AUGUST REGULAR BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting Agenda (Tuesday, August 1, 2023)
Generated by Nikki Lucas on Wednesday, August 2, 2023
Members present
Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Meeting called to order at 5:00 PM
Meeting Location: Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA
ADD ON
18. Motion to approved overtime payment to exempt employees to satisfy state audit - Mr. Jeff Powell
Motion to add item 18. by Mark Dryden, second by Wally Fall
Vote to add item 18 was unanimous
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Standing Items
Procedural: 1.Call to Order
Procedural: 2.Invocation, Pledge
Procedural: 3.Roll Call
Procedural: 4. Recognize:
Recognition: a. Ten teachers who have successfully graduated from CGMS with their Montessori Teacher Certification - Kelli Welch
Action (Consent): 6. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda) (* Denotes that these items have been through committee)
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - A. Consent Agenda - Reports
Action (Consent): 1.to receive reports on school construction projects - Mr. Clyde Washington
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 7/5/23 and the 7/18/23 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 7/18/23 Personnel, Education, Finance, and District 62 Committee meetings, and the 6/26/23 Executive meeting
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - C. Consent Agenda - Action Education
Action (Consent): *1. Motion to enter into a cooperative agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel - Ms. Ceceilia Montiel
Resolution: to enter into a cooperative agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *2. Motion to approve the agreements for dual enrollment for the 2023-2024 school year and authorize the Board President to sign any required documentation in connection therewith - Shannon Alford
Resolution: to approve the agreements for dual enrollment for the 2023-2024 school year and authorize the Board President to sign any required documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *3. Motion to approve the Memorandum of Understanding between Career Compass of Louisiana and Rapides Parish School Board; and Career Compass Education Solutions and Rapides Parish School Board to offer college and career coaching to middle school and high school students - LaRunda Hobbs Pierce
Resolution: to approve the Memorandum of Understanding between Career Compass of Louisiana and Rapides Parish School Board; and Career Compass Education Solutions and Rapides Parish School Board to offer college and career coaching to middle school and high school students
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action (Consent): *4.Motion to revise policy EBBB: School and Student Safety, EBCB: Carpool and Bus Line Safety, IDCJ: Continuous Learning, JB: Attendance, and JBD: Student Absences and Excuses in accordance in recommendation from Forethought pending staff and legal review - Mr. Jeff Powell
Resolution: to revise policy EBBB: School and Student Safety, EBCB: Carpool and Bus Line Safety, IDCJ: Continuous Learning, JB: Attendance, and JBD: Student Absences and Excuses in accordance in recommendation from Forethought pending staff and legal review
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action (Consent): *5. Motion to revise policy BCBI; Public Participation in School Board Meetings in accordance in recommendation from LSBA pending staff and legal review - Mr. Jeff Powell
Resolution: to revise policy BCBI; Public Participation in School Board Meetings
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - D. Consent Agenda - Action Finance
Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *2. Motion to approve/adopt any budget changes/amendments - Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) - Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *4. Motion to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor - Ms. Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent), Reports: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith - Kerri Nichols
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *6. Motion to ratify and confirm proposals received on Thursday, July 20, 2023 at 11:00 AM by the Central Office Staff for Turnkey Purchase and Installation of Telephone, Bell, and Intercom System at Alexandria Sr High (RFP # 62-24-00): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm proposals received on Thursday, July 20, 2023 at 11:00 AM by the Central Office Staff for Turnkey Purchase and Installation of Telephone, Bell, and Intercom System at Alexandria Sr High (RFP # 62-24-00): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *7. Motion to ratify and confirm proposals received on Thursday, July 20, 2023 at 11:00 AM by the Central Office Staff for Turnkey Purchase and Installation of Telephone, Bell, and Intercom System at J B Nachman Elementary (RFP # 62-24-01): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm proposals received on Thursday, July 20, 2023 at 11:00 AM by the Central Office Staff for Turnkey Purchase and Installation of Telephone, Bell, and Intercom System