JUNE BOARD MINUTES
OF THE RAPIDES PARISH SCHOOL BOARD
Regular Board Meeting (Tuesday, June 1, 2021)
Generated by Brenda Waring on Monday, June 7, 2021
Members present
Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Absent: Mark Dryden, Keith Breazeale
Meeting called to order at 5:00 PM
Standing Items
1. Call to Order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. No student guest this month
b. Rapides Counselors Association for the bulletin board display in the lobby of the School Board Office for the months of June - August 2021 - Mr. Clyde Washington
c. KALB/Hixson Autoplex – Golden Apple Award for Teachers of Rapides Parish School District – Mr. Jeff Powell
Melissa Benoit - Poland Junior High
Frances Clark – Brame
Delanie Jackson – ASH
Becca Foltz - Nachman
d. Phoenix Magnet, J.I. Barron and Ball Elementary for their participation in the Kids Heart Challenge with the American Heart Association - Mr. Clyde Washington and Ms. Shewanda Powell
Regular Agenda
Action: 6. Motion to hear a report from the Board's Insurance Consultant relative to results of renewal negotiations for Student Accident Insurance for the 2021-2022 school year, act upon recommendation by awarding and authorize Administration and Board President to sign relevant documentation in connection therewith - (Estimated Flat $402,196. Previous with a COVID discount of $19,345 = $382,151) - Mr. Roy F. Rachal
Defer to July Board Meting
Action: 7. Motion to hear a report from the Board's Insurance Consultant relative to renewal negotiations for TPA Services, Casualty (GL/AL/E&O/Terrorism), Cyber Liability and Fidelity Insurance for the 2021-2022 school year, act upon recommendation by award and authorize Administration and Board President to sign relevant documentation in connection therewith - (Estimated $655,000/ Previous GL/AL $517,500 - Fidelity=$8,000, TPA=$96,131.82, Cyber=$22,276 - Total $643,907.82) - Mr. Roy F. Rachal
Motion by Stephen Chapman, second by Linda Burgess.
SUB: to accept the recommendation of the Board's Insurance Consultant Liability, Auto Liability, Auto Physical Damage and Violent Malicious Acts insurance coverages to Wright & Percy/Berkley Ins. Co. including Terrorism ($3,750) (Increase deductible to $350,000);
Package Annual Premium Total $565,750; Violent Assailant Coverage is$15,203; and Crime/Fidelity Insurance to Brown & Brown, Inc./Travelers C & S: Package Premium Total $8,558; and Third-Party Administration of Claims to Employers Risk Management Services (ERMS) for annual fee of $96,132. Total award of $685,643 (Column 4)
Reject the uninsured motorists and authorize the Board President to sign documentation, on behalf of the board, in connection therewith (Item 18)
Cyber Liability Insurance with Wright & Percy/Lloyd’s of London for a 30 day Extension for $3,457
Motion by Stephen Chapman, second by Linda Burgess.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 8. Motion to hear a report from the Board's Insurance Consultant relative to renewal negotiations for Property, Equipment Breakdown (Boiler & Machinery) & Auto Physical Damage Insurance for the 2021-2022 school year, act upon recommendation by award and authorize Administration and Board President to sign relevant documentation in connection therewith - (Estimated $987,483/ Previous Bldg. & Contents-$810,269, Equipment Breakdown/Boiler & Machinery-$12,634 - Total $822,903) - Mr. Roy F. Rachal
Motion by Stephen Chapman, second by Steve Berry.
SUB - Motion by Stephen Chapman, second by Linda Burgess.
Defer to June 15 - Special Board Meeting at 4:59
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 9. Motion to approve the contract and payment for Ellevation renewal for the 2021-2022 school year - Mr. Bill Higgins
To approve the contract and payment for Ellevation renewal for the 2021-2022 school year.
