OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
August 7, 2018
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 7, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
John Allen, Member
Wilton Barrios, Members
Steve Berry, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Mrs. Sandra Franklin after which Mr. Keith Breazeale led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON AUGUST 2, 2018)
Alexandria, Louisiana
August 2, 2018
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, AUGUST 7, 2018
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 5, 6 and 7)
5. Motion to approve Policy GBRIBA (Family and Medical Leave) as recommended by Forethought Consulting, pending legal review – Ms. Naomi Jones
Pages 1-11
* 6. Motion to approve a third assistant principal for 9th -12th grade schools with a student to assistant principal ratio of 450:1 - Mr. Wilton Barrios, Mr. Gerald Crooks and Mr. Nason Authement
* 7. Motion to discuss and approve the creation of the position and job description of Physical Plant Interim Project Manager – Mr. Nason Authement and Mr. Roy Rachal
Pages 12-14
* 8. Motion to approve renewing agreements for dual enrollment and authorize the Board President to sign any required documentation – Mrs. Kim Bennett
a. Northwestern State University – Pages 15-16
b. Louisiana College (LC) – Pages 17-20
c. Louisiana State University at Alexandria – Pages 21-23
d. Louisiana Tech University - Pages 24-27
* 9. Motion to allow sixth grade students to participate in cheerleading and athletic teams of the junior high they are zoned to attend or the choice school – Mr. Wilton Barrios
* 10. Motion to revise Policy JBCD (Student Transfer and Withdrawal) – Mrs. Brandy Lawrence
Pages 28-36
* 11. Motion to engage an architect engineer at ½% below state rate to add the second floor bathroom complex at Alma Redwine Elementary and authorize Central Office to advertise and receive bids for said project and a recommendation to be made to the full Board – Mrs. Sandra Franklin
Pages 37-40 Source of funding District 62 Amount $130,000.00 (estimate)
* 12. Motion to have Administration look at the feasibility of placing a security fence around Hadnot-Hayes Elementary and give a recommendation to the August Board with the estimated amount – Mr. Keith Breazeale and Mr. John Allen
Pages 41-42 Source of funding District 62 Funds
* 13. Motion to direct Administration to do a cost analysis and re-evaluate the best way to demo existing blacktop cafeteria driveway and install a minimum of (7) inches of concrete as replacement at Huddle Elementary - Mrs. Sandra Franklin
Source of funding District 62 Fund Balance Amount $50,000.00 (estimate)
14. Motion to require the Finance Department to provide each Board Member with an estimate at the August Board meeting of the General Funds Surplus or Deficit (deferred from 12-5-17 Board meeting) – Mr. Wilton Barrios
15. Motion to ratify and confirm written quotes received on Wednesday, August 1, 2018 at 10:00 a.m. by the Central Office Staff for “Fence Installation at Mabel Brasher Elementary” (RFQ No. 19-07) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED – Ms. Liz Domite
Page 43 Source of funding District 62 BAF
16. Motion to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-08) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
Source of funding Food Service Funds Amount $55,000.00 (estimate)
17. Motion to hear a presentation from the Parish 4-H Staff – Mr. Nason Authement
18. Motion to approve Professional Service Contract for provision of Speech Therapy Services to students – Mrs. Vickie Smith
Page 44 Source of funding General Fund Amount $67,500.00
19. Motion to approve the purchase of a Storage Array for Disaster Recovery Site and authorize the Board President to sign documentation with regards to said purchase –Dr. Luke Purdy
Page 45 Source of funding General Funds Amount $54,522.55
20. Motion to review and approve the Interagency Agreement between the Cenla Agency on Aging, Inc./Foster Grandparent Program and the Rapides Parish School Board (this has been through legal review) - Mr. Bill Higgins
Pages 46-56
21. Motion to authorize the secretary to solicit formal quotes for “Renovations at Peabody Magnet High for Barbering and Pre Cosmetology Classes” (RFQ 19-12) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board (WOID #161092) – Mr. Nason Authement and Mrs. Kim Bennett
Page 57 Source of funding District 62 Maintenance Amount $65,000.00
22. Motion for the administration to discuss the guidelines, budget approval by the RPSB, protocol and/or methodology in authorizing and paying of stipends to RPSB employees –
