2018-11-07

OFFICIAL PROCEEDINGS
OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

November 7, 2018

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Wednesday, November 7, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President W. K. Breazeale called the meeting to order and on roll call the following members were present:

Keith Breazeale, President

Gerald Crooks, Vice President

John Allen, Member

Wilton Barrios, Members

Steve Berry, Member

Stephen Chapman, Member

Sandra Franklin, Member

Willard McCall, Member

Darrell Rodriguez, Member

Mr. Nason Authement, Secretary for the Board, was present for the meeting.

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Attorney James Downs was present for the meeting.

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The Invocation was pronounced by Rev. Sherri Jackson of The Healing Place Ministries after which Mrs. Sandra Franklin led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON NOVEMBER 2, 2018)

Alexandria, Louisiana

November 2, 2018

Dear Sir/Madam:

I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on

WEDNESDAY, NOVEMBER 7, 2018

For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1. Call to order

2. Invocation, Pledge

3. Roll Call

4. Recognize:

a. Board’s student guest from Bolton High School – Mrs. Sandra Franklin

b. North Bayou Elementary School for the bulletin board display in the lobby of the School Board Office for the month of November 2018 – Mr. Clyde Washington

c. Ms. Heather Warner for being selected state-level finalist by the State Selection Committee for this year’s Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST) Program – Mrs. Shannon Alford

d. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce

e. Rapides Parish School Board Artists’ Spotlight – Mrs. Kim Bennett

5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6 and 7)

* 6. Motion to approve the revised Director of Transportation job description as recommended by administration – Mr. Nason Authement

Pages 1-2

* 7. Motion to adopt a resolution declaring the J. S. Slocum School property in Pineville, Louisiana to be no longer needed for school purposes and therefore that it be in the best interest to the school system served by the sale of said property and directing the administration to obtain an appraisal of the property and advertise the property for sale to the highest bidder following advertisement and the receipt of sealed bids all pursuant to R.S. 41:891 et seq. – Mr. Roy Rachal

Pages 3-5

8. Motion to transfer $4,406.55 from General Fund to District 50 Maintenance Funds for lease of 435 acres of land located in District 50 – Mr. Gerald Crooks

9. Motion to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 19-04) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected there with – Ms. Liz Domite

Source of funding Various Maintenance Funds Amount $104,000.00 (estimate)

10. Motion to amend the contract between Rapides Parish School and Southwest Elevator Company DBA Oracle Elevator (RFQ 18-49) to include Buckeye Jr. High Elevator; therefore increasing contract amount from $16,200 to $17,280 for 2018-2019 and authorize the Board President to sign any documentation in connection therewith –Ms. Liz Domite

Pages 6-9 Source of Funding Various Maintenance Funds Amount $17,280.00

11. Motion to direct the Administration to pay a stipend to the employees of the RPSB; the Administration will determine the amount of the stipend and the date the stipend is to be paid – Mr. John Allen and Mr. Darrell Rodriguez

12. Motion to discuss RPSB Policy GBN (Dismissal of Employees) – Mr. John Allen

Pages 10-15

13. Motion to authorize the Board’s Insurance Consultant to initiate renewal negotiations of existing Third Party Claims Administration Services for Worker’s Compensation Claims for the 2019 Calendar Year at same annual fee or minimally shall not increase to exceed the CPI, should increases exceed same in final negotiations or services quality decline, the Board directs Consultant to solicit and receive quotes with a recommendation to be made to the Board – Mr. Roy Rachal

Source of funding General Fund Amount $47,525 year average ($850/IC - $125/MO)

14. Motion to have the Finance Department conduct all future audits of band instruments, along with audits of equipment that normally occur each year - Mr. Wilton Barrios

15. Motion to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet – Mr. Willard McCall

16. Motion for the Administration to provide the following information:

a. How many RPSB employees are CTTIE certificated, what is the level of education for each employee, what positions do they hold, when were these positions created and approved by the RPSB, what is the hire date for each employee and what is the salary for each employee – Dr. Stephen Chapman

