OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
August 6, 2019
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 6, 2019 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Wilton Barrios called the meeting to order and on roll call the following members were present:
Wilton Barrios, President
Darrell Rodriguez, Vice President
Steve Berry, Member
Keith Breazeale, Member
Linda Burgess, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Absent: Mark Dryden, Member
Mr. Jeff Powell, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Senior Pastor Dede Jefferson of Global Impact Ministries after which Ms. Linda Burgess led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JULY 31, 2019)
Alexandria, Louisiana
July 31, 2019
Dear Sir/Madam:
I, Wilton Barrios, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, AUGUST 6, 2019
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. None this month.
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6 and 7)
* 6. Motion to enter into a Cooperative Endeavor Agreement (CEA) with Naomi Heights Nursing and Rehabilitation Center, LLC to provide a clinical practice site for high school students participating in the Certified Nursing Assistant Program at Peabody Magnet High School, pending legal review of CEA updates – Ms. LaRunda Hobbs
Pages 1-6
* 7. Motion to discuss and take-action on the Industrial Tax Exemption Program (ITEP) application from Procter and Gamble Manufacturing Project (LA Economic Development Application #20180014-ITE) – Mr. Jeff Powell and Ms. Liz Domite
Pages 7-36
* 8. Motion to approve job description for Social Emotional Coach – Mr. Jeff Powell
Pages 37-38
* 9. Motion to approve the following positions: – Mr. Jeff Powell
Pages 39-60
Seven (7) Social Emotional Coaches
Source of funding Title I Total Amount $455,650.30 (Average Annual Salary)
One (1) Behavior Strategist
Source of funding IDEA Amount $65,092.90 (Average Annual Salary)
One (1) Elementary Counselor for Elementary schools with enrollment of 800 students or higher to address the social and emotional needs of all our elementary students
Source of funding General Fund Amount $62,313.21 (Average Annual Salary)
* 10. Motion to request two (2) estimates for Arthur F. Smith Middle Magnet HVAC Upgrades - Mr. Willard McCall
(1) Split Window Units
(2) Electrical System
* 11. Motion to adopt a Resolution to pursue a Bond Issue for District 62 Schools to renovate existing and/or construct new facilities and charge Administration to develop and release a RFP for architect and engineering services to assess facilities and demographics, and prepare said information to present to the Board and ultimately present a Bond Issue to District 62 voters – Mrs. Sandra Franklin and Ms. Linda Burgess
12. Motion to hire a ten (10) month clerk for the PreK Program at Peabody Magnet High School for secretarial responsibilities and security of the PreK Program. In addition, this position will serve in a dual position as secretary for the Rapides Parish Career and Technical Education Program. This facility will have a security entrance and exit point for the safety of the PreK students – Mr. Bill Higgins
Pages 61-63 Source of funding General Fund Amount $18,439 (plus benefits)
13. Motion to have the Administration look at the feasibility of a Time Management System to be implemented district wide for the 2020-2021 school year – Mr. Keith Breazeale
14. Motion to go into Executive Session to discuss Litigation Lawsuit in the 2nd Judicial District Court, Office of Workers’ Compensation, State of Louisiana, Citation No. 19-03765, captioned “Anita Hayes -v- Rapides Parish School Board” - Mr. Roy Rachal
15. Motion to amend and approve revisions to the initial Inter-Agency Agreement (IAA) regarding Dual Enrollment between Save the Children Head Start of Rapides and Rapides Parish School Board – Mrs. Cindy Rushing
Pages 64-70
16. Motion to approve Change Order #1 on “New Bus Parking Lot behind D. F. Huddle Elementary” for Bid # 19-42 between Rapides Parish School Board and T. L. Construction, LLC reducing contract sum of $210,000 by $205,900 (due to code enforcement) and thereby decreasing total contract amount to $4,100; reducing contract days by 120 days to contract days of 0 days; and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 71-73 Source of funding Pan American Engineers, LLC Total Amount $4,100.00
