OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
March 6, 2019
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, March 6, 2019 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Wilton Barrios called the meeting to order and on roll call the following members were present:
Wilton Barrios, President
Darrell Rodriguez, Vice President
Steve Berry, Member
Keith Breazeale, Member
Stephen Chapman, Member
Mark Dryden, Member
Sandra Franklin, Member
Linda McMahon, Member
Willard McCall, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
____________________
The Invocation was pronounced by Rev. Clarence Dupar, Jr. of New Bethel Community Baptist Church after which Mr. Mark Dryden led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON FEBRUARY 26, 2019)
Alexandria, Louisiana
February 26, 2019
Dear Sir/Madam:
I, Wilton Barrios, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
WEDNESDAY, MARCH 6, 2019
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Board’s student guest from Buckeye High School – Mr. Mark Dryden
b. Julius Patrick Elementary School for the bulletin board display in the lobby of the School Board Office for the month of March 2019 – Mr. Clyde Washington
c. Rapides Parish School Board Artists’ Spotlight – Mrs. Kim Bennett
d. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce
e. Abena Berko from Bolton High School for winning the Rapides Parish American Legion Oratorical Contest - Mrs. Sarah Butler
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
* 6. Motion to approve revisions to policy as recommended by the Executive Assistant Superintendent of Administration - Mr. Clyde Washington
Page 1-6
a. JCDAA (Student Smoking/Use of Tobacco)
* 7. Motion to get an estimate to convert current HVAC System to standalone split units for Arthur F. Smith and bring back to the Board (from District 62) – Mrs. Linda McMahon
8. Motion to discuss and approve the adoption of an indexed salary schedule for all professional/certified personnel – Mr. Nason Authement
9. Motion for the RPSB to consider and take action on the termination clause of the Memorandum of Agreement dated January 18, 2019 between the Rapides Parish School Board and The National Institute for Excellence in Teaching, page 4. – Dr. Stephen Chapman
3. Additional Terms.
a. Term. The MOA shall commence on October 1, 2018, and terminate on September 30, 2019. Notwithstanding the foregoing, any Party may terminate this MOA upon 30 days written notice.
10. Motion to authorize the secretary to advertise for bids for “Purchase of Conservatory Supplies and Equipment” (Bid No. 19-48) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding Title IV Funds Amount $165,000.00 (estimate)
11. Motion to go into Executive Session to discuss litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL” – Mr. Roy Rachal
12. Motion to provide direction to legal counsel in amending the petition as it relates to litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL” – Mr. Roy Rachal
13. Motion for the RPSB to go into Executive Session to conduct and present the Superintendent’s Evaluation – Mr. Wilton Barrios
14. Motion to receive an update on the bus routes and the number of bus drivers to be given at the March Personnel Committee – Mrs. Sandra Franklin
15. Motion to receive a report in regards to District’s Policy for recess to be given at March Education Committee - Mrs. Sandra Franklin
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 7-34
B. Action – Minutes
1. to approve the minutes of the 2-5-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 1-22-19 Personnel, Education, Finance and District 62 Committee meetings, the 1-31-19 Discipline Review Committee meeting, and the 1-28-19 Executive Committee meeting
C. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Payne, Moore and Herrington) - Ms. Liz Domite
Pages 35-51
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 52-53
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 54
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 55-59
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 60-64
* 6. to ratify and confirm bids/quotes received by the Central Office Staff and award bid/proposals to the lowest responsive and responsible bidder/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Cafeteria Equipment” (Bid # 19-45) received on Tuesday, February 26, 2019 at 10:00 a.m.
Source of funding Food Service Amount $235,000.00
b. “Purchase and Installation of Playground Equipment” (Bid #19-46) received on Tuesday, February 26, 2019 at 10:00 a.m.
Source of funding Title I Funds ($195,000.00)
Donation ($29,000.00)
Amount $224,000.00
c. “Replace Air Conditioner Units at Forest Hill Jr. High” (RFQ #18-53A) received on Tuesday, February 12, 2019 at 10:00 a.m.