Dr. Stephen Chapman
23. Motion for the administration to discuss the guidelines, budget approval by the RPSB, protocol and/or methodology in authorizing and paying salary augmentations, and further are these augmentations awarded on a yearly basis and/or separate from the annual salary – Dr. Stephen Chapman
24. Motion for the administration to discuss TAP payouts, budget approval by the RPSB, explanation of the formula and RPSB approval before authorizing stipend payment to RPSB employees – Dr. Stephen Chapman
25. Motion for the administration to present a report of the RPSB employee travel expense reimbursement for both in state and out of state expense, for the 2017-2018 school term, the RPSB approved budgeted amount and funding source – Dr. Stephen Chapman
26. Motion to discuss and approve agendas and back up being sent electronically to Board Members and staff for all future meetings – Mr. Keith Breazeale
27. Motion to name the football field at Tioga High School in memory of Don Tumey and Jerry Ingram – Mr. Wilton Barrios
28. Motion to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board – Ms. Liz Domite
a. “W. O. Hall Parking Lot Repair” (RFQ 19-15)
Source of funding District 62 BAF Amount $35,000.00
b. “Poland Junior High Electrical Upgrade” (RFQ 19-26)
Source of funding District 55 BAF Amount $35,000.00
29. Motion to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED – Ms. Liz Domite
a. “Pineville High School Gymnasiums Upgrade for Volleyball Competition” (RFQ No. 19-21) received on Monday, August 6, 2018 at 10:00 a.m.
Source of funding District 52 School Maintenance Funds Amount $40,000.00 (estimate)
b. “Installation of Concrete Slab at Tioga Jr. High” received on Thursday, July 26, 2018 at 4:00 p. m.
Pages 58-68 Source of funding District 11 Fund Balance Amount $47,800.00 (estimate)
30. Motion to approve a Professional Services Contract with Achieve3000 in the amount of $82,700.00 for 34 Professional development days for the period of August 1, 2018 – June 30, 2019 and authorize the Board President to sign any and all documentation in connection therewith - Mrs. Kim Bennett
Pages 69-74 Source of funding Title II Amount $82,700.00
31. Motion to approve an agreement with Discovery Education, Inc. for the use of Discovery Education STEM Connect in nine (9) SCALE UP Schools, pending legal review –Mrs. Kim Bennett
Pages 75-77 Source of funding Effective Schools Grant Amount $27,000.00 ($3,000.00 per school)
32. Motion to approve additional LETRS training for K-3rd graders (12 professional development days) for the 2018-2019 school year and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett
Pages 78-79 Source of funding Effective Schools Grant Amount $54,000.00
33. Motion to hear a report from staff on Transportation changes projected from previous school year with emphasis on Community School Zone Initiative – Mr. Roy Rachal
34. Motion to authorize the secretary to solicit formal quotes for “Renovations of ASH Boys and Girls Gyms for Volleyball Competition” (RFQ 19-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board (WOID #159110 and #159111) – Ms. Liz Domite
Pages 80-81 Source of funding District 62 School Maintenance Amount $60,000.00
35. Motion to approve the recommended Standard Behavioral Health Services Contract for services performed during school hours and authorize the Board President to sign said contract upon securing the required documents connected therewith (contract reviewed by legal counsel) – Mr. Clyde Washington
36. Motion to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2018-2019 school year and authorize the Board President to sign any documentation connected therewith – Ms. Liz Domite
a. “Above Ground Grease Holding Tank Service” – (RFQ No. 10-25) with written mutual agreement of Bonnette & Sons, LLC (Renewal RFQ No. 18-38)
Source of funding Food Service Funds Amount $10,000.00
b. “Purchase of Propane Gas (Bid No. 17-10A) with written mutual agreement of Jim’s South Butane Propane, Inc. (Renewal Bid No. 18-10
Source of funding District 51 and 58 School Maintenance Funds Amount $50,000.00
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 82-103
B. Action – Minutes
1. to approve the minutes of the 7-3-18, 6-11-18 and 6-19-18 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-19-18 Personnel, Education and Finance Committee meetings, and the 6-25-18 Executive Committee meeting
C. Action – Education
* 1. to receive an update on the progress of Community School Zones – Mrs. Shannon Alford