17. Motion to ratify and confirm quotes received on Monday, August 5, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase and Installation of Operable Auditorium Wall at Peabody Montessori” (RFQ No. 20-18) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding District 62 School Maintenance Funds - $7,500
School Funds - $25,000
18. Motion to approve the request of the Tangipahoa Parish School System to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of Bid #15-28 which is the Purchase of Educational Materials (Renewal #19-28) and the renewal of Bid #17-16 which is the Purchase of Science Materials (Renewal #19-16) – Ms. Liz Domite
Page 74
19. Motion to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids; a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
a. “Purchase of Pony Van” (Bid No. 20-26)
Source of funding Parish Wide Maintenance Amount $40,000 (estimate)
b. “Purchase of Cafeteria Equipment and Supplies” (Bid No. 20-45)
Source of funding Food Service Funds Amount $40,000 (estimate)
c. “Purchase of Welding Supplies” (Bid No. 20-24)
Source of funding CTE, CDF and Carl Perkins Amount $50,000 (estimate)
20. Motion to discuss and take possible action on raising the limit on quotes for Assistant Director of Maintenance to $5,000 and Director of Maintenance to $50,000 – Mr. Wilton Barrios
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 75-106
B. Action – Minutes
1. to approve the minutes of the 7-2-19, 6-10-19, 6-12-19, 6-17-19, 6-18-19, 6-19-19, 6-24-19, 6-25-19 and 6-27-19 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-18-19 Personnel, Education, Finance Committee meetings, the 6-24-19 Executive Committee meeting and the 6-24-19 District 62 Committee, the 6-10-19, 6-12-19 and 7-2-19 Superintendent Search Committee meetings
C. Action – Education
1. to approve Inter-Agency Agreement for four year old classrooms in a diverse delivery setting – Mrs. Cindy Rushing
Pages 107-130
a. Guardian Angel Kiddie College
b. Zion Hill Leaning Center
c. Save the Children Head Start at Lakeview
Source of funding Preschool Development Grant (LA 4 Preschool Grant) Amount $80,000.00
* 2. to approve contract between Teachstone Training, LLC and Rapides Parish School Board for My Teaching Partner (MTP) Coaching Training for Early Childhood Instructional Coaches September 9-11, 2019 – Mrs. Cindy Rushing
Pages 131-138 Source of funding Preschool Development Grant Supplemental Grant Amount $38,730.00
* 3. to approve revising Policy JGCB (Immunizations) as recommended by Forethought Consulting – Mrs. Vickie Smith
Pages 139-140
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 141-145
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 146
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 147-151
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 152-155
* 6. to hear Quarterly Report on Maintenance Funds – Ms. Liz Domite
Page 156
* 7 .to authorize staff to publish notice and advertise the Public Hearing on the Proposed Budgets for 2019-2020 – Ms. Liz Domite
* 8. to authorize the secretary to solicit formal quotes for “Remodel of Press Box at Tioga High School Football Field” (RFQ 20-21) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board (WOID 172135) and to enter into a standard AIA B 101-2007 Agreement with ASHE, Broussard, and Weinzettle Architects to provide adequate specifications for competing this project – Ms. Liz Domite
Source of funding District 11 School Maintenance Funds Amount $60,000.00
* 9. to ratify and confirm bids received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Backpacks and Supplies” (Bid # 19-51B) received on Wednesday, July 31, 2019 at 10:00 a.m.
Source of funding Homeless Grant and Title I Funds Amount $35,000.00
b. “Construction of Buckeye High School Athletic Complex Restrooms/Concessions” (Bid # 19-58) received on Tuesday, July 30, 2019 at 10:00 a.m.
Source of funding District 50 Maintenance Fund Balance Amount $126,000.00
c. “Baseball Field Improvements at Rapides High School” (Bid # 19-36A) received on Thursday, August 1, 2019 at 2:00 p.m.
