OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
October 2, 2018
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, October 2, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
John Allen, Member
Wilton Barrios, Members
Steve Berry, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Master Sergeant Roderick Jackson of New Life Outreach Church and ROTC Instructor at Pineville High School after which Mr. Keith Breazeale led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON SEPTEMBER 26, 2018)
Alexandria, Louisiana
September 26, 2018
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, OCTOBER 2, 2018
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Board’s student guest from Alexandria Senior High – Mr. Keith Breazeale
b. Nachman Elementary School for the bulletin board display in the lobby of the School Board Office for the month of October 2018 – Mr. Clyde Washington
c. Rapides Parish School Board Artists’ Spotlight – Mrs. Kim Bennett
d. Jobs for America’s Graduates (JAG) student – Ms. LaRunda Hobbs Pierce
e. Exchange Club of Alexandria for donating resource kits to the Rapides Parish School Board – Mrs. Emily Walker
f. School District Employee for accomplishments and service by The Delta Kappa Gamma Society International – Mr. Gerald Crooks
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
* 6. Motion to hear a recommendation from administration as to adding additional positions for transportation in the community school zones – Mr. Darrell Rodriguez
* 7. Motion to direct the administrative staff to do an assessment at Huddle Elementary to fix the exterior soffit and the fascia on the front and remainder of the school and replace it with vinyl – Mrs. Sandra Franklin
Source of funding District 62 Fund Balance Amount $50,000.00 (estimate)
8. Motion to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessment and authorize the Board President to sign any required documentation - Mrs. Becky Vines
Pages 1-9 Source of funding General Fund Amount $10,000.00
9. Motion to receive a report on Tax Collections, Expenditures, and Fund Balance of the 2016 Sales Tax for 2017-2018 Fiscal Year as per Board Resolution adopted on June 7, 2016 – Ms. Liz Domite
10. Motion to transfer $283,520.00 to the Special Reserve Fund from the 2017-2018 General Fund Surplus – Ms. Liz Domite
Source of Funding General Fund Amount $283,520.00
11. Motion to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 19-04) and authorize the Executive Committee and/or theSuperintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding Various Maintenance Funds Amount $104,000.00 (estimate)
12. Motion to enter into a Beverage Agreement between Alexandria Coca-Cola and the Rapides Parish School Board on behalf of Buckeye High School and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 10-22
13. Motion to enter into a Parking Lot Use Agreement with Revenue Properties Westgate Limited Partnership for Bus Parking use of the Westgate Shopping Center Parking Facility and authorize the Board President to execute said document (prior legal/risk management reviewed) – Mr. Roy Racha
l Pages 23-26
14. Motion to authorize the Board’s Insurance Consultant to negotiate renewal of Excess Worker’s Compensation Insurance Coverage (expiring 12-31-18); should renewal rates exceed CPI, the Board authorizes the consultant to solicit competitive quotes and present the results of same with a recommendation of award to the Board at the December 4, 2018 regular meeting – Mr. Roy Rachal
Source of funding General Fund Amount $90,000 (current $88,739)
15. Motion to approve the Child Nutrition Program (CNP) Permanent Consolidated Agreement for the 2018-2019 school year – Mrs. Erma Davis
Pages 27-46
16. Motion to proffer contracts to ten (10) long term substitute bus operators and ten (10) substitute bus attendants filling permanent positions created by the community school zone initiative geared toward retention of personnel – Mr. Roy Rachal
Pages 47-60 Source of funding General Fund Amount $445,850.00
17. Motion to go into Executive Session to receive a report, discuss case strategy and pending litigation filed by Rapides Parish School Board in citation No. 254,644-F (9th JDC) – Rapides Parish School Board versus Zurich American Insurance Co. ET AL– Mr. Roy Rachal
18. Motion to go into Executive Session for a security review of all schools in Rapides Parish according to the contract signed last year – Mr. Willard McCall
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 61-84
B. Action – Minutes
1. to approve the minutes of the of the 9-4-18 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 8-21-18 Personnel, Education and Finance Committee meetings, the 8-30-18 Discipline Review Committee meeting, and the 8-27-18 Executive Committee meeting