* 2. to approve the 2018-2019 Pupil Progression Plan – Mrs. Kim Bennett
Pages 104-176
* 3. to revise Policy IHC (Class Rankings and Awards) to reflect changes in the 2018-2019 Pupil Progression Plan – Mrs. Kim Bennett
Page 177
* 4. to approve revising policies as recommended by Forethought Consulting and the Policy Review Committee:
Pages 178-192
a. BC (School Board Meeting) – Mrs. Kim Bennett
b. IFD (Parent and Family Engagement) (pending review by legal counsel) –Mr. Bill Higgins
c. JGC (Student Health Services) – Mrs. Vickie Smith
* 5. to approve new policy IFDA (Parental Rights/Student Rights of Privacy) as recommended by Forethought Consulting, pending review by legal counsel – Mr. Clyde Washington
Pages 193-194
* 6. to enter into an Interagency Agreement with Louisiana Department of Education Office of Student Opportunities, Jobs for America’s Graduates (JAG-LA) and Accelerated Interventions from Middle to High (JAG- LA AIM High!) – Ms. LaRunda Hobbs Pierce
Pages 195-200
* 7. to receive information for real time active shooter training for all district school employees – Mr. Nason Authement and Mrs. Kerri Nichols
* 8. to approve September 4, 2018 as a mandatory in-service for all employees on real-time Active shooter training and engage CoverSix, LLC under a Professional Services Contract – Mr. Nason Authement
Page 201
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Payne, Moore and Herrington) - Ms. Liz Domite
Pages 202-216
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 217-255
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 256-268
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 269-272
*6. to ratify and confirm bids(s) received on Wednesday. June 20, 2018 at 11:00 a.m. by the Central Office Staff for “Cafeteria Fresh Produce” (Bid # FS 10-18-19) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Page 273 Source of funding School Food Service Funds
*7. to approve revising policies as recommended by Forethought Consulting and the policy Review Committee - Ms. Liz Domite
Pages 274-281
a. DJA – (Authorized Signatures)
b. DJED - (Bids and Quotations) (reviewed by legal counsel)
*8. to approve the annual renewal agreement for PC Hotline and authorize the Board President to sign documentation with regards to said renewal - Dr. Luke Purdy
Page 282 Source of Funding General Fund Amount $73,215
*9. to ratify and confirm bids received on Tuesday, July 24, 2018 at 10:00 a.m. by the Central Office staff for “Replacement of Roof on Media Center” (BID #18-71); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Pages 283-284 Source of Funding BAF Funds & Parish Wide Maintenance Funds Amount $150,000
* 10. to ratify and confirm bids received on Thursday, August 2, 2018 at 10:00 a.m. by the Central Office staff for “Mayday Classroom Lockdown Emergency Kits” (BID # 18-40); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of Funding Parish Wide Maintenance Funds Amount $100,000
*11. to approve the request of St. Bernard Parish School Board to participate in a cooperative purchase agreement with the Rapides Parish School Board for the renewal of BID #15-28 which is for the “Purchase of Educational Materials” (renewal 18-28) – Ms. Liz Domite
Page 285
*12. to enter into a beverage agreement between Alexandria Coca-Cola and the Rapides Parish School Board on behalf of Northwood High School and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 286-299
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 2nd day of August 2018
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to add to the agenda to ratify and confirm written quotes received on Friday, July 27, 2018 at 4:00 p.m. by the Central Office Staff for “Brame Jr. High Library Refurbishment” and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Board Policy DJED (#158347). (Item 37)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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Item 21 was deleted from the regular agenda and item 4C-8 was deleted from the consent agenda.
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to hear a presentation from the Parish 4-H Staff. (Item 17)
A presentation from 4-H staff and students were heard at this time.
No action was taken.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to read the consent agenda. (Item 4)
The agenda was read into the record and discussion ensued.
Items 4C-2 and 4C-3 were pulled from the consent agenda for discussion.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to approve the consent agenda omitting the pulled items.