17. Motion for the Administrative staff to provide the RPSB with a written update on all of the current CTE courses and a written update on proposed enhancement of the current CTE courses, also to include a written update on all CTE courses being considered for implementation and the status of that implementation. This written update will need to be distributed at the November RPSB Board meeting – Dr. Stephen Chapman

18. Motion for the Administrative staff to give a report as to the expenditures and funding to date of the current CTE program, staffing, salaries, program/equipment purchases and facility upgrades. Also, a projected cost and setting a budget for the expansion of the existing program. Also, include the planning of any new classes/programs for Peabody CTE, in order for the RPSB to approve additional staffing, projected expenditures and funding source/sources and setting a budget for this initiative –Dr. Stephen Chapman

Consent agenda: (Item 5)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 16-42

B. Action – Minutes

1. to approve the minutes of the 8-21-18, 9-27-18 and 10-2-18 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 9-18-18 Personnel, Education, Finance and District 62 Committee meetings, the 9-26-18 Discipline Review Committee meeting, and the 9-24-18 Executive Committee meeting

C. Action – Education

* 1. to approve additional ARC/IRLA training days (26 professional development days) in the amount of $59,800 for the 2018-2019 school year and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Pages 43-51 Source of funding Title II Amount $59,800.00

* 2. defer to November Education Committee (Motion to review and take action on district band instruments) – Mr. Willard McCall

D. Action – Finance

* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite

* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 52-54

* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Pages 55-56

* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite

Pages 57-61

* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols

Pages 62-66

* 6. to accept a donation of $10,000 from Mechanical Cooling Services on behalf of Caroline Dormon Jr. High with donation to help offset cost of new digital sign and allow company logo to be displayed on sign as partner in education (size approximately 2’6” x 1’6”); said donation accepted as per Policy DFK – Ms. Liz Domite

Page 67

* 7. to authorize the secretary to advertise for proposals for “Purchase and Installation of Sign at Caroline Jr. High” (RFP No. 19-35) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite

Source of funding Donation $10,000

BAF Funds $25,000

Total Amount $35,000 (estimated

* 8. defer to November Finance Committee (Motion to approve Policy DFAA – (Industrial Tax Exemptions) as recommended by Forethought Consulting and the Policy Review Committee) – Ms. Liz Domite

Page 68

* 9. to approve revising Policy DJE (Purchasing) as recommended by Forethought Consulting and the Policy Review Committee - Ms. Liz Domite

Pages 69-85

* 10. to ratify and confirm written bids/quotes and award bid/project to the lowest responsive and responsible bidder/contractor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications – Ms. Liz Domite

a. “Replacement of HVAC System in Boys’ Gym at Northwood High” (Bid # 18-35) received on Wednesday, October 24, 2018 at 10:00 a.m.

Pages 86-87 Source of funding District 22A Maintenance Funds Amount $150,000.00

b. “New Retrofit Metal Roof for Northwood High School” (Bid #18-34) received on Thursday, October 18, 2018 at 10:00 a.m.

Pages 88-90 Source of funding District 22A Maintenance Funds Amount $1,300,000.00

c. “Construction of Practice Field at Tioga High School” (RFQ No. 19-34) received on Wednesday, October 24, 2018 at 10:00 a.m. and authorize the Board President to sign any documentation in connection therewith according to Policy DJED

Source of funding District 11 Bond Funds Amount $40,000.00

* 11. to adopt Option # 1 for a Bus Parking Lot with an Aggregate Surfacing and engage Pan American Architect Engineering Firm and advertise for bids, a recommendation to be made to the Board – Mr. Steve Berry

Pages 91-93 Source of funding Parish Wide Maintenance Amount $225,000.00 (not to exceed)

* 12. defer to November Finance Committee (Motion for Administration to bring a report to the November Finance Committee to outline and compare the utility usage between Alexandria Senior High and Peabody Magnet High School and give an explanation on the discrepancies) – Mr. Steve Berry

