OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
February 5, 2019
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, February 5, 2019 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
Vice President Darrell Rodriguez called the meeting to order and on roll call the following members were present:
Darrell Rodriguez, Vice President
Steve Berry, Member
Keith Breazeale, Member
Stephen Chapman, Member
Mark Dryden, Member
Sandra Franklin, Member
Linda McMahon, Member
Willard McCall, Member
Absent: Wilton Barrios, President
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
____________________
The Invocation was pronounced by Rev. Joshua Joy Dara of Zion Hill Church after which Mr. Darrell Rodriguez led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JANUARY 31, 2019)
Alexandria, Louisiana
January 31, 2019
Dear Sir/Madam:
I, Wilton Barrios, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, FEBRUARY 5, 2019
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Board’s student guest from Plainview High School – Mr. Darrell Rodriguez
b. Paradise Elementary School for the bulletin board display in the lobby of the School Board Office for the month of February 2019 – Mr. Clyde Washington
c. Rapides Parish School Board Artists’ Spotlight – Mrs. Kim Bennett
d. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce
e. Rapides Parish Students of the Year for 2018 – Mrs. Emily Walker
Mallory Byrd – Hayden R. Lawrence Upper Elementary
Ava LaCour – Rapides Academy for Advanced Academics & Virtual Learning
Keerthana Stanley – Pineville High School
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6 and 7)
* 6. Motion to consider and take action with respect to adopting a Resolution ordering and calling Special Elections to be held in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District Number 51 of Rapides Parish, Louisiana, and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana, to authorize the levy of Special Taxes therein, making application to the State Bond Commission in connection therewith, and providing for other matters in connection therewith – Ms. Liz Domite
Pages 1-13
* 7. Motion to present and approve the evaluation instrument for the Superintendent's Annual Evaluation and to set a date – Dr. Stephen Chapman and Mr. Nason Authement
Pages 14-20
* 8. Motion to approve the job description for Public Information Officer – Mr. Keith Breazeale and Ms. Naomi Jones
Pages 21-22
* 9. Motion to advertise and hire a Public Information Officer for 12 month position –Mr. Wilton Barrios and Mr. Nason Authement
Source of funding General Fund Amount $46,395.00 (base pay 0 years of service) $49,867.00 (base pay 8 years of service)
* 10. Motion to inform the Board of the selection of the Rapides Early Childhood Network (RECN) as a Ready Start Community Network Pilot – Mrs. Cindy Rushing
Pages 23-39 Source of funding Pre-School Development Grant Amount $100,000.00
11. Motion to enter into a Cooperative Endeavor Agreement with Naomi Heights Nursing and Rehabilitation Center, LLC. – pertaining to providing a clinical practice site for the high school dual enrollment students participating in the certified nursing assistant program at Peabody Magnet High School – Ms. LaRunda Hobbs-Pierce
Pages 40-45
12. Motion to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-45) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite
Source of funding Food Service Funds Amount $235,000.00 (estimate)
13. Motion to review and get details on the NIET Grant. Include a listing of expenditures for last year and current year and expected expenses for next year. Also, to include the financial obligation of RPSB - Mr. Keith Breazeale
14. Motion for the RPSB to consider and take action on the request of the principal at Carter C. Raymond School, that the RPSB Central Office and CCR share the usage fees generated by the lease (Save the Children) of two classrooms at CCR – Dr. Stephen Chapman
15. Motion for the administration to present an update on the status of the Bolton Conservatory - Dr. Stephen Chapman
16. Motion for the administration to present an update on the Peabody CTE Program - Dr. Stephen Chapman
17. Motion to go into Executive Session to receive the unredacted report and recommendation from NIET as to TAP performance pay. The reason for the Executive Session is because this report contains job performance ratings - Dr. Stephen Chapman
18. Motion for the administration to present to the RPSB the payout system options outlined in the LA BOLD grant application, and further for the RPSB to consider and take action on the appropriate payout system for the district - Dr. Stephen Chapman
Payout System Options:
Discussion with districts for Years 2-5 must include different levels of compensation based in part on measurable increases in student academic achievement:
NIET Model - 50% observation; 30% CVA; 20% SWVA
Modified Payout Model:
50% observation; 50% effectiveness rating
50% observation; 35% effectiveness rating; 15% SVA
Other TBD
19. Motion for the RPSB to consider and take action on the termination clause of the Memorandum of Agreement dated January 18, 2019 between the Rapides Parish School Board and The National Institute for Excellence in Teaching, page 4 - Dr. Stephen Chapman
3. Additional Terms.
a. Term. The MOA shall commence on October 1, 2018, and terminate on September 30, 2019. Notwithstanding the foregoing, any Party may terminate this MOA upon 30 days written notice.