Page 65 Source of funding BAF Funds and District 16 Bonds Amount $95,000.00
* 7. to approve the request of the LaSalle Parish School System to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of (Bid #15-28) which is the Purchase of Educational Materials (Renewal #18-28) – Ms. Liz Domite
Page 66
* 8. to enter into an agreement between the Spyglass Group, LLC and the Rapides Parish School Board for the Audit of Telecommunication Service Accounts with a report of the audit results provided to administration and a recommendation to be made to the Board –Ms. Liz Domite
Page 67
* 9. to authorize the secretary to advertise for the 2019-2020 school year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis
a. Cafeteria Meat Bid – Bid No. FS15-19-20 $629,708.00 (estimate)
Cafeteria Frozen Food Bid – Bid No. FS20-19-20 $860,000.00 (estimate)
Cafeteria Processed Food Bid – Bid No. FS25-19-20 $1,033,785.00 (estimate)
Source of funding School Food Service Total $2,523,493.00
b. Cafeteria Paper Supplies - Bid No. FS30-19-20 $335,950.00 (estimate)
Cafeteria Cleaning Supplies - Bid No. FS33-19-20 $165,900.00 (estimate)
Bread Products - Bid No. FS35-19-20 $270,000.00 (estimate)
Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-19-20 (#38, #40, #41 & #42)
Milk $690,000; Other $15,000; Juices $460,000; Ice Cream $43,000 $1,208,000.00
Source of funding School Food Service Total $1,979,850.00
* 10. to have Administration present a report to include the following: - Mr. Keith Breazeale
a. Number of teachers at each school identified by each school
b. Absenteeism of teachers at each school by number and days
c. Dollar amount paid for substitutes by each school.
* 11. to approve two (2) year renewal of the Dell Hardware Support contract and authorize the Board President to sign documentation with regards to said purchase – Dr. Luke Purdy
Pages 68-69 Source of funding General Fund Amount $75,835.04
* 12. to approve the PowerSchool Performance Matters Analytics subscription and authorize the Board President to sign documentation with regards to said purchase, pending legal review – Dr. Luke Purdy
Pages 70-71 Source of funding EEF (Education Excellence Fund)
Amount $52,125.00 (1st year)
$44,419.00 (2nd year)
$45,752.00 (3rd year)
* 13. to renew the Board’s Insurance Consulting Contract at same terms and conditions and authorize the Board President to sign said contract for professional services (under same terms and conditions - due to lapse 3-4-19) – Mr. Roy Rachal
Page 72 Source of funding General Fund Amount $16,875.00 (standstill)
* 14. to approve Change Order #2 (Deductive Change) on “S. M. Brame Roof Replacement” (RPSB Bid #18-25) between the Rapides Parish School Board and Mid-Western Commercial Roofers, Inc. decreasing the contract sum of $559,897.00 by $1,250.00 (damaged sidewalks) and thereby decreasing the total contract amount to $558,647.00 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 73-74 Source of funding District 62 Maintenance Fund Amount ($1,250.00)
* 15. to approve Change Order #1 (Deductive Change) on “Media Center Roof Replacement” (RPSB Bid #18-71) between the Rapides Parish School Board and Terry’s Roofing and Sheet Metal, Inc. decreasing the contract sum of $149,850.00 by $8,200.00 (work not done) and thereby decreasing the total contract amount to $141,650.00 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 75-76 Source of funding Parish Wide Maintenance Fund Amount ($8,200.00)
* 16. to authorize the secretary to advertise for bids for “Purchase of Sanitary Maintenance Supplies” (Bid No. 19-13) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $200,000.00 (estimated)
* 17. to approve Interfund Loan from the General Fund from February 14, 2019 until Funds are sufficient to pay, March 1, 2019 as follows: – Ms. Liz Domite
Pages 77-79
a. To District 11 Debt Retirement Fund in the amount of $300,000
b. To District 62 Debt Retirement Fund in the amount of $1,200,000
c. To District 16 Debt Retirement Fund in the amount of $40,000
* 18. to enter into a Professional Services Contract with Dr. Spears, M.D., to provide medical director oversight of the medical content related to patient care for all courses in the Emergency Medical Services (EMS) education program, pending legal review -Ms. LaRunda Hobbs Pierce
Pages 80-84 Source of funding Career and Technical Education Amount $9,600.00
D. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
E. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 26th day of February 2019
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
____________________
Item 4-e was deleted.