at J B Nachman Elementary (RFP # 62-24-01): and award proposal to the highest ranking responsive and responsible vendor contingent on Proposer meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *8. Motion to ratify and confirm bids received on Tuesday, July 25, 2023 at 2:00 PM by the Central Office Staff for Northwood High School Softball Field House(Bid #23-63); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm bids received on Tuesday, July 25, 2023 at 2:00 PM by the Central Office Staff for Northwood High School Softball Field House(Bid #23-63); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *9.Motion to ratify and confirm bids received on Tuesday, July 18, 2023 at 11:00 AM by the Central Office Staff for Auditorium Stage Renovations at Alexandria Sr High(Bid #62-23-06A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm bids received on Tuesday, July 18, 2023 at 11:00 AM by the Central Office Staff forAuditorium Stage Renovations at Alexandria Sr High (Bid #62-23-06A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *10. Motion to ratify and confirm bids received on Thursday, July 13, 2023 at 11:00 AM by the Central Office Staff for Cafeteria Fresh Produce(Bid #FS10-23-24A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Ratify and confirm bids received on Thursday, July 13, 2023 at 11:00 AM by the Central Office Staff for Cafeteria Fresh Produce (Bid #FS10-23-24A); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *11. Motion to approve inter-fund loan from General Fund to Special Programs in the amount of $1,800,000 from July 6, 2023 until funds are sufficient to repay August 1, 2023 - Elizabeth Domite
Resolution: Motion to approve inter-fund loan from General Fund to Special Programs in the amount of $1,800,000 from July 6, 2023 until funds are sufficient to repay August 1, 2023
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *12.Motion to discuss Bid #24-18 "Sale of Property - 1225 Windsor" - Elizabeth Domite
Resolution: Motion to discuss Bid #24-18 "Sale of Property - 1225 Windsor"
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *13. Motion to authorize staff to publish notice and advertise the Public Hearing on the proposed budgets for 2023-2024 - Elizabeth Domite
Resolution: Authorize staff to publish notice and advertise the Public Hearing on the proposed budgets for 2023-2024
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *14.Motion to authorize the Secretary to advertise for bids for "Purchase of Juice Products" (Bid No. FS 100-23-24 B) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Purchase of Juice Products" (Bid No. FS 100-23-24 B) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board; and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent), Reports: *15. Motion to hear a report from the Board's Insurance Consultant relative to results of renewal negotiations for student accident insurance for the 2023-2024 school year, act upon recommendation by awarding and authorize administration and Board President to sign relevant documentation in connection therewith (Estimated Flat $402,196) - Mr. Roy Rachal
Resolution: to hear a report from the Board's Insurance Consultant relative to results of renewal negotiations for student accident insurance for the 2023-2024 school year, act upon recommendation by awarding and authorize administration and Board President to sign relevant documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *16. Motion to approve Change Order #1 on "Bolton High School Chiller Replacement" (Re: RPSB Bid No. 22-45 - WOID #198363 - ADG #22007) contract between the Rapides Parish School Board and Byrnes Mechanical Contractors, Inc. increasing the contract time by seventy-four (74) days to a new substantial completion date of August 30, 2023; no change to the Contract Sum of $1,022,500 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve Change Order #1 on "Bolton High School Chiller Replacement" (Re: RPSB Bid No. 22-45 - WOID #198363 - ADG #22007) contract between the Rapides Parish School Board and Byrnes Mechanical Contractors, Inc. increasing the contract time by seventy-four (74) days to a new substantial completion date of August 30, 2023; no change to the Contract Sum of $1,022,500 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *17.Motion to approve Change Order #1 on ASH AUDITORIUM AUDIENCE FLOOR AND SEATING RENOVATIONS (Re: RPSB Bid No. 23-21 WORK ORDER ID #195182) contract between the Rapides Parish School Board and Pat Williams Construction, LLC, Inc. increasing the contract time by one hundred and sixty-eight (168) days to a new substantial completion date of August 30, 2023; in addition, DECREASING the Original Contract Sum of $241,400 by $13,879.88 to a New Contract Sum of $227,520.12 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: to approve Change Order #1 on ASH AUDITORIUM AUDIENCE FLOOR AND SEATING RENOVATIONS (Re: RPSB Bid No. 23-21 WORK ORDER ID #195182) contract between the Rapides Parish School Board and Pat Williams Construction, LLC, Inc. increasing the contract time by one hundred and sixty-eight (168) days to a new substantial completion date of August 30, 2023; in addition, DECREASING the Original Contract Sum of $241,400 by $13,879.88 to a New Contract Sum of $227,520.12 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent), Information: *18. Motion to inform the board that all schools within Rapides Parish School Board are a part of the CEP program for the 2023-2024 school year - Ms. Erma Davis