20. Motion to terminate an employeefor job abandonment – Ms. Naomi Jones
21. Motion to authorize the secretary to advertise for bids for “Purchase and Installation of Playground Equipment” (Bid No. 19-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Pages 46-47 Source of funding $195,000 - Title I Funds
$ 29,000 - Donation to Huddle
Amount $224,000 (estimate)
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 48-74
B. Action – Minutes
1. to approve the minutes of the 1-8-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 12-20-18 Discipline Review Committee meeting, and the 12-17-18 Executive Committee meeting
C. Action – Education
* 1. to approve revising policy as recommended by Forethought Consulting and the Policy Review Committee - Mrs. Kim Bennett
Pages 75-77
a. IHAD (Parent Conferences)
* 2. to adopt new polices as recommended by Forethought Consulting and the Policy Review Committee – Mrs. Sandra Franklin and Mr. Clyde Washington
Pages 78-84
a. EBBB (School and Student Safety)
b. JGCF (Behavioral Health Services for Students)
c. JCDAG (Threats of Terrorism or Violence)
* 3. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee - Mr. Clyde Washington
Pages 85-106
a. JCDAF (Bullying and Hazing)
b. JGCE (Child Abuse)
c. JR (Student Privacy and Education Records)
* 4. to approve revising policy as recommended by Forethought Consulting and the Policy Review Committee - Mr. Clyde Washington
Pages 107-111
a. GAEAA (Sexual Harassment)
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 112-124
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 125
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 126-130
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 131-135
* 6. to hear Quarterly Report on Maintenance – Ms. Liz Domite
Page 136
* 7. to approve an agreement between Rapides Parish School Board and Kinetix to provide social media management services from February 6, 2019 until June 30, 2019 at a cost of $8,500.00 and from July 1, 2019 until June 30, 2020 at a cost of $20,400.00 and authorize the Board President to sign any documentation in association therewith, pending review by legal counsel – Dr. Luke Purdy
Pages 137-154 Source of funding General Fund Amount $28,900.00
* 8. to approve an agreement between Rapides Parish School Board and Kinetix to apply for copyright protection of graphics commonly used for branding purposes and to authorize the Superintendent to sign any documentation in connection therewith, pending legal review by legal counsel – Dr. Luke Purdy
* 9. to have the Technology Department look at the cost and/or feasibility to get cellular service coverage for all schools and report back the findings at February Finance Committees – Mr. Willard McCall
* 10. for staff to present an update on the Transportation Maintenance Department, include an update on workload and job tracking and include a discussion on inventory controls– Dr. Stephen Chapman
Pages 155-162
* 11. to ratify and confirm bids/proposals received by the Central Office Staff and award bid/proposals to the lowest responsive and responsible bidder/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Bus Maintenance Parts and Supplies” (Bid # 19-05) received on Tuesday, January 29, 2019 at 10:00 a.m.
Source of funding General Fund Amount $50,000.00
b. “Purchase of Montessori Educational Materials and Supplies” (Bid #19-43) received on Friday, February 1, 2019 at 10:00 a.m.
Source of funding Title I Funds Amount $160,000.00 (Estimate)
c. “Category 2 E-Rate Goods and Services” (RFP #19-32) received on Friday, January 25, 2019 at 10:00 a.m.
Source of funding Various Maintenance Funds Amount $70,000.00
d. “Replacement of Chiller at J. B. Lafargue Main Building” (RFP #18-58) received on Wednesday, January 23, 2019 at 10:00 a.m.
Page 163 Source of funding Special BAF & Parish-wide Maintenance Amount $69,000.00
e. “Partial Upgrade with Split Systems at J. B. Lafargue Kelso Building” (RFP No. 18-59) received on Friday, January 25, 2019 at 10:00 a.m.
Page 164 Source of funding Special BAF & Parish-wide Maintenance Amount $99,000.00
f. “Replacements of Chiller at RAPPS” (RFP 18-69) received on Thursday, January 31, 2019 at 10:00 a.m.
Source of funding Special BAF Amount $55,000.00
g. “Replacement of Chiller at Mary Goff Elementary” (RFP No. 18-62) received on Tuesday, January 29, 2019 at 10:00 a.m.