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Absent: Steve Berry
Action: 10. Motion to re-establish the Owner/Consultant Agreement, under same terms and conditions with exception of appropriate timetables, between Rapides Parish School Board and Meyers Engineers, Ltd. for the District 62 Taxing Bond Initiative in accord with Board resolution adopted to suspend said agreement on June 2, 2020 and authorize the Board President and/or the Superintendent to issue written notification to the consultant - Mrs. Sandra Franklin
Re-establish the Owner/Consultant Agreement, under same terms and conditions with exception of appropriate timetables, between Rapides Parish School Board and Meyers Engineers, Ltd. for the District 62 Taxing Bond Initiative in accord with Board resolution adopted to suspend said agreement on June 2, 2020 and authorize the Board President and/or the Superintendent to issue written notification to the consultant
Motion by Sandra Franklin, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 11. Motion to consider and take action with respect to announcing that the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling special elections to he held in (i) Forest Hill School District No. 16 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein, (ii) Glenmora School District No. 27 of Rapides Parish, Louisiana to authorize the continuation of an ad valorem tax therein, (iii) Big Island School District Number 50 of Rapides Parish, Louisiana to authorize the issuance of general obligation bonds therein, (iv) Fifth Ward School District No. 51 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein, (v) Lecompte-Lamourie- Woodworth School District No. 57 of Rapides Parish, Louisiana to authorize the issuance of general obligation bonds therein and continuation of an ad valorem tax therein, and (vi) Forest Hill-Cheneyville-Lecompte-Lamourie-Woodworth Consolidated School District No. 61 of Rapides Parish, Louisiana to authorize the continuation of an ad valorem tax therein at its meeting on Tuesday, July 6, 2021 at 5:00 p.m. at the Parish School Board Office Building at 619 Sixth Street, Alexandria, Louisiana - Ms. Elizabeth Domite
Announcing that the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling special elections to he held in (i) Forest Hill School District No. 16 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein, (ii) Glenmora School District No. 27 of Rapides Parish, Louisiana to authorize the continuation of an ad valorem tax therein, (iii) Big Island School District Number 50 of Rapides Parish, Louisiana to authorize the issuance of general obligation bonds therein, (iv) Fifth Ward School District No. 51 of Rapides Parish, Louisiana to authorize the renewal of an ad valorem tax therein, (v) Lecompte-Lamourie- Woodworth School District No. 57 of Rapides Parish, Louisiana to authorize the issuance of general obligation bonds therein and continuation of an ad valorem tax therein, and (vi) Forest Hill-Cheneyville-Lecompte-Lamourie-Woodworth Consolidated School District No. 61 of Rapides Parish, Louisiana to authorize the continuation of an ad valorem tax therein at its meeting on Tuesday, July 6, 2021 at 5:00 p.m. at the Parish School Board Office Building at 619 Sixth Street, Alexandria, Louisiana - Ms. Elizabeth Domite
Motion by Linda Burgess, second by Stephen Chapman.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: *12 Motion to have staff conduct a study to combine existing district maintenance funds into a single district wide maintenance fund allocated by weighted formula based on square footage, acreage and occupancy and bring the report back to the June Board - Mrs. Sandra Franklin
Motion by Sandra Franklin, second by Willard McCall.
Final Resolution: Motion Fails
Aye: Linda Burgess, Sandra Franklin
Nay: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Willard McCall
Motion FAILS
Action: 13. Motion to discuss and approve the purchase of the Tier I Amplify Science Curriculum for Grades 6-8 and authorize the Board President to sign any documentation in connection therewith - Mr. Jonathan Garrett
approve the purchase of the Tier I Amplify Science Curriculum for Grades 6-8 and authorize the Board President to sign any documentation in connection therewith
Motion by Steve Berry, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Linda Burgess, Sandra Franklin, Willard McCall
Nay: Wilton Barrios
Action: 14. Motion to discuss and take action on declaring Rapides School District a voluntary mask district - Mr. Wilton Barrios
approve taking action on declaring Rapides School District K-12 voluntary mask district
Motion by Stephen Chapman, second by Steve Berry.