On roll call the vote on the consent agenda was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 82-103
B. Action – Minutes
1. to approve the minutes of the 7-3-18, 6-11-18 and 6-19-18 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-19-18 Personnel, Education and Finance Committee meetings, and the 6-25-18 Executive Committee meeting
C. Action – Education
* 1. to receive an update on the progress of Community School Zones – Mrs. Shannon Alford
* 2. pulled for the regular agenda.
* 3. pulled for the regular agenda.
* 4. to approve revising policies as recommended by Forethought Consulting and the Policy Review Committee:
Pages 178-192
a. BC (School Board Meeting) – Mrs. Kim Bennett
b. IFD (Parent and Family Engagement) (pending review by legal counsel) –Mr. Bill Higgins
c. JGC (Student Health Services) – Mrs. Vickie Smith
* 5. to approve new policy IFDA (Parental Rights/Student Rights of Privacy) as recommended by Forethought Consulting, pending review by legal counsel –Mr. Clyde Washington
Pages 193-194
* 6. to enter into an Interagency Agreement with Louisiana Department of Education Office of Student Opportunities, Jobs for America’s Graduates (JAG-LA) and Accelerated Interventions from Middle to High (JAG- LA AIM High!) –Ms. LaRunda Hobbs Pierce
Pages 195-200
* 7. to receive information for real time active shooter training for all district school employees – Mr. Nason Authement and Mrs. Kerri Nichols
* 8. deleted.
D. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Payne, Moore and Herrington) - Ms. Liz Domite
Pages 202-216
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 217-255
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 256-268
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 269-272
*6. to ratify and confirm bids(s) received on Wednesday. June 20, 2018 at 11:00 a.m. by the Central Office Staff for “Cafeteria Fresh Produce” (Bid # FS 10-18-19) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Earl Roy Produce Co. for $135,622.50 – Ms. Liz Domite
Page 273 Source of funding School Food Service Funds
*7. to approve revising policies as recommended by Forethought Consulting and the policy Review Committee - Ms. Liz Domite
Pages 274-281
a. DJA – (Authorized Signatures)
b. DJED - (Bids and Quotations) (reviewed by legal counsel)
*8. to approve the annual renewal agreement for PC Hotline and authorize the Board President to sign documentation with regards to said renewal - Dr. Luke Purdy
Page 282 Source of Funding General Fund Amount $73,215
*9. to ratify and confirm bids received on Tuesday, July 24, 2018 at 10:00 a.m. by the Central Office staff for “Replacement of Roof on Media Center” (BID #18-71); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Terry’s Roofing and Sheet Metal, Inc. for $149,850.00 – Ms. Liz Domite
Pages 283-284 Source of Funding BAF Funds & Parish Wide Maintenance Funds Amount $150,000
*10. to ratify and confirm bids received on Thursday, August 2, 2018 at 10:00 a.m. by the Central Office staff for “Mayday Classroom Lockdown Emergency Kits” (BID # 18-40); and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications and award to Mid-State Supply Co. for $176,300.00 Ms. Liz Domite
Source of Funding Parish Wide Maintenance Funds Amount $100,000
*11. to approve the request of St. Bernard Parish School Board to participate in a cooperative purchase agreement with the Rapides Parish School Board for the renewal of BID #15-28 which is for the “Purchase of Educational Materials” (renewal 18-28) – Ms. Liz Domite
Page 285
*12. to enter into a beverage agreement between Alexandria Coca-Cola and the Rapides Parish School Board on behalf of Northwood High School and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 286-299
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action –Ms. Naomi Jones
* Denotes that these items have been through committee
____________________
Items 4C-2 and 4C-3 were discussed in globo.
A motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to approve the 2018-2019 Pupil Progression Plan (Item 4C-2) and to revise Policy IHC (Class Rankings and Awards) to reflect changes in the 2018-2019 Pupil Progression Plan. (Item 4C-3)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to approve the 2018-2019 Pupil Progression Plan and amend page 33 to read as follows: The school will have the discretion to recognize the Valedictorian and Salutatorian (Item 4C-2); and to revise Policy IHC (Class Rankings and Awards) to reflect changes in the 2018-2019 Pupil Progression Plan and change #3 to read as follows: The school will have the discretion to recognize the Valedictorian and Salutatorian. (Item 4C-3)
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: Mr. Allen
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve Policy GBRIBA (Family and Medical Leave) as recommended by Forethought Consulting, pending legal review. (Item 5)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to defer to the August Personnel Committee to approve Policy GBRIBA (Family and Medical Leave) as recommended by Forethought Consulting.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: Mr. Barrios
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve a third assistant principal for 9th -12th grade schools with a student to assistant principal ratio of 450:1. (Item 6)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez to defer to the October Personnel Committee and the Administration be prepared to present a comprehensive evaluation of the school administrative staffs at all high schools and K-12 school.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin
NAY: Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Crooks, Mr. Breazeale
ABSENT: None
THE SUBSTITUTE MOTION FAILED FOR LACK OF MAJORITY VOTE.