Source of funding Special BAF & District 11 Maintenance Amount $69,000.00
* 12. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee – Ms. Liz Domite
Pages 165-172
a. DFD (Tax and Bond Elections and Sales)
b. DJE – (Purchasing)
* 13. defer to February Finance Committee (Motion to approve policy as recommended by Forethought Consulting and the Policy Review Committee) - Ms. Liz Domite
Page 173
a. DFAA (Industrial Tax Exemptions)
* 14. to approve the Alio Maintenance Renewal for Financial Accounting System, Human Resource System, Louisiana SRC Maintenance, Federal ACA Reporting, Hosting Maintenance for ESP, Oracle Standard Edition, Forms and Reports and authorize the Board President to sign any documentation with regards to said renewal – Ms. Liz Domite
Page 174 Source of funding General Fund Amount $163,440.69
* 15. toapprove Interfund Loan from the General Fund to District 11 Rigolette Technology Fund in the amount of $5,000 from December 20, 2018 until funds are sufficient to pay, February 1, 2019 – Ms. Liz Domite
Page 175 Source of funding General Fund Amount $5,000.00
* 16. to approve Interfund Loan from the General Fund to District 18 Pineville Technology Fund in the amount of $20,000 from December 20, 2018 until funds are sufficient to pay, February 1, 2019 – Ms. Liz Domite
Page 176 Source of funding General Fund Amount $20,000.00
* 17. to approve the yearly renewal of School Messenger and authorize the Board President to sign documentation with regard to said renewal – Dr. Luke Purdy
Page 177 Source of funding General Fund Amount $39,463.83
* 18. to inform the Board of the upcoming TAP payouts to teachers and principals in TAP and Best Practice Center schools – Mr. Nason Authement
Pages 178-186
* 19. to look into the possibility of doing a cooperative agreement with Ruby-Wise Recreation Board and the Rapides Parish School Board for the use of property in District 56 –Mr. Darrell Rodriguez and Ms. Liz Domite
Pages 187-188
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* 4. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee - Ms. Naomi Jones
Pages 189-195 .
a. GBD (Employment of Personnel)
b. GBDA (Employment of Retired Personnel)
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 31st day of January 2019
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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Mr. Darrell Rodriguez introduced the Board’s student guest, Alexandra Ashworth Harrison, a senior at Plainview High School, who was recognized for her academic and extracurricular achievements. Also recognized were Alexandra’s family and Mrs. Sonia Rasmussen, principal at Plainview High School. (Item 4-a)
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The Board recognized Paradise Elementary School for the bulletin board display in the lobby of the School Board Office for the month of February 2019. (Item 4-b)
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The Board recognized Rapides Parish School Board Artists’ Spotlight. (Item 4-c)
Bolton High School
Brame Middle School
Mabel Brasher Montessori School
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The Board recognized Jobs for America’s Graduates (JAG) student. (Item 4-d)
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Rapides Parish Students of the Year for 2018 were recognize by the Board. (Item 4-e)
Mallory Byrd – Hayden R. Lawrence Upper Elementary
Ava LaCour – Rapides Academy for Advanced Academics & Virtual Learning
Keerthana Stanley – Pineville High School
__________________
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to consider and take action with respect to adopting a Resolution ordering and calling Special Elections to be held in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District Number 51 of Rapides Parish, Louisiana, and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana, to authorize the levy of Special Taxes therein, making application to the State Bond Commission in connection therewith, and providing for other matters in connection therewith. (Item 6)
Mr. Grant Schlueter from Foley and Judell presented information to the Board and discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman to adopt a Resolution ordering and calling Special Elections to be held in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District Number 51 of Rapides Parish, Louisiana, and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana, to authorize the levy of Special Taxes therein, making application to the State Bond Commission in connection therewith, and providing for other matters in connection therewith.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mrs. McMahon, Mr. Rodriguez
NAY: None
ABSENT: Mr. Barrios
RESOLUTION
A resolution ordering and calling special elections to be held in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana, to authorize the levy of special taxes therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.
BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana (the "Districts"), that:
SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 and Article VIII, Section 13(C) of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, special elections are hereby called and ordered to be held in the Districts on SATURDAY, MAY 4, 2019, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said elections there shall be submitted to all registered voters qualified and entitled to vote at the said elections under the Constitution and laws of this State and the Constitution of the United States, the following propositions, to-wit:
RIGOLETTE SCHOOL DISTRICT NUMBER 11
PROPOSITION
(MILLAGE CONTINUATION)
Shall Rigolette School District Number 11 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of five and twenty-two hundredths (5.22) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $665,100 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District, said millage to represent a fourteen hundredths of a mill (.14) increase (due to reappraisal) over the 5.08 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
BIG ISLAND SCHOOL DISTRICT NUMBER 50
PROPOSITION
(MILLAGE CONTINUATION)
Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of three and sixty-seven hundredths (3.67) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $110,800 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of constructing, improving, maintaining and/or operating the food preservation laboratory and programs in connection therewith in the District, including the payment of salaries therefor, said millage to represent a four hundredths of a mill (.04) increase (due to reappraisal) over the 3.63 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
FIFTH WARD SCHOOL DISTRICT NO. 51
PROPOSITION
(MILLAGE)
Shall Fifth Ward School District No. 51 of the Parish of Rapides, State of Louisiana (the “District”), levy a special tax of seven and fifty hundredths (7.50) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028 (an estimated $87,500 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of providing additional support for acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and programs in the District?
RUBY-WISE SCHOOL DISTRICT NO. 56
PROPOSITION
(MILLAGE CONTINUATION)
Shall Ruby-Wise School District No. 56 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of five and one hundredths (5.01) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $35,500 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of constructing, maintaining and operating schools in the District and recreational facilities and programs in connection therewith, including the payments of salaries therefor, said millage to represent a one hundredth of a mill (.01) increase (due to reappraisal) over the 5 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
SECTION 2. Publication of Notice of Elections. A Notice of Special Elections shall be published in the Alexandria Daily Town Talk, a newspaper of general circulation within the Districts, published in Alexandria, Louisiana, and being the official journal of the Districts, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the elections, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.
Notwithstanding the foregoing, prior to the publication of the Notice of Elections, the President is authorized and directed to make any amendments to the foregoing propositions that may be required to comply with any state or federal regulatory agencies.
SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2019, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the results of the said special elections.
SECTION 4. Polling Places. The polling places for the precincts in the Districts are hereby designated as the polling places at which to hold the said elections, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.
SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special elections as herein provided, and shall make due returns of said elections for the meeting of the Governing Authority to be held on Tuesday, June 4, 2019, as provided in Section 3 hereof. All registered voters in the Districts will be entitled to vote at the special elections, and voting machines shall be used.
SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said elections, the necessary equipment, forms and other paraphernalia essential to the proper holding of said elections and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the elections.
SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special elections, in order that each may prepare for said elections and perform their respective functions as required by law.
SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special elections as herein provided, and in the event said elections carry for further consent and authority to continue to levy and collect the special taxes provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.
This resolution having been submitted to a vote, the vote thereon was as follows:
MEMBERS: YEAS: NAYS: ABSENT: ABSTAINING:
Wilton Barrios, Jr. ______ X ______
Steve Berry X ______ ______
Mark Dryden X ______ ______
Willard McCall X _ ______ ______
Dr. Stephen Chapman X ______ ______
Linda McMahon X ______ ______
Keith Breazeale X ______ ______
Darrell Rodriguez X _ ______ ______
Sandra Franklin X ______ ______
And the resolution was declared adopted on this, the 5th day of February, 2019.
/s/ Nason “Tony” Authement /s/ Wilton Barrios
Secretary President
EXHIBIT "A"
NOTICE OF SPECIAL ELECTIONS
Pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana (the "Districts"), on February 5, 2019, NOTICE IS HEREBY GIVEN that special elections will be held within the Districts on SATURDAY, MAY 4, 2019, and that at the said elections there will be submitted to all registered voters in the Districts qualified and entitled to vote at the said elections under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following propositions, to-wit:
RIGOLETTE SCHOOL DISTRICT NUMBER 11
PROPOSITION
(MILLAGE CONTINUATION)
Shall Rigolette School District Number 11 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of five and twenty-two hundredths (5.22) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $665,100 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District, said millage to represent a fourteen hundredths of a mill (.14) increase (due to reappraisal) over the 5.08 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
BIG ISLAND SCHOOL DISTRICT NUMBER 50
PROPOSITION
(MILLAGE CONTINUATION)
Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of three and sixty-seven hundredths (3.67) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $110,800 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of constructing, improving, maintaining and/or operating the food preservation laboratory and programs in connection therewith in the District, including the payment of salaries therefor, said millage to represent a four hundredths of a mill (.04) increase (due to reappraisal) over the 3.63 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
FIFTH WARD SCHOOL DISTRICT NO. 51
PROPOSITION
(MILLAGE)
Shall Fifth Ward School District No. 51 of the Parish of Rapides, State of Louisiana (the “District”), levy a special tax of seven and fifty hundredths (7.50) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028 (an estimated $87,500 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of providing additional support for acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and programs in the District?
