Bond may be assigned by the execution of an assignment form on the Bond or by other instruments of transfer and assignment acceptable to the Paying Agent. A new Bond or Bonds will be delivered by the Paying Agent to the last assignee (the new Owner) in exchange for such transferred and assigned Bonds after receipt of the Bonds to be transferred in proper form. Such new Bond or Bonds shall be in the denomination of $5,000 or any integral multiple thereof within a single maturity. Neither the Issuer nor the Paying Agent shall be required to issue, register, transfer or exchange (i) any Bond during a period beginning at the opening of business on a Record Date and ending at the close of business on the Interest Payment Date, or (ii) any Bond called for redemption prior to maturity during a period beginning at the opening of business twenty (10) days before the date of the mailing of a notice of redemption of such Bond and ending on the date of such redemption.
SECTION 6. Form of Bonds. The Bonds and the endorsements to appear thereon shall be in substantially the forms, as attached hereto as Exhibit A, subject to any changes as may be approved by the Executive Officers.
SECTION 7. Execution of Bonds. The Bonds shall be signed by the Executive Officers for, on behalf of, in the name of and under the corporate seal of the Issuer, which signatures and corporate seal may be either manual or facsimile.
SECTION 8. Pledge of Full Faith and Credit. The Bonds shall constitute general obligations of the Issuer, and the full faith and credit of the Issuer is hereby pledged for their payment. This Governing Authority does hereby obligate itself and is bound under the terms and provisions of law and the election authorizing the Bonds to impose and collect annually in excess of all other taxes a tax on all of the property subject to taxation within the territorial limits of the Issuer, sufficient to pay the principal of and the interest on the Bonds falling due each year, said tax to be levied and collected by the same officers, in the same manner and at the same time as other taxes are levied and collected within the territorial limits of the Issuer.
SECTION 9. Sinking Fund. For the payment of the principal of and the interest on the Bonds, the Issuer has established a special fund, held by the regularly designated fiscal agent of the Issuer (the "Sinking Fund"), into which the Issuer will deposit the proceeds of the aforesaid special tax and no other moneys whatsoever (other than investment earnings thereon). The depository for the Sinking Fund shall transfer from the Sinking Fund to the Paying Agent at least one (1) day in advance of each Interest Payment Date, funds fully sufficient to pay promptly the principal and interest falling due on such date.
All moneys deposited with the regularly designated fiscal agent bank or banks of the Issuer or the Paying Agent under the terms of this Resolution shall constitute sacred funds for the benefit of the Owners of the Bonds, and shall be secured by said fiduciaries at all times to the full extent thereof in the manner required by law for the securing of deposits of public funds.
All or any part of the moneys in the Sinking Fund shall, at the written request of the Issuer, be invested in accordance with the provisions of the laws of the State of Louisiana, in which event all income derived from such investments shall be added only to the Sinking Fund.
SECTION 10. Application of Proceeds. The Executive Officers are hereby empowered, authorized and directed to do any and all things necessary and incidental to carry out all of the provisions of this Resolution, to cause the necessary Bonds to be printed, to issue, execute and seal the Bonds, and to effect delivery thereof as hereinafter provided. The proceeds derived from the sale of the Bonds, including any premium derived from the sale thereof, shall be deposited by the Issuer with its fiscal agent bank or banks to be used (i) for the purpose for which the Bonds are issued and/or (ii) for deposit in the Sinking Fund to be used to pay principal and interest coming due on the Bonds.
SECTION 11. Bonds Legal Obligations. The Bonds shall constitute legal, binding and valid obligations of the Issuer, and shall be the only representations of the indebtedness as herein authorized and created.
SECTION 12. Resolution a Contract. The provisions of this Resolution shall constitute a contract between the Issuer and its successors, and the Owner or Owners from time to time of the Bonds and any such Owner or Owners may at law or in equity, by suit, action, mandamus or other proceedings, enforce and compel the performance of all duties required to be performed by the Governing Authority or the Issuer as a result of issuing the Bonds.