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *19.Motion to approve agreement with College Board for High School ELA curriculum for the 2023-2024 school year and have Board President sign any documentation in connection therewith - Matt Byrnes
Resolution: to approve agreement with College Board for High School ELA curriculum for the 2023-2024 school year and have Board President sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *20. Motion to approve Professional Service Contract with Regent of the University of Colorado for OpenSciEd Biology Professional Development and have Board President sign any documentation in connection therewith - Matt Byrnes
Resolution: to approve Professional Service Contract with Regent of the University of Colorado for OpenSciEd Biology Professional Development and have Board President sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *21. Motion to approve Professional Service Agreement with Empower Schools for continued work with Reimagine School Systems grant and have Board President sign any documentaion in connection therewith - Mr. Alan Fontenot
Resolution: to approve Professional Service Agreement with Empower Schools for continued work with Reimagine School Systems grant and have Board President sign any documentaion in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *22.Motion to renew Google Workspace for Education Plus (formerly Google Workspace Plus Legacy) 3yr Plan consistent of three annual payments of $82,769.00 per year and authorize the Board President to sign all documentation therewith - Matthew Thompson
Resolution: to renew Google Workspace for Education Plus (formerly Google Workspace Plus Legacy) 3yr Plan consistent of three annual payments of $82,769.00 per year and authorize the Board President to sign all documentation therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *23.Motion to loan District 56 Maintenance Fund up to $50,000 from General Fund to supplement the cost of replacing the gym floor, if needed, at Ruby Wise Elementary School due to the safety issue for students and employees - Mr. Mark Dryden
Resolution: Approve loan
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *24. Motion to approve the hiring of a custodian in lieu of a substitute - Mr. Clyde Washington
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *25.Motion to approve entering into Professional Service Contracts with licensed mental health professionals to provide SEL/mental health support to schools, students, and staff - Mr. Clyde Washington
Resolution: to approve entering into Professional Service Contracts with licensed mental health professionals to provide SEL/mental health support to schools, students, and staff
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *26.Motion to ratify and confirm bids received on Tuesday, June 27, 2023 at 2:00 PM by the Central Office Staff for "Rapides High School Dressing Rooms and Concession Stand" (Bid # 23-26); and award bid to the lowest responsive and responsible bidder, Tudor Construction, contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and approve Change Order #1 for the Contract between Rapides Parish School Board and Tudor Construction for Bid # 23-26 for deduction changes in the amount of $212,000 thereby decreasing contract amount from $1,287,000 to $1,075,000 and authorize the Board President to sign any documentation in connection therewith - Ms. Elizabeth Domite
Resolution: to ratify and confirm bids received on Tuesday, June 27, 2023 at 2:00 PM by the Central Office Staff for "Rapides High School Dressing Rooms and Concession Stand" (Bid # 23-26); and award bid to the lowest responsive and responsible bidder, Tudor Construction, contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and approve Change Order #1 for the Contract between Rapides Parish School Board and Tudor Construction for Bid # 23-26 for deduction changes in the amount of $212,000 thereby decreasing contract amount from $1,287,000 to $1,075,000 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - E. Consent Agenda - Discipline
Action: *1.to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Ms. Carlessa White
Reports: 2.to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Ms. Carlessa White
Reports: 3. to receive a report for students successfully completing the requirements for a performance contract – Ms. Carlessa White
Item 6 - F. Consent Agenda - Personnel
Action, Reports: *1. Motion to receive reports as follows: - Mrs. Naomi Belvin
Item 6F1. pulled from consent agenda and voted separately
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action (Consent), Reports: *2. Motion to approve leave requests - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent), Reports: *3. Motion to discuss any personnel complaints that may go before the full board for action - Mrs. Naomi Belvin