RUBY-WISE SCHOOL DISTRICT NO. 56
PROPOSITION
(MILLAGE CONTINUATION)
Shall Ruby-Wise School District No. 56 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of five and one hundredths (5.01) mills on all property subject to taxation in the District for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $35,500 reasonably expected at this time to be collected from the levy of the tax for an entire year), for the purpose of constructing, maintaining and operating schools in the District and recreational facilities and programs in connection therewith, including the payments of salaries therefor, said millage to represent a one hundredth of a mill (.01) increase (due to reappraisal) over the 5 mills tax authorized to be levied through the year 2019 pursuant to an election held on March 8, 2008?
Said special election for Rigolette School District Number 11 Proposition will be held at the polling places at the following precincts of the District which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:
PRECINCTS
N06
N07(PART)
N08AK(PART)
N08LZ(PART)
N10AK(PART)
N10LZ(PART)
N12(PART)
N13A
N13B
N14A
N14B
N15
N16
N17(PART)
N18AK
N18LZ
N19AK
N19LZ
N20AK
N20LZ
N21
N22(PART)
Said special election for Big Island School District Number 50 Proposition will be held at the polling places at the following precincts of the District which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:
PRECINCTS
N10AK(PART)
N10LZ(PART)
N12(PART)
N17(PART)
N22(PART)
N23
N24AK
N24LZ
N25
N26AK(PART)
N26LZ(PART)
N27(PART)
Said special election for Fifth Ward School District No. 51 Proposition will be held at the polling places at the following precincts of the District which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:
PRECINCTS
C23(PART)
C37AK(PART)
C37LZ(PART)
S07(PART)
S08(PART)
S09(PART)
S10AK(PART)
S10LZ(PART)
S11(PART)
S22(PART)
S27
S28(PART)
Said special election for Ruby-Wise School District No. 56 Proposition will be held at the polling places at the following precincts of the District which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:
PRECINCTS
N27(PART)
N28(PART)
N29(PART)
The polling places at the precincts in the Districts are hereby designated as the polling places at which to hold the said elections, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.
Notice is further given that a portion of the monies collected from the taxes described in the Propositions shall be remitted to certain state and statewide retirement systems in the manner required by law.
The said special elections will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said elections, as provided in this Notice of Special Elections, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2019, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the results of the said special elections. All registered voters of the Districts are entitled to vote at said special elections and voting machines will be used.
THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 5th day of February, 2019.
ATTEST: /s/ Wilton Barrios
President
/s/ Nason “Tony” Authement
Secretary
STATE OF LOUISIANA
PARISH OF RAPIDES
I, the undersigned Secretary of the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), the governing authority of (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iii) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (iv) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana (the "Districts"), do hereby certify that the foregoing pages constitute a true and correct copy of the proceedings taken by the Governing Authority on February 5, 2019, ordering and calling special elections to be held in the Districts to authorize the levy of special taxes therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.
IN FAITH WHEREOF, witness my official signature at Alexandria, Louisiana, on this, the 5th day of February, 2019.
Nason Authement
Secretary
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez for the administration to present an update on the status of the Bolton Conservatory. (Item 15)
Principal of Bolton, Matt Byrnes, presented information and discussion ensued.
No action was taken.
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez for the administration to present an update on the Peabody CTE Program. (Item 16)
Alisha Ferrington presented information and discussion ensued.
No action was taken.
____________________
A motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to read the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5D-7, 5D-8, 5D-18 and 5D-19 were pulled from the consent agenda for discussion.
A substitute motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to approve the consent agenda omitting the pulled items.