* 13. to receive, review and discuss the current RPSB organizational chart, further, identify any and all vacant positions – Dr. Stephen Chapman

Pages 94-112

* 14. defer to November Finance Committee (Motion to have staff present a review of the process, procedure and guidelines to be followed for capital improvement projects) – Dr. Stephen Chapman

* 15. defer to November Finance Committee (Motion for staff to present an update on the Transportation Maintenance Department, include an update on work load and job tracking and include a discussion on inventory controls) – Dr. Stephen Chapman

* 16. to authorize the secretary to advertise for bids for “Renovations of Baseball and Softball Facilities at Rapides High School” (Bid No.19-36) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith (WOID #161652) – Ms. Liz Domite

Pages 113-114 Source of funding District 61 Maintenance Funds Amount $120,000.00 (estimate)

* 17. to enter into a Standard AIA B 101-2007 document with Pan American Engineers, LLC for Project Design and Management of the “Renovations of Baseball and Softball Facilities at Rapides High Project” (Bid No.19-36) in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith Ms. Liz Domite

Source of funding District 61 Maintenance Funds Amount $12,000.00 (estimate)

* 18. to ratify and confirm written quotes received on Wednesday, October 31, 2018 at 10:00 a.m. by the Central Office staff for “Installation of Bus Canopy at Huddle Elementary” (RFQ NO. 19-19A) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED –Ms. Liz Domite

Source of funding District 62 Fund Balance Amount $50,000.00

* 19. to renew the Operating Lease between ModSpace and the Rapides Parish School Board from November 1, 2018 to October 31, 2019 accordingly to attached documentation and authorize the Board President to sign any necessary documentation in connection therewith – Mr. Clyde Washington

Pages 115-117 Source of funding District 62 Amount $ 4,656.75 (month)

$55,881.00 (year)

* 20. to ratify and confirm written quotes received on Thursday, November 1, 2018 at 10:00 a.m. by the Central Office staff for “D. F. Huddle Elementary Soffit and Fascia Project” (RFQ No. 19-37) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED – Ms. Liz Domite

Source of funding District 62 Funds Amount $45,000.00

* 21. to authorize the secretary to solicit formal quotes for “Replacement of Chiller at Cherokee Elementary” (RFQ 19-41) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board - Ms. Liz Domite

Source of funding QSCB Funds Amount $50,000.00

* 22. to receive Quarterly Report on Maintenance - Ms. Liz Domite

Page 118

* 23. to approve and allow the Board President to sign all contracts and documentation for Plainview High School students of academic excellence to go on an end of the year reward trip to Los Angeles and San Francisco, California on May 24 – May 30, 2019 -Dr. Dana Nolan

Pages 119-135 Source of funds School Funds Amount $16,288.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. to approve leave requests – Ms. Naomi Jones

* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones

* Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish

School Board this 2^nd day of November 2018

/s/W. K. Breazeale

President

ATTEST:

/s/Nason Authement

Secretary

S E A L

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Public comment was solicited prior to the vote on items during this meeting.

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Mrs. Sandra Franklin introduced the Board’s student guest, Abena Berko, a senior at Bolton High School, who was recognized for her academic and extracurricular achievements. Also recognized were Abena’s family and Mr. Matt Byrnes, principal at Bolton High School. (Item 4-a)

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The Board recognized North Bayou Elementary School for the bulletin board display in the lobby of the School Board Office for the month of November 2018. (Item 4-b)

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The Board recognized Ms. Heather Warner for being selected state-level finalist by the State Selection Committee for this year’s Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST) Program. (Item 4-c)

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The Board recognized Jobs for America’s Graduates (JAG) student. (Item 4-d)

The Board recognized Rapides Parish School Board Artists’ Spotlight. (Item 4-e)

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Let the record reflect that Mr. Willard McCall left the meeting at this time.

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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to add to the agenda for the staff to present a report on the number of parking spaces available at all RPSB schools within the city limits of Alexandria, for parking RPSB buses – Reason to add: Time Sensitive (Item 19)

Discussion ensued.