No Action - Do at a later date
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 15. Motion to ratify and confirm informal quotes received on Friday, May 21, 2021 at 10:00 a.m. by the Central Office Staff for “Installation of Backup Generator at Media Center”; and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED (#183956) – Ms. Liz Domite
Ratify and confirm informal quotes received on Friday, May 21, 2021 at 10:00 a.m. by the Central Office Staff for “Installation of Backup Generator at Media Center”; and award quote to the lowest responsive and responsible contractor and authorize the Board and President to sign any and all documentation in connection therewith according to Board Policy DJED (#183956) and award to Central Electric for $40,859.00 (Item 15)
Motion by Stephen Chapman, second by Steve Berry.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Abstain: Stephen Chapman
Action: 16. Motion to reimburse all Rapides Parish School employees that were quarantined for COVID-19 and absences for that quarantine taken from their May 2021 tax stipend - Mr. Willard McCall and Mr. Wilton Barrios
to approve reimbursement of all Rapides Parish School employees that were quarantined for COVID-19 and absences for that quarantine taken from their May 2021 tax stipend
Motion by Darrell Rodriguez, second by Willard McCall.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda (* Denotes that these items have been through committee)
Approve Consent Agenda - without pulled items 5C-1, 5D-9, 5D-10 and 5D-17
Final Resolution: Motion Carries
Motion by Stephen Chapman, second by Darrell Rodriguez.
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Item 5 - A. Consent Agenda - Reports
Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Item 5 - B. Consent Agenda - Action Minutes
Action (Consent): 1. to approve the minutes of the 5-4-21 and the 4-22-21 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 4-20-21 Personnel, Education, Finance Committee meetings, and the 4-26-21 Executive meeting
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Item 5 - C. Consent Agenda - Action Education
Action, Presentation: *1. to present and take possible action on the Transformation Plan for performance based compensation - Dr. LaQuanta Jones
Approve proposals as presented by the Administration on the Transformation Plan
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *2. to approve a professional service contract with Brian Mendler for a professional development opportunity to help teachers to motivate and manage challenging behaviors and to authorize the board to sign any and all documentation in connection therewith - Dr. LaQuanta Jones
Resolution: Approve a professional service contract with Brian Mendler for a professional development opportunity to help teachers to motivate and manage challenging behaviors and to authorize the board to sign any and all documentation in connection therewith.
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *3. to approve a professional service contract with Dr. Jesse Jackson III for a Trauma Informed Professional Development opportunity and to authorize the board to sign any and all documentation in connection therewith - Dr. LaQuanta Jones
Resolution: Approve a professional service contract with Dr. Jesse Jackson III for a Trauma Informed Professional Development opportunity.
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *4. to approve a contract with Educators Rising to implement the Educators Rising Academy Curriculum for the Jump Start Educator Pathway - Mr. Matt Byrnes
Resolution: Approve a contract with Educators Rising to implement the Educators Rising Academy Curriculum for the Jump Start Educator Pathway
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Item 5 - D. Consent Agenda - Action Finance
Action (Consent): *1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Liz Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Approve grants
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *6. to ratify and confirm bid(s) received on Wednesday, April 21, 2021 at 11:00 a.m. by Central Office Staff for 2021-2022 school year to the lowest responsive/responsible bidder(s) and authorize staff to enter into purchase order contract(s) accordingly. Cafeteria Paper Supplies - Bid No. FS30-21-22, $306,775.56 Cafeteria Cleaning Supplies - FS33-21-22, $159,662.48 Bread Products - Bid No. FS35-21-22, $274,369.00 Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-21-22 (#38, #40, #41, and #42). Milk, $972,615.00; Other, $86,025.00; Juices, $572,190.00; Ice Cream, $43,180.00; Total, 1,674,010.00 Grand Total: $2,414,817.04 - Mrs. Erma Davis
Resolution: to approve
Cafeteria Paper Supplies - Bid No. FS30-21-22 and award to Economical Janitorial for $306,460.20 and to Long’s Preferred Products for $315.36 – Total of $306,775.56
Cafeteria Cleaning Supplies - FS33-21-22 and award to Economical Janitorial for $152,614.18 and to Long’s Preferred Products for $7,048.30 – Total of $159,662.48
Bread Products - Bid No. FS35-21-22 and award to Flowers Baking Co. of B.R. for $274,369.00
Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-21-22 (#38, #40, #41, and #42) and award to Mid State Marketing for Milk, $972,615.00; Milk Products $86,025.00; Juices, $572,190.00; Ice Cream, $43,180.00; Total of $1,674,010.00 –
Grand Total: $2,414,817.04
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *7. to ratify and confirm bid(s) received on Wednesday, April 21, 2021, at 11:00 a.m. by Central Office Staff for 2021-2022 school year to the lowest responsive/responsible bidder(s) and authorize staff to enter into purchase order contract(s) accordingly. "Cafeteria Meat Bid"- RPSB BID NO. FS15-21-22, Estimated - $615,733.00 "Cafeteria Frozen Food Bid" - RPSB BID NO. FS20-21-22, Estimated - $874,511.00 "Cafeteria Processed Food Bid" - RPSB BID NO. FS25-21-22, Estimated - $1,107,630.60 TOTAL: $2,597,874.60 - Mrs. Erma Davis
