OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
June 5, 2018
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, June 5, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
John Allen, Member
Wilton Barrios, Members
Steve Berry, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Rev. Robert Barker of Word of Grace Church after which Mr. Gerald Crooks led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON MAY 30, 2018)
Alexandria, Louisiana
May 30, 2018
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, JUNE 5, 2018
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Rapides Counselors Association for the bulletin board display in the lobby of the School Board Office for the months of June, July and August 2018 – Mr. Clyde Washington
b. Oak Hill Boys’ Baseball Team for winning “Class B” State Championship – Mr. Darrell Rodriguez
c. Winners of the Alexandria Bar Association’s Law Day 2018 Essay Contest – Mr. Nason Authement
d. the 2019 RPSB School Counselors of the Year – Mrs. Kerri Nichols
Middle School Counselor - Robin Nall – Caroline Dorman Junior High
High School Counselor – Sherre Morse – Oak Hill High School
e. State Championship Bass Team from Buckeye High School – Mr. Gerald Crooks
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6, 7 and 8)
6. Motion to purchase Smartfind Express with Discover Analytics – Ms. Naomi Jone
Pages 1-28 Source funding Technology Amount $37,934.00
* 7. Motion to accept the recommendation of the Insurance Committee to enter into a business associate agreement with Babcock Consulting Group to perform a Pro Bono Feasibility Study relative to transition to a self-funded group hospitalization plan with a report to be made to the Board – Ms. Liz Domite
8. Adopt 2018 Tax Millage(s) – Ms. Liz Domite
Pages 29-32
9. Motion to authorize the secretary to solicit quotes for “Pineville High School Gymnasium Upgrades for Volleyball Competition” (RFQ 19-21) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 52 Maintenance & BAF Amount $45,000.00
10. Motion to ratify and confirm informal quotes received on Tuesday, May 15, 2018 at 2:00 p.m. by the Central Office staff for “Mabel Brasher Montessori” regarding installing a fence in front and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED (WOID #157996) – Ms. Liz Domite
Page 33 Source of funding District 62 BAF Amount $45,000.000
11. Motion to hear an update on the Community Eligibility Program and take possible action – Mrs. Erma Davis
12. Motion to accept the recommendation from the Discipline Policy Review Committee to amend the language in the RPSB Student Handbook with changes to follow the already established disciplinary actions – Mr. Clyde Washington
Page 34
13. Motion to accept the recommendation from the Discipline Policy Review Committee to exclude Group Home residents from the established transition procedures when entering the school system – Mr. Clyde Washington
Page 35
14. Motion to accept the recommendation from the Discipline Policy Review Committee that the following language be added to the RPSB Student Handbook Regarding Responses to Intervention (RTI) – Mr. Clyde Washington
Page 36
15. Motion to hear a report and a recommendation from the Board’s Insurance Consultant at the June Board meeting on renewal negotiations and/or quoting for Property and Casualty Insurance and TPA services for the 2018-2019 fiscal year, act thereon by award, including the rejection of uninsured motorist coverage and authorize the Board President and/or Central Office Staff to sign any and all documentation in connection therewith – Mr. Roy Rachal
Source of funding General Fund Amount $840,000.00 (Estimated Flat w/redu ben)
16. Motion to exercise the option to renew the “HVAC Air Filter Maintenance Contract” (RFP 17-29) for one year period in accord with original request for proposals and authorize the Board President to sign any documents in connection therewith – Mr. Roy Rachal
Page 37 Source of funding School & Parish Wide Maintenance Funds Amount $212,800.00
17. Motion to hear a report and exercise the option to extend the “HVAC Air Filter Maintenance Contract” (RFP 17-29) for a six (6) month probationary period and authorize the Board President to sign any documents in connection therewith – Mr. Roy Rachal
Pages 38-41 Source of funding School & Parish Wide Maintenance Funds Amount $106,400.00
18. Motion for the Superintendent to provide an unredacted version of the TAP payouts for the 2016-2017 and 2017-2018 school years, date that these payouts were made, date that the RPSB was informed of these payouts and an explanation of the formula used to determine the payouts – Dr. Stephen Chapman
19. Motion for the Superintendent to provide an unredacted version of any and all stipends (and funding source) paid to RPSB employees for the school terms of 2015-2016, 2016-2017, 2017-2018 and any projected stipends to be paid for the 2018-2019 school year, and the date the RPSB approved or was notified of the payment of these stipends –Dr. Stephen Chapman
20. Motion for the Superintendent to provide an unredacted version of any and all out of state travel by RPSB employees, purpose, funding source for the school terms 2015 to date, and any projected out of state travel for the 2018-2019 school year, and date the RPSB approved or was notified of such travel – Dr. Stephen Chapman
21. Motion for the Superintendent to provide the RPSB an update on any and all RPSB employee assignments/reassignments that resulted from the Community School Zone reorganization – Dr. Stephen Chapman
22. Motion for the Superintendent to provide the RPSB with the following information related to the BAF project report dated 5/15/2018: - Dr. Stephen Chapman
(1) Identify the RPSB employee’s (labeled as "project manager") job/position, facility/school assigned to, salary schedule and base salary.
