NOVEMBER REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, November 7, 2023)
Generated by Nikki Lucas on Wednesday, November 8, 2023
Members present
Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Meeting called to order at 5:00 PM
Meeting Location: Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
Standing Items
Procedural: 1. Call to Order
Procedural: 2. Invocation, Pledge
Procedural: a. Prayer - Rev. Carolyn Fletcher Pastor at Palestine Methodist Church in Tioga
Procedural: b. Pledge - Mr. McCall
Procedural: 3. Roll Call
Procedural: 4. Recognize:
Recognition: a. the Board's student guest is Christian Beraud from Peabody Magnet High School
Recognition: b. Job's for America's Graduates (JAG) student - Ms. LaRunda Hobbs Pierce
Action (Consent): 6. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 10/3/23 and the 10/17/23 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 10/17/23 Personnel, Education, Finance, District 62 Committee meetings, and the 9/25/23 Executive meeting
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - C. Consent Agenda - Action Education
Action (Consent): *1. Motion to receive a report for Rapides Head Start/Early Head Start - Mrs. Cindy Rushing
Resolution: to receive report for Rapides Head Start/Early Head Start
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *2. Motion to enter into an inter-agency agreement between the Rapides Parish School Board and the Masonic Learning Center for Louisiana to provide remediation support service to students of the RPSB and allow the Board President to sign any documentation in connection therewith. - Mr. Clyde Washington
Resolution: Approve
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *3. Motion to discuss and approve an inter-agency agreement with COPE Inc/Trio Programs for providing academic services on RPSB campuses, pending legal review - Ms. Linda Burgess and Mr. Jeff Powell
Resolution: approve an inter-agency agreement with COPE Inc/Trio Programs for providing academic services on RPSB campuses, pending legal review
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *4. Motion to discuss and approve continuation of the inter-agency agreement with COPE/TRIO regarding transportation, pending legal review - Mr. Jeff Powell
Resolution: approve continuation of the inter-agency agreement with COPE/TRIO regarding transportation, pending legal review
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *2. Motion to approve/adopt any budget changes/amendments – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *4. Motion to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Kerri Nichols
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *6. Motion to reimburse travel expenses to Wally Fall for attending LSBA Trailblazer - Mr. Jeff Powell
Resolution: to reimburse travel expenses to Wally Fall for attending LSBA Trailblazer
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *7. Motion to reject bids received on Thursday, October 12, 2023, at 2:00 PM for RPSB Bid # 24-01 "Sale of Property - North Bayou Rapides School" for just cause (Only bid deemed non responsive) - Ms. Elizabeth Domite
Resolution: to reject bids received on Thursday, October 12, 2023, at 2:00 PM for RPSB Bid # 24-01 "Sale of Property - North Bayou Rapides School" for just cause (Only bid deemed non responsive)
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *8. Motion to ratify and confirm bids received on Wednesday, October 11, 2023 at 2:00 PM by the Central Office Staff for "Bolton High School IAQ Enhancements” (Bid #100-08); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Wednesday, October 11, 2023 at 2:00 PM by the Central Office Staff for "Bolton High School IAQ Enhancements” (Bid #100-08); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *9. Motion to ratify and confirm bids received on Tuesday, October 31, 2023 at 2:00 PM by the Central Office Staff for “L S Rugg Renovations” (Bid #62-24-07); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith – Elizabeth Domite
Resolution: Ratify and confirm bids received on Tuesday, October 31, 2023 at 2:00 PM by the Central Office Staff for “L S Rugg Renovations” (Bid #62-24-07); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *10. Motion to enter into a Standard AIA B 101-2007 agreement with Ballard CLC at a rate of 1/2% less than the LA State Fee Schedule for project design and construction management of "Covered 4 Lane Batting Cage at Northwood High" (Bid # 24-20) in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith (WOID#202057); and authorize the Secretary to advertise for bids; and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids with a recommendation to be made to the Board - Elizabeth Domite
Resolution: Enter into a Standard AIA B 101-2007 agreement with Ballard CLC at a rate of 1/2% less than the LA State Fee Schedule for project design and construction management of "Covered 4 Lane Batting Cage at Northwood High" (Bid # 24-20) in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith (WOID#202057); and authorize the Secretary to advertise for bids; and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids with a recommendation to be made to the Board