On roll call the vote to add to the agenda was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: Mr. McCall

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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to read the consent agenda. (Item 5)

The agenda was read into the record and discussion ensued.

Let the record reflect that Mr. Willard McCall returned to the meeting at this time.

Items 5D-10 a, b, and c, 5D-11, 5D-18 and 5D-20 were pulled from the consent agenda for discussion.

A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to approve the consent agenda omitting the pulled items.

On roll call the vote on the consent agenda was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: None

Consent agenda: (Item 4)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 16-42

B. Action – Minutes

C. Action – Education

Pages 43-51 Source of funding Title II Amount $59,800.00

* 2. defer to November Education Committee (Motion to review and take action on district band instruments) – Mr. Willard McCall

D. Action – Finance

* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 52-54

Pages 55-56

* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite

Pages 57-61

* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols

Pages 62-66

Page 67

Source of funding Donation $10,000

BAF Funds $25,000

Total Amount $35,000(estimated)

* 8. defer to November Finance Committee (Motion to approve Policy DFAA – (Industrial Tax Exemptions) as recommended by Forethought Consulting and the Policy Review Committee) – Ms. Liz Domite

Page 68

* 9. to approve revising Policy DJE (Purchasing) as recommended by Forethought Consulting and the Policy Review Committee - Ms. Liz Domite

Pages 69-85

* 10. pulled for the regular agenda.

* 11. pulled for the regular agenda.

* 13. to receive, review and discuss the current RPSB organizational chart, further, identify any and all vacant positions – Dr. Stephen Chapman

Pages 94-112

* 14. defer to November Finance Committee (Motion to have staff present a review of the process, procedure and guidelines to be followed for capital improvement projects) – Dr. Stephen Chapman

* 16. to authorize the secretary to advertise for bids for “Renovations of Baseball and Softball Facilities at Rapides High School” (Bid No.19-36) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and a documentation connected therewith (WOID #161652) – Ms. Liz Domite

Pages 113-114 Source of funding District 61 Maintenance Funds Amount $120,000.00 (estimate)

Source of funding District 61 Maintenance Funds Amount $12,000.00 (estimate)

* 18. pulled for the regular agenda.

Pages 115-117 Source of funding District 62 Amount $ 4,656.75 (month)

$55,881.00 (year)

* 20. pulled for the regular agenda.

Source of funding QSCB Funds Amount $50,000.00

* 22. to receive Quarterly Report on Maintenance - Ms. Liz Domite

Page 118

Pages 119-135 Source of funds School Funds Amount $16,288.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

Ø Motion that Caden Ream return to the zoned school with time served effective November 8, 2018 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø Motion that in lieu of expulsion, Gabriella Iles be assigned to a different school effective November 8, 2018.

2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. to approve leave requests – Ms. Naomi Jones

* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones

* Denotes that these items have been through committee

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Items 5D-10 a, b, and c were discussed in globo.

A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to ratify and confirm written bids/quotes and award bid/project to the lowest responsive and responsible bidder/contractor contingent on low bidder meeting all LA public bid law and contract document requirements and specifications. (Item 5D-10)

Discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve (a and b) as follows:

a. “Replacement of HVAC System in Boys’ Gym at Northwood High” (Bid # 18-35) received on Wednesday, October 24, 2018 at 10:00 a.m. award to and award to Petron for $189,000.00

b. “New Retrofit Metal Roof for Northwood High School” (Bid #18-34) received on Thursday, October 18, 2018 at 10:00 a.m. and award to MorCore Roofing, LLC for $1,052,450.00

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: None

A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve Item 5D-10-c as follows:

Discussion ensued.

A substitute motion was made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman to Reject formal quotes received on Wednesday, October 24, 2018 at 10:00 a.m. for RPSB (RFQ No. 19-34) “Construction of Practice Field at Tioga High School” for just cause (over designer’s estimate) and to reauthorize the solicitation of formal quotes for the “ Construction of Practice Field at Tioga High School” (RFQ 19-34A) and the Executive Committee and/or the Superintendent and Central Office staff to receive quotes.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: None

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Items 18 and 20 were discussed in globo.

