MAY BOARD MINUTES

OF THE RAPIDES PARISH SCHOOL BOARD

Regular Board Meeting Agenda (Tuesday, May 4, 2021)

Generated by Brenda Waring on Tuesday, May 4, 2021

Location

Rapides Parish School Board Meeting Room

The Colors were presented by the Peabody Magnet High School JROTC

Members present

Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Meeting called to order at 5:03 PM

Standing Items

1. Call to Order

2. Invocation, Pledge   Prayer by Dr. Raymond Franklin and Pledge by Darrell Rodriguez

3. Roll Call

4. Recognize:

a. the Board's student guest from Plainview High School - Mr. Darrell Rodriguez

            MacKenzie Rece Willis

b. Alexandria Middle Magnet School for the bulletin board display in the lobby of the School Board Office for the month of May 2021 - Mr. Clyde Washington

c. KALB/Hixson Autoplex – Golden Apple Award for Teachers of Rapides Parish School District (None this month) – Mr. Jeff Powell

d. Rapides Parish School Board Artists' Spotlight - Mr. Jonathan Garrett

            Pineville High School, Pineville Jr. High and Pineville Elementary

e. Pineville Jr. High Cheerleaders for winning 1st place at Nationals - Mr. Steve Berry

f. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce

            Paula Kircher, JAG-LA Specialist

            Shontiara Cannon, JAG-LA Member

g. the 2021 Elementary, Middle, and High School Outstanding Support Employee of the year - Mr. Clyde F. Washington

h. Barron Archery Team for winning State - Elementary Division 3rd place in state and Middle School Division 2nd in state - Mr. Steve Berry

Add Ons

Recognition

4-i. Recognize Nathaniel Welch, student at Bolton High School, for earning 11 industry-based credentials, exceeding the requirement of his Jump Start Pathway for graduation - Reason to add: Time Sensitive - Mr. Matt Byrnes

Motion by Steve Berry, second by Stephen Chapman

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

4-j. Tyrik Miles, student at Peabody Magnet High School, for earning 33 on the ACT - Reason to add: Time Sensitive - Mr. Willard McCall

Motion by Keith Breazeale, second by Steve Berry 

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Recognize:

4-i. Recognize Nathaniel Welch, student at Bolton High School, for earning 11 industry-based credentials, exceeding the requirement of his Jump Start Pathway for graduation

4-j. Tyrik Miles, student at Peabody Magnet High School, for earning 33 on the ACT

Regular Agenda

Action: 6. Adopt 2021 tax millage(s) - Elizabeth Domite

Adopt 2021 tax millage(s)

Motion by Stephen Chapman, second by Steve Berry.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: *7. Motion to approve recommendation from administration regarding staffing for the 2021-2022 school year - Dr. Stephen Chapman and Ms. Naomi Jones

Approve staffing numbers for the 2021-2022 school year as follows:

Teaching Positions are 1,631- including Lead Teachers

Paraprofessional Positions are 384

Head Start Positions

Teachers for Early Head Start are 44

Teachers for Head Start are 26

Paraprofessional are 26

Motion by Steve Berry, second by Willard McCall.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: *8. Motion to consider, discuss and take action on a new policy, CC - Ms. Linda Burgess

Motion by Steve Berry, second by Willard McCall

No Action

Action: *9. Motion to receive information regarding a Group Supplemental Health Insurance for eligible employees and retirees and approve the recommendation of the Insurance Committee to add this employee insurance option - Elizabeth Domite

Motion by Keith Breazeale, second by Willard McCall.

Sub: to accept the recommendation from the Insurance Committee pertaining to the Group Supplemental Health Insurance and add the option during the fall open enrollment

Motion by Keith Breazeale, second by Steve Berry.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: *10. Motion to authorize distribution of excess sales tax revenues in a separate May 21, 2021 paycheck, said distribution to be made to all permanent contracted employees on a ratio of two dollars for all positions requiring a college degree or valid state teaching certification and one dollar for all other positions - Elizabeth Domite

Authorize distribution of excess sales tax revenues in a separate May 21, 2021 paycheck, said distribution to be made to all permanent contracted employees on a ratio of two dollars for all positions requiring a college degree or valid state teaching certification and one dollar for all other positions (with degree - $6,000 and non-degree $3,000)

Motion by Darrell Rodriguez, second by Willard McCall.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: *11. Motion for Administration to look at Forest Hill Jr. High School regarding capacity issue and come back with a recommendation and options - Mr. Darrell Rodriguez

Motion by Darrell Rodriguez, second by Willard McCall.

Sub: allow Administration to move a portable building to Forest Hill Jr. High for the purpose of adding a Health Center and to move forward with passing a maintenance tax to increase revenue

Motion by Keith Breazeale, second by Darrell Rodriguez.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: *12. Motion to discuss and take possible action on approval of Change Order #1 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $93,566 by $2,100 (Unforeseen 2nd layer of felt needed to be removed) and thereby increasing the total contract amount to $95,666 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal

Approve Change Order #1 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $93,566 by $2,100 (Unforeseen 2nd layer of felt needed to be removed) and thereby increasing the total contract amount to $95,666 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal

Motion by Keith Breazeale, second by Steve Berry.