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Mr. Mark Dryden introduced the Board’s student guest, Hannelore Susanne Jameson, a senior at Buckeye High School, who was recognized for her academic and extracurricular achievements. Also recognized were Hannelore’s family and the principal at Buckeye High School. (Item 4-a)
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The Board recognized Julius Patrick Elementary School for the bulletin board display in the lobby of the School Board Office for the month of March 2019. (Item 4-b)
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The Board recognized Rapides Parish School Board Artists’ Spotlight. (Item 4-c)
Lessie Moore Elementary School
Huddle Elementary School
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The Board recognized Jobs for America’s Graduates (JAG) student. (Item 4-d)
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The Board recognized newly elected Representative of District 27, Mr. Mike Johnson.
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A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to add to the agenda to recognize Alexandria Senior High Robotic Team for winning State Championship – Reason to add: Time Sensitive. (4-f)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to add to the agenda to reimburse travel expenses in the amount of $254.40 to Mr. Darrell Rodriguez for attending the 2019 LSBA Annual Convention in Lake Charles on February 24-26, 2019 and to approve the RPSB paying the registration fee of $350.00 on behalf of Mr. Darrell Rodriguez - Reason to add: Time Sensitive. (Item 16)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to terminate employee for job abandonment – Reason to add: Time Sensitive. (Item 17)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to approve and allow the Board President to sign all contracts and documentation for Pineville High School Band students to perform in Disney World, Orlando, Florida during the dates of April 11 - April 16, 2019. (Item 18)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
The Board recognize Alexandria Senior High Robotic Team for winning State Championship. (Item 4-f)
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to read the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5C-12 was deleted and 5C-6a and 5C-18 were pulled from the consent agenda for discussion.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to approve the consent agenda omitting the pulled items and the deleted item.
On roll call the vote on the substitute motion to approve the consent agenda was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 7-34
B. Action – Minutes
1. to approve the minutes of the 2-5-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 1-22-19 Personnel, Education, Finance and District 62 Committee meetings, the 1-31-19 Discipline Review Committee meeting, and the 1-28-19 Executive Committee meeting
C. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Payne, Moore and Herrington) - Ms. Liz Domite
Pages 35-51
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 52-53
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 54
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 55-59
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 60-64
* 6. to ratify and confirm bids/quotes received by the Central Office Staff and award bid/proposals to the lowest responsive and responsible bidder/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. pulled for the regular agenda.
b. “Purchase and Installation of Playground Equipment” (Bid #19-46) received on Tuesday, February 26, 2019 at 10:00 a.m. and award to Hahn Enterprises for Acadian Elementary for $95,173.00 and for Huddle Elementary for $115,266.00 with a total of $210,439.00
c. “Replace Air Conditioner Units at Forest Hill Jr. High” (RFQ #18-53A) received on Tuesday, February 12, 2019 at 10:00 a.m. and award to ACA Mechanical/Industrial for $84,682.00
* 7. to approve the request of the LaSalle Parish School System to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of (Bid #15-28) which is the Purchase of Educational Materials (Renewal #18-28) – Ms. Liz Domite
Page 66
* 8. to enter into an agreement between the Spyglass Group, LLC and the Rapides Parish School Board for the Audit of Telecommunication Service Accounts with a report of the audit results provided to administration and a recommendation to be made to the Board –Ms. Liz Domite
Page 67
* 9. to authorize the secretary to advertise for the 2019-2020 school year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis
a. Cafeteria Meat Bid – Bid No. FS15-19-20 $629,708.00 (estimate)
Cafeteria Frozen Food Bid – Bid No. FS20-19-20 $860,000.00 (estimate)
Cafeteria Processed Food Bid – Bid No. FS25-19-20 $1,033,785.00 (estimate)
Source of funding School Food Service Total $2,523,493.00
b. Cafeteria Paper Supplies - Bid No. FS30-19-20 $335,950.00 (estimate)
Cafeteria Cleaning Supplies - Bid No. FS33-19-20 $165,900.00 (estimate)
Bread Products - Bid No. FS35-19-20 $270,000.00 (estimate)
Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-19-20 (#38, #40, #41 & #42)
Milk $690,000; Other $15,000; Juices $460,000; Ice Cream $43,000 $1,208,000.00
Source of funding School Food Service Total $1,979,850.00
* 10. to have Administration present a report to include the following: - Mr. Keith Breazeale
a. Number of teachers at each school identified by each school
b. Absenteeism of teachers at each school by number and days
c. Dollar amount paid for substitutes by each school.