On roll call the vote on the substitute motion to approve the consent agenda was as follows:
AYE: Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mrs. McMahon, Mr. Rodriguez
NAY: None
ABSENT: Mr. Barrios
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 48-74
B. Action – Minutes
1. to approve the minutes of the 1-8-19 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 12-20-18 Discipline Review Committee meeting, and the 12-17-18 Executive Committee meeting
* 1. to approve revising policy as recommended by Forethought Consulting and the Policy Review Committee - Mrs. Kim Bennett
Pages 75-77
* 2. to adopt new polices as recommended by Forethought Consulting and the Policy Review Committee – Mrs. Sandra Franklin and Mr. Clyde Washington
Pages 78-84
a. EBBB (School and Student Safety)
b. JGCF (Behavioral Health Services for Students)
c. JCDAG (Threats of Terrorism or Violence)
* 3. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee - Mr. Clyde Washington
Pages 85-106
a. JCDAF (Bullying and Hazing)
b. JGCE (Child Abuse)
c. JR (Student Privacy and Education Records)
* 4. to approve revising policy as recommended by Forethought Consulting and the Policy Review Committee - Mr. Clyde Washington
Pages 107-111
a. GAEAA (Sexual Harassment)
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 112-124
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 125
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 126-130
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 131-135
* 6. to hear Quarterly Report on Maintenance – Ms. Liz Domite
Page 136
* 7. pulled for the regular agenda.
* 8. pulled for the regular agenda.
* 9. to have the Technology Department look at the cost and/or feasibility to get cellular service coverage for all schools and report back the findings at February Finance Committees – Mr. Willard McCall
* 10. for staff to present an update on the Transportation Maintenance Department, include an update on workload and job tracking and include a discussion on inventory controls – Dr. Stephen Chapman
Pages 155-162
* 11. to ratify and confirm bids/proposals received by the Central Office Staff and award bid/proposals to the lowest responsive and responsible bidder/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Bus Maintenance Parts and Supplies” (Bid # 19-05) received on Tuesday, January 29, 2019 at 10:00 a.m. and award to Timmons Truck Center for $15,116.44
b. “Purchase of Montessori Educational Materials and Supplies” (Bid #19-43) received on Friday, February 1, 2019 at 10:00 a.m. and award to Bruins Montessori and to School Specialty (order as needed)
c. “Category 2 E-Rate Goods and Services” (RFP #19-32) received on Friday, January 25, 2019 at 10:00 a.m. and award to Transformyx for $52,669.88
d. “Replacement of Chiller at J. B. Lafargue Main Building” (RFP #18-58) received on Wednesday, January 23, 2019 at 10:00 a.m. at 10:00 a.m. and award to Mechanical Cooling Service for $39,000.00
e. “Partial Upgrade with Split Systems at J. B. Lafargue Kelso Building” (RFP No. 18-59) received on Friday, January 25, 2019 at 10:00 a.m. and award to ACA Mechanical/Industrial, LLC for $88,240.00
f. “Replacements of Chiller at RAPPS” (RFP 18-69) received on Thursday, January 31, 2019 at 10:00 a.m. and Sam’s A/C for $46,500.00
g. “Replacement of Chiller at Mary Goff Elementary” (RFP No. 18-62) received on Tuesday, January 29, 2019 at 10:00 a.m. and award to Sam’s A/C for $62,500.00
* 12. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee – Ms. Liz Domite
Pages 165-172
a. DFD (Tax and Bond Elections and Sales)
b. DJE – (Purchasing)
* 13. defer to February Finance Committee (Motion to approve policy as recommended by Forethought Consulting and the Policy Review Committee) - Ms. Liz Domite
Page 173
a. DFAA (Industrial Tax Exemptions)
* 14. to approve the Alio Maintenance Renewal for Financial Accounting System, Human Resource System, Louisiana SRC Maintenance, Federal ACA Reporting, Hosting Maintenance for ESP, Oracle Standard Edition, Forms and Reports and authorize the Board President to sign any documentation with regards to said renewal – Ms. LizDomite
Page 174 Source of funding General Fund Amount $163,440.69
* 15. to approve Interfund Loan from the General Fund to District 11 Rigolette Technology Fund in the amount of $5,000 from December 20, 2018 until funds are sufficient to pay, February 1, 2019 – Ms. Liz Domite
Page 175 Source of funding General Fund Amount $5,000.00
* 16. to approve Interfund Loan from the General Fund to District 18 Pineville Technology Fund in the amount of $20,000 from December 20, 2018 until funds are sufficient to pay, February 1, 2019 – Ms. Liz Domite
Page 176 Source of funding General Fund Amount $20,000.00
* 17. to approve the yearly renewal of School Messenger and authorize the Board President to sign documentation with regard to said renewal – Dr. Luke Purdy
Page 177 Source of funding General Fund Amount $39,463.83
* 18. pulled for the regular agenda.