(2) Is this duty as "project manager" done during the normal work hours?
(3) Is this duty/work as "project manager" part of the employee's job description or does this fall under the caveat of "any additional duties assigned by their supervisor"?
(4) Do the project managers receive any additional compensation, stipend or hourly wage for "project manager work" performed after work hours?
23. Motion to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein - Ms. Liz Domite
Pages 42-44
24. Motion to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein - Ms. Liz Domite
Pages 45-47
25. Motion to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Ruby-Wise School District No. 56 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein - Ms. Liz Domite
Pages 48-50
26. Motion to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith contingent upon legal review – Mr. Roy Rachal
Pages 51-53
27. Motion to approve an agreement between Rapides Parish School Board and PowerSchool Group, LLC to host the district Student Information System (SIS) for a period of three years, July 27, 2017 - July 26, 2021, at a cost of $30,450 for the first year and an estimated cost of $60,000 per year for the second and third years and to authorize the Board President to sign any documentation in association therewith, pending review by legal counsel – Dr. Luke Purdy
Pages 54-61 Source of funding General Fund Amount $30,450 (1st year estimated)
$60,000 (2nd year estimated)
$60,000 (3rd year estimated)
28. Motion to enter into an Intergovernmental Agreement with the City of Alexandria to grant temporary servitude for construction and improvements of sidewalks and related Board owned property (Brame, Cherokee, Rugg and Martin Park) and authorize the Board President to sign said agreement contingent upon review by Board advising counsel – Mr. Clyde Washington
Pages 62-68
29. Motion to discuss the applicable state laws and School Board Policy concerning the transfer of principals, teachers and other local school staff members to different schools as a part of the Rapides Parish School Board Redesign Plan for the failing and struggling schools within the district – Mr. John Allen
30. Motion to reimburse funds for any Board Member to attend the Southern Region Leadership Conference in Biloxi, Mississippi on July 22-24, 2018 – Mrs. Sandra Franklin
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 69-86
B. Action – Minutes
1. to approve the minutes of the 5-1-18 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 4-17-18 Personnel, Education and Finance Committee meetings, the 4-26-18 Discipline Review Committee meeting and the 4-23-18 Executive Committee meeting
C. Action – Education
* 1. to approve a proposed change to the district’s organizational structure – Mr. Nason Authement and Mrs. Vickie Smith
Pages 87-106
* 2. to approve a Professional Services Contract with Jill Jackson for professional development services ($30,000) and training materials ($7,000) for the period of July 25, 26 and 27, 2018 and authorize the Board President to sign any and all documentation in connection therewith, pending review by legal counsel – Mrs. Kim Bennett
Pages 107-110 Source of funding Title II Amount $37,000.00
* 3. to approve a Professional Services Contract with Dr. Ross Greene for professional development services ($8,500) plus travel and lodging expenses for the period of July 25, 2018 and authorize the Board President to sign any and all documentation in connection therewith, pending review by legal counsel – Mrs. Lindsay Green
Pages 111-116 Source of funding Title II Amount $10,000.00
* 4. to approve an agreement with The DBQ Project for an online subscription license for SRCL schools (Arthur F. Smith, Alexandria Middle Magnet, Brame, Carter C. Raymond, Forest Hill Junior High, Julius Patrick, W. O. Hall) and to authorize the Board President to sign any and all documentation in connection therewith, pending legal review by Board Counsel – Mrs. Kerri Nichols
Pages 117-139 Source of funding SRCL Grant Grades 6th - 8th Amount $25,200.00
* 5. to receive the high school course offerings for the 2018-2019 school year –Dr. Dana Nolan
Pages 140-178
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 179-187
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 188-189
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 190-195
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith –Mrs. Kerri Nichols
Pages 196-200
* 6. to ratify and confirm bids/proposals/quotes received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Art Materials and Supplies” (Bid # 18-44) received on Tuesday, May 8, 2018 at 10:00 a.m.