Source of funding District 61 Maintenance Funds Amount $175,000.00 (Estimate)
d. “Purchase of Digital Resources for Accelerated Reader” (RFP #20-00) received on Tuesday, July 16, 2019 at 11:00 a.m.
Source of funding Education Excellence Funds Amount $250,000.00
* 10. to ratify and confirm bids received on Wednesday, July 10, 2019 at 11:00 a.m. by the Central Office Staff to lowest responsive/responsible bidder(s) for 2019-2020 school year and authorize staff to enter into purchase order contract(s) accordingly – Mrs. Erma Davis
Page 157
“Cafeteria Fresh Produce” RPSB Bid No. FS10-19-20
Source of funding School Food Service Funds Amount $1,399,000.00 (Estimated)
* 11. to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-20) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding Parish Wide Maintenance Amount $100,000.00
* 12 to have the Finance Department give a timeline of the Audit Process for the 2018-2019school year - Mr. Keith Breazeale
* 13. to ratify and confirm quotes received on Wednesday, July 31, 2019 at 10:00 a.m. by the Central Office Staff for “HAVAC Upgrades at J. B. Lafargue” (RFQ No. 20-15) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding Parish Wide Maintenance Funds Amount $47,000.00
* 14. to ratify and confirm quotes received on Thursday, July 25, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase and Turnkey Installation of two (2) Signs at Poland Jr. High” (RFQ No. 20-01) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Page 158 Source of funding District 55 Bond Funds Amount $15,000.00
* 15. to ratify and confirm quotes received on Wednesday, July 31, 2019 at 10:00 a.m. by the Central Office Staff for “Chiller Replacement at RAAAVL” (RFQ No. 20-20) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications - Ms. Liz Domite
Source of funding Parish Wide Maintenance Funds Amount $55,000.00
* 16. to ratify and confirm quotes received on Tuesday, July 30, 2019 at 10:00 a.m. by the Central Office Staff for “Replacement of Flooring at Tioga Jr. High Girls’ Gym” (RFQ No. 20-12) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Page 159 Source of funding District 11 School Maintenance Funds Amount $27,000.00
* 17. to approve the request of the St. Bernard Parish School System and Jefferson Parish Schools to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the Renewal of Bid No. 15-28 which is the Purchase of Educational Materials (Renewal No. 19-28) – Ms. Liz Domite
Pages 160-161
* 18. to approve Interfund Loan from the General Fund to 1987 Sales Tax Fund (Fund 026) from July 9, 2019 until funds are sufficient to pay, August 1, 2019 – Ms. Liz Domite
Page 162 Source of funding General Fund Amount $850,000.00
* 19. to approve Interfund Loan from the General Fund to 1967 Sales Tax Fund (Fund 025) from July 9, 2019 until funds are sufficient to pay, August 1, 2019 – Ms. Liz Domite
Page 163 Source of funding General Fund Amount $600,000.00
* 20. to approve Change Order #1 (Additive Change) on “Alma Redwine Restroom Project” for (RPSB Bid # 19-31 – WOID 165646) between the Rapides Parish School Board and James A. Decker Builder, Inc., increasing the contract sum of $71,730.00 by $967.44 (+ & - code enforcement and unknown items per attached) and thereby increasing the total contract amount to $72,697.44 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 164-168 Source of funding District 62 Fund Balance Amount $967.44
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 31st day of July 2019
/s/Wilton Barrios
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to add to the agenda toreimburse travel expenses in the amount of $738.82 to Ms. Linda Burgess for attending the 2019 Southern Region Leadership Conference in New Orleans on July 24-27, 2019 – Reason to add - Time Sensitive. (Item 21)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to add to the agenda to include Attachment A: Prohibition of Discriminatory Boycotts of Israel to an existing Inter-Agency Agreement with Louisiana Department of Education, Office of Student Opportunities, Jobs for America’s Graduates – Louisiana Accelerated Interventions from Middle to High (JAG-LA AIM High!), that continues the implementation of JAG-LA-AIM High! programs at Alexandria Middle Magnet School and Arthur F. Smith Middle Magnet School – Reason to add: Time Sensitive. (Item 22)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to approve Change Order #1 (Additive Change) on “Alexandria Senior High Restroom Remodel Project” for (RPSB Bid # 19-44 and WOID 164824) between the Rapides Parish School Board and Petron LLC., increasing the contract sum of $169,000.00 by $690.00 and thereby increasing the total contract amount to $169,690.00 and authorize the Board President to sign any documentation in connection therewith – Reason to add: Time Sensitive. (Item 23)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to approve a request from the Arts Council of Central Louisiana for sponsorship support of the residency of Black Angels Over Tuskegee to be presented in Alexandria, LA on September 13-14, 2019 – Reason to add: Time Sensitive. (Item 24)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. McCall
NAY: Dr. Chapman
ABSENT: Mr. Dryden
THE MOTION WAS NOT ADDED DUE TO LACK OF UNANIMOUS VOTE.
