OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
December 4, 2018
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, December 4, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
John Allen, Member
Wilton Barrios, Members
Steve Berry, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Rev. Joseph Franklin of Mt. Triumph Baptist Church of Boyce after which Mr. Wilton Barrios led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON NOVEMBER 29, 2018)
Alexandria, Louisiana
November 29, 2018
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, DECEMBER 4, 2018
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Board’s student guest from Tioga High School – Mr. Wilton Barrios
b. Northwood High School for the bulletin board display in the lobby of the School Board Office for the month of December 2018 – Mr. Clyde Washington
c. Mr. Pierre LaCaze, Science Teacher, at Poland Junior High School for being appointed by Governor John Bell Edwards to the Louisiana Environmental Education Committee – Mrs. Brandy Lawrence
d. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce
e. Rapides Parish School Board Artists’ Spotlight – Mrs. Kim Bennett
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4, 5 and 6)
* 6. Motion to present and gain Board approval for the second phase of the Comprehensive Intervention Plan for Bolton High School (Bolton Conservatory for Performing and Visual Arts with Job Description for Conservatory Program Facilitator/Director) –Mr. Nason Authement and Dr. Dana Nolan
Pages 1-13
* 7. Motion to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet – Mr. Willard McCall
Pages 14-31
* 8. Motion to revise school CHOICE bus transportation to provide transportation to students that are zoned to failing schools ONLY – Mr. Nason Authement and Mr. Bill Higgins
Pages 32-33 Source of funding General Fund
* 9. Motion to have quotes and bids for the purchase and installation of a heating and coolant system for Arthur F. Smith – Mr. Willard McCall
Source of funding District 62
* 10. Motion to replace the cameras at Peabody Magnet High School – Mr. Willard McCall
Source of funding District 62
11. Motion to hear a report from the Board’s Insurance Consultant relative to renewal negotiations of Third Party Claims Administration (TPA) services for Workers’ Compensation (expiring 12-31-2018) and act on report with a substitute motion to award in accordance therewith and authorize the Board President to execute the contract accordingly - Mr. Roy Rachal
Source of funding General Fund Amount $145,000 (estimate – based on number and severity of claims)
12. Motion to approve request of the City of Baton Rouge to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of (Bid #15-28) which is the purchase of Educational Materials (Renewal #18-28) – Ms. Liz Domite
Page 34
13. Motion to approve revising policies as recommended by Forethought Consulting –Ms. Naomi Jones
Pages 35-42
a. GBN (Dismissal of Employees) (Mr. Downs has reviewed)
b. GBK (Employee Discipline)
14. Motion to review and adopt the 2019 - 2020 calendar – Mrs. Kim Bennett
Pages 43-44
15. Motion to accept the proposal for the DMGroup Professional Development to work with all Rapides Parish Schools on how to create effective schedules to promote student success from January 2019 through June 2019 and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett
Pages 45-69 Source of funding Title II Amount $140,000.00
16. Motion to approve a Professional Services Contract with The Ron Clark Academy for professional development workshop on January 7, 2019 and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Brandy Lawrence
Pages 70-71 Source of funding Title II School Funds (Nachman, Cherokee, Buckeye Elementary, Forest Hill) Amount $16,000.00
17. Motion to approve Change Order #1 on “S. M. Brame Roof Replacement” for (RPSB Bid # 18-25) between Rapides Parish School Board and Mid-Western Commercial Roofers, Inc. increasing the contract sum of $550,430.00 by $9,467.00 (actual damaged deck and insulation per unit cost included in bid) and thereby increasing the total contract amount to $559,897.00 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 72-75 Source of funding District 62 Amount $9,467.00
18. Motion to hear a report and recommendation from the Board’s Insurance Consultant on negotiations for renewal of Excess Worker’s Compensation Insurance coverage (expiring 12-31-18) at the December 4, 2018 regular meeting; act thereon by substitute motion and authorize the Board President and staff to sign any documentation in connection therewith – Mr. Roy Rachal
Source of finding General Fund Amount $90,000.00 - estimate ($88,739 current)
19. Motion to authorize the secretary to advertise for Proposals for “Category 2 Erate Goods and Services” (RFP No. 19-32) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $70,000.00
20. Motion to charge the administration to devise a plan to regulate fundraising of items valued at $100 or more, ensuring local merchants the opportunity to compete under fair trade and practice laws; these regulations should include school recognized organizations or entities using school names – Mr. Gerald Crooks
21. Motion that Mrs. Linda McMahon serve on the RPSB in place of John Allen if a Special Election is necessary – Mr. John Allen
