OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
September 3, 2019
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, September 3, 2019 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Wilton Barrios called the meeting to order and on roll call the following members were present:
Wilton Barrios, President
Darrell Rodriguez, Vice President
Steve Berry, Member
Keith Breazeale, Member
Linda Burgess, Member
Sandra Franklin, Member
Willard McCall, Member
Mark Dryden, Member
Absent: Stephen Chapman, Member
Mr. Jeff Powell, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
____________________
The Invocation was pronounced by Assistant Pastor Gentry Mangun of the Pentecostals of Alexandria after which Mr. Willard McCall led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON AUGUST 28, 2019)
Alexandria, Louisiana
August 28, 2019
Dear Sir/Madam:
I, Wilton Barrios, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, SEPTEMBER 3, 2019
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. the Board’s student guest from Peabody Magnet High School – Mr. Willard McCall
b. Pineville Elementary School for the bulletin board display in the lobby of the School Board Office for the month of September 2019 – Mr. Clyde Washington
c. Tioga High School FFA for State recognition – Mr. Wilton Barrios
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
* 6. Motion to adopt a Resolution adopting the Operating Budgets of Revenues, Expenditures and Fund Balances for the Fiscal Year beginning July 1, 2019 – Ms. Liz Domite
Page 1
* 7. Motion to approve a request from the Arts Council of Central Louisiana for student attendance to the Black Angels Over Tuskegee to be presented in Alexandria, LA on September 12-13, 2019 and have the Superintendent and Staff bring a total student count and cost to the full Board – Mr. Willard McCall
Page 2 Amount (to be determined)
8. Motion to authorize the secretary to advertise for proposals for "Digital Copiers and Multi-functional Devices” (RFP No. 20-06) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $550,000.00 (est. annual)
9. Motion to approve Interfund Loan from the General Fund to District 16 Debt Retirement (Forest Hill – Fund 056) in the amount of $14,900 from August 15, 2019 until funds are sufficient to pay, January 15, 2020 – Ms. Liz Domite
Page 3 Source of funding General Fund Amount $14,900.00
10. Motion to approve the renewal of Nepris site licenses for all middle schools, high schools and programs – Ms. LaRunda Hobbs Pierce
Pages 4-5 Source of funding Career and Technical Education Amount $49,600.00
11. Motion to approve agreed upon procedure engagement letter between RPSB and Payne, Moore and Herrington, LLP for accounting services with a report to be provided to the Superintendent – Mr. Jeff Powell
12. Motion for the Board to approve the renewal of the Rosetta Stone English for Education for online access to the Rosetta Stone Foundations for K-12 (Silver) solution as described in the attached quote and to authorize the Board President to sign all documents –Mr. Bill Higgins
Pages 6-8 Source of funding Title III Amount $10,291.50
13. Motion to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessments and authorize the Board President to sign any required documentation, pending review by the Board Attorney - Mrs. Becky Vines
Pages 9-17 Source of funding General Fund Amount $14,200.00
14 Motion to extend the closing date on the sale (Bid #20-02 awarded 7-2-19) of the J. S. Slocum Property to October 31, 2019 to afford time to cure the discrepancy in the property description and authorize the Board President to sign all documentation –Mr. Roy Rachal
15. Motion to go into Executive Session to discuss litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL” – Mr. Roy Rachal
16. Motion to make available additional funds from District 62 for small projects in District 62 schools – Dr. Stephen Chapman, Mr. Willard McCall and Mrs. Sandra Franklin
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 18-51
B. Action – Minutes
1. to approve the minutes of the 8-6-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 7-16-19 Personnel, Education, Finance Committee and District 62 Committee meetings, the 7-25-19 Discipline Review Committee and the 7-29-19 Executive Committee meeting
C. Action – Education
* 1. to enter into a Cooperative Agreement between the RPSB and LSU Ag-Center supporting the 4-H Youth Development for Rapides Students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel –Mrs. Shannon Alford
Pages 52-59 Source of funding General Fund Amount $34,600.90
* 2. to change school name from Horseshoe Drive New Vision Academy back to Horseshoe Drive Elementary School - Mrs. Brandy Lawrence
* 3. to enter into a Memorandum of Understanding (MOU) with Career Compass of Louisiana (CCOL) pertaining strictly to CCOL providing college and career coaching to students in Rapides Parish High Schools to support a seamless progression and transition in the students’ educational endeavor – Ms. LaRunda Hobbs Pierce
Pages 60-63 Source of funding Career and Technical Education Amount $45,790.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 64-106
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 107
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 108-112
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 113-116
* 6. to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-02) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding Parish Wide Maintenance Amount $100,000.00
* 7. to take-action on the request from Pineville Jr. High School Principal to allow local businesses advertisement space on the school’s marquee for the purpose of generating funds for school projects and events – Mr. Clyde Washington
Pages 117-118
* 8. to ratify and confirm bids/quotes/proposals received by the Central Office Staff and award to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Installation of Sign at Glenmora High” (RFP # 19-33A) received on Thursday, August 15, 2019 at 10:00 a.m.