C. Action – Education
* 1. to approve the contract for training of eight (8) Montessori teachers with The Center for Guided Montessori Studies in the amount of $60,880.00 for eighteen (18) months beginning October 15, 2018 and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Brandy Lawrence
Pages 85-89 Source of funding Effective Schools Grant Amount $60,880.00
* 2. to approve revising policies as recommended by Forethought Consulting and the Policy Review Committee:
Pages 90-94
a. EBBC (Emergency/Crisis Management) – Mr. Clyde Washington
b. JCDB (Student Dress Code) – Mr. Clyde Washington
c. KA (School Community Relations) – Mr. Bill Higgins
* 3. to approve deleting Policy IFDA (Parental and Community Involvement) as recommended by Forethought Consulting and the Policy Review Committee – Mr. Bill Higgins
Page 95
* 4. to approve revising Policy IFBGA (Internet Safety and Technology) as recommended by the Policy Review Committee – Dr. Luke Purdy
Pages 96-101
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 102-104
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 105
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 106-110
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 111-114
* 6. to authorize the secretary to advertise for proposals for "Purchase and Installation of Sign at Glenmora High” (RFP No. 19-33) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding PTO – Donation Amount $16,000.00
District 27 School Maintenance $10,000.00
Total $26,000.00
* 7. to approve the request of Grant Parish School Board to participate in a Cooperative Purchase Agreement with the Rapides Parish School Board for the renewal of Bid #17-16 which is for the purchase of Educational Materials (Renewal 18-16) – Ms. Liz Domite
Page 115
* 8. to approve the request of Iberville Parish School Board and Grant Parish School Board to participate in a Cooperative Purchase Agreement with the Rapides Parish School Board for the renewal of Bid #15-28 which is for the purchase of Educational Materials (Renewal 18-28) – Ms. Liz Domite
Pages 116-117
* 9. to ratify and confirm written quotes/bids and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED – Ms. Liz Domite
a. “Restroom Renovation at Acadian Elementary” (RFQ No. 18-46) received on Wednesday, September 26, 2018 at 10:00 a.m.
Source of funding District 62 BAF Amount $40,000.00
b. “Renovations of ASH Boys’ and Girls’ Gym for Volleyball Competition” (RFQ No. 19-24) received on Thursday, September 6, 2018 at 10:00 a.m.
Page 118 Source of funding District 62 School Maintenance Amount $29,052.00
c. “Replace Air Conditioner Units at Forest Hill Junior High” (RFQ No. 18-53) received on Thursday, September 27, 2018 at 10:00 a.m.
Source of funding District 16 BAF & Bond Funds Amount $95,000.00
d. “Replacement of Main Air Handler Unit at Tioga Elementary Gym” (RFQ No. 19-00) received on Friday, September 7, 2018 at 10:00 a.m.
Page 119 Source of funding District 11 School Maintenance Amount $45,000.00
e. “Purchase of School Uniforms and Supplies” (Bid #19-27) received on Tuesday, September 25, 2018 at 10:00 a.m.
Source of funding Homeless & Title I Funds Amount $50,000.00
* 10. to authorize the secretary to solicit formal quotes for “Construction of Practice Field at Tioga High School” (RFQ 19-34) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board (WOID #163474) - Ms. Liz Domite
Source of funding District 11 Bond Fund Amount $40,000.00
* 11. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the Lease of 435 acres of School Board Land (original Bid No. 18-50) with written mutual agreement of both RPSB and the bidder (Lloyd Price) and authorize the secretary to sign any documentation connected therewith – Renewal rental period (10-1-18 to 9-30-19) - Ms. Liz Domite
Rental payment to RPSB for $4,406.55
* 12. to approve an agreement between RPSB and Taylor Publishing Company DBA Balfour for Balfour to be the official yearbook publisher for Buckeye High School for the 2018- 2019 school year and authorize the Board President to sign any documentation inconnection therewith – Ms. Liz Domite
Pages 120-121 Source of funding School Funds Amount $20,000.00
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action -Ms. Naomi Jones
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 26th day of September 2018
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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Mr. Keith Breazeale introduced the Board’s student guest, Tommie (Jack) Lamarche Granger, a senior at Alexandria Senior High, who was recognized for his academic and extracurricular achievements. Also recognized were Jack’s family and Mr. Jonathan Garrett, principal at Alexandria Senior High School. (Item 4-a)