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 76-105
B. Action – Minutes
1. to approve the minutes of the 10-16-18, 11-7-18 and 11-7-18 Special Board meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 10-16-18 Personnel, Education, Finance Committee meetings, the 10-25-18 Discipline Review Committee meeting, and the 10-29-18 Executive Committee meeting
C. Action – Education
* 1. to review and take action on district band instruments – Mr. Willard McCall
* 2. to distribute and receive information on the following: – Dr. Stephen Chapman
a. How many RPSB employees are CTTIE certificated, what is the level of education for each employee, what positions do they hold, when were these positions created and approved by the RPSB, what is the hire date for each employee and what is the salary for each employee
Pages 106-110
b. Administrative staff to provide the RPSB with a written update on all of the current CTE courses and a written update on proposed enhancement of the current CTE courses, also to include a written update on all CTE courses being considered for implementation and the status of that implementation
Pages 111-122
c. Administrative staff to give a report as to the expenditures and funding to date of the current CTE program, staffing, salaries, program/equipment purchases and facility upgrades. Also, a projected cost and setting a budget for the expansion of the existing program. Also, include the planning of any new classes/programs for Peabody CTE, in order for the RPSB to approve additional staffing, projected expenditures and funding source/sources and setting a budget for this initiative
Pages 123-124
D. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 125-136
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 137-138
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 139-143
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 144-147
* 6. to approve the yearly renewal of Guide K12 and authorize the Board President to sign documentation with regards to said renewal – Dr. Luke Purdy
Page 148 Source of funding General Funds Amount $32,765.60
* 7. to ratify and confirm written bids/quotes/proposals received by the Central Office staff and award bid/project to the lowest responsive and responsible bidder/contractor/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. “Replacement of Chiller at Cherokee Elementary” (RFQ 19-41) received on Thursday, November 29, 2018 at 10:00 a.m. and authorize the Board President to sign any documentation in connection therewith according to Policy DJED
Source of funding QSCB Funds Amount $50,000.00
b. “Annual Purchase of Band Instruments and Equipment” (Bid #19-04) received on Tuesday, November 27, 2018 at 10:00 a.m.
Page 149 Source of funding Various Maintenance Funds Amount $104,000.00
c. “Alma Redwine Elementary Restroom Project” (Bid #19-31) received on Wednesday, November 28, 2018 at 10:00 a.m.
Source of funding District 62 Fund Balance Amount $120,000.00
d. “Purchase and Installation of sign at Glenmora High” (RFP #19-33) received on Tuesday, November 27, 2018 at 10:00 a.m.
Source of funding PTO Donation - $16,000 District 27 Maintenance - $10,000 = Total $26,000
* 8. to have staff present a review of the process, procedure and guidelines to be followed for capital improvement projects – Dr. Stephen Chapman
Page 150
* 9. to approve the Professional Services Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 7, 2019 through June 30, 2019 – Mrs. Erma Davis
Pages 151-152 Source of funding Food and Nutrition Services Amount $24,575.00
* 10. to approve and allow the Board President to sign all contracts and documentation for Buckeye High School students that are gifted and regular science 6th – 10th to go on a field trip to Hawaii during Spring Break 2019 – Dr. Dana Nolan
Pages 153-170 Source of funding School funds Amount $2,800.00 (per student)
* 11. take action on the following: – Dr. Stephen Chapman
a. to ratify and confirm written quotes received on Wednesday, October 31, 2018 at 10:00 a.m. by the Central Office staff for “Installation of Bus Canopy at Huddle Elementary” (RFQ NO. 19-19A) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED –
Page 171 Source of funding District 62 Fund Balance Amount $50,000.00
b. to ratify and confirm written quotes received on Thursday, November 1, 2018 at 10:00 a.m. by the Central Office staff for “D. F. Huddle Elementary Soffit and Fascia Project” (RFQ No. 19-37) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED
Page 172 Source of funding District 62 Funds Amount $45,000.00
* 12. to advertise for bids for Renovations for Boys/Girls/Faculty Restrooms at Alexandria Senior High School in the amount of $250,000 and engage an architect and make a recommendation to the Board – Mr. Keith Breazeale
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* 4. to review and take action on RPSB Organizational Chart – Mr. Keith Breazeale
Pages 173-191
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 29th day of November 2018
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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President Keith Breazeale welcomed the new Board Member, Mr. Mark Dryden for District C.