Resolution: to approve
"Cafeteria Meat Bid"- RPSB BID NO. FS15-21-22 – Amount is $615,733.00
"Cafeteria Frozen Food Bid" - RPSB BID NO. FS20-21-2 - Amount is $874,511.00
Cafeteria Processed Food Bid" - RPSB BID NO. FS25-21-22 – Amount is $1,107,630.60 - Grand Total $2,597,874.60 for Food Service
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *8. to enter into a "Right of Entry" agreement with Gravity Drainage District No. 2 (GDD2) for general maintenance and inspection of said drainage ditch, canal, etc. located adjacent to the Board's "North Bayou Elementary" by GDD2's engineers, contractors, and employees and authorize the Board President to sign said "Right of Entry Agreement" - Mr. Roy Rachal
Resolution: Enter into a "Right of Entry" agreement with Gravity Drainage District No. 2 (GDD2) for general maintenance and inspection of said drainage ditch, canal, etc. located adjacent to the Board's "North Bayou Elementary" by GDD2's engineers, contractors, and employees and authorize the Board President to sign said "Right of Entry Agreement"
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Pulled from Consent Agenda
Action: *9. to approve and take action on the Industrial Tax Exemption Program (ITEP) application from Procter & Gamble Manufacturing (LA Economic Development Application #20180499-ITE) - Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Willard McCall
Nay: Sandra Franklin
Pulled from Consent Agenda
Action : *10. to discuss and take action on the Industrial Tax Exemption Program (ITEP) application from Avant Organics, LLC (LA Economic Development Application #20210035-ITE) - Ms. Elizabeth Domite
Resolution: Approve the Industrial Tax Exemption Program (ITEP) application from Avant Organics, LLC (LA Economic Development Application #20210035-ITE)
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Nay: Sandra Franklin
Action (Consent): *11. to ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Canopy Replacement at Four Locations at Martin Park Elementary" (RFQ #21-40); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Elizabeth Domite
Resolution: Ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Canopy Replacement at Four Locations at Martin Park Elementary" (RFQ #21-40); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and award to Williams Fence for $64,440.00
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *12. to ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Section of Front Bus Canopy at Cherokee Elementary" (RFQ #21-41); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications - Ms Elizabeth Domite
Resolution: Ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Section of Front Bus Canopy at Cherokee Elementary" (RFQ #21-41); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and award to Central Electric for $40,859.00
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *13. to ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Canopy Section at Girl's Gym at Pineville High School " (RFQ #21-44); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Elizabeth Domite
Resolution: Ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Canopy Section at Girl's Gym at Pineville High School " (RFQ #21-44); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and award to Williams Fence for $22,800.00
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *14. to ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Canopy Sections at Three Locations at Oak Hill High School " (RFQ #21-42); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Elizabeth Domite
Resolution: Ratify and confirm quotes received on Friday, May 21, 2021 at 10:00 am by the Central Office Staff for "Replacement of Canopy Sections at Three Locations at Oak Hill High School " (RFQ #21-42); and award quote to the lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and award to Williams Fence for $47,890.00
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *15. to ratify and confirm proposals received on Friday, May 14, 2021 at 11:00 am by the Central Office Staff for "Service and Maintenance of RPSB Elevators" (RFP # 22-49); and award proposal to the highest ranking proposal contingent on proposal meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Elizabeth Domite
Resolution: Ratify and confirm proposals received on Friday, May 14, 2021 at 11:00 am by the Central Office Staff for "Service and Maintenance of RPSB Elevators" (RFP # 22-49); and award proposal to the highest ranking proposal contingent on proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to Oracle Elevator for $1,560.00 per month
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *16. to ratify and confirm bids received on Tuesday, May 25, 2021 at 11:00 by Central Office Staff for "Bus Maintenance Parts and Supplies" (Bid # 22-07); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Elizabeth Domite
Resolution: Ratify and confirm bids received on Tuesday, May 25, 2021 at 11:00 by Central Office Staff for "Bus Maintenance Parts and Supplies" (Bid # 22-07); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Central Oil and Supply for $18,319.00
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Pulled from Consent Agenda
Action: *17. to authorize the Secretary to solicit formal proposals for "Engineering Services to Enhance Indoor Air Quality in RPSB Schools" (RFP 22-00); and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive the proposals and a recommendation to be made to the Board - Ms. Elizabeth Domite