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The Board recognized Nachman Elementary School for the bulletin board display in the lobby of the School Board Office for the month of October 2018. (Item 4-b)
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The Board recognized Rapides Parish School Board Artists’ Spotlight. (Item 4-c)
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The Board recognized Jobs for America’s Graduates (JAG) student. (Item 4-d)
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The Board recognized the Exchange Club of Alexandria for donating resource kits to the Rapides Parish School Board. (Item 4-e)
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The Board recognized Mrs. Kim Bennett, Executive Assistant Superintendent, for accomplishments and service by The Delta Kappa Gamma Society International. (Item 4-f)
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A motion was made by Mr. Gerald Crooks and seconded by Mrs. Sandra Franklin to add to the agenda to inform the Board of the temporary reassignment of Office Secretary II from the Director of Middle Schools/Virtual /Magnet Schools to Office Secretary in the Human Resources Department –
Reason to add: Information was just received. (Item 19)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall
NAY: Mr. Allen
ABSENT: None
THE MOTION WAS NOT ADDED DUE TO LACK OF UNANIMOUS VOTE.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez to add to the agenda to reject BCP Jan San Distribution as low bidder on Bid FS30-18-19 “Cafeteria Paper Supplies” due to vendor’s written withdrawal of Bid dated 10-1-18 and award to the next low bidder Economical Janitorial and Paper Supplies, LLC and to disqualify BCP Jan San Distribution as a vendor for the Rapides Parish School Board for a period of six (6) months, effective October 3, 2018 - Reason to add: Time Sensitive. (Item 20)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to read the consent agenda. (Item 4)
The agenda was read into the record and discussion ensued.
Items 5C-2b, 5D-2, 5D-5 and 5D-9 a – e were pulled from the consent agenda for discussion.
A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to approve the consent agenda omitting the pulled items.
On roll call the vote on the consent agenda was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 61-84
B. Action – Minutes
1. to approve the minutes of the minutes of the of the 9-4-18 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 8-21-18 Personnel, Education and Finance Committee meetings, the 8-30-18 Discipline Review Committee meeting, and the 8-27-18 Executive Committee meeting
C. Action – Education
* 1. to approve the contract for training of eight (8) Montessori teachers with The Center for Guided Montessori Studies in the amount of $60,880.00 for eighteen (18) months beginning October 15, 2018 and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Brandy Lawrence
Pages 85-89 Source of funding Effective Schools Grant Amount $60,880.00
* 2. to approve revising policies as recommended by Forethought Consulting and the Policy Review Committee:
Pages 90-94
a. EBBC (Emergency/Crisis Management) – Mr. Clyde Washington
b. pulled for the regular agenda.
c. KA (School Community Relations) – Mr. Bill Higgins
* 3. to approve deleting Policy IFDA (Parental and Community Involvement) as recommended by Forethought Consulting and the Policy Review Committee – Mr. Bill Higgins
Page 95
* 4. to approve revising Policy IFBGA (Internet Safety and Technology) as recommended by the Policy Review Committee – Dr. Luke Purdy
Pages 96-101
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. pulled for the regular agenda.
Pages 102-104
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 105
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 106-110
* 5. pulled for the regular agenda.
* 6. to authorize the secretary to advertise for proposals for "Purchase and Installation of Sign at Glenmora High” (RFP No. 19-33) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive proposals, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding PTO – Donation Amount $16,000.00
District 27 School Maintenance $10,000.00
Total $26,000.00
* 7. to approve the request of Grant Parish School Board to participate in a Cooperative Purchase Agreement with the Rapides Parish School Board for the renewal of Bid #17-16 which is for the purchase of Educational Materials (Renewal 18-16) – Ms. Liz Domite
Page 115
* 8. to approve the request of Iberville Parish School Board and Grant Parish School Board to participate in a Cooperative Purchase Agreement with the Rapides Parish School Board for the renewal of Bid #15-28 which is for the purchase of Educational Materials (Renewal 18-28) – Ms. Liz Domite
Pages 116-117
* 9. pulled for the regular agenda.