Mr. Breazeale recognize outgoing Board Members, Mr. Gerald Crooks of District C and Mr. John Allen of District F.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to recognize the Region 6 LACUE Leader of the Year, Kim Bennett and Elementary Teacher of the Year, Lauren Lloyd – Reason to add: Information was just received. (Item 4-f)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to recognize winners of the Governor’s Office of Disability Affairs’ 2018 Inclusive Art Contest: - Reason to add: Information was just received. (Item 4g)
1st place Twyla Henderson (Tioga High)
2nd place Abbey Youngblood (Tioga High)
2rd place Dustin Kinney (Tioga High)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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Mr. Wilton Barrios introduced the Board’s student guest, Kade Smith, a senior at Tioga High School, who was recognized for his academic and extracurricular achievements. Also recognized were Kade’s family and Mr. Alan LaCombe, principal at Tioga High School. (Item 4-a)
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The Board recognized Northwood High School for the bulletin board display in the lobby of the School Board Office for the month of December 2018. (Item 4-b)
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The Board recognized Mr. Pierre LaCaze, Science Teacher at Poland Junior High School, for being appointed by Governor John Bell Edwards to the Louisiana Environmental Education Committee. (Item 4-c)
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The Board recognized Jobs for America’s Graduates (JAG) student. (Item 4-d)
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The Board recognized Rapides Parish School Board Artists’ Spotlight. (Item 4-e)
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Dr. Luke Purdy recognizedthe Region 6 LACUE Leader of the Year, Kim Bennett and Elementary Teacher of the Year, Lauren Lloyd. (Item 4-f)
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The Board recognizedwinners of the Governor’s Office of Disability Affairs’ 2018 Inclusive Art Contest: (Item 4-g)
1st place Twyla Henderson (Tioga High)
2nd place Abbey Youngblood (Tioga High)
2rd place Dustin Kinney (Tioga High)
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Darrell Rodriguez to add to the agenda that the RPSB give its employees a stipend of equal amount for the Christmas Holidays and to receive the stipend, the employees must fulfill the requirements of the administration – Reason to add: Time Sensitive. (Item 22)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklins
NAY: Mr. Barrios
ABSENT: None
THE MOTION WAS NOT ADDED DUE TO LACK OF UNANIMOUS VOTE.
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Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to hear a report from the Board’s Insurance Consultant relative to renewal negotiations of Third Party Claims Administration (TPA) services for Workers’ Compensation (expiring 12-31-2018) and act on report with a substitute motion to award in accordance therewith and authorize the Board President to execute the contract accordingly. (Item 11)
Mrs. Carmel Breaux presented information to the Board and discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry that the RPSB accept the recommendation from the Board’s Insurance Consultant for the renewal of Third Party Claims Administration (TPA) Services for Workers’ Compensation and award to CAS for an estimate of $45,000.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Crooks, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to hear a report and recommendation from the Board’s Insurance Consultant on negotiations for renewal of Excess Worker’s Compensation Insurance coverage (expiring 12-31-18) at the December 4, 2018 regular meeting; act thereon by substitute motion and authorize the Board President and staff to sign any documentation in connection therewith. (Item 18)
Mrs. Carmel Breaux presented information to the Board and discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry that the RPSB accept the recommendation from the Board’s Insurance Consultant and award to State National for $90,916.00 for renewal of Excess Worker’s Compensation Insurance coverage (expiring 12-31-18) and authorize the Board President and staff to sign any documentation in connection therewith.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Crooks, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
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Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to read the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5D-7d, 5F-4 were pulled from the consent agenda for discussion.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Willard McCall to approve the consent agenda omitting the pulled items.