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *18. to authorize the Secretary to advertise for bids for "Demolition and Replacement of Tractor Shed at Rapides High School" (BID 21-46) and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive bids and a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith (WOID 185135) - Ms. Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Demolition and Replacement of Tractor Shed at Rapides High School" (BID 21-46) and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive bids and a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith (WOID 185135)
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *19. to authorize the Secretary to solicit formal quotes for "Replacement of Chiller at Oak Hill High School" (RFQ 22-01) and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive quotes and a recommendation to be made to the Board - Ms. Elizabeth Domite
Resolution: Authorize the Secretary to solicit formal quotes for "Replacement of Chiller at Oak Hill High School" (RFQ 22-01) and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive quotes and a recommendation to be made to the Board
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *20. to discuss and take possible action on approving the payment of all expenses incurred for damages as a result of Ice Storm Viola from Special Reserve and direct Administration to reimburse all maintenance funds which have incurred expenses identified as Ice Storm Viola - Ms. Elizabeth Domite
Resolution: Approve the payment of all expenses incurred for damages as a result of Ice Storm Viola from Special Reserve and direct Administration to reimburse all maintenance funds which have incurred expenses identified as Ice Storm Viola
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *21. to discuss and take possible action on approval of Change Order #1 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $93,566 by $2,100 (Unforeseen 2nd layer of felt needed to be removed) and thereby increasing the total contract amount to $95,666 and authorize the Board President to sign any documentation in connection therewith (deferred form May Board Meeting) - Mr. Roy Rachal
Resolution: Approve Change Order #1 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $93,566 by $2,100 (Unforeseen 2nd layer of felt needed to be removed) and thereby increasing the total contract amount to $95,666 and authorize the Board President to sign any documentation in connection therewith
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *22. to approve of Change Order #2 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $95,666 by $3,691 (additional replacement of vinyl soffit and thereby increasing the total contract amount to $99,357 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal
Resolution: Discuss and take possible action on approval of Change Order #2 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $95,666 by $11,875 (Replacement of vinyl siding and vinyl soffit less allowances for plywood and rafters which were not used) and thereby increasing the total contract amount to $107,541 and authorize the Board President to sign any documentation in connection therewith
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *23. to accept a donation from the Parent Club of ASH Lady Trojan Softball for 50% of cost for the project for $32,500 with construction estimate of roughly $65,000 to construct a girl's softball batting cage facility at Alexandria Sr. High School and authorize the Secretary to solicit formal quotes (RFQ 22-02) and authorize the Executive Committee, Superintendent, and/or Central Office Staff to receive quotes with a recommendation to the Board for award - Mr. Keith Breazeale
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *24. to authorize the Secretary to advertise for bids for "Replacement of Gym Floor at Bolton High School Boy's Gym" (Bid No 21-47) and authorize the Executive Committee, Superintendent and/or Central Office Staff to receive bids and a recommendation to be made to the Board - Ms. Elizabeth Domite
Resolution: Authorize the Secretary to advertise for bids for "Replacement of Gym Floor at Bolton High School Boy's Gym" (Bid No 21-47) and authorize the Executive Committee, Superintendent and/or Central Office Staff to receive bids and a recommendation to be made to the Board
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action (Consent): *25. discuss and take possible action on the "Better Facilities, Better Programs, and Better Pay" Proposal related to using parish-wide maintenance funds to supplement District 62 Maintenance funds based on student enrollment in elementary magnet and Montessori programs - Mr. Jeff Powell
Resolution: Approve
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Nay: Sandra Franklin
Item 5 - E. Consent Agenda – Discipline
*1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Ms. Carlessa White
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Ms. Carlessa White
3. to receive a report for students successfully completing the requirements for a performance contract – Ms. Carlessa White
Item 5 - F. Consent Agenda - Personnel
Reports: *1. to receive reports as follows: - Ms. Naomi Jones
Action (Consent): *2. to approve leave requests – Ms. Naomi Jones
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Information: *3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
Action (Consent): *4. to approve job description: School-Based Instructional Coach and to reclassify Master Teachers to School-Based Instructional Coaches - Dr. LaQuanta Jones and Ms. Naomi Jones
Resolution: Approve the proposed job description and reclassification.