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *11. Motion to authorize the Secretary to advertise for bids for "Purchase of Fresh Fruits and Vegetables" (Bid No. 24-22) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Purchase of Fresh Fruits and Vegetables" (Bid No. 24-22) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *12. Motion to authorize the Secretary to advertise for bids for "Oak Hill High School Auditorium Roof Replacement" (Bid No. 24-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Oak Hill High School Auditorium Roof Replacement" (Bid No. 24-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *13. Motion to authorize the Secretary to solicit formal quotes for "Poland Jr High Gym Roof Replacement" (RFQ No. 24-23) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Poland Jr High Gym Roof Replacement" (RFQ No. 24-23) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *14. Motion to receive the quarterly report on maintenance funds for the quarter ended September 30, 2023 - Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *15. Motion to approve the payment of the One Time Salary Supplement appropriated during the 2023 Regular Session of the Legislature for Certificated and Support Employees - Mr. Steve Berry
Resolution: to approve the payment of the One Time Salary Supplement appropriated during the 2023 Regular Session of the Legislature for Certificated and Support Employees
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *16. Motion to approve Change Order #1 for the "Synthetic Turf Football Field at Peabody Magnet High School" (Re: RPSB Bid #62-23-02) contract between the Rapides Parish School Board and Athletic Turf Solutions, LLC increasing the contract sum by thirteen thousand, three hundred, thirty-five dollars $13,335.00 therefor changing the original contract sum from $1,322,000.00 to $1,335,335.00, and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve Change Order #1 for the "Synthetic Turf Football Field at Peabody Magnet High School" (Re: RPSB Bid #62-23-02) contract between the Rapides Parish School Board and Athletic Turf Solutions, LLC increasing the contract sum by thirteen thousand, three hundred, thirty-five dollars $13,335.00 therefor changing the original contract sum from $1,322,000.00 to $1,335,335.00, and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *17. Motion to approve the Change Order #1 for the "Synthetic Turf Football Field at Alexandria Senior High School" (Re: RPSB Bid No. 62-23-03) contract between Rapides Parish School Board and T3 Global Projects increasing the contract sum by twenty thousand, two hundred ninety-six dollars ($20,296.00) therefore changing the original contract sum from $1,357,225.00 to $1,377,521.00, along with extending the contract length by adding seven (7) additional days and authorizing the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve the Change Order #1 for the "Synthetic Turf Football Field at Alexandria Senior High School" (Re: RPSB Bid No. 62-23-03) contract between Rapides Parish School Board and T3 Global Projects increasing the contract sum by twenty thousand, two hundred ninety-six dollars ($20,296.00) therefore changing the original contract sum from $1,357,225.00 to $1,377,521.00, along with extending the contract length by adding seven (7) additional days and authorizing the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *18. Motion to authorize the Board's insurance consultant to initiate renewal negotiations for EXCESS Workers' Compensation Insurance for the 2024 Calendar Year at the same terms, conditions, SIR ($650,000) and premium (.0827 per $100 of payroll) or minimally the annual premium shall not increase to exceed the CPI (As of 7/23); should increase exceed CPI in the final negotiations, the Board herein directs the consultant to solicit and receive competitive quotes with a recommendation to be made to the board at the December regular board meeting - Mr. Roy Rachal
Resolution: to authorize the Board's insurance consultant to initiate renewal negotiations for EXCESS Workers' Compensation Insurance for the 2024 Calendar Year at the same terms, conditions, SIR ($650,000) and premium (.0827 per $100 of payroll) or minimally the annual premium shall not increase to exceed the CPI (As of 7/23); should increase exceed CPI in the final negotiations, the Board herein directs the consultant to solicit and receive competitive quotes with a recommendation to be made to the board at the December regular board meeting