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Action (Consent): *4.Motion to address HR request/needs, to reclassify two Secretary 2 positions to "Certification Specialist" positions and convert pay to that of non-degreed accountants and reclassify current Secretary lV to Secretary ll - Mr. Jeff Powell
Resolution: to reclassify two Secretary 2 positions to "Certification Specialist" positions and convert pay to that of non-degreed accountants and reclassify current Secretary lV to Secretary ll
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Item 6 - G. Consent Agenda - District 62
Reports: *1.Motion to receive an update on the progress of the District 62 Bond - Mr. Jeff Powell
Action (Consent): *2.Motion to discuss Arbitrage Rebate Services requirements for District 62 bonds - Elizabeth Domite
Motion by Steve Berry, second by Mark Dryden.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Absent: Willard McCall
Regular Agenda
Action: 7.Motion to consider and take action with respect to adopting a resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of General Obligation School Bonds, Series 2023, of the Rigolette School District Number 11 of Rapides Parish, Louisiana; and providing for other matters in connection therewith - Elizabeth Domite
Substitute Motion: Adopt a resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of General Obligation School Bonds, Series 2023, of the Rigolette School District Number 11 of Rapides Parish, Louisiana; and providing for other matters in connection therewith
Motion by Steve Berry, second by Willard McCall.
RESOLUTION
A resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of $25,000,000 of General Obligation School Bonds, Series 2023, of the Rigolette School District Number 11 of Rapides Parish, Louisiana; and providing for other matters in connection therewith.
WHEREAS, the Parish School Board of the Parish of Rapides, State of Louisiana, acting as the governing authority (the "Governing Authority") of Rigolette School District Number 11 of Rapides Parish, Louisiana (the "Issuer"), adopted a resolution on June 6, 2023, authorizing the issuance of not exceeding Twenty-Five Million Dollars ($25,000,000) of General Obligation School Bonds, Series 2023 of the Issuer; and
WHEREAS, the President of the Governing Authority has executed the Bond Purchase Agreement providing for the sale of $25,000,000 of General Obligation School Bonds, Series 2023, as authorized by the Bond Resolution; and
WHEREAS, a copy of the executed Bond Purchase Agreement is attached hereto as Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana, acting as the governing authority of Rigolette School District Number 11 of Rapides Parish, Louisiana, that:
SECTION 1. Confirmation of Bond Purchase Agreement. The sale of the Bonds has met the parameters set forth in the Bond Resolution, and accordingly the terms of the Bonds contained in the Bond Purchase Agreement are incorporated herein, and the Bond Purchase Agreement is hereby accepted as executed and attached as Exhibit A hereto.
Capitalized terms used but not defined herein shall have the meaning given such terms in the Bond Resolution.
SECTION 2. Official Statement. The Issuer hereby approves the form and content of the Preliminary Official Statement dated as of July 18, 2023, pertaining to the Bonds, which has been submitted to the Issuer, and hereby ratifies its prior use by the Underwriter as Purchaser in connection with the sale of the Bonds. The Issuer further approves the form and content of the final Official Statement and hereby authorizes and directs the execution by the Executive Officers and delivery of such final Official Statement to the Underwriter for use in connection with the public offering of the Bonds.
SECTION 3. Deposit of Premium. The net premium of $1,760,213.20 to be received by the Issuer upon the delivery of the Bonds shall be deposited in the construction fund to be established pursuant the Bond Resolution and used to pay costs associated with any purpose for which the Bonds are being issued.
SECTION 4. Execution of Documents. The Executive Officers are hereby empowered, authorized and directed to take any and all action and to execute and deliver any instrument, document or certificate necessary to effectuate the purposes of this resolution and the Bond Resolution. If at any time of the execution of any such documents the President or Secretary is absent or otherwise unavailable to sign, the Vice-President shall be expressly authorized to execute such documents on behalf of the Governing Authority.
SECTION 5. Bond Insurance. This Governing Authority hereby makes the findings required by Section 505 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, of the benefit from entering into a contract with Assured Guaranty Municipal Corp. for the acquisition of a Municipal Bond Insurance Policy for the Bonds. The provisions of Exhibit B hereto are hereby adopted and shall be incorporated in this resolution and the Bond Resolution as if fully set forth herein and therein, and the Executive Officers, or either of them, are hereby authorized and directed to execute all documents related thereto.