____________________
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to read the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5C-1b, 5D-8, 5D-9b, 5D-9c, 5D-9d and 5D-11 were pulled from the consent agenda for discussion.
Discussion ensued.
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Willard McCall to approve the consent agenda omitting the pulled items.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 75-106
B. Action – Minutes
1. to approve the minutes of the 7-2-19, 6-10-19, 6-12-19, 6-17-19, 6-18-19, 6-19-19, 6-24-19, 6-25-19 and 6-27-19 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-18-19 Personnel, Education, Finance Committee meetings, the 6-24-19 Executive Committee meeting and the 6-24-19 District 62 Committee, the 6-10-19, 6-12-19 and 7-2-19 Superintendent Search Committee meetings
C. Action – Education
1. to approve Inter-Agency Agreement for four year old classrooms in a diverse delivery setting – Mrs. Cindy Rushing
Pages 107-130
a. Guardian Angel Kiddie College
b. pulled for the regular agenda.
c. Save the Children Head Start at Lakeview
Source of funding Preschool Development Grant (LA 4 Preschool Grant) Amount $80,000.00
* 2. to approve contract between Teachstone Training, LLC and Rapides Parish School Board for My Teaching Partner (MTP) Coaching Training for Early Childhood Instructional Coaches September 9-11, 2019 – Mrs. Cindy Rushing
Pages 131-138 Source of funding Preschool Development Grant Supplemental Grant Amount $38,730.00
* 3. to approve revising Policy JGCB (Immunizations) as recommended by Forethought Consulting – Mrs. Vickie Smith
Pages 139-140
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 141-145
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 146
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 147-151
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 152-155
* 6. to hear Quarterly Report on Maintenance Funds – Ms. Liz Domite
Page 156
* 7. to authorize staff to publish notice and advertise the Public Hearing on the Proposed Budgets for 2019-2020 – Ms. Liz Domite
* 8. pulled for the regular agenda.
* 9. to ratify and confirm bids received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Backpacks and Supplies” (Bid # 19-51B) received on Wednesday, July 31, 2019 at 10:00 a.m. and award to Backpack Gear for $32,299.50
b. pulled for the regular agenda.
c. pulled for the regular agenda.
d. pulled for the regular agenda.
* 10. to ratify and confirm bids received on Wednesday, July 10, 2019 at 11:00 a.m. by the Central Office Staff to lowest responsive/responsible bidder(s) for 2019-2020 school year and authorize staff to enter into purchase order contract(s) accordingly – Mrs. Erma Davis
Page 157
“Cafeteria Fresh Produce” RPSB Bid No. FS10-19-20 and award to Earl Roy Produce Co., LLC for $178,700.00
* 11. pulled for the regular agenda.