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *19. Motion to approve Change Order #1 on " Poland Jr. High IAQ Enhancements" (Re: RPSB Bid No. 100-04-WOID #200259-ADG #22053) contract between the Rapides Parish School Board and Air Plus, Inc., and extend the contract time by 270 days, decreasing the original Contract Sum of $348,000 by $720 to a new contract sum of $347,280 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve Change Order #1 on " Poland Jr. High IAQ Enhancements" (Re: RPSB Bid No. 100-04-WOID #200259-ADG #22053) contract between the Rapides Parish School Board and Air Plus, Inc., and extend the contract time by 270 days, decreasing the original Contract Sum of $348,000 by $720 to a new contract sum of $347,280 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *20. Motion to approve Change Order #1 on "Replacement of Flooring and Seating at Oak Hill High School Auditorium Project" (Re: RPSB Bod No. 23-51-WOID #205240) contract between the Rapides Parish School Board and Pat Williams Construction, LLC., increasing the contract time by sixty-three (63) days to October 30, 2023 with no change to the original Contract Sum of $220,830 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve Change Order #1 on "Replacement of Flooring and Seating at Oak Hill High School Auditorium Project" (Re: RPSB Bod No. 23-51-WOID #205240) contract between the Rapides Parish School Board and Pat Williams Construction, LLC., increasing the contract time by sixty-three (63) days to October 30, 2023 with no change to the original Contract Sum of $220,830 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *21. Motion to renew annual subscription for Manage Engine Endpoint Central License Agreement at a cost of $42,733.80 and authorize the Board President to sign any associated documents therewith - Matt Thompson
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - E. Consent Agenda - Discipline
Action: *1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Ms. Carlessa White
Action (Consent): 2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Ms. Carlessa White
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Reports: 3. to receive a report for students successfully completing the requirements for a performance contract – Ms. Carlessa White
Item 6 - F. Consent Agenda - Personnel
Action (Consent): *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *2. Motion to approve leave requests – Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action (Consent): *4. Motion to revise policy GBRIB: Sick Leave in recommendation from Forethought pending legal review - Mr. Jeff Powell
Resolution: to revise policy GBRIB: Sick Leave in recommendation from Forethought pending legal review
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Item 6 - G. Consent Agenda - District 62
Action (Consent): *1. Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Regular Agenda
Action: 7. Motion to announce that the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling special elections to be held in (i) Big Island School District Number 50 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein and (ii) Pineville School District No. 52 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein, at its meeting on Tuesday, December 5, 2023 at 5:00 p.m. at the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana – Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: 8. Motion to approve the Louisiana Compliance Questionnaire for the 2022-2023 Audit and authorize the Board President, Board Secretary/Superintendent, and Chief Financial Officer to sign questionnaire as required by the Louisiana Legislative Auditor – Ms. Elizabeth Domite
Resolution: Approve the Louisiana Compliance Questionnaire for the 2022-2023 Audit and authorize the Board President, Board Secretary/Superintendent, and Chief Financial Officer to sign questionnaire as required by the Louisiana Legislative Auditor
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: 9. Motion to transfer $5,746.35 from General Fund to District 50 Maintenance Fund for the lease payment of 435 acres of land located in District 50 - Elizabeth Domite
Transfer $5,746.35 from General Fund to District 50 Maintenance Fund for the lease payment of 435 acres of land located in District 50
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: 10. Motion to authorize the Secretary to solicit formal quotes for "Bolton High Band Room Floor Restoration" (RFQ No. 24-19) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Bolton High Band Room Floor Restoration" (RFQ No. 24-19) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Items 10-11 taken in globo
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: 11. Motion to authorize the Secretary to advertise for bids for "Tioga High Football Field Turf Project" (Bid No. 11-24-05) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Tioga High Football Field Turf Project" (Bid No. 11-24-05) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: 12. Motion to ratify and confirm quotes received on Friday, November 3, 2023 at 10:00 AM by the Central Office Staff for "Construction of Electric Bus Parking Lot at Buckeye High School" (RFQ No. 24-21B); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: to ratify and confirm quotes received on Friday, November 3, 2023 at 10:00 AM by the Central Office Staff for "Construction of Electric Bus Parking Lot at Buckeye High School" (RFQ No. 24-21B); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Willard McCall, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Linda Burgess, Mark Dryden, Willard McCall, George Johnson, Wally Fall