Aye: Steve Berry, Keith Breazeale, Darrell Rodriguez

Nay: Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Willard McCall

Motion Fails

To reconsider - Motion by Steve Chapman, second by Linda Burgess 

Aye: Steve Berry, Keith Breazeale, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Darrel Rodriguez, Willard McCall

Nay: Sandra Franklin

Motion to Defer Items 12 and 13 to May Finance

Motion by Keith Breazeale, second by Darrell Rodriguez.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action, Discussion: *13. Motion to discuss and take possible action on approval of Change Order #2 on "Reroofing Six Outer Buildings at Northwood High School" (WOID #185415) contract between Rapides Parish School Board and Chahta Constructions, LLC increasing the contract sum of $95,666 by $11,875 (Replacement of vinyl siding and vinyl soffit less allowances for plywood and rafters which were not used) and thereby increasing the total contract amount to $107,541 and authorize the Board President to sign any documentation in connection therewith - Mr. Roy Rachal

Defer to May Finance Committee (same as Item 12)

Action: 14. Motion to approve the contract agreement with Capturing Kids' Heart to provide the Leadership Blueprint Profile training to the leadership team, and authorize the Board President to sign any necessary documentation in connection therewith - Mr. Clyde F. Washington

approve the contract agreement with Capturing Kids' Heart to provide the Leadership Blueprint Profile training to the leadership team, and authorize the Board President to sign any necessary documentation in connection therewith

Motion by Keith Breazeale, second by Mark Dryden.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action: 15. Motion to approve a contract between Rapides Parish School Board and Gentry & Holder Floors, Inc. in the amount of $28,500 for the Complete Refinish of Gym Floor at Peabody Magnet High School New Boy's Gym and authorize the Board President to sign any documents in connection therewith (WOID 189180) - Elizabeth Domite

Approve a contract between Rapides Parish School Board and Gentry & Holder Floors, Inc. in the amount of $28,500 for the Complete Refinish of Gym Floor at Peabody Magnet High School New Boy's Gym and authorize the Board President to sign any documents in connection therewith. (WOID 189180)

Motion by Steve Berry, second by Stephen Chapman.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Willard McCall

Absent: Keith Breazeale

5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board's Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda (* Denotes that these items have been through committee)

The Consent Agenda was read at this time and these items were pulled - 5D-5 and 5D-7

Item 5 - A. Consent Agenda – Reports

Motion by Steve Berry, second by Mark Dryden

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall

Action (Consent): 1. to receive reports on school construction projects - Mr. Clyde Washington

Item 5 - B. Consent Agenda - Action Minutes

Action (Consent): 1. to approve the minutes of the 4-13-21 and the 3-16-21 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 3-16-21 Personnel, Education, Finance Committee meetings, and the 2-23-21 and 3-9-21 District 62 Committee meetings, and the 3-22-21 Insurance Committee, and the 3-29-21 Executive meeting

Item 5 - C. Consent Agenda - Action Education

None this month

Item 5 - D. Consent Agenda - Action Finance

Action (Consent): *1. Motion to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite

Action (Consent): *2. Motion to approve/adopt any budget changes/amendments – Ms. Liz Domite

Action (Consent): *3. Motion to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Action (Consent): *4. Motion to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditor – Ms. Liz Domite

Pulled from Consent Agenda

Action: *5. Motion to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Motion by Steve Berry, second by Mark Dryden.

Sub - Defer to Special Board on Thursday 5:00 PM May 6th, 2020 

Motion by Stephen Chapman, second by Linda Burgess.

Final Resolution: Motion Carries

Aye: Steve Berry, Stephen Chapman, Wilton Barrios, Linda Burgess, Sandra Franklin, Willard McCall

Nay: Darrell Rodriguez, Mark Dryden, Keith Breazeale

Action (Consent): *6. Motion to ratify and confirm bids received on Thursday, April 15, 2021 at 2:00 PM by the Central Office Staff for "Roof Replacement on Jr. High Building at Buckeye High School" (Bid No. 21-35); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to A-Lert Roofing Systems for $379,835.00 (Insurance Proceeds, FEMA and Special Reserve Fund)

Pulled from Consent Agenda

Action: *7. Motion to ratify and confirm bids received on Tuesday, May 4, 2021 at 11:00 AM by the Central Office Staff for "Replacement of Press Box at Tioga High School:(Bid No. 21-19); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications - Elizabeth Domite

Motion by Steve Berry, second by Willard McCall.

Sub: Defer to Special Board on Thursday 5:00 PM May 6th, 2020

Motion by Wilton Barrios, second by Mark Dryden.