A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to ratify and confirm written quotes received on Wednesday, October 31, 2018 at 10:00 a.m. by the Central Office staff for “Installation of Bus Canopy at Huddle Elementary” (RFQ NO. 19-19A) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED (Item 18)

and to ratify and confirm written quotes received on Thursday, November 1, 2018 at 10:00 a.m. by the Central Office staff for “D. F. Huddle Elementary Soffit and Fascia Project” (RFQ No. 19-37) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED (Item 20)

Discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mrs. Sandra Franklin to defer action on Items 5D-18 and 5D-20 until quotes are received from each contractor.

Discussion ensued.

On motion by Dr. Stephen Chapman and seconded by Mrs. Sandra Franklin, the Board voted to defer action on Items 5D-18 and 5D-20 until quotes are received from each contractor.

Let the record reflect that Mr. Barrios, Mr. Berry and Mr. Breazeale voted “NAY

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A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall for the staff to present a report on the number of parking spaces available at all RPSB schools within the city limits of Alexandria, for parking RPSB buses. (Item 19)

Discussion ensued.

On motion by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted unanimously to receive a report from staff on the number of parking spaces available at all RPSB schools within the city limits of Alexandria, for parking RPSB buses.

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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to adopt Option # 1 for a Bus Parking Lot with an Aggregate Surfacing and engage Pan American Architect Engineering Firm and advertise for bids, a recommendation to be made to the Board. (Item 5D-11)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Berry, Mr. Crooks, Mr. Breazeale

NAY: Mr. Barrios, Dr. Chapman, Mr. McCall, Mr. Allen

ABSENT: None

THE MOTION WAS ADOPTED BY MAJORITY VOTE.

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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to direct the Administration to pay a stipend to the employees of the RPSB; the Administration will determine the amount of the stipend and the date the stipend is to be paid. (Item 11)

Discussion ensued.

A substitute motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to direct the Administration to take the necessary steps to pay a stipend to employees and make it legal.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Rodriguez, Mr. McCall, Mr. Allen

NAY: Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Crooks, Mr. Breazeale

ABSENT: None

THE SUBSTITUTE MOTION FAILED.

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A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to approve to adopt a resolution declaring the J. S. Slocum School property in Pineville, Louisiana to be no longer needed for school purposes and therefore that it be in the best interest to the school system served by the sale of said property and directing the administration to obtain an appraisal of the property and advertise the property for sale to the highest bidder following advertisement and the receipt of sealed bids all pursuant to R.S. 41:891 et seq. (Item 7)

Discussion ensued.

Let the record reflect that Mr. Willard McCall left the meeting at this time.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to adopt the Resolution as presented by Administration declaring the J. S. Slocum School property in Pineville, Louisiana to be no longer needed for school purposes and therefore that it be in the best interest to the school system served by the sale of said property and directing the administration to obtain an appraisal of the property and advertise the property for sale to the highest bidder following advertisement and the receipt of sealed bids all pursuant to R.S. 41:891 et seq.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: Mr. McCall

RESOLUTION OF THE RAPIDES PARISH SCHOOL BOARD

The following resolution was duly offered, seconded and adopted by majority vote of the Board at its regular meeting on the 7^th day of November 2018:

WHEREAS, the Board owns a school site known as the J S Slocum School which site is described as:

A certain piece, parcel or lot of ground, together with all rights, ways and privileges thereunto belonging, being, lying and situated in Section Twenty-One (21), Township Four, North, Range One West (T4NR1W), Rapides Parish, Louisiana, and being more particularly described as follows:

20.98 acres, more or less, being more particularly described in Deed from Louisiana & Arkansas Railway Company to Rapides Parish School Board recorded in Conveyance Book 652, Page 214 of the records of Rapides Parish, Louisiana, all as more fully shown by a map or plat of survey by Pan American Engineers dated August 7, 1964 recorded in Plat Book 12, Page 191, records of Rapides Parish; and