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve a third assistant principal for 9th -12th grade schools with a student to assistant principal ratio of 450:1.
Discussion ensued.
On roll call the vote on the original motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Crooks, Mr. Breazeale
NAY: Mr. Rodriguez, Mrs. Franklin
ABSENT: None
THE ORIGINAL MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to discuss and approve the creation of the position and job description of Physical Plant Interim Project Manager.
(Item 7)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to defer action until the administration is prepared to present a comprehensive report on both the maintenance facility and transportation department reorganization.
Discussion ensued.
A second substitute motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to approve the creation of the position and job description of Physical Plant Interim Project Manager to conclude the position on June 30, 2019.
Discussion ensued.
On roll call the vote on the second substitute motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: Dr. Chapman, Mr. McCall, Mr. Allen,
ABSENT: None
THE SECOND SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to approve renewing agreements for dual enrollment and authorize the Board President to sign any required documentation. (Item 8)
a. Northwestern State University
b. Louisiana College (LC)
c. Louisiana State University at Alexandria
d. Louisiana Tech University
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Steve Berry, the Committee voted unanimously to approve renewing agreements for dual enrollment and authorize the Board President to sign any required documentation on the above items.
____________________
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to allow sixth grade students to participate in cheerleading and athletic teams of the junior high they are zoned to attend or the choice school. (Item 9)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Crooks, Mr. Breazeale
NAY: Mr. Rodriguez, Mrs. Franklin
ABSENT: None
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to revise Policy JBCD (Student Transfer and Withdrawal). (Item 10)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted unanimously to revise Policy JBCD (Student Transfer and Withdrawal).
____________________
A motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to engage an architect engineer at ½% below state rate to add the second floor bathroom complex at Alma Redwine Elementary and authorize Central Office to advertise and receive bids for said project. (Item 11)
Discussion ensued
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Breazeale
NAY: Mr. Barrios
ABSENT: None
ABSTAIN: Mr. Crooks
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to have Administration look at the feasibility of placing a security fence around Hadnot-Hayes Elementary and give a recommendation to the August Board with the estimated amount. (Item 12)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. John Allen to place a security fence around Hadnot-Hayes and pay with District 62 funds (approximately $12,000).
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: Mr. Barrios
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to direct Administration to do a cost analysis and re-evaluate the best way to demo existing blacktop cafeteria driveway and install a minimum of (7) inches of concrete as replacement at Huddle Elementary. (Item 13)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to defer this to the August Finance Committee to direct Administration to do a cost analysis and re-evaluate the best way to demo existing blacktop cafeteria driveway and install a minimum of (7) inches of concrete as replacement at Huddle Elementary.
Discussion ensued.
On the substitute motion by Mr. Willard McCall and seconded by Mrs. Sandra Franklin, the Board voted unanimously to defer this to the August Finance Committee to direct Administration to do a cost analysis and re-evaluate the best way to demo existing blacktop cafeteria driveway and install a minimum of (7) inches of concrete as replacement at Huddle Elementary.
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A motion was made by Mrs. Sandra Franklin and seconded by Mr. Willard McCall to require the Finance Department to provide each Board Member with an estimate at the August Board meeting of the General Funds Surplus or Deficit (deferred from 12-5-17 Board meeting). (Item 14)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Mr. Willard McCall, the Board voted unanimously to require the Finance Department to provide each Board Member with an estimate at the August Board meeting of the General Funds Surplus or Deficit.
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Let the record reflect that Mr. John Allen left the meeting at this time.