* 19. pulled for the regular agenda
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø Motion that in lieu of expulsion, Kylie Bergeron be re-admitted to the zoned school on February 6, 2019 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* 4. to approve revising polices as recommended by Forethought Consulting and the Policy Review Committee - Ms. Naomi Jones
a. GBD (Employment of Personnel)
b. GBDA (Employment of Retired Personnel)
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to present and approve the evaluation instrument for the Superintendent's Annual Evaluation and to set a date. (Item 7)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve the evaluation instrument for the Superintendent's Annual Evaluation and to set the date for March 6, 2019 Board Meeting.
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve the evaluation instrument for the Superintendent's Annual Evaluation and to set the date for March 6, 2019 Board meeting and all evaluation papers shall be turned in no later than the Executive Committee meeting at 12:30 on 2-25-19.
Discussion ensued.
On the amended motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to approve the evaluation instrument for the Superintendent's Annual Evaluation and to set the date for March 6, 2019 Board meeting and all evaluation papers shall be turned in no later than the Executive Committee meeting at 12:30 on 2-25-19.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve the job description for Public Information Officer. (Item 8)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted to approve the job description for Public Information Officer.
Let the record reflect that Mrs. Sandra Franklin and Mr. Willard McCall voted “NAY”
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to advertise and hire a Public Information Officer for 12 month position. (Item 9)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall for the RPSB to postpone action to advertise and hire a Public Information Officer for 12 month position and further have the administration consider this new position in the staffing recommendation for the 2019-2020 school term.
Discussion ensued.
On the substitute motion made by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted for the RPSB to postpone action to advertise and hire a Public Information Officer for 12 month position and further have the administration consider this new position in the staffing recommendation for the 2019-2020 school term.
Let the record reflect that Mr. Keith Breazeale and Mr. Mark Dryden voted “NAY”
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to inform the Board of the selection of the Rapides Early Childhood Network (RECN) as a Ready Start Community Network Pilot. (Item 10)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to inform the Board of the selection of the Rapides Early Childhood Network (RECN) as a Ready Start Community Network Pilot.
____________________
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to enter into a Cooperative Endeavor Agreement with Naomi Heights Nursing and Rehabilitation Center, LLC. – pertaining to providing a clinical practice site for the high school dual enrollment students participating in the certified nursing assistant program at Peabody Magnet High School. (Item 11)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to enter into a Cooperative Endeavor Agreement with Naomi Heights Nursing and Rehabilitation Center, LLC. – pertaining to providing a clinical practice site for the high school dual enrollment students participating in the certified nursing assistant program at Peabody Magnet High School, pending legal review.
Discussion ensued.
On the amended motion by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted unanimously to enter into a Cooperative Endeavor Agreement with Naomi Heights Nursing and Rehabilitation Center, LLC. – pertaining to providing a clinical practice site for the high school dual enrollment students participating in the certified nursing assistant program at Peabody Magnet High School, pending legal review.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-45) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and authorize the Board President to sign any documentation connected therewith. (Item 12)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-45) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and authorize the Board President to sign any documentation connected therewith.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Darrell Rodriguez to review and get details on the NIET Grant. Include a listing of expenditures for last year and current year and expected expenses for next year. Also, to include the financial obligation of RPSB. (Item 13)
Mr. Bill Higgins presented information and discussion ensued.
No action was taken.
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez for the RPSB to consider and take action on the request of the principal at Carter C. Raymond School, that the RPSB Central Office and CCR share the usage fees generated by the lease (Save the Children) of two classrooms at CCR. (Item 14)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez for the RPSB to make an exception and approve the request of the principal at Carter C. Raymond School and that the RPSB Central Office and CCR split the usage fees generated by the lease (Save the Children) of two classrooms at CCR with a 50/50 split effective 2-5-19.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mrs. McMahon, Mr. Rodriguez
NAY: Mr. Breazeale
ABSENT: Mr. Barrios
ABSTAIN: Mrs. Franklin
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
Item 17 was deleted.
____________________
A motion was made by Dr. Stephen Chapman and second by Mr. Willard McCall forthe administration to present to the RPSB the payout system options outlined in the LA BOLD grant application, and further for the RPSB to consider and take action on the appropriate payout system for the district. (Item 18)
Payout System Options:
Discussion with districts for Years 2-5 must include different levels of compensation based in part on measurable increases in student academic achievement:
NIET Model - 50% observation; 30% CVA; 20% SWVA
Modified Payout Model:
50% observation; 50% effectiveness rating
50% observation; 35% effectiveness rating; 15% SVA
Other TBD
Mr. Josh Barnett presented information and discussion ensued.