Page 119 Source of funding PTO Donation - $16,000.00
District 27 Maintenance - $10,000.00
Total Amount $26,000.00
b. “Purchase and Turnkey Installation of Sign at Caroline Dormon Jr. High” (RFP # 19-35A) received on Thursday, August 15, 2019 at 10:00 a.m.
Page 120 Source of funding Donation - $10,000.00
District 57 BAF- $25,000.00
Total Amount $35,000.00
c. “Purchase of Bus Maintenance Parts and Supplies” (Bid # 20-07) received on Thursday, August 15, 2019 at 10:00 p.m.
Pages 121-122 Source of funding General Fund Amount $50,000.00
d. “Construction of Portable Building for Tioga High School Softball” (RFQ #20-19) received on Friday, August 23, 2019 at 10:00 a.m.
Source of funding District 11 School Maintenance Funds Amount $40,000.00
e. “Purchase of Cafeteria Equipment and Supplies” (Bid #20-45) received on Wednesday, August 28, 2019 at 10:00 a.m.
Source of funding Food Service Funds Amount $40,000.00
* 9. to approve PowerSchool SIS Maintenance and Support and authorize the Board President to sign documentation with regards to said purchase – Dr. Luke Purdy
Pages 123-124 Source of funding General Funds Amount $107,908.05
* 10. to approve an agreement between RPSB and Taylor Publishing Company dba Balfour for Balfour to be the official yearbook publisher for Buckeye High School for the 2019-2020 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Page 125 Source of funding School Funds Amount $20,000.00
* 11. to approve an agreement between RPSB and Taylor Publishing Company dba Balfour for Balfour to be the official yearbook publisher for Phoenix Magnet School for the 2019-2020 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Page 126 Source of funding School Funds Amount $9,100.00
* 12. to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 20-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $100,000.00 (estimate)
* 13. to enter into Inter-Agency Agreement with Rapides Parish Police Jury to jointly construct a Baseball Backstop at Plainview High School contingent upon legal review and authorize the Board President to sign said Inter-Governmental Agreement contingent upon legal counsel review and approval of same - Mr. Darrell Rodriguez
Pages 127-128
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2.to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 28th day of August 2019
/s/Wilton Barrios
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L
____________________
Public comment was solicited prior to the vote on items during this meeting.
____________________
Mr. Willard McCall introduced the Board’s student guest, Jarren Reed, a senior at Peabody Magnet High School, who was recognized for his academic and extracurricular achievements.
Also recognized were Jarren’s family and Mrs. Jamie Henagan, principal at Peabody Magnet High School. (Item 4-a)
____________________
The Board recognized Pineville Elementary School for the bulletin board display in the lobby of the School Board Office for the month of September 2019. (Item 4-b)
____________________
The Board recognized Tioga High School FFA for State recognition. (Item 4-c)
____________________
Let the record reflect that Dr. Stephen Chapman arrived at the meeting at this time.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to read the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5D-6, 5D-8d, 5F-1a, 5F-1b and 5F-1f were pulled from the consent agenda for discussion.
Discussion ensued.
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve the consent agenda omitting the pulled items.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 18-51
B. Action – Minutes
1. to approve the minutes of the 8-6-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 7-16-19 Personnel, Education, Finance Committee and District 62 Committee meetings, the 7-25-19 Discipline Review Committee and the 7-29-19 Executive Committee meeting
C. Action – Education
* 1. to enter into a Cooperative Agreement between the RPSB and LSU Ag-Center supporting the 4-H Youth Development for Rapides Students and authorize the Board President to sign any necessary documents upon approval of the Board Counsel – Mrs. Shannon Alford
Pages 52-59 Source of funding General Fund Amount $34,600.90
* 2. to change school name from Horseshoe Drive New Vision Academy back to Horseshoe Drive Elementary School - Mrs. Brandy Lawrence
* 3. to enter into a Memorandum of Understanding (MOU) with Career Compass of Louisiana (CCOL) pertaining strictly to CCOL providing college and career coaching to students in Rapides Parish High Schools to support a seamless progression and transition in the students’ educational endeavor – Ms. LaRunda Hobbs Pierce
Pages 60-63 Source of funding Career and Technical Education Amount $45,790.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 64-106
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 107
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 108-112
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 113-116
* 6. pulled for the regular agenda.