No material modification or amendment of this Resolution, or of any resolution amendatory hereof or supplemental hereto, may be made without the consent in writing of the Owners of two-thirds (2/3) of the aggregate principal amount of the Bonds then outstanding; provided, however, that no modification or amendment shall permit a change in the maturity or redemption provisions of the Bonds, or a reduction in the rate of interest thereon, or in the amount of the principal obligation thereof, or affecting the obligation of the Issuer to pay the principal of and the interest on the Bonds as the same shall come due from the revenues appropriated, pledged and dedicated to the payment thereof by this Resolution, or reduce the percentage of the Owners required to consent to any material modification or amendment of this Resolution, without the consent of the Owners of the Bonds.
SECTION 13. Severability; Application of Subsequently Enacted Laws. In case any one or more of the provisions of this Resolution or of the Bonds shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions of this Resolution or of the Bonds, but this Resolution and the Bonds shall be construed and enforced as if such illegal or invalid provisions had not been contained therein. Any constitutional or statutory provisions enacted after the date of this Resolution which validate or make legal any provision of the Resolution and/or the Bonds which would not otherwise be valid or legal, shall be deemed to apply to this Resolution and to the Bonds.
SECTION 14. Recital of Regularity. This Governing Authority having investigated the regularity of the proceedings had in connection with the Bonds herein authorized and having determined the same to be regular, the Bonds shall contain the following recital, to-wit:
"It is certified that this Bond is authorized by and is issued in conformity with the requirements of the Constitution and statutes of this State."
SECTION 15. Effect of Registration. The Issuer, the Paying Agent, and any agent of either of them may treat the Owner in whose name any Bond is registered as the Owner of such Bond for the purpose of receiving payment of the principal (and redemption price) of and interest on such Bond and for all other purposes whatsoever, and to the extent permitted by law, neither the Issuer, the Paying Agent, nor any agent of either of them shall be affected by notice to the contrary.
SECTION 16. Notices to Owners. Wherever this Resolution provides for notice to Owners of Bonds of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and mailed, first-class postage prepaid, to each Owner of such Bonds, at the address of such Owner as it appears in the Bond Register. In any case where notice to Owners of Bonds is given by mail, neither the failure to mail such notice to any particular Owner of Bonds, nor any defect in any notice so mailed, shall affect the sufficiency of such notice with respect to all other Bonds. Where this Resolution provides for notice in any manner, such notice may be waived in writing by the Owner or Owners entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by Owners shall be filed with the Paying Agent, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver.
SECTION 17. Cancellation of Bonds. All Bonds surrendered for payment, redemption, transfer, exchange or replacement, if surrendered to the Paying Agent, shall be promptly canceled by it and, if surrendered to the Issuer, shall be delivered to the Paying Agent and, if not already canceled, shall be promptly canceled by the Paying Agent. The Issuer may at any time deliver to the Paying Agent for cancellation any Bonds previously registered and delivered which the Issuer may have acquired in any manner whatsoever, and all Bonds so delivered shall be promptly canceled by the Paying Agent. All canceled Bonds held by the Paying Agent shall be disposed of as directed in writing by the Issuer.