* 12. to have the Finance Department give a timeline of the Audit Process for the 2018-2019 school year - Mr. Keith Breazeale
* 13. to ratify and confirm quotes received on Wednesday, July 31, 2019 at 10:00 a.m. by the Central Office Staff for “HAVAC Upgrades at J. B. Lafargue” (RFQ No. 20-15) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to ACA for $46,650.00.
* 14. to ratify and confirm quotes received on Thursday, July 25, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase and Turnkey Installation of two (2) Signs at Poland Jr. High” (RFQ No. 20-01) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to Capital Signs and Awnings, LLC for $10,090.00.
* 15. to ratify and confirm quotes received on Wednesday, July 31, 2019 at 10:00 a.m. by the Central Office Staff for “Chiller Replacement at RAAAVL” (RFQ No. 20-20) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to Sam’s for $50,900.00
* 16. to ratify and confirm quotes received on Tuesday, July 30, 2019 at 10:00 a.m. by the Central Office Staff for “Replacement of Flooring at Tioga Jr. High Girls’ Gym” (RFQ No. 20-12) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications and award to John B. Hammond for $23,970.00
* 17. to approve the request of the St. Bernard Parish School System and Jefferson Parish Schools to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the Renewal of Bid No. 15-28 which is the Purchase of Educational Materials (Renewal No. 19-28) – Ms. Liz Domite
Pages 160-161
* 18. to approve Interfund Loan from the General Fund to 1987 Sales Tax Fund (Fund 026) from July 9, 2019 until funds are sufficient to pay, August 1, 2019 – Ms. Liz Domite
Page 162 Source of funding General Fund Amount $850,000.00
* 19. to approve Interfund Loan from the General Fund to 1967 Sales Tax Fund (Fund 025) from July 9, 2019 until funds are sufficient to pay, August 1, 2019 – Ms. Liz Domite
Page 163 Source of funding General Fund Amount $600,000.00
* 20. to approve Change Order #1 (Additive Change) on “Alma Redwine Restroom Project” for (RPSB Bid # 19-31 – WOID 165646) between the Rapides Parish School Board and James A. Decker Builder, Inc., increasing the contract sum of $71,730.00 by $967.44 (+ & - code enforcement and unknown items per attached) and thereby increasing the total contract amount to $72,697.44 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 164-168 Source of funding District 62 Fund Balance Amount $967.44
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø No action taken on Dalton Cole
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to discuss and take-action on the Industrial Tax Exemption Program (ITEP) application from Procter and Gamble Manufacturing Project (LA Economic Development Application #20180014-ITE). (Item 7)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to adopt a Resolution approving the Industrial Tax Exemption (ITEP) application from Procter and Gamble Manufacturing (LA Economic Development Application #20180014-ITE).
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mr. Breazeale, Mr. Barrios
NAY: Mrs. Franklin
ABSENT: Mr. Dryden
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
RESOLUTION OF THE RAPIDES PARISH SCHOOL BOARD
The following Resolution was duly introduced, seconded and considered by the Rapides Parish School Board at its regular meeting on August 6, 2019, to-wit:
WHEREAS the Board has received notice of the application of Proctor and Gamble Manufacturing Company for an industrial tax exemption for Project I.D. Number 20180014-ITE, concerning improvements to its manufacturing process with an estimated total investment of $59,692,000.00; and
WHEREAS the submission documents supplied by the Louisiana Department of Economic Development and the contract between that agency and Proctor and Gamble state that going forward 564 Proctor and Gamble jobs and the payroll therefor will be retained during the requested exemption; and
WHEREAS the communication from the Board of Commerce and Industry dated July 2, 2019 requires that the Board at any public meeting take-action to approve or disapprove the application otherwise the application shall be “deemed approved” by the Board; and
WHEREAS public comment on the motion to consider the application for exemption described above was permitted in accordance with law, it is therefore
RESOLVED that the application of Proctor and Gamble for an industrial tax exemption as described above be and it hereby is ADOPTED.
