OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
June 18, 2019
The Rapides Parish School Board of Rapides Parish, Louisiana, met in special session at 4:59 o’clock p.m. on Tuesday, June 18, 2019 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Wilton Barrios called the meeting to order and on roll call the following members were present:
Wilton Barrios, President
Darrell Rodriguez, Vice-President
Steve Berry, Member
Keith Breazeale, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Linda Burgess, Member
Mark Dryden, Member
Mr. Nason Authement, secretary for the Board, was not present for the meeting.
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Attorney Mr. James Downs was present for the meeting.
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The Invocation was pronounced by Dr. Stephen Chapman after which Mr. Darrell Rodriguez led in the recitation of the Pledge of Allegiance.
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(COPY OF OFFICIAL CALL WAS MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND TO THE MEDIA AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JUNE 13, 2019)
Alexandria, Louisiana
June 13, 2019
Dear Sir/Madam:
By virtue of the authority vested in me by law and by reason of the fact that it is deemed necessary, advisable, and to the public interest that the Rapides Parish School Board be called in special session; now, therefore,
I, Wilton Barrios, President, do hereby give notice that the said board will meet in special session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 4:59 p.m. on
Tuesday, June 18, 2019
for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge of Allegiance
3. Roll call
4. Motion to hear a report from the Board’s Insurance Consultant relative to results of solicitations for Student Accident Insurance for the 2019-2020 school year, act upon recommendation by awarding and authorize administration and the Board President to sign all documentation connected therewith – Mr. Roy Rachal
Source of funding General Fund (Reimbursed per formula charge – Back to Schools) Amount $350,000 estimate (previous $278,042)
5. Motion to hear a report from the Board’s Insurance Consultant relative to results of solicitation for bids for Property Insurance for the 2019-2020 school year, act upon recommendation by awarding and authorize administration and the Board President to sign all documentation connected therewith – Mr. Roy Rachal
Source of funding General Fund Amount $350,000 estimate (previous $304,791
6. Motion to ratify and confirm bids received on Tuesday, June 18, 2019 at 10:00 a.m. by the Central Office Staff for “Arthur F. Smith Middle Magnet HVAC Upgrades” (Bid # 19-57) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding District 62 Fund Balance Amount $350,000
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 13th day of June 2019.
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
Public comment was solicited prior to the vote on items during this meeting.
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to hear a report from the Board’s Insurance Consultant relative to results of solicitations for Student Accident Insurance for the 2019-2020 school year, act upon recommendation by awarding and authorize administration and the Board President to sign all documentation connected therewith. (Item 4)
Mrs. Carmel Breaux presented information and discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Ms. Linda Burgess to accept the recommendation of the Insurance Consultant regarding Student Athletic Accident Insurance for the 2019-2020 school year and award to Risk Services of LA- Minnesota Ameritas Life – Column #4 for a total of $401,996 and the General Fund will pay $30,700 and authorize the Superintendent and/or appropriate staff to sign any documentation in connection therewith.
Discussion ensued.
An amended motion was made by Mr. Keith Breazeale and seconded by Ms. Linda Burgess to accept the recommendation of the Insurance Consultant regarding Student Athletic Accident Insurance for the 2019-2020 school year and award to Risk Services of LA- Minnesota Ameritas Life – Column #4 for a total of $401,996 and the General Fund will pay $77,700 and authorize the Superintendent and/or appropriate staff to sign any documentation in connection therewith.
Discussion ensued.
On roll call the vote on the amended motion was as follows:
AYE: Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Mr. Barrios
NAY: None
ABSENT: None
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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to hear a report from the Board’s Insurance Consultant relative to results of solicitation for bids for Property Insurance for the 2019-2020 school year, act upon recommendation by awarding and authorize administration and the Board President to sign all documentation connected therewith. (Item 5)
Mrs. Carmel Breaux presented information and discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to accept the recommendation of the Insurance Consultant regarding Property Insurance for the 2019-2020 school year and award to Risk Services of Louisiana Westchester, Lloyd’s, AWAC, Colony, Maximum and Princeton in the amount of $765,502 for the total premium in Column #3 and authorize administration and the Board President to sign all documentation connected therewith.
On roll call the vote on the substitute motion was as follows:
AYE: Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Ms. Burgess, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Mr. Barrios
NAY: None
ABSENT: None
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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to ratify and confirm bids received on Tuesday, June 18, 2019 at 10:00 a.m. by the Central Office Staff for “Arthur F. Smith Middle Magnet HVAC Upgrades” (Bid # 19-57) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications. (Item 6)
The bid came in over-budget and discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale to reject the bids regarding “Arthur F. Smith Middle Magnet HVAC Upgrades” (Bid # 19-57) because bids were over the amount that was approved and send back to District 62 for discussion.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mrs. Franklin, Mr. Breazeale, Mr. Berry
NAY: Ms. Burgess, Mr. McCall
ABSENT: None
ABSTAIN: Mr. Barrios
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L