* 11. to approve two (2) year renewal of the Dell Hardware Support contract and authorize the Board President to sign documentation with regards to said purchase – Dr. Luke Purdy
Pages 68-69 Source of funding General Fund Amount $75,835.04
* 12. deleted.
* 13. to renew the Board’s Insurance Consulting Contract at same terms and conditions and authorize the Board President to sign said contract for professional services (under same terms and conditions - due to lapse 3-4-19) – Mr. Roy Rachal
Page 72 Source of funding General Fund Amount $16,875.00 (standstill)
* 14. to approve Change Order #2 (Deductive Change) on “S. M. Brame Roof Replacement” (RPSB Bid #18-25) between the Rapides Parish School Board and Mid-Western Commercial Roofers, Inc. decreasing the contract sum of $559,897.00 by $1,250.00 (damaged sidewalks) and thereby decreasing the total contract amount to $558,647.00 and authorize the Board President to sign any documentation in connection therewith –Mr. Roy Rachal
Pages 73-74 Source of funding District 62 Maintenance Fund Amount ($1,250.00)
* 15. to approve Change Order #1 (Deductive Change) on “Media Center Roof Replacement” (RPSB Bid #18-71) between the Rapides Parish School Board and Terry’s Roofing and Sheet Metal, Inc. decreasing the contract sum of $149,850.00 by $8,200.00 (work not done) and thereby decreasing the total contract amount to $141,650.00 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 75-76 Source of funding Parish Wide Maintenance Fund Amount ($8,200.00)
* 16. to authorize the secretary to advertise for bids for “Purchase of Sanitary Maintenance Supplies” (Bid No. 19-13) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $200,000.00 (estimated)
* 17. to approve Interfund Loan from the General Fund from February 14, 2019 until Funds are sufficient to pay, March 1, 2019 as follows: – Ms. Liz Domite
Pages 77-79
a. To District 11 Debt Retirement Fund in the amount of $300,000
b. To District 62 Debt Retirement Fund in the amount of $1,200,000
c. To District 16 Debt Retirement Fund in the amount of $40,000
* 18. pulled for the regular agenda.
D. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
E. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action – Ms. Naomi Jones
* Denotes that these items have been through committee
__________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to ratify and confirm bids/quotes received by the Central Office Staff and award bid/proposals to the lowest responsive and responsible bidder/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications. (Item 5C-6a)
a. “Purchase of Cafeteria Equipment” (Bid # 19-45) received on Tuesday, February 26, 2019 at 10:00 a.m.
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman to Reject Bids received on Tuesday, February 26, 2019 at 10:00 a. m. for RPSB Bid # 19-45 “Purchase of Cafeteria Equipment” for just cause (over budget) and to re-authorize the secretary to advertise for bids for the “Purchase of Cafeteria Equipment” (Bid # 19-45A) and the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to enter into a Professional Services Contract with Dr. Spears, M.D., to provide medical director oversight of the medical content related to patient care for all courses in the Emergency Medical Services (EMS) education program, pending legal review. (Item 5C-18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve revisions to Policy JCDAA (Student Smoking/Use of Tobacco) as recommended by the Executive Assistant Superintendent of Administration. (Item 6)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mrs. Sandra Franklin to approve revisions to policy as recommended by the Executive Assistant Superintendent of Administration on Policy JCDAA (Student Smoking/Use of Tobacco) and to allow the students at RAPPS who have met or exceeded the requirements of this policy to return to their base school.
Discussion ensued.
On motion by Mr. Keith Breazeale and seconded by Mrs. Sandra Franklin, the Board voted unanimously to approve revisions to policy as recommended by the Executive Assistant Superintendent of Administration on Policy JCDAA (Student Smoking/Use of Tobacco) and to allow the students at RAPPS who have met or exceeded the requirements of this policy to return to their base school.
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A motion was made by Mr. Willard McCall and seconded by Mr. Keith Breazeale to get an estimate to convert current HVAC System to standalone split units for Arthur F. Smith and bring back to the Board (from District 62). (Item 7)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Mark Dryden to get Administration to present various options and cost to address the situation at Arthur Smith, also, to include the estimate to convert current HVAC System as one of those options.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Breazeale, Mr. Berry, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: Mrs. McMahon, Mrs. Franklin, Mr. McCall
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Mark Dryden to discuss and approve the adoption of an indexed salary schedule for all professional/certified personnel. (Item 8)
Discussion ensued.