* 10. to authorize the secretary to solicit formal quotes for “Construction of Practice Field at Tioga High School” (RFQ 19-34) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board (WOID #163474) - Ms. Liz Domite
Source of funding District 11 Bond Fund Amount $40,000.00
* 11. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the Lease of 435 acres of School Board Land (original Bid No. 18-50) with written mutual agreement of both RPSB and the bidder (Lloyd Price) and authorize the secretary to sign any documentation connected therewith – Renewal rental period (10-1-18 to 9-30-19) - Ms. Liz Domite
Rental payment to RPSB for $4,406.55
* 12. to approve an agreement between RPSB and Taylor Publishing Company DBA Balfour for Balfour to be the official yearbook publisher for Buckeye High School for the 2018-2019 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 120-121 Source of funding School Funds Amount $20,000.00
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø Motion that Kelcie Gunn be granted early release from the Rapides Alternative Positive Program for Students (RAPPS) and return to the zoned school on Wednesday, October 3, 2018 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that Taliyah Clark be granted early release from the Rapides Alternative Positive Program for Students (RAPPS) and return to the zoned school on Wednesday, October 3, 2018 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that Quanterrious Harris be granted early release from the Rapides Alternative Positive Program for Students (RAPPS) and return to the zoned school on Wednesday, October 3, 2018 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve/adopt any budget changes/amendments. (Item 5D-2)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith. (Item 5D-5)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to ratify and confirm written quotes/bids and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED. (Item 5D-9)
a. “Restroom Renovation at Acadian Elementary” (RFQ No. 18-46) received on Wednesday, September 26, 2018 at 10:00 a.m.
b. “Renovations of ASH Boys’ and Girls’ Gym for Volleyball Competition” (RFQ No. 19-24) received on Thursday, September 6, 2018 at 10:00 a.m.
c. Deleted.
d. “Replacement of Main Air Handler Unit at Tioga Elementary Gym” (RFQ No. 19-00) received on Friday, September 7, 2018 at 10:00 a.m.
e. “Purchase of School Uniforms and Supplies” (Bid #19-27) received on Tuesday, September 25, 2018 at 10:00 a.m.
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to ratify and confirm written quotes/bids and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED.
a. “Restroom Renovation at Acadian Elementary” (RFQ No. 18-46) received on Wednesday, September 26, 2018 at 10:00 a.m. and award to Chahta Construction, LLC in the amount of $49,900.00
b. “Renovations of ASH Boys’ and Girls’ Gym for Volleyball Competition” (RFQ No. 19-24) received on Thursday, September 6, 2018 at 10:00 a.m. and award to Gentry & Holder, Floors, Inc. for #1 only for Turnkey Installation and Refinish Floor – Boy’s Gym in the amount of $29,052.00
c. Deleted.
d. “Replacement of Main Air Handler Unit at Tioga Elementary Gym” (RFQ No. 19-00) received on Friday, September 7, 2018 at 10:00 a.m. and award to ACA Mechanical/Industrial, LLC in the amount of $51,750.00
e. “Purchase of School Uniforms and Supplies” (Bid #19-27) received on Tuesday, September 25, 2018 at 10:00 a.m. and award to Backpack Gear for Uniforms for $17,289.60 and for Backpacks and Supplies for $31,849.50
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to approve revising policies as recommended by Forethought Consulting and the Policy Review Committee: (Item 5C-2b)
b. JCDB (Student Dress Code)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
____________________
Let the record reflect that Mr. John Allen and Mr. Willard McCall left the meeting at this time.
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Items 6 and 16 were discussed in globo.
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to hear a recommendation from administration as to adding additional positions for transportation in the community school zones (Item 6); and to proffer contracts to ten (10) long term substitute bus operators and ten (10) substitute bus attendants filling permanent positions created by the community school zone initiative geared toward retention of personnel. (Item 16)
Mr. Roy Rachal presented information and discussion ensued.
On roll call the vote on item 6 and item 16 was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: Mr. McCall, Mr. Allen
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Let the record reflect that Mr. John Allen and Mr. Willard McCall returned to the meeting at this time.
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A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to direct the administrative staff to do an assessment at Huddle Elementary to fix the exterior soffit and the fascia on the front and remainder of the school and replace it with vinyl. (Item 7)
Discussion ensued.