On roll call the vote on the consent agenda was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: Dr. Chapman
ABSENT: None
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 76-105
B. Action – Minutes
1. to approve the minutes of the 10-16-18, 11-7-18 and 11-7-18 Special Board meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 10-16-18 Personnel, Education, Finance Committee meetings, the 10-25-18 Discipline Review Committee meeting, and the 10-29-18 Executive Committee meeting
C. Action – Education
* 1. to review and take action on district band instruments – Mr. Willard McCall
* 2. to distribute and receive information on the following: – Dr. Stephen Chapman
a. How many RPSB employees are CTTIE certificated, what is the level of education for each employee, what positions do they hold, when were these positions created and approved by the RPSB, what is the hire date for each employee and what is the salary for each employee
Pages 106-110
b. Administrative staff to provide the RPSB with a written update on all of the current CTE courses and a written update on proposed enhancement of the current CTE courses, also to include a written update on all CTE courses being considered for implementation and the status of that implementation
Pages 111-122
c. Administrative staff to give a report as to the expenditures and funding to date of the current CTE program, staffing, salaries, program/equipment purchases and facility upgrades. Also, a projected cost and setting a budget for the expansion of the existing program. Also, include the planning of any new classes/programs for Peabody CTE, in order for the RPSB to approve additional staffing, projected expenditures and funding source/sources and setting a budget for this initiative
Pages 123-124
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 125-136
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 137-138
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 139-143
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 144-147
* 6. to approve the yearly renewal of Guide K12 and authorize the Board President to sign documentation with regards to said renewal – Dr. Luke Purdy
Page 148 Source of funding General Funds Amount $32,765.60
* 7. to ratify and confirm written bids/quotes/proposals received by the Central Office staff and award bid/project to the lowest responsive and responsible bidder/contractor/vendor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite
a. “Replacement of Chiller at Cherokee Elementary” (RFQ 19-41) received on Thursday, November 29, 2018 at 10:00 a.m. and authorize the Board President to sign any documentation in connection therewith according to Policy DJED Mechanical Cooling Services for $57,000.00
b. “Annual Purchase of Band Instruments and Equipment” (Bid #19-04) received on Tuesday, November 27, 2018 at 10:00 a.m. and award to Red River for $74,500.49
c. “Alma Redwine Elementary Restroom Project” (Bid #19-31) received on Wednesday, November 28, 2018 at 10:00 a.m. award to James Decker Builders for $71,730.00
d. pulled for the regular agenda.
* 8. to have staff present a review of the process, procedure and guidelines to be followed for capital improvement projects – Dr. Stephen Chapman
Page 150
* 9. to approve the Professional Services Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 7, 2019 through June 30, 2019 – Mrs. Erma Davis
Pages 151-152 Source of funding Food and Nutrition Service Amount $24,575.00
* 10. to approve and allow the Board President to sign all contracts and documentation for Buckeye High School students that are gifted and regular science 6th – 10th to go on a field trip to Hawaii during Spring Break 2019 – Dr. Dana Nolan
Pages 153-170 Source of funding School funds Amount $2,800.00 (per student)
* 11. take action on the following: – Dr. Stephen Chapman
a. to ratify and confirm written quotes received on Wednesday, October 31, 2018 at 10:00 a.m. by the Central Office staff for “Installation of Bus Canopy at Huddle Elementary” (RFQ NO. 19-19A) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED and award to Blue Print Ventures, LLC $49,970.00
b. to ratify and confirm written quotes received on Thursday, November 1, 2018 at 10:00 a.m. by the Central Office staff for “D. F. Huddle Elementary Soffit and Fascia Project” (RFQ No. 19-37) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED and award to Blue Print Ventures for $24,980.00
* 12. to advertise for bids for Renovations for Boys/Girls/Faculty Restrooms at Alexandria Senior High School in the amount of $250,000 and engage an architect and make a recommendation to the Board – Mr. Keith Breazeale
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* 4. pulled for the regular agenda.