An amended motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry to discuss and approve the adoption of the indexed salary schedule and longevity increment proposal.
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mrs. Linda McMahon to defer this item to the March Finance Committee to discuss and approve the adoption of the indexed salary schedule and longevity increment proposal.
Discussion ensued.
On the substitute motion made by Mr. Willard McCall and seconded by Mrs. Linda McMahon, the Board voted to defer this item to the March Finance Committee to discuss and approve the adoption of the indexed salary schedule and longevity increment proposal.
Let the record reflect that Dr. Stephen Chapman “ABSTAINED”.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios forthe RPSB to consider and take action on the termination clause of the Memorandum of Agreement dated January 18, 2019 between the Rapides Parish School Board and The National Institute for Excellence in Teaching, page 4. (Item 9)
3. Additional Terms.
a. Term. The MOA shall commence on October 1, 2018, and terminate on September 30, 2019. Notwithstanding the foregoing, any Party may terminate this MOA upon 30 days written notice.
Discussion ensued.
No action was taken.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for bids for “Purchase of Conservatory Supplies and Equipment” (Bid No. 19-48) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 10)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted unanimously to authorize the secretary to advertise for bids for “Purchase of Conservatory Supplies and Equipment” (Bid No. 19-48) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mrs. Linda McMahon to receive an update on the bus routes and the number of bus drivers to be given at the March Personnel Committee. (Item 14)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Mrs. Linda McMahon, the Board voted unanimously to receive an update on the bus routes and the number of bus drivers to be given at the March Personnel Committee.
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A motion was made by Mrs. Sandra Franklin and seconded by Mr. Steve Berry to receive a report in regards to District’s Policy for recess to be given at March Education Committee. (Item 15)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Mr. Steve Berry, the Board voted unanimously to receive a report in regards to District’s Policy for recess to be given at March Education Committee.
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to reimburse travel expenses in the amount of $254.40 to Mr. Darrell Rodriguez for attending the 2019 LSBA Annual Convention in Lake Charles on February 24-26, 2019 and to approve the RPSB paying the registration fee of $350.00 on behalf of Mr. Darrell Rodriguez (Item 16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
ABSTAIN: Mr. Rodriguez
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve and allow the Board President to sign all contracts and documentation for Pineville High School Band students to perform in Disney World, Orlando, Florida during the dates of April 11 - April 16, 2019. (Item 18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Mark Dryden to terminate employee for job abandonment. (Item 17)
The employee was present and requested to be heard in Executive Session.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to go into Executive Session to discuss the termination of employee for job abandonment (Item 17); and to go into Executive Session to discuss litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL” (Item 11); and for the RPSB to go into Executive Session to conduct and present the Superintendent’s Evaluation. (Item 13)
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION.
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On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
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The original motion made by Mr. Steve Berry and seconded by Mr. Mark Dryden to terminate employee for job abandonment. (Item 17)
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Barry to uphold the Superintendent recommendation to terminate Amanda Norris effective today, 3-6-19.
Discussion ensued and the employee asked to resign rather than be terminated.
A second substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Barry to accept the resignation of Amanda Norris effective today, 3-6-19.
The employee gave the signed resignation to the Board at this time.
On roll call the vote on the second substitute motion was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Berry, Mr. McCall, Dr. Chapman
NAY: Mr. Breazeale, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
ABSENT: None
THE SECOND SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to provide direction to legal counsel in amending the petition as it relates to litigation filed by Rapides Parish School Board, Citation No. 254,644-F, in Ninth Judicial District Court, Parish of Rapides, State of Louisiana Titled “Rapides Parish School Board versus Zurich American Insurance Co., ET AL”. (Item 12)
Discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to direct counsel not to further amend the petition in RPSB vs. Zurich American, et al, Civil Suit Number 254-644, 9th Judicial District Court.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to go back into Executive Session to conduct and present the Superintendent’s Evaluation. (Item 13)
On roll call the vote was as follows:
AYE: Mrs. McMahon, Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Rodriguez, Mr. Dryden, Mr. Barrios
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION.
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On motion by Mr. Wilton Barrios and seconded by Mr. Steve Berry, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L