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to ratify and confirm written quotes received on Wednesday, August 1, 2018 at 10:00 a.m. by the Central Office Staff for “Fence Installation at Mabel Brasher Elementary” (RFQ No. 19-07) and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED award to Williams Fence and Aluminum, LLC in the amount of $22,980.00 (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: Mr. Allen
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-08) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 16)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to authorize the secretary to advertise for bids for “Purchase of Cafeteria Equipment” (Bid No. 19-08) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and authorize the Board President to sign any documentation connected therewith.
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A motion was made by made by Mrs. Sandra Franklin and seconded by Mr. Darrell Rodriguez to approve Professional Service Contract for provision of Speech Therapy Services to students.
(Item 18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: Mr. Allen
____________________
Let the record reflect that Mr. John Allen returned to the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve the purchase of a Storage Array for Disaster Recovery Site and authorize the Board President to sign documentation with regards to said purchase. (Item 19)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard Mc Call to defer this item to the August Finance Committee to approve the purchase of a Storage Array for Disaster Recovery Site and authorize the Board President to sign documentation with regards to said purchase with additional information.
Discussion ensued.
On the substitute motion made by Dr. Stephen Chapman and seconded by Mr. Willard McCall, the Board voted unanimously to defer this item to the August Finance Committee to approve the purchase of a Storage Array for Disaster Recovery Site and authorize the Board President to sign documentation with regards to said purchase with additional information.
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to review and approve the Interagency Agreement between the Cenla Agency on Aging, Inc./Foster Grandparent Program and the Rapides Parish School Board (this has been through legal review). (Item 20)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall, the Board voted unanimously to review and approve the Interagency Agreement between the Cenla Agency on Aging, Inc./Foster Grandparent Program and the Rapides Parish School Board (this has been through legal review).
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Items 22, 23 and 24 were discussed in globo.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry for the administration to discuss the guidelines, budget approval by the RPSB, protocol and/or methodology in authorizing and paying of stipends to RPSB employees (Item 22); for the administration to discuss the guidelines, budget approval by the RPSB, protocol and/or methodology in authorizing and paying salary augmentations, and further are these augmentations awarded on a yearly basis and/or separate from the annual salary (Item 23); and for the administration to discuss TAP payouts, budget approval by the RPSB, explanation of the formula and RPSB approval before authorizing stipend payment to RPSB employees. (Item 24)
Mrs. Kim Bennett presented reports and discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Steve Berry, the Board voted unanimously to receive the reports on all the above items listed.
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall for the administration to present a report of the RPSB employee travel expense reimbursement for both in state and out of state expense, for the 2017-2018 school term, the RPSB approved budgeted amount and funding source. (Item 25)
A report was presented and discussion ensued.
On motion by Mr. Keith Breazeale and seconded by Mr. Willard McCall, the Board voted unanimously to receive from the administration a report of the RPSB employee travel expense reimbursement for both in state and out of state expense, for the 2017-2018 school term, the RPSB approved budgeted amount and funding source.
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A motion was made by Mr. Keith Breazeale and seconded Mr. Gerald Crooks to discuss and approve agendas and back up being sent electronically to Board Members and staff for all future meetings. (Item 26)
Discussion ensued.
A substitute motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to approve agendas and back up being sent electronically to Board Members and staff for all future meetings and agendas sent as a mail-out.
Discussion ensued.
On the substitute motion by Mr. John Allen and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to approve agendas and back up being sent electronically to Board Members and staff for all future meetings and agendas sent as a mail-out.
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to name the football field at Tioga High School in memory of Don Tumey and Jerry Ingram. (Item 27)
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Steve Berry, the Board voted unanimously to name the football field at Tioga High School in memory of Don Tumey and Jerry Ingram.
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. John Allen to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes. (Item 28)
a. “W. O. Hall Parking Lot Repair” (RFQ 19-15)
b. “Poland Junior High Electrical Upgrade” (RFQ 19-26)
Discussion ensued.
On motion made by Mr. Darrell Rodriguez and seconded by Mr. John Allen, the Board voted unanimously to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes.
a. “W. O. Hall Parking Lot Repair” (RFQ 19-15)
b. “Poland Junior High Electrical Upgrade” (RFQ 19-26)
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A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED. (Item 29-a)
a. “Pineville High School Gymnasiums Upgrade for Volleyball Competition” (RFQ No. 19-21) received on Monday, August 6, 2018 at 10:00 a.m.