* Denotes that these items have been through committee
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Darrell Rodriguez for the Purchase and Installation of sign at Glenmora High” (RFP #19-33) received on Tuesday, November 27, 2018 at 10:00 a.m. (Item 5D-7d)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to reject Proposals received on Tuesday, November 27, 2018 at 10:00 a.m. for RPSB RFR #19-33 “Purchase and Turnkey Installation of Sign at Glenmora High” for just cause (over-budget) and to re-authorize the secretary and to advertise for Proposals for the “Purchase and Turnkey Installation of Sign at Glenmora High” (Bid # 19-33A); and the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to review and take action on RPSB Organizational Chart. (Item 5F-4)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Sandra Franklin to delay this motion until January Committee meeting for further consideration and to study the Organizational Chart.
Discussion ensued.
A second substitute motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to adopt the Organizational Chart as written effective January 2019.
Discussion ensued.
On roll call the vote on the second substitute motion was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: Mr. Barrios, Mrs. Franklin
ABSENT: None
THE SECOND SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Item 10 was deleted.
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks to present and gain Board approval for the second phase of the Comprehensive Intervention Plan for Bolton High School (Bolton Conservatory for Performing and Visual Arts with Job Description for Conservatory Program Facilitator/Director). (Item 6)
A lengthy discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to defer this item to the February Retreat.
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to defer this item to the February Retreat and adopt page 3 of back-up and discuss the funding and finalization of the program.
Discussion ensued and comments were made by Bolton students and faculty and the public.
A second amended motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to approve page 3 of back-up and discuss the funding and finalization of the program at a special meeting in January 2019.
Page 3 reads as follow:
that this program will be active 2019- 2020 school year, with the spring 2019 utilized to create the program and establish public acceptance and positive perception of the conservatory (Item 6)
(1) Current faculty and staff at the school will be presented with the concept and its benefits
(2) Advertise and hire the Conservatory Program Facilitator/Director (12 month)
(3) The Conservatory Program Facilitator/Director will:
a. Assist the principal in the recruitment of conservatory faculty
(i) The principal will conduct interviews and submit recommendations to the Superintendent
b. Conduct an intense advertising campaign to promote the conservatory
c. Accept and evaluate student applications
d. Conduct student interviews/auditions
e. Assess and prepare the curriculum, instructional resources and
facility
On roll call the vote on the second amended motion was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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Let the record reflect that Mr. Wilton Barrios and Mrs. Sandra Franklin left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve Change Order #1 on “S. M. Brame Roof Replacement” for (RPSB Bid # 18-25) between Rapides Parish School Board and Mid-Western Commercial Roofers, Inc. increasing the contract sum of $550,430.00 by $9,467.00 (actual damaged deck and insulation per unit cost included in bid) and thereby increasing the total contract amount to $559,897.00 and authorize the Board President to sign any documentation in connection therewith. (Item 17)
Mr. Jim Weinzettle presented information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mr. Rodriguez, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: Dr. Chapman
ABSENT: Mr. Barrios, Mrs. Franklin
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Willard McCall and seconded by Mr. Keith Breazeale to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet. (Item 7)
The packet was received and discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Keith Breazeale, the Board voted unanimously to receive the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet.
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Let the record reflect that Mr. Wilton Barrios and Mrs. Sandra Franklin returned to the meeting at this time.
Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to revise school CHOICE bus transportation to provide transportation to students that are zoned to failing schools ONLY. (Item 8)
Mr. Bill Higgins presented information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: Mrs. Franklin, Mr. McCall
ABSENT: Mr. Rodriguez
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Let the record reflect that Mr. Wilton Barrios left the meeting at this time.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to have quotes and bids for the purchase and installation of a heating and coolant system for Arthur F. Smith. (Item 9)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mr. Keith Breazeale to defer this item to the next District 62 meeting.