IT IS FURTHER RESOLVED that notice of the Board’s action on the application be provided to the Louisiana Department of Economic Development by the Secretary of the Board within three (3) business days of the meeting by emailing a copy of this Resolution together with a copy of the agenda item concerning this matter as requested by the Louisiana Department of Economic Development.
ATTEST:
BY: Wilton Barrios – President
CERTIFICATE
I, Jeff Powell, Superintendent of Rapides Parish Schools and Secretary of the Rapides Parish School Board certify that the above Resolution was duly introduced, seconded and considered by the Rapides Parish School Board at its regular public meeting on August 6, 2019
and the Resolution was declared ADOPTED by a majority vote of the members present and voting.
SIGNED this 6TH day of August, 2019.
JEFF POWELL,
SUPERINTENDENT OF THE RAPIDES
PARISH SCHOOLS/SECRETARY OF THE RAPIDES
PARISH SCHOOL BOARD
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez toenter into a Cooperative Endeavor Agreement (CEA) with Naomi Heights Nursing and Rehabilitation Center, LLC to provide a clinical practice site for high school students participating in the Certified Nursing Assistant Program at Peabody Magnet High School, pending legal review of CEA updates. (Item 6)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to enter into a Cooperative Endeavor Agreement (CEA) with Naomi Heights Nursing and Rehabilitation Center, LLC to provide a clinical practice site for high school students participating in the Certified Nursing Assistant Program at Peabody Magnet High School, pending legal review of CEA updates.
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A motion was made by Ms. Linda Burgess and seconded by Mr. Keith Breazeale to approve job description for Social Emotional Coach. (Item 8)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry to not approve the job description for Social Emotional Coach.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Steve Berry seconded by Dr. Stephen Chapman to approve the following positions: (Item 9)
· Seven (7) Social Emotional Coaches
· One (1) Behavior Strategist
· One (1) Elementary Counselor for Elementary schools with enrollment of 800 students or higher to address the social and emotional needs of all our elementary students
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale seconded by Mr. Steve Berry to approve the following positions:
· Up to four (4) additional teaching positions and three (3) additional para-professional positions and allow the Superintendent to place those teaching and para-professional positions where they will be the most effective. Total cost is $350,000 and source of funding is General Fund.
· One (1) Behavior Strategist
· One (1) Elementary Counselor for Elementary schools with enrollment of 800 students or higher to address the social and emotional needs of all our elementary students
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Ms. Burgess, Mrs. Franklin, Mr. Breazeale
NAY: Mr. Rodriguez, Mr. Barrios
ABSENT: Mr. Dryden
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to request two (2) estimates for Arthur F. Smith Middle Magnet HVAC Upgrades. (Item 10)
(1) Split Window Units
(2) Electrical System
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mr. Keith Breazeale to postpone until the August Committee meeting and have Mr. Roy Rachal come back with an update for Arthur F. Smith Middle Magnet HVAC Upgrades.
Discussion ensued.
On motion made by Mr. Willard McCall and seconded by Mr. Keith Breazeale, the Board voted unanimously to postpone until the August Committee meeting and have Mr. Roy Rachal come back with an update for Arthur F. Smith Middle Magnet HVAC Upgrades.
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A motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to adopt a Resolution to pursue a Bond Issue for District 62 Schools to renovate existing and/or construct new facilities and charge Administration to develop and release a RFP for architect and engineering services to assess facilities and demographics, and prepare said information to present to the Board and ultimately present a Bond Issue to District 62 voters. (Item 11)
Discussion ensued.