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED and approve Pineville High School Gymnasiums Upgrade for Volleyball Competition” (RFQ No. 19-21) received on Monday, August 6, 2018 at 10:00 a.m. and award to Gentry & Holder Floors, Inc. and accept only Item #1 for Boy’s Gym Floor in the amount of $27,408.00.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED. (Item 29-b)
b. “Installation of Concrete Slab at Tioga Jr. High” received on Thursday, July 26, 2018 at 4:00 p. m.
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED and approve “Installation of Concrete Slab at Tioga Jr. High” received on Thursday, July 26, 2018 at 4:00 p. m. and award to Durand Builders, LLC in the amount of $47,800.00.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to approve a Professional Services Contract with Achieve3000 in the amount of $82,700.00 for 34 Professional development days for the period of August 1, 2018 – June 30, 2019 and authorize the Board President to sign any and all documentation in connection therewith. (Item 30)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve an agreement with Discovery Education, Inc. for the use of Discovery Education STEM Connect in nine (9) SCALE UP Schools, pending legal review. (Item 31)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to approve additional LETRS training for K-3rd graders (12 professional development days) for the 2018-2019 school year and authorize the Board President to sign any and all documentation in connection therewith. (Item 32)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve additional LETRS training for K-3rd graders (12 professional development days) for the 2018-2019 school year and authorize the Board President to sign any and all documentation in connection therewith and change amount to $51,000.
Discussion ensued.
On roll call the vote on the amended motion was as follows:
AYE: Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to hear a report from staff on Transportation changes projected from previous school year with emphasis on Community School Zone Initiative. (Item 33)
Mr. Roy Rachal presented a report and discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks, the Board voted unanimously to receive the report from staff on Transportation changes projected from previous school year with emphasis on Community School Zone Initiative.
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to authorize the secretary to solicit formal quotes for “Renovations of ASH Boys and Girls Gyms for Volleyball Competition” (RFQ 19-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes (WOID #159110 and #159111). (Item 34)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks, the Board voted unanimously to authorize the secretary to solicit formal quotes for “Renovations of ASH Boys and Girls Gyms for Volleyball Competition” (RFQ 19-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes (WOID #159110 and #159111). (Item 34)
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to approve the recommended Standard Behavioral Health Services Contract for services performed during school hours and authorize the Board President to sign said contract upon securing the required documents connected therewith (contract reviewed by legal counsel). (Item 35)
Discussion ensued and to authorize the Superintendent to sign the contract.
An amended motion was made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman to approve the recommended Standard Behavioral Health Services Contract for services performed during school hours and authorize the Superintendent to sign said contract upon securing the required documents connected therewith (contract reviewed by legal counsel).
Discussion ensued.
On the amended motion made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman, the Board voted unanimously to approve the recommended Standard Behavioral Health Services Contract for services performed during school hours and authorize the Superintendent to sign said contract upon securing the required documents connected therewith (contract reviewed by legal counsel).
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Let the record reflect that Mr. Wilton Barrios left the meeting at this time.
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. John Allen to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2018-2019 school year and authorize the Board President to sign any documentation connected therewith. (Item 36a)
a. “Above Ground Grease Holding Tank Service” – (RFQ No. 10-25) with written mutual agreement of Bonnette & Sons, LLC (Renewal RFQ No. 18-38)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: Mr. Barrios
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. John Allen to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2018-2019 school year and authorize the Board President to sign any documentation connected therewith. (Item 36b)
b. “Purchase of Propane Gas (Bid No. 17-10A) with written mutual agreement of Jim’s South Butane Propane, Inc. (Renewal Bid No. 18-10)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: Mr. Barrios
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to ratify and confirm written quotes received on Friday, July 27, 2018 at 4:00 p.m. by the Central Office Staff for “Brame Jr. High Library Refurbishment” and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Board Policy DJED (#158347) and award to Skip Converse in the amount of $37,916.00. (Item 37)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Breazeale
NAY: None
ABSENT: Mr. Barrios
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L