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Keith Breazeale, the Board voted unanimously to defer this item to the next District 62 meeting to have quotes and bids for the purchase and installation of a heating and coolant system for Arthur F. Smith.
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to approve request of the City of Baton Rouge to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of (Bid #15-28) which is the purchase of Educational Materials (Renewal #18-28). (Item 12)
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale, the Board voted unanimously to approve request of the City of Baton Rouge to participate in a Cooperative Purchasing Agreement with Rapides Parish School Board for the renewal of (Bid #15-28) which is the purchase of Educational Materials (Renewal #18-28).
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to approve revising policies as recommended by Forethought Consulting. (Item 13)
a. GBN (Dismissal of Employees) (Mr. Downs has reviewed)
b. GBK (Employee Discipline)
Ms. Naomi Jones presented information to the Board and discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Steve Berry, the Board voted unanimously to approve revising policies as recommended by Forethought Consulting. (Item 13)
a. GBN (Dismissal of Employees)
b. GBK (Employee Discipline)
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to review and adopt the 2019 - 2020 calendar. (Item 14)
Mrs. Kim Bennett presented information to the Board and discussion ensued.
A substitute motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to accept the recommendation from Administration on Option #2 for the 2019 - 2020 Calendar.
Discussion ensued.
On the substitute motion by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman, the Board voted unanimously to accept the recommendation from Administration on Option #2 for the 2019 - 2020 Calendar.
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Let the record reflect that Mr. John Allen left the meeting at this time.
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to accept the proposal for the DMGroup Professional Development to work with all Rapides Parish Schools on how to create effective schedules to promote student success from January 2019 through June 2019 and authorize the Board President to sign any and all documentation in connection therewith. (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mrs. Franklin, Mr. Berry, Dr. Chapman, McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. Barrios, Mr. Allen
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve a Professional Services Contract with The Ron Clark Academy for professional development workshop on January 7, 2019 and authorize the Board President to sign any and all documentation in connection therewith. (Item 16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mrs. Franklin, Mr. Berry, Dr. Chapman, McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. Barrios, Mr. Allen
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to authorize the secretary to advertise for Proposals for “Category 2 Erate Goods and Services” (RFP No. 19-32) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and sign any documentation connected therewith. (Item 19)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mrs. Franklin, Mr. Berry, Dr. Chapman, McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. Barrios, Mr. Allen
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to charge the administration to devise a plan to regulate fundraising of items valued at $100 or more, ensuring local merchants the opportunity to compete under fair trade and practice laws; these regulations should include school recognized organizations or entities using school names. (Item 20)
Discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to charge the administration to devise a plan to regulate fundraising of items valued at $100 or more, ensuring local merchants the opportunity to compete under fair trade and practice laws; these regulations should include school recognized organizations or entities using school names.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall that Mrs. Linda McMahon serve on the RPSB in place of John Allen if a Special Election is necessary. (Item 21)
Discussion ensued.
A substitute motion was made by Mr. John Allen and seconded by Mr. Willard McCall that the RPSB accept the recommendation of School Board Member, John Allen, to appoint Mrs. Linda McMahon as school board representative for District “F” at the January Board meeting if a Special Election is necessary.
Discussion ensued.
A second substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry for the RPSB to accept nominations for the vacant seat of District “F” at the January Board meeting.
Discussion ensued.
A third substitute motion was made by Mr. John Allen and seconded by Mr. Keith Breazeale to remove this motion.
Discussion ensued and it was stated that this is premature and the seat needs to be vacant before nominations can be made. It will be vacated on December 31, 2018.
On the third substitute motion made by Mr. John Allen and seconded by Mr. Keith Breazeale, the Board voted to remove this motion.
Let the record reflect that Mr. Steve Berry and Dr. Stephen Chapman voted “NAY” on this item.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L