* 7. to approve the request from Pineville Jr. High School Principal to allow local businesses advertisement space on the school’s marquee for the purpose of generating funds for school projects and events – Mr. Clyde Washington
Pages 117-118
* 8. to ratify and confirm bids/quotes/proposals received by the Central Office Staff and award to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Installation of Sign at Glenmora High” (RFP # 19-33A) received on Thursday, August 15, 2019 at 10:00 a.m. and award to and award to Capital Signs and Awnings for $29,430.00
b. “Purchase and Turnkey Installation of Sign at Caroline Dormon Jr. High” (RFP # 19-35A) received on Thursday, August 15, 2019 at 10:00 a.m. and award to Capital Signs and Awnings for $29,430.00
c. “Purchase of Bus Maintenance Parts and Supplies” (Bid # 20-07) received on Thursday, August 15, 2019 at 10:00 p.m. and award to Lott Oil Co. for $32,682.00
d. pulled for the regular agenda.
e. “Purchase of Cafeteria Equipment and Supplies” (Bid #20-45) received on Wednesday, August 28, 2019 at 10:00 a.m. award to Associated Food for $36,481.44 and to Hotel and Restaurant Supply for $1,724.50
* 9. to approve PowerSchool SIS Maintenance and Support and authorize the Board President to sign documentation with regards to said purchase – Dr. Luke Purdy
Pages 123-124 Source of funding General Funds Amount $107,908.05
* 10. to approve an agreement between RPSB and Taylor Publishing Company dba Balfour for Balfour to be the official yearbook publisher for Buckeye High School for the 2019-2020 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Page 125 Source of funding School Funds Amount $20,000.00
* 11. to approve an agreement between RPSB and Taylor Publishing Company dba Balfour for Balfour to be the official yearbook publisher for Phoenix Magnet School for the 2019-2020 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Page 126 Source of funding School Funds Amount $9,100.00
* 12. to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 20-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $100,000.00 (estimate)
* 13. to enter into Inter-Agency Agreement with Rapides Parish Police Jury to jointly construct a Baseball Backstop at Plainview High School contingent upon legal review and authorize the Board President to sign said Inter-Governmental Agreement contingent upon legal counsel review and approval of same - Mr. Darrell Rodriguez
Pages 127-128
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø Motion that Tyrese Hagan be admitted to the Rapides Alternative Positive Program for Students (RAPPS) effective September 4, 2019 for 45 school days with the following stipulations: No discipline problems, improved grades and good attendance. Thereafter, be admitted to the zoned school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that R’Keizmond Miles be admitted to the Rapides Alternative Positive Program for Students (RAPPS) effective September 4, 2019 for 30 school days with the following stipulations: No discipline problems, improved grades and good attendance. Thereafter, be admitted to Peabody Magnet High School for the Welding Program all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that Zackery Brister be admitted to the Rapides Alternative Positive Program for Students (RAPPS) effective September 4, 2019 for the entire 2019-2020 school year.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. pull for the regular agenda
b. pull for the regular agenda
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. pull for the regular agenda
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda toratify and confirm quotes received on Thursday, August 29, 2019 at 2:00 p.m. by the Central Office Staff for “Practice Football Field at Tioga High School” (RFQ No. 20-05) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Reason to add: Time Sensitive. (Item 17)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to ratify and confirm bids received on Friday, August 30, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of Delivery Van” (Bid No. 20-26) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Reason to add: Time Sensitive. (Item 18)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to amend the Professional Services Contract to Teachstone Training, LLC previously approved at the August 6, 2019 Board meeting to add two (2) additional participants and four (4) additional teacher materials to the training set for September 9-11, 2019 – Reason to add: Time Sensitive. (Item 19)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-02) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-6)
Discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Mr. Sandra Franklin to Reject proposals received on Tuesday, July 23, 2019 at 10:00 a.m. for RPSB RFP #19-02 “Purchase of District Management System” for just cause (proposal over Board Approved Budget of $100,000).
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Wilton Barrios to ratify and confirm bids/quotes/proposals received by the Central Office Staff and award to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications for “Construction of Portable Building for Tioga High School Softball” (RFQ #20-19) received on Friday, August 23, 2019 at 10:00 a.m. (Item 58-d)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to reject quotes received on Friday, August 23, 2019 at 10:00 a.m. for RPSB Quote #20-19 “Construction of Portable Building for Tioga High School Softball” for just cause (over designer’s estimate) and to re-authorize the secretary to advertise for quotes for the “Construction of Portable Building for Tioga High School Softball” (Quote #20-19A) and the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Darrell Rodriguez to receive reports as follows: (Items 5F-1a, 1b and 1f)
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
f. resignations and retirements
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
Let the record reflect that Mr. Keith Breazeale left the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to adopt a Resolution adopting the Operating Budgets of Revenues, Expenditures and Fund Balances for the Fiscal Year beginning July 1, 2019. (Item 6)
Ms. Liz Domite presented information and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: Mr. Breazeale
BUDGET RESOLUTION
A Resolution adopting the Operating Budgets of Revenues and Expenditures for the fiscal year beginning July 1, 2019, and ending June 30, 2020.