WHEREAS, the improvements and school site is not presently occupied or used for school purposes; and

WHEREAS, the Board has determined that the property is no longer needed for school purposes and further that it is in the best interest of the Rapides school system that the property be sold to the highest qualified bidder pursuant to advertising and the receipt of sealed bids pursuant to R.S. 41:891 et seq;

IT IS THEREFORE RESOLVED by the Rapides Parish School Board in legal session duly convened that:

1. The Superintendent and staff are authorized and directed to obtain an appraisal of the above described property by a licensed and qualified appraiser and to thereafter advertise for and receive sealed bids for the sale of the said property complying with the procedures set out in R.S. 41:892 and following the opening of bids, staff shall recommend to the Board the authorization and execution of an act of sale conveying the property to a qualified bidder submitting the highest bid as provided by R. S. 41:892D&E.

IT IS FURTHER RESOLVED that the President of the Board is authorized to sign an act of conveyance of the property to the highest bidder whose bid complies with the provisions of R.S. 41:892 and with the stipulations and advertisements in the solicitation of bids including but not limited to the following:

a. Considering the physical encroachment or a portion of the property and the condition of the property and the improvements thereon the act of sale will contain a waiver of all warranties including warranty of title and warranty of freedom from defects and a waiver of the buyer’s actions in redhibition or reduction;

b. The minimum acceptable bid will be at least 85% of the appraised value of the property;

c. Each bid shall be accompanied by a bid deposit in the amount of 1% of the bid evidenced by certified check or bank money order payable to the Rapides Parish School Board in the amount of 1% of the bid or the sum of $2,500.00 whichever is greater;

d. Following the opening of bids and the acceptance of the highest qualified bid the buyer will have a period of 25 calendar days within which to submit an act of sale containing the customary terms and conditions conveying the property to the buyer including the waiver of warranty of title and condition, the terms to be reviewed and accepted by the Board’s legal counsel, and to close the sales transaction and pay the balance of the bid price; should the accepted bidder fail to conclude the sales transaction within the period mentioned above the property may again be offered for public sale and the Board shall retain the rights and remedies provided by R.S. 9:3161-62; if the sales transaction is closed within the allotted time the bid deposit referred to above shall be considered a deposit on the sales price and credited against the said price;

e. If the person submitting or signing the bid documents is acting for a company, LLC, corporation, or other person or entity other than the individual signor then the bid shall be accompanied by a certified resolution, power of attorney, or other document evidencing the power and authority of the individual to sign and submit the bid on behalf of the principal.

f. The sale shall be made subject to all recorded easements, dedications, and cooperative endeavor agreements including but not limited to those recorded at Conveyance Book 789, Page 29, Conveyance Book 1896, Page 776 and Conveyance Book 1965, Page 883

g. No ad valorem taxes are due or payable through the date of the execution of the act of sale; any such taxes assessed or due thereafter shall be the responsibility of the buyer.

IT IS FURTHER RESOLVED that the foregoing resolution was introduced by Stephen Chapman, seconded by Gerald Crooks and adopted by the majority vote of the Rapides Parish School Board in legal session convened upon due notice as required by law on this the 7^th day of November 2018 at Alexandria, Rapides Parish, Louisiana.

ATTEST:

W. K Breazeale

President – Rapides Parish School Board

I, Nason Authement, Superintendent of the Rapides Parish School Board, do hereby certify that the above and foregoing Resolution was duly introduced, seconded and adopted by the Rapides Parish School Board on the date indicated above at a public meeting held for that purpose and that same has not been modified or rescinded as of the date of my signature.

Signed this 8^th day of November 2018.

Nason Authement – Superintendent

Rapides Parish School Board

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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to transfer $4,406.55 from General Fund to District 50 Maintenance Funds for lease of 435 acres of land located in District 50. (Item 8)

Discussion ensued.

Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.

On roll call the vote was as follows:

AYE: Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: Mr. McCall, Mr. Rodriguez

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Let the record reflect that Mr. John Allen left the meeting at this time.

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 19-04) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 9)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: Mr. McCall, Mr. Allen, Mr. Rodriguez

____________________

Let the record reflect that Mr. Willard McCall returned to the meeting at this time.

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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to amend the contract between Rapides Parish School and Southwest Elevator Company DBA Oracle Elevator (RFQ 18-49) to include Buckeye Jr. High Elevator; therefore increasing contract amount from $16,200 to $17,280 for 2018-2019 and authorize the Board President to sign any documentation in connection therewith. (Item 10)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Crooks, Mr. Breazeale

NAY: None

ABSENT: Mr. Allen, Mr. Rodriguez

____________________

Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize the Board’s Insurance Consultant to initiate renewal negotiations of existing Third Party Claims Administration Services for Worker’s Compensation Claims for the 2019 Calendar Year at same annual fee or minimally shall not increase to exceed the CPI, should increases exceed same in final negotiations or services quality decline, the Board directs Consultant to solicit and receive quotes with a recommendation to be made to the Board. (Item 13)

Discussion ensued.

On motion made by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to authorize the Board’s Insurance Consultant to initiate renewal negotiations of existing Third Party Claims Administration Services for Worker’s Compensation Claims for the 2019 Calendar Year at same annual fee or minimally shall not increase to exceed the CPI, should increases exceed same in final negotiations or services quality decline, the Board directs Consultant to solicit and receive quotes with a recommendation to be made to the Board.

____________________

Item 14 was deleted.

____________________

Let the record reflect that Mr. John Allen returned to the meeting at this time.

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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet. (Item 15)

Discussion ensued.

A substitute motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to defer to November Education Committee to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet.

Discussion ensued.

On the substitute motion made by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to defer to November Education Committee to have the Administration prepare and review the packet for short term in-school suspension for Arthur F. Smith and Alexandria Middle Magnet.

____________________

A motion was made by Mr. John Allen and seconded by Mr. Darrel Rodriguez to discuss RPSB Policy GBN (Dismissal of Employees). (Item 12)

Discussion ensued.

A substitute motion as made by Mr. John Allen and seconded by Mr. Darrel Rodriguez to defer to November Personnel Committee to discuss RPSB Policy GBN (Dismissal of Employees).

Discussion ensued.

On the substitute motion by Mr. John Allen and seconded by Mr. Darrel Rodriguez, the Board voted unanimously to defer to November Personnel Committee to discuss RPSB Policy GBN (Dismissal of Employees).

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Items 16, 17 and 18 were discussed in globo.

A motion was made by Mr. Keith Breazeale and seconded by Mr. Darrell Rodriguez for the Administration to provide the following information:

How many RPSB employees are CTTIE certificated, what is the level of education for each employee, what positions do they hold, when were these positions created and approved by the RPSB, what is the hire date for each employee and what is the salary for each employee (Item 16)

and for the Administrative staff to provide the RPSB with a written update on all of the current CTE courses and a written update on proposed enhancement of the current CTE courses, also to include a written update on all CTE courses being considered for implementation and the status of that implementation. This written update will need to be distributed at the November RPSB Board meeting (Item 17)

and for the Administrative staff to give a report as to the expenditures and funding to date of the current CTE program, staffing, salaries, program/equipment purchases and facility upgrades. Also, a projected cost and setting a budget for the expansion of the existing program. Also, include the planning of any new classes/programs for Peabody CTE, in order for the RPSB to approve additional staffing, projected expenditures and funding source/sources and setting a budget for this initiative. (Item 18)

Discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to defer items 16, 17 and 18 to the November Education Committee and distribute information.

Discussion ensued.

On the substitute motion made by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted unanimously to defer these items to the November Education Committee and distribute information.

____________________

Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/W. K. Breazeale

President

ATTEST:

/s/Nason Authement

Secretary

S E A L