SECTION 6. Repealing Clause. All resolutions, or parts thereof, in conflict herewith are hereby repealed.
SECTION 7. Effective Date.This resolution shall become effective immediately upon its adoption.
The foregoing resolution having been submitted to a vote, the vote thereon was as follows:
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action: 8. Motion to consider and take action with respect to adopting a resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of General Obligation School Bonds, Series 2023, of the Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana; and providing for other matters in connection therewith - Elizabeth Domite
Substitute Motion - Adopt a resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of General Obligation School Bonds, Series 2023, of the Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana; and providing for other matters in connection therewith
Motion by Steve Berry, second by Mark Dryden.
RESOLUTION
A resolution recognizing the final form and execution of the Bond Purchase Agreement in connection with the issuance and sale of $11,000,000 of General Obligation School Bonds, Series 2023, of the Lecompte - Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana; and providing for other matters in connection therewith.
WHEREAS, the Parish School Board of the Parish of Rapides, State of Louisiana, acting as the governing authority (the "Governing Authority") of Lecompte - Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana(the "Issuer"), adopted a resolution on June 6, 2023, authorizing the issuance of not exceeding Eleven Million Dollars ($11,000,000) of General Obligation School Bonds, Series 2023 of the Issuer; and
WHEREAS, the President of the Governing Authority has executed the Bond Purchase Agreement providing for the sale of $11,000,000 of General Obligation School Bonds, Series 2023, as authorized by the Bond Resolution; and
WHEREAS, a copy of the executed Bond Purchase Agreement is attached hereto as Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana, acting as the governing authority of Lecompte - Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana, that:
SECTION 1. Confirmation of Bond Purchase Agreement. The sale of the Bonds has met the parameters set forth in the Bond Resolution, and accordingly the terms of the Bonds contained in the Bond Purchase Agreement are incorporated herein, and the Bond Purchase Agreement is hereby accepted as executed and attached as Exhibit A hereto.
Capitalized terms used but not defined herein shall have the meaning given such terms in the Bond Resolution.
SECTION 2. Official Statement. The Issuer hereby approves the form and content of the Preliminary Official Statement dated as of July 18, 2023, pertaining to the Bonds, which has been submitted to the Issuer, and hereby ratifies its prior use by the Underwriter as Purchaser in connection with the sale of the Bonds. The Issuer further approves the form and content of the final Official Statement and hereby authorizes and directs the execution by the Executive Officers and delivery of such final Official Statement to the Underwriter for use in connection with the public offering of the Bonds.
SECTION 3. Deposit of Premium. The net premium of $694,041.45 to be received by the Issuer upon the delivery of the Bonds shall be deposited in the construction fund to be established pursuant the Bond Resolution and used to pay costs associated with any purpose for which the Bonds are being issued.
SECTION 4. Execution of Documents. The Executive Officers are hereby empowered, authorized and directed to take any and all action and to execute and deliver any instrument, document or certificate necessary to effectuate the purposes of this resolution and the Bond Resolution. If at any time of the execution of any such documents the President or Secretary is absent or otherwise unavailable to sign, the Vice-President shall be expressly authorized to execute such documents on behalf of the Governing Authority.
SECTION 5. Bond Insurance. This Governing Authority hereby makes the findings required by Section 505 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, of the benefit from entering into a contract with Assured Guaranty Municipal Corp. for the acquisition of a Municipal Bond Insurance Policy for the Bonds. The provisions of Exhibit B hereto are hereby adopted and shall be incorporated in this resolution and the Bond Resolution as if fully set forth herein and therein, and the Executive Officers, or either of them, are hereby authorized and directed to execute all documents related thereto.
SECTION 6. Repealing Clause. All resolutions, or parts thereof, in conflict herewith are hereby repealed.
SECTION 7. Effective Date.This resolution shall become effective immediately upon its adoption.