BE IT ORDAINED BY THE RAPIDES PARISH SCHOOL BOARD, IN
general session convened that:
SECTION 1: Actual revenues, expenditures, and fund balances for the year ended June 30, 2019, are hereby adopted as the amended budgets for the year, in compliance with the requirements of state law.
SECTION 2: The following estimates of Revenues for the fiscal year beginning July 1, 2019, and ending June 30, 2020, be and the same are hereby adopted to serve as Operating Budgets of Revenues for the District, during said period.
SECTION 3: The following estimates of Expenditures for the fiscal year beginning July 1, 2019, and ending June 30, 2020, be and the same are hereby adopted to serve as Operating Budgets of Expenditures for the District during said period.
SECTION 4: The adoption of the Operating Budgets of Expenditures is and the same is hereby declared to operate as an appropriation of the amounts therein set forth within the terms of the budget classifications.
SECTION 5: The adopted budget shall form the framework from which the Superintendent and staff shall monitor revenues and control expenditures.
SECTION 6: The Rapides Parish School Board does hereby authorize the Superintendent, through the Chief Financial Officer, to make changes within budget classifications. However, the Board retains the authority to adopt budget amendments when required by the Local Government Budget Act.
PASSED AND ADOPTED at Alexandria, Louisiana, on this the 3rd day of September, 2019.
____________________
Let the record reflect that Mr. Keith Breazeale returned to the meeting at this time
____________________
Item 7 was deleted.
____________________
A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to authorize the secretary to advertise for proposals for "Digital Copiers and Multi-functional Devices” (RFP No. 20-06) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 8)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Sandra Franklin, the Board voted unanimously to authorize the secretary to advertise for proposals for "Digital Copiers and Multi-functional Devices” (RFP No. 20-06) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith.
____________________
A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to approve Interfund Loan from the General Fund to District 16 Debt Retirement (Forest Hill – Fund 056) in the amount of $14,900 from August 15, 2019 until funds are sufficient to pay, January 15, 2020. (Item 9)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry seconded by Mrs. Sandra Franklin to approve the renewal of Nepris site licenses for all middle schools, high schools and programs. (Item 10)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
ABSTAIN: Mr. Breazeale
____________________
A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to approve agreed upon procedure engagement letter between RPSB and Payne, Moore and Herrington, LLP for accounting services with a report to be provided to the Superintendent. (Item 11)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez for the Board to approve the renewal of the Rosetta Stone English for Education for online access to the Rosetta Stone Foundations for K-12 (Silver) solution as described in the attached quote and to authorize the Board President to sign all documents. (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessments and authorize the Board President to sign any required documentation, pending review by the Board Attorney. (Item 13)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to extend the closing date on the sale (Bid #20-02 awarded 7-2-19) of the J. S. Slocum Property to October 31, 2019 to afford time to cure the discrepancy in the property description and authorize the Board President to sign all documentation. (Item 14)
Discussion ensued.
On motion made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to extend the closing date on the sale (Bid #20-02 awarded 7-2-19) of the J. S. Slocum Property to October 31, 2019 to afford time to cure the discrepancy in the property description and authorize the Board President to sign all documentation.
____________________
A motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to make available additional funds from District 62 for small projects in District 62 school. (Item 16)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Ms. Linda Burgess to defer this item to the September 6, 2019 District 62 Committee meeting for further discussion.
Discussion ensued.
On the substitute motion made by Mr. Keith Breazeale and seconded by Ms. Linda Burgess, the Board voted to defer this item to the September 6, 2019 District 62 Committee meeting for further discussion.
Let the record reflect that Mrs. Sandra Franklin voted “NAY”.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez toratify and confirm quotes received on Thursday, August 29, 2019 at 2:00 p.m. by the Central Office Staff for “Practice Football Field at Tioga High School” (RFQ No. 20-05) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to Descant Excavating and Construction Services, LLC for $53,761.00 (Base Bid Only). (Item 17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
___________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mrs. Sandra Franklin to ratify and confirm bids received on Friday, August 30, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of Delivery Van” (Bid No. 20-26) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Courtesy Ford for $40,500.00. (Item 18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Wilton Barrios to amend the Professional Services Contract to Teachstone Training, LLC previously approved at the August 6, 2019 Board meeting to add two (2) additional participants and four (4) additional teacher materials to the training set for September 9-11, 2019. (Item19)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mrs. Sandra Franklin to go into Executive Session to discuss litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL”. (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Barrios
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION.
____________________
On motion by Ms. Linda Burgess and seconded by Mrs. Sandra Franklin, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
____________________
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Wilton Barrios
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L