SECTION 18. Mutilated, Destroyed, Lost or Stolen Bonds. If (a) any mutilated Bond is surrendered to the Paying Agent, or the Issuer and the Paying Agent receive evidence to their satisfaction of the destruction, loss or theft of any Bond, and (b) there is delivered to the Issuer and the Paying Agent such security or indemnity as may be required by them to save each of them harmless, then, in the absence of notice to the Issuer or the Paying Agent that such Bond has been acquired by a bona fide purchaser, the Issuer shall execute, and upon its request the Paying Agent shall register and deliver, in exchange for or in lieu of any such mutilated, destroyed, lost, or stolen Bond, a new Bond of the same maturity and of like tenor, interest rate and principal amount, bearing a number not contemporaneously outstanding. In case any such mutilated, destroyed, lost or stolen Bond has become or is about to become due and payable, the Issuer in its discretion may, instead of issuing a new Bond, pay such Bond. Upon the issuance of any new Bond under this Section, the Issuer may require the payment by the Owner of a sum sufficient to cover any tax or other governmental charge that may be imposed in relation thereto and any other expenses (including the fees and expenses of the Paying Agent) connected therewith. Every new Bond issued pursuant to this Section in lieu of any mutilated, destroyed, lost or stolen bond shall constitute a replacement of the prior obligation of the Issuer, whether or not the mutilated, destroyed, lost or stolen Bond shall be at any time enforceable by anyone and shall be entitled to all the benefits of this Resolution equally and ratably with all other Outstanding Bonds. Any additional procedures set forth in the Agreement, authorized in this Resolution, shall also be available with respect to mutilated, destroyed, lost or stolen Bonds. The provisions of this Section are exclusive and shall preclude (to the extent lawful) all other rights and remedies with respect to the replacement and payment of mutilated, destroyed, lost or stolen Bonds.
SECTION 19. Discharge of Resolution; Defeasance. If the Issuer shall pay or cause to be paid, or there shall otherwise be paid to the Owners, the principal (and redemption price) of and interest on the Bonds, at the times and in the manner stipulated in this Resolution, then the pledge of the money, securities, and funds pledged under this Resolution and all covenants, agreements, and other obligations of the Issuer to the Owners of the Bonds shall thereupon cease, terminate, and become void and be discharged and satisfied, and the Paying Agent shall pay over or deliver all money held by it under this Resolution to the Issuer.
Bonds or interest installments for the payment of which money shall have been set aside and shall be held in trust (through deposit by the Governing Authority of funds for such payment or otherwise) at the maturity date thereof shall be deemed to have been paid within the meaning and with the effect expressed above in this Section. Bonds shall be deemed to have been paid, prior to their maturity, within the meaning and with the effect expressed above in this Section if they have been defeased pursuant to Chapter 14 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, or any successor provisions thereto.
SECTION 20. Successor Paying Agent; Paying Agent Agreement. The Issuer will at all times maintain a Paying Agent meeting the qualifications hereinafter described for the performance of the duties hereunder for the Bonds. The designation of the initial Paying Agent in this Resolution is hereby confirmed and approved. The Issuer reserves the right to appoint a successor Paying Agent by (a) filing with the Person then performing such function a certified copy of a resolution or ordinance giving notice of the termination of the Agreement and appointing a successor and (b) causing notice to be given to each Owner. Every Paying Agent appointed hereunder shall at all times be a bank or trust company organized and doing business under the laws of the United States of America or of any State, authorized under such laws to exercise trust powers, and subject to supervision or examination by Federal or State authority. The Executive Officers are hereby authorized and directed to execute an appropriate Agreement with the Paying Agent for and on behalf of the Issuer in such form as may be satisfactory to said officers, the signatures of said officers on such Agreement to be conclusive evidence of the due exercise of the authority granted hereunder.
SECTION 21. Arbitrage. The Issuer covenants and agrees that, to the extent permitted by the laws of the State of Louisiana, it will comply with the requirements of the Code in order to establish, maintain and preserve the exclusion from "gross income" of interest on the Bonds under the Code. The Issuer further covenants and agrees that it will not take any action, fail to take any action, or permit any action within its control to be taken, or permit at any time or times any of the proceeds of the Bonds or any other funds of the Issuer to be used directly or indirectly in any manner, the effect of which would be to cause the Bonds to be "arbitrage bonds" or would result in the inclusion of the interest on any of the Bonds in gross income under the Code, including, without limitation, (i) the failure to comply with the limitation on investment of Bond proceeds (ii) the failure to pay any required rebate of arbitrage earnings to the United States of America or (iii) the use of the proceeds of the Bonds in a manner which would cause the Bonds to be "private activity bonds".
SECTION 22. Post-Issuance Compliance. The Executive Officers and/or their designees are directed to establish, continue, and/or amend, as applicable, written procedures to assist the Issuer in complying with various State and Federal statutes, rules and regulations applicable to the Bonds and are further authorized to take any and all actions as may be required by said written procedures to ensure continued compliance with such statutes, rules and regulations throughout the term of the Bonds.