Final Resolution: Motion Carries

Aye: Steve Berry, Darrell Rodriguez, Stephen Chapman, Wilton Barrios, Mark Dryden, Linda Burgess, Sandra Franklin, Keith Breazeale, Willard McCall           

Action (Consent): *8. Motion to ratify and confirm bids received on Friday, April 23, 2021 at 11:00 AM by the Central Office Staff for "Purchase of Sanitary Maintenance Supplies" (Bid No. 21-13); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Economical Janitorial for $281,045.12 and Long’s Products for $21,398.82 (Various Funds, Food and Nutrition and Head Start Funds)

Action (Consent): *9. Motion to ratify and confirm bids received on Friday, April 30, 2021 at 11:00 AM by the Central Office Staff for "Purchase of Large Cafeteria Equipment" (Bid No. 21-36); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Lafayette Restaurant Supply for $18,350.00 and Associated Food Equipment & Supplies for $26,557.00 (Food and Nutrition Funds)

Action (Consent): *10. Motion to ratify and confirm bids received on Friday, April 30, 2021 at 11:00 AM by the Central Office Staff for "Purchase of Food Processing Equipment" (Bid No. 21-37); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Associated Foods Equipment & Supplies for $45,045.00 (District 50 Food Preservation Center)

Action (Consent): *11. Motion to ratify and confirm bids received on Wednesday, April 14, 2021 at 11:00 AM by the Central Office Staff for "Purchase of Art Materials & Supplies" (Bid No. 21-48); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Blick Art Materials (Primary) and to Lakeshore Learning for (Secondary) (order based on available funding) (General Fund and Various Grants)

Action (Consent) *12. Motion to ratify and confirm bids received on Wednesday, April 15, 2021 at 11:00 AM by the Central Office Staff for "Purchase of School Uniforms and Supplies" (Bid No. 21-27); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Premium Imports (uniforms) $34,658.40 and to ADG Blusource, LLC (Backpacks/Supplies) for $40,291.05 (Homeless Grant, Title I and Head Start Grant) 

Action (Consent): *13. Motion to ratify and confirm quotes received on Thursday, April 29, 2021 at 10:00AM by the Central Office Staff for "Demolition and Safe Mitigation of Old Rigging System at Alexandria Senior High School" (RFQ No.21-39); and award quote to lowest responsive and responsible vendor contingent on low quote meeting all LA Public Bid Law and contract document requirements and specifications and award to Main Stage Theatrical Supply for $20,541.00 (Base Quote) and $12,630.00 (Alternate #1) – Total of $33,171.00

(District 62 Fund Balance)

Action (Consent): *14. Motion to authorize the Secretary to exercise the option to renew the contract under the same terms and conditions for 2021-2022 school year for "Bus Maintenance Supplies - Bulk" (Original Bid No. 20-07B) with written mutual agreement of vendor, Lott Oil Company and authorize the Board President to sign any documentation connected therewith (Renewal Bid 22-07B) - Elizabeth Domite

Action (Consent): *15. Motion to authorize the Secretary to advertise for bids for "Purchase of Bus Maintenance Supplies" (Bid No. 22-07) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith - Elizabeth Domite

Action (Consent): *16. Motion to receive a report on maintenance funds for the 3rd quarter of FY 2020-2021 - Elizabeth Domite

Action (Consent): *17. Motion to approve a Contract Between Rapides Parish School Board and Kenneth S. Roshto to Transport and Deliver USDA Commodities from Polar Bear Cold Storage to Individual Schools in Rapides Parish - Mrs. Erma Davis

Action (Consent): *18. Motion to approve the Annual Renewal Agreement Between Food & Nutrition Services and Horizon Software for the 2021-2022 School Year - Mrs. Erma Davis

Horizon Software for the 2021-2022 School Year (Front of House, $23,415.30; Back of House, $19,927.80; Application Scanning, $2,562.79; Online Applications, $5,025.40) effective July 1, 2021, through June 30, 2022 – Total $50,931.29 (Food Service Funds) 

Action (Consent): *19. Motion to authorize the Secretary to advertise for "Cafeteria Fresh Produce" (Bid No. FS10-21-22) for the 2021-2022 School Year and authorize the Superintendent and Central Office Staff to receive bids - Mrs. Erma Davis

Action (Consent): *20. Motion to enter into a "Right of Entry" agreement with Gravity Drainage District No. 2 (GDD2) for general maintenance and inspection of said drainage ditch, canal, etc. located adjacent to the Board's "McKeithen Drive - Head Start Center Property" by GDD2's engineers, contractors, and employees and authorize the Board President to sign said "Right of Entry Agreement" - Mr. Roy Rachal

Item 5 - E. Consent Agenda - Discipline

Action (Consent): *1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mr. Cottrell Wrenn

Reports: 2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mr. Cottrell Wrenn

Reports: 3. to receive a report for students successfully completing the requirements for a performance contract – Mr. Cottrell Wrenn

Item 5 - F. Consent Agenda - Personnel

Information: *1. Motion to receive reports as follows: - Ms. Naomi Jones

Action (Consent): *2. Motion to approve leave requests – Ms. Naomi Jones

Information: *3. Motion to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones

Information: *4. Motion to present teacher recruitment practices for RPSB - Ms. Naomi Jones

EXECUTIVE SESSION

ADJOURNMENT

Action: Adjourn the meeting

RAPIDES PARISH SCHOOL BOARD

WILLARD MCCALL, PRESIDENT

ATTEST:

JEFF POWELL, SECRETARY