Motion by Stephen Chapman, second by Darrell Rodriguez.
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Add Ons
Recognition: 4d. Recognize Mr. Jeff Kenimer of Rapides High School for being named a State Semifinalist for LA. High School Teacher of the Year - Reason to add: Time Sensitive - Mr. Jonathan Garrett
Motion by Steve Berry, second by Linda Burgess
Final Resolution: Motion added
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 18. Motion to terminate a paraprofessional for job abandonment - Reason to add: Time sensitive - Ms. Naomi Jones
Motion by Steve Berry, second by Wilton Barrios
Final Resolution: Motion added
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 19. Motion to terminate a food service technician for job abandonment - Reason to add: Time sensitive - Ms. Naomi Jones
Motion by Steve Berry, second by Wilton Barrios
Final Resolution: Motion added
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Action: 20. Motion to terminate a paraprofessional for job abandonment - Reason to add: Time sensitive - Ms. Naomi Jones
Motion by Steve Berry, second by Linda Burgess
Final Resolution: Motion added
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Discussion on item 19
Action: 19. Motion to terminate a food service technician for job abandonment - Ashley Charles, effective immediately
Motion by Wilton Barrios, second by Steve Berry
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Absent: Darrell Rodriguez
EXECUTIVE SESSION
Motion by Stephen Chapman, second by Willard McCall
18. to terminate a paraprofessional for job abandonment
20. to terminate a paraprofessional for job abandonment
17. to discuss investigation proceedings regarding allegations of misconduct
Final Resolution: Motion Carries
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Absent: Darrell Rodriguez
THE BOARD WENT INTO EXECUTIVE SESSION
On motion by Steve Berry and second by Wilton Barrios, the Board voted unanimously to reconvene in open session.
THE BOARD RECONVENED IN OPEN SESSION
18. Accept the Superintendent's recommendation to terminate Trinity Starks
paraprofessional for job abandonment
Motion by Stephen Chapman, second Steve Berry
Aye: Steve Berry, Stephen Chapman
Nay: Linda Burgess. Sandra Franklin, Wilton Barrios, Willard McCall
Absent: Darrell Rodriguez
Motion Fails
20. Accept the Superintendent's recommendation to terminate Kelly Starks
paraprofessional for job abandonment
Motion by Stephen Chapman, second Steve Berry
Aye: Steve Berry, Stephen Chapman
Nay: Linda Burgess. Sandra Franklin, Wilton Barrios, Willard McCall
Absent: Darrell Rodriguez
Motion Fails
THE BOARD WENT BACK INTO EXECUTIVE SESSION
Discuss item 17
Motion by Stephen Chapman, seconded by Willard McCall
Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall
Absent: Darrell Rodriguez
On motion by Steve Berry and second by Wilton Barrios, the Board voted unanimously to reconvene in open session.
THE BOARD RECONVENED IN OPEN SESSION.
ADJOURNMENT
Action: Adjourn the meeting
RAPIDES PARISH SCHOOL BOARD
WILLARD MCCALL, PRESIDENT
ATTEST:
JEFF POWELL, SECRETARY