SECTION 23. Not Qualified Tax-Exempt Obligations . The Bonds are not designated as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code.
SECTION 24. Execution of Documents. In connection with the issuance and sale of the Bonds, the Executive Officers are each authorized, empowered and directed to execute on behalf of the Issuer such documents, certificates and instruments as they may deem necessary, upon the advice of bond counsel, to effect the transactions contemplated by this Resolution, the signatures of such persons on such documents, certificates and instruments to be conclusive evidence of the due exercise of the authority granted hereunder.
SECTION 25. Appointment of Underwriter. Stifel, Nicolaus & Company, Incorporated, of Baton Rouge, Louisiana is hereby appointed as underwriter in connection with the issuance and sale of all or any portion of the Bonds, any compensation to be subsequently approved by the Issuer by execution of the Bond Purchase Agreement and to be paid from the proceeds of the Bonds and contingent upon the issuance of the Bonds; provided that no compensation shall be due to said underwriter unless the Bonds are sold and delivered.
SECTION 26. Sale of Bonds; Bond Insurance. The Bonds are hereby authorized to be sold to the Underwriter, and the Executive Officers, or any of them, are hereby authorized to execute the Bond Purchase Agreement in form and substance satisfactory to Bond Counsel to the Issuer, provided that the sale of the Bonds is within the parameters set forth in this Resolution. The Bond Purchase Agreement may provide for the purchase of bond insurance in the event any Executive Officer, on behalf of the Issuer, finds and determines that the purchase of such bond insurance will be of benefit. In such event, the Executive Officers, or any of them, are hereby authorized to execute all documents and agreements necessary and appropriate in connection with obtaining and securing the bond insurance. After their execution and authentication by the Paying Agent, the Bonds shall be delivered to the Underwriter or their agents or assigns, upon receipt by the Issuer of the agreed purchase price.
The Executive Officers are each hereby empowered to deliver or cause to be executed and delivered all documents required to be executed on behalf of the Issuer or deemed by them necessary or advisable to implement this Resolution or to facilitate the sale of the Bonds.
SECTION 27. Publication. A copy of this Resolution shall be published immediately after its adoption in one issue of the official journal of the Issuer.
SECTION 28. Continuing Disclosure. The Executive Officers are hereby empowered and directed to execute an appropriate Continuing Disclosure Certificate (substantially in the form set forth in Appendix H of the official statement issued in connection with the sale and issuance of the Bonds) pursuant to S.E.C. Rule 15c2-12(b)(5).
SECTION 29. Official Statement. The Issuer hereby approves the form and content of the Preliminary Official Statement, pertaining to the Bonds and hereby ratifies its prior use by the Underwriter in connection with the sale of the Bonds.
SECTION 30. Section Headings. The headings of the various sections hereof are inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the provisions hereof.
SECTION 31. Effective Date. This Resolution shall become effective immediately.