A substitute motion was made by Mrs. Sandra Franklin and seconded by Ms. Linda Burgess to adopt a Resolution to pursue a Bond Issue for District 62 schools to renovate existing and/or construct new facilities and charge Administration to develop and release a RFP for architect and engineering services to assess facilities and demographics, and prepare said information to present to the Board and ultimately present a Bond Issue to District 62 voters and to include a cost of $250,000 paid with District 62 Fund Balance.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Ms. Linda Burgess and seconded by Mr. Willard McCall to hire a ten (10) month clerk for the PreK Program at Peabody Magnet High School for secretarial responsibilities and security of the PreK Program. In addition, this position will serve in a dual position as secretary for the Rapides Parish Career and Technical Education Program. This facility will have a security entrance and exit point for the safety of the PreK students. (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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Item 13 was deleted.
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A motion was made by Ms. Linda Burgess and seconded by Mr. Wilton Barrios to amend and approve revisions to the initial Inter-Agency Agreement (IAA) regarding Dual Enrollment between Save the Children Head Start of Rapides and Rapides Parish School Board. (Item 15)
Discussion ensued.
On motion made by Ms. Linda Burgess and seconded by Mr. Wilton Barrios, the Board voted unanimously to amend and approve revisions to the initial Inter-Agency Agreement (IAA) regarding Dual Enrollment between Save the Children Head Start of Rapides and Rapides Parish School Board.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve Change Order #1 on “New Bus Parking Lot behind D. F. Huddle Elementary” for Bid # 19-42 between Rapides Parish School Board and T. L. Construction, LLC reducing contract sum of $210,000 by $205,900 (due to code enforcement) and thereby decreasing total contract amount to $4,100; reducing contract days by 120 days to contract days of 0 days; and authorize the Board President to sign any documentation in connection therewith. (Item 16)
Discussion ensued.
Let the record reflect that Mr. Willard McCall and Mr. Darrell Rodriguez left the meeting at this time.
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden, Mr. McCall, Mr. Rodriguez
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Let the record reflect that Mr. Willard McCall and Mr. Darrell Rodriguez returned to the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to ratify and confirm quotes received on Monday, August 5, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase and Installation of Operable Auditorium Wall at Peabody Montessori” (RFQ No. 20-18) and award quote to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Law and contract document requirements and specifications. (Item 17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman to approve the request of the Tangipahoa Parish School System to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of Bid #15-28 which is the Purchase of Educational Materials (Renewal #19-28) and the renewal of Bid #17-16 which is the Purchase of Science Materials (Renewal #19-16). (Item 18)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman, the Board voted to approve the request of the Tangipahoa Parish School System to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of Bid #15-28 which is the Purchase of Educational Materials (Renewal #19-28) and the renewal of Bid #17-16 which is the Purchase of Science Materials (Renewal #19-16).
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids; a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 19)
a. “Purchase of Pony Van” (Bid No. 20-26)
b. “Purchase of Cafeteria Equipment and Supplies” (Bid No. 20-45)
c. “Purchase of Welding Supplies” (Bid No. 20-24)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall, the Board voted unanimously to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids; a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith.
a. “Purchase of Pony Van” (Bid No. 20-26)
b. “Purchase of Cafeteria Equipment and Supplies” (Bid No. 20-45)
c. “Purchase of Welding Supplies” (Bid No. 20-24)
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A motion was made by Ms. Linda Burgess and seconded by Mr. Wilton Barrios to discuss and take possible action on raising the limit on quotes for Assistant Director of Maintenance to $5,000 and Director of Maintenance to $50,000. (Item 20)
Discussion ensued.
No action was taken.