Nay: Sandra Franklin, Wilton Barrios
Action: 13. Motion to approve an Intergovernmental Agreement between Rapides Parish School Board and Rapides Parish Police Jury for the removal of tree limbs at Buckeye High School, Hayden R. Lawrence Middle School, and Buckeye Elementary School - Mr. Jeff Powell
Resolution: to approve an Intergovernmental Agreement between Rapides Parish School Board and Rapides Parish Police Jury for the removal of tree limbs at Buckeye High School, Hayden R. Lawrence Middle School, and Buckeye Elementary School
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Action: *14. Motion to discuss and approve a plan for using the one time state appropriation funds for differentiated pay to compensate employees serving on critical goals task forces - Mr. Jeff Powell
approve a plan for using the one time state appropriation funds for differentiated pay to compensate employees serving on critical goals task forces
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Mark Dryden, Wilton Barrios, Willard McCall, George Johnson, Wally Fall
Nay: Linda Burgess
Action: 15. Motion to discuss and approve the annual Head Start application and budget - Mrs. Cindy Rushing
Resolution: to approve the annual Head Start application and budget
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson, Wally Fall
Absent: Wilton Barrios
Action: 16. Motion to approve Change Order #2 on “Northwood Girl's Locker Room Renovations Project” (Re: RPSB Bid No. 23-37 – WOID #202750) contract between the Rapides Parish School Board and James A. Decker Builders, Inc., increasing the contract time by thirty (30) days to November 8, 2023 with no change to the current Contract Sum of $ 130,457 and authorize the Board President to sign any documentation in connection therewith –Mr. Roy Rachal
Resolution: to approve Change Order #2 on “Northwood Girl's Locker Room Renovations Project” (Re: RPSB Bid No. 23-37 – WOID #202750) contract between the Rapides Parish School Board and James A. Decker Builders, Inc., increasing the contract time by thirty (30) days to November 8, 2023 with no change to the current Contract Sum of $ 130,457 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson, Wally Fall
Absent: Wilton Barrios
Action: 17. Motion to authorize the Secretary to solicit formal quotes for "Turnkey Installation of Safety and Security Film for School Entry Ways" (RFQ No. 24-26) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board - Elizabeth Domite/Roy F. Rachal
Resolution: to authorize the Secretary to solicit formal quotes for "Turnkey Installation of Safety and Security Film for School Entry Ways" (RFQ No. 24-26) and authorize the Executive Committee and/or Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson, Wally Fall
Absent: Wilton Barrios
Add Ons
Action: 18. Motion to approve inter-fund loan from General Fund to District 56 Maintenance Fund in the amount of $30,000 from May 25, 2023 until funds are sufficient to repay – REASON FOR ADD-ON – TIME SENSITIVE AND NEW INFORMATION JUST RECEIVED - Elizabeth Domite
Resolution: to approve inter-fund loan from General Fund to District 56 Maintenance Fund in the amount of $30,000 from May 25, 2023 until funds are sufficient to repay
Items 18-20 taken in globo
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson
Absent: Wilton Barrios, Wally Fall
Action: 19. Motion to rescind Board action on October 3, 2023 for the rejection of quotes received on September 29, 2023 at 10:00 AM by the Central Office Staff for “Replacement of Gym Flooring at Rubywise Elementary” (RFQ No. 24-08) – REASON FOR ADD-ON – TIME SENSITIVE AND NEW INFORMATION JUST RECEIVED - Elizabeth Domite
Resolution: to rescind Board action on October 3, 2023 for the rejection of quotes received on September 29, 2023 at 10:00 AM by the Central Office Staff for “Replacement of Gym Flooring at Rubywise Elementary” (RFQ No. 24-08)
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson
Absent: Wilton Barrios, Wally Fall
Action: 20. Motion to ratify and confirm quotes received on Friday, September 29, 2023 at 10:00 AM by the Central Office Staff for “Replacement of Gym Flooring at Rubywise Elementary” (RFQ No. 24-08); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - REASON FOR ADD-ON – TIME SENSITIVE AND NEW INFORMATION JUST RECEIVED - Elizabeth Domite
Resolution: to ratify and confirm quotes received on Friday, September 29, 2023 at 10:00 AM by the Central Office Staff for “Replacement of Gym Flooring at Rubywise Elementary” (RFQ No. 24-08); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden, Willard McCall, George Johnson
Absent: Wilton Barrios, Wally Fall
EXECUTIVE SESSION
ADJOURNMENT
Action: Adjourn the meeting
Meeting adjourned at 6:26 PM
Motion by Willard McCall, second by Steve Berry.
RAPIDES PARISH SCHOOL BOARD
_____________________________________
/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L