The foregoing resolution having been submitted to a vote, the vote thereon was as follows:
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Presentation: 8. Motion to receive the audit report on the 2022-2023 audit by Payne, Moore, & Herrington, CPAs - Elizabeth Domite
Report given, no action needed
Presentation: 9. Motion to receive the semi-annual reports for all Special Revenue Funds as required by the Statewide Agreed Upon Procedures by the LA Legislative Auditor - Elizabeth Domite
Report given, no action needed
Presentation: 10. Motion to receive the quarterly reports on maintenance funds for the quarter ended December 31, 2023 - Elizabeth Domite
Report given, no action needed
Action: 11. Motion to authorize the Secretary to advertise for bids for "Carter C Raymond Jr High Renovations" (Bid No. 57-24-00) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Items 11-15 taken in globo
SUBSTITUTE MOTION - Motion to enter into a Standard AIA 101-2007 agreement with Alliance Design Group, LLC at a rate of ½% less than LA State Fee Schedule for project design, construction, and management of “Carter C Raymond Jr High Renovations” (Bid No. 57-24-00) and authorize the Secretary to advertise for bids for "Carter C Raymond Jr High Renovations" (Bid No.57-24-00); authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Sandra Franklin, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 12. Motion to authorize the Secretary to advertise for bids for "Caroline Dormon Jr High Construction and Renovations" (Bid No. 57-24-01) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
SUBSTITUTE MOTION - Motion to enter into a Standard AIA 101-2007 agreement with Alliance Design Group, LLC at a rate of ½% less than LA State Fee Schedule for project design, construction, and management of “Caroline Dormon Jr High Renovations” (Bid No. 57-24-01) and authorize the Secretary to advertise for bids for "Caroline Dormon Jr High Renovations" (Bid No.57-24-01); authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 13. Motion to authorize the Secretary to advertise for bids for "Arthur F Smith Construction and Renovations" (Bid No. 62-24-18) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Arthur F Smith Construction and Renovations" (Bid No. 62-24-18) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 14. Motion to authorize the Secretary to solicit formal quotes for "Replacement of Swimming Pool Heater at Alexandria Sr High" (RFQ No. 24-32) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Replacement of Swimming Pool Heater at Alexandria Sr High" (RFQ No. 24-32) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 15. Motion to authorize the Secretary to advertise for bids for "Purchase of Sanitary Maintenance Supplies" (Bid No. 25-13) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Purchase of Sanitary Maintenance Supplies" (Bid No. 25-13) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 16.Motion to approve InterAgency Agreements for CCAP B-3 Seats Pilot for January-June, 2024 and authorize the Board President to sign any and all documentation in connection therewith (Pending Grant Award by LDOE) - Cindy Rushing
SUBSTITUTE MOTION - to approve InterAgency Agreements for CCAP B-3 Seats Pilot for February-June, 2024 and for the January payments to CCAP B-3 Seats to be paid to the Early Learning Centers in the amount of $476,764.00 - Cindy Rushing
Motion by Linda Burgess, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action, Presentation: *17. Motion to present the two calendar options for the 2024-25 school year and release them for a public vote - Mrs. Shannon Alford
SUBSTITUTE MOTION - to accept the recommendation by administration and choose option A on the 2024-2025 school calendar - Dr. Stephen Chapman
Motion by Linda Burgess, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action: 18. Motion to approve an agreement with National Institute for Excellence in Teaching for executive coaching - Mrs. Shannon Alford
Resolution: To approve an agreement with National Institute for Excellence in Teaching for executive coaching
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Action, Reports: *19. Motion to receive an updated report on the new Bolton Academy at the February 6, 2024 Board meeting - Mrs. Sandra Franklin and Ms. Linda Burgess
Report received, no action needed
Motion by Steve Berry, second by Mark Dryden.
Action: 20. Motion to enter into a "SERVITUDE" agreement Right-Of-Way with CLECO Power LLC for granting entry onto the "Rapides High School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval - Mr. Roy Rachal
Resolution: To enter into a "SERVITUDE" agreement Right-Of-Way with CLECO Power LLC for granting entry onto the "Rapides High School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval
Motion by George Johnson, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Willard McCall, Mark Dryden, Steve Berry, Wilton Barrios, Sandra Franklin, George Johnson
Add Ons
Action: 21. Motion to approve entering into Professional Service Contract with licensed mental health professional, Dr. Keith Fox, to provide mental health support/counseling, social emotional learning (SEL)/social skills with students - Dr. Susan Dewees
Resolution: To approve entering into Professional Service Contract with licensed mental health professional, Dr. Keith Fox, to provide mental health support/counseling, social emotional learning (SEL)/social skills with students
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wally Fall, Linda Burgess, Mark Dryden, Steve Berry, Sandra Franklin, George Johnson
Abstain: Willard McCall, Wilton Barrios
EXECUTIVE SESSION
ADJOURNMENT
Action: Adjourn the meeting at 6:47
RAPIDES PARISH SCHOOL BOARD
_____________________________________
/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L