The foregoing resolution having been submitted to a vote, the vote thereon was as follows:
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action: 9. Motion to discuss and take action on the Industrial Tax Exemption Program (ITEP) application from Ucore North America, LLC (LA Economic Development Application #20230078-ITE) - Elizabeth Domite
take action on the Industrial Tax Exemption Program (ITEP) application from Ucore North America, LLC (LA Economic Development Application #20230078-ITE)
Resolution: to take action on the Industrial Tax Exemption Program (ITEP) application from Ucore North America, LLC (LA Economic Development Application #20230078-ITE)
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action: 10. Motion to approve Change Order #1 in the amount of $23,400 for the contract between Rapides Parish School Board and Gentry & Holder Floors, Inc. for Bid No. 23-01 "Replacement of Gym Floor at Plainview High School"; increasing contract amount from $110,825 to $134,225 and authorize the Board President to sign any documentation in connection therewith - Elizabeth Domite
Resolution: to approve Change Order #1 in the amount of $23,400 for the contract between Rapides Parish School Board and Gentry & Holder Floors, Inc. for Bid No. 23-01 "Replacement of Gym Floor at Plainview High School"; increasing contract amount from $110,825 to $134,225 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Nay: Stephen Chapman
Action: 11.Motion to approve an agreement with National Institute for Excellence in Teaching for executive coaching - Mrs. Shannon Alford
Resolution: to approve an agreement with National Institute for Excellence in Teaching for executive coaching
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action: 12.Motion to discuss and consider taking action to modify language in the RPSB 2023-2024 student code of conduct regarding hair color - Mr. Wilton Barrios
to discuss and consider taking action to modify language in the RPSB 2023-2024 student code of conduct regarding hair color
Motion by Willard McCall, second by Mark Dryden.
Final Resolution: Motion Fails
Aye: Wilton Barrios, George Johnson, Wally Fall, Mark Dryden
Nay: Stephen Chapman, Willard McCall, Steve Berry, Sandra Franklin, Linda Burgess
Action: 13.Address new legislation calling for compensation for employees working outside their scope of work - Mr. Jeff Powell
No action needed
Motion by Steve Berry, second by Mark Dryden.
Action: 14. Motion to go into Executive Session to conduct and present the Superintendent's Evaluation - Dr. Stephen Chapman
to go into Executive Session to conduct and present the Superintendent's Evaluation
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
BOARD WENT INTO EXECUTIVE SESSION
Discussion ensued
THE BOARD RECONVENED IN OPEN SESSION
Action: 15. Motion to approve the renewal of the ChildPlus Software Management Program in the amount of $23,750 - Mrs. Cindy Rushing
Resolution: to approve the renewal of the ChildPlus Software Management Program in the amount of $23,750
Motion by Steve Berry, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Nay: Wilton Barrios
Action: 16. Motion to approve an Intergovernmental Agreement between Rapides Parish School Board and Rapides Parish Police Jury for the Workforce Innovation and Opportunity Act (National) Dislocated Worker Disaster Grant and subject to final approval of legal counsel - Mr. Jeff Powell
Resolution: to approve an Intergovernmental Agreement between Rapides Parish School Board and Rapides Parish Police Jury for the Workforce Innovation and Opportunity Act (National) Dislocated Worker Disaster Grant and subject to final approval of legal counsel
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
Action: 17. Motion to enter into a "SERVITUDE" agreement Right-Of-Way with CLECO Power LLC for granting entry onto the "Northwood High School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval - Mr. Roy Rachal
Resolution: to enter into a "SERVITUDE" agreement Right-Of-Way with CLECO Power LLC for granting entry onto the "Northwood High School Campus" for placing, rerouting, constructing, repairing, maintaining, etc., electric distribution line or system in accordance with statute and authorize the board president to sign any and all documentation in connection therewith, contingent upon advising counsel's legal review and approval
Motion by Linda Burgess, second by George Johnson.
Final Resolution: Motion Carries
Aye: Stephen Chapman, Wilton Barrios, Willard McCall, George Johnson, Wally Fall, Steve Berry, Sandra Franklin, Linda Burgess, Mark Dryden
ADJOURNMENT
Action: Adjourn the meeting
Motion to adjourn meeting
RAPIDES PARISH SCHOOL BOARD
_____________________________________
/s/Dr. Stephen Chapman
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L