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A motion was made by Dr. Stephen Chapman and seconded by Ms. Linda Burgess to reimburse travel expenses in the amount of $738.82 to Ms. Linda Burgess for attending the 2019 Southern Region Leadership Conferenced in New Orleans on July 24-27, 2019. (Item 21)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
ABSTAIN: Ms. Burgess
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A motion was made by Mr. Darrell Rodriguez and seconded by Ms. Linda Burgess to include Attachment A: Prohibition of Discriminatory Boycotts of Israel to an existing Inter-Agency Agreement with Louisiana Department of Education, Office of Student Opportunities, Jobs for America’s Graduates – Louisiana Accelerated Interventions from Middle to High (JAG-LA AIM High!), that continues the implementation of JAG-LA-AIM High! programs at Alexandria Middle Magnet School and Arthur F. Smith Middle Magnet School. (Item 22)
Discussion ensued and to reflect this would be no cost to the Board.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
ABSTAIN: Dr. Chapman
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve Change Order #1 (Additive Change) on “Alexandria Senior High Restroom Remodel Project” for (RPSB Bid # 19-44 and WOID 164824) between the Rapides Parish School Board and Petron LLC., increasing the contract sum of $169,000.00 by $690.00 and thereby increasing the total contract amount to $169,690.00 and authorize the Board President to sign any documentation in connection therewith. (Item 23)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to approve Inter-Agency Agreement for four year old classrooms in a diverse delivery setting. (Item 5C-1b)
b. Zion Hill Leaning Center
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
ABSTAIN: Ms. Burgess
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to authorize the secretary to solicit formal quotes for “Remodel of Press Box at Tioga High School Football Field” (RFQ 20-21) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board (WOID 172135) and to enter into a standard AIA B 101-2007 Agreement with ASHE, Broussard, and Weinzettle Architects to provide adequate specifications for competing this project. (Item 5D-8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to ratify and confirm bids received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-9b)
b. “Construction of Buckeye High School Athletic Complex Restrooms/Concessions” (Bid # 19-58) received on Tuesday, July 30, 2019 at 10:00 a.m.
Ms. Liz Domite presented information and discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to reject bids received on Tuesday, July 30, 2019 at 10:00 a.m. for RPSB Bid # 19-58 “Construction of Buckeye High School Athletic Complex Restrooms/Concessions” for just cause (over designer’s estimate) and to re-authorize the secretary to advertise for bids for “Construction of Buckeye High School Athletic Complex Restrooms/Concessions” (Bid #19-58) and the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to ratify and confirm bids received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-9c)
c. “Baseball Field Improvements at Rapides High School” (Bid # 19-36A) received on Thursday, August 1, 2019 at 2:00 p.m. and award to Petron, LLC for $230,600.00
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to ratify and confirm bids received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-9d)
d. “Purchase of Digital Resources for Accelerated Reader” (RFP #20-00) received on Tuesday, July 16, 2019 at 11:00 a.m. and award to Renaissance Learning, Inc. for $181,600.00
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. McCall, Mr. Rodriguez, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: Dr. Chapman
ABSENT: Mr. Dryden
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Willard McCall and seconded by Ms. Linda Burgess to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-20) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-11)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Sandra Franklin to defer this to the August Finance Committee to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-20) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications.
Discussion ensued.
On the substitute motion made by Mr. Wilton Barrios and seconded by Mrs. Sandra Franklin, the Board voted unanimously to defer this to the August Finance Committee to ratify and confirm proposals received on Tuesday, July 23, 2019 at 10:00 a.m. by the Central Office Staff for “Purchase of District Wide Visitor Management System” (RFP No. 19-20) and award to the lowest responsive/responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and contract document requirements and specifications.
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Let the record reflect that Mr. Willard McCall and Mr. Darrell Rodriguez left the meeting
at this time.
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A motion was made by Mrs. Sandra Franklin and seconded by Dr. Stephen Chapman to go into Executive Session to discuss Litigation Lawsuit in the 2nd Judicial District Court, Office of Workers’ Compensation, State of Louisiana, Citation No. 19-03765, captioned “Anita Hayes -v- Rapides Parish School Board”. (Item 13)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Barrios
NAY: None
ABSENT: Mr. Dryden, Mr. McCall, Mr. Rodriguez
THE BOARD WENT INTO EXECUTIVE SESSION.
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On motion by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Wilton Barrios
President
ATTEST:
/s/Jeff Powell
Secretary
S E A L