No action was taken.
____________________
Items 19 and 5D-18 were discussed in globo.
A motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale forthe RPSB to consider and take action on the termination clause of the Memorandum of Agreement dated January 18, 2019 between the Rapides Parish School Board and The National Institute for Excellence in Teaching, page 4. (Item 19)
3. Additional Terms.
a. Term. The MOA shall commence on October 1, 2018, and terminate on September 30, 2019. Notwithstanding the foregoing, any Party may terminate this MOA upon 30 days written notice.
and to inform the Board of the upcoming TAP payouts to teachers and principals in TAP and Best Practice Center schools. (Item 5D-18)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to defer to the February Finance Committee and for the Administration to have an opportunity to offset any concerns to continue with this agreement and present why we need to continue or discontinue the agreement between the Rapides Parish School Board and The National Institute for Excellence in Teaching.
Discussion ensued.
On the substitute motion by Mr. Keith Breazeale and seconded by Mr. Willard McCall, the Board voted unanimously to deferto the February Finance Committee for the Administration to have an opportunity to offset any concerns to continue with this agreement and present why we need to continue or discontinue the agreement between the Rapides Parish School Board and The National Institute for Excellence in Teaching.
____________________
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for bids for “Purchase and Installation of Playground Equipment” (Bid No. 19-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and authorize the Board President to sign any documentation connected therewith. (Item 21)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to authorize the secretary to advertise for bids for “Purchase and Installation of Playground Equipment” (Bid No. 19-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and authorize the Board President to sign any documentation connected therewith.
____________________
Items 5D-7 and 5D-8 were discussed in globo.
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to approve an agreement between Rapides Parish School Board and Kinetix to provide social media management services from February 6, 2019 until June 30, 2019 at a cost of $8,500.00 and from July 1, 2019 until June 30, 2020 at a cost of $20,400.00 and authorize the Board President to sign any documentation in association therewith, pending review by legal counsel.(Item 5D-7); and to approve an agreement between Rapides Parish School Board and Kinetix to apply for copyright protection of graphics commonly used for branding purposes and to authorize the Superintendent to sign any documentation in connection therewith, pending legal review by legal counsel. (Item 5D-8)
Discussion ensued.
A substitute motion was made by Dr Stephen Chapman and seconded by Mrs. Sandra Franklin for the RPSB to determine and define the need for social media management, copyright protection, branding and marketing of the school district, further once the need is defined, to justify the cost and the RPSB then set a budget and advertise for vendors to provide the service.
Discussion ensued.
A second substitute motion was made by Dr. Stephen Chapman and seconded by Mrs. Sandra Franklin that the RPSB has determined a need for the social media management service and copyright protection.
Discussion ensued.
On roll call the vote on the second substitute motion was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Mr. Dryden
NAY: Mrs. Franklin, Dr. Chapman, Mr. Rodriguez, Mrs. McMahon
ABSENT: Mr. Barrios
THE SECOND SUBSTITUTE MOTION FAILED DUE TO A TIE VOTE.
On roll call the vote on the first substitute motion was as follows:
AYE: Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mr. Rodriguez
NAY: Mrs. Franklin, Mrs. McMahon
ABSENT: Mr. Barrios
THE FIRST SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to look into the possibility of doing a cooperative agreement with Ruby-Wise Recreation Board and the Rapides Parish School Board for the use of property in District 56. (Item 5D-19)
Discussion ensued.
This item was deleted.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to terminate an employee for job abandonment. (Item 20)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Darrell Rodriguez to go into Executive Session to discuss the termination of an employee for job abandonment.
Discussion ensued.
On roll call the vote on the substitute motion to go into Executive Session was as follows:
AYE: Mrs. Franklin, Mr. Breazeale, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Dryden, Mrs. McMahon, Mr. Rodriguez
NAY: None
ABSENT: Mr. Barrios
THE BOARD WENT INTO EXECUTIVE SESSION AT THIS TIME.
____________________
On motion by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION AT THIS TIME.
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to uphold the Superintendent’s recommendation to terminate Mr. Tyrone Hanks effective today 2-5-19.
Discussion ensued.
On motion made by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted unanimously to uphold the Superintendent’s recommendation to terminate Mr. Tyrone Hanks effective today 2-5-19.
____________________
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Wilton Barrios
President
ATTEST:
/s/Nason Authement
Secretary
S E A L