A substitute motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to authorize administration to solicit formal quotes on Huddle Elementary to fix the exterior soffit and the fascia on the front and remainder of the school and replace it with vinyl and bring a recommendation back to the Board and change the amount to $45,000.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Rodriguez, Mr. Breazeale
NAY: Dr. Chapman
ABSENT: None
ABSTAIN: Mr. Allen
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessment and authorize the Board President to sign any required documentation. (Item 8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
ABSTAIN: Dr. Chapman, Mr. McCall
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to receive a report on Tax Collections, Expenditures, and Fund Balance of the 2016 Sales Tax for 2017-2018 Fiscal Year as per Board Resolution adopted on June 7, 2016. (Item 9)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to approve the distribution of $272.00 for those employees outlined in the Sales Tax Recap and per the guidelines of the Resolution adopted on June 7, 2016 to be paid on November 16, 2018.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
____________________
Let the record reflect that Mr. Gerald Crooks and Mr. Willard McCall left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to transfer $283,520.00 to the Special Reserve Fund from the 2017-2018 General Fund Surplus. (Item 10)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks, Mr. McCall
____________________
Let the record reflect that Mr. Gerald Crooks and Mr. Willard McCall returned to the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 19-04) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 11)
Discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to defer this motion until the Board receives an inventory from principals of every band instrument from every school in the parish (Motion to authorize the secretary to advertise for bids for "Annual Purchase of Band Instruments” (Bid No. 19-04) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith).
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: Mr. Barrios
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to enter into a Beverage Agreement between Alexandria Coca-Cola and the Rapides Parish School Board on behalf of Buckeye High School and authorize the Board President to sign any documentation in connection therewith. (Item 12)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to enter into a Beverage Agreement between Alexandria Coca-Cola and the Rapides Parish School Board on behalf of Buckeye High School and authorize the Board President to sign any documentation in connection therewith.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez to enter into a Parking Lot Use Agreement with Revenue Properties Westgate Limited Partnership for Bus Parking use of the Westgate Shopping Center Parking Facility and authorize the Board President to execute said document (prior legal/risk management reviewed). (Item 13)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to defer to the October Finance Committee to enter into a Parking Lot Use Agreement with Revenue Properties Westgate Limited Partnership for Bus Parking use of the Westgate Shopping Center Parking Facility and authorize the Board President to execute said document (prior legal/risk management reviewed).
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: Mr. Rodriguez
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez toauthorize the Board’s Insurance Consultant to negotiate renewal of Excess Worker’s Compensation Insurance Coverage (expiring 12-31-18); should renewal rates exceed CPI, the Board authorizes the consultant to solicit competitive quotes and present the results of same with a recommendation of award to the Board at the December 4, 2018 regular meeting. (Item 14)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously toauthorize the Board’s Insurance Consultant to negotiate renewal of Excess Worker’s Compensation Insurance Coverage (expiring 12-31-18); should renewal rates exceed CPI, the Board authorizes the consultant to solicit competitive quotes and present the results of same with a recommendation of award to the Board at the December 4, 2018 regular meeting.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve the Child Nutrition Program (CNP) Permanent Consolidated Agreement for the 2018-2019 school year. (Item 15)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks to approve the Child Nutrition Program (CNP) Permanent Consolidated Agreement for the 2018-2019 school year, pending legal review.
Discussion ensued.
On motion by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks, the Board voted unanimously to approve the Child Nutrition Program (CNP) Permanent Consolidated Agreement for the 2018-2019 school year, pending legal review.
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A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to reject BCP Jan San Distribution as low bidder on Bid FS30-18-19 “Cafeteria Paper Supplies” due to vendor’s written withdrawal of Bid dated 10-1-18 and award to the next low bidder Economical Janitorial and Paper Supplies, LLC and to disqualify BCP Jan San Distribution as a vendor for the Rapides Parish School Board for a period of six (6) months, effective October 3, 2018. (Item 20)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
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Items 17 and 18 were discussed in globo.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Willard McCall to go into Executive Session to receive a report, discuss case strategy and pending litigation filed by Rapides Parish School Board in citation No. 254,644-F 9th JDC) – Rapides Parish School Board versus Zurich American Insurance Co. ET AL (Item 17); and to go into Executive Session for a security review of all schools in Rapides Parish according to the contract signed last year. (Item 18)
On roll call the vote to go into Executive Session was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Breazeale
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION AT THIS TIME.
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Let the record reflect that Mr. Wilton Barrios and Mr. Darrell Rodriguez left the meeting at
this time.
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On motion by Mr. Gerald Crooks and seconded by Mrs. Sandra Franklin, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L