Page 201 Source of funding Title IV Funds Amount $40,000.00
b. “Service and Maintenance of RPSB Elevators” (RFP No. 18-49) received on Wednesday, May 30, 2018 at 10:00 a.m.
Source of funding Various Maintenance Funds Amount $40,000.00
c. “Replacement of Boiler at Hadnot Hayes Elementary” (RFQ No. 18-73) received on Wednesday, May 16, 2018 at 10:00 a.m.
Page 202 Source of funding PWR BAF Amount $38,000.00 (estimate)
d. “Replacement of Chiller at Hadnot Hayes Elementary” (RFQ No. 18-56) received on Wednesday, May 16, 2018 at 10:00 a.m.
Page 203 Source of funding District 62 BAF Amount $65,000.00 (estimate)
e. “Replacement of Chiller at Peabody Montessori” (RFQ No. 18-65) received on Wednesday, May 30, 2018 at 10:00 a.m.
Source of funding District 62 BAF Amount $69,000.00
f. “Demolition and Replacement of Cooling Towers at Peabody Magnet” (RFQ No. 18-64) received on Wednesday, May 30, 2018 at 10:00 a.m.
Source of funding District 62 BAF and School Maintenance
Amount $80,000.00 (estimate)
g. “Replacement of Boilers (2) at Rapides High” (RFQ No. 18-68) received on Wednesday, May 16, 2018 at 10:00 a.m.
Page 204 Source of funding District 61 BAF Amount $65,000.00 (estimate)
h. “Sanitary Maintenance Supplies” (Bid No. 18-13B) received on Wednesday, May 30, 2018 at 10:00 a.m.
Source of funding Various Maintenance Funds Amount $200,000.00
* 7. to ratify and confirm bid(s) received on Wednesday, April 25, 2018 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2018-2019 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
Pages 205-207
Cafeteria Meat Bid - RPSB Bid No. FS15-18-19 - Estimated $429,708.00
Cafeteria Frozen Food Bid - RPSB No. FS20-18-19 – Estimated $760,000.00
Cafeteria Processed Foods Bid - RPSB No. FS25-18-19 – Estimated $933,785.00
* 8. to ratify and confirm bid(s) received on Wednesday, April 25, 2018 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2018-2019 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
Pages 208-211
Cafeteria Paper Supplies - Bid No. FS30-18-19 $335,950.00 (estimate)
Cafeteria Cleaning Supplies - Bid No. FS33-18-19 $165,900.00 (estimate)
Bread Products - Bid No. FS35-18-19 $118,800.00 (estimate)
Cafeteria Milk, Milk Products, Juices [Bid No. FS100-18-19 (#38, #40, #41)
$1,636,165.00 (estimate)
No Bid - Ice Cream (#42)
Source of funding School Food Service Amount $2,256,815.00 (estimate)
* 9. to authorize the secretary to advertise for “Cafeteria Fresh Produce” for the 2018-2019 school year No. FS10-18-19 and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis
Source of funding School Food Service Amount $1,299,000.00 (estimated)
* 10. to approve the annual renewal agreement for OnCourse and authorize the Board President to sign any documentation with regards to said renewal (12 month renewal term: 10-1-18 thru 10-1-19) – Dr. Luke Purdy
Pages 212-213 Source of funding General Fund Amount $43,323.81
* 11. to enter into a Royalty Agreement between Ohiopyle Prints, Inc. and the Rapides Parish School Board on behalf of Peabody Magnet High School for the use of the school name and school logo on merchandise to be sold at Walgreen’s Stores with the school receiving 7% of the net sales in accordance with LA R.S. 51:224 and authorize the Board President to sign any and all documentation in connection therewith; said document has been approved by Board Counsel – Ms. Liz Domite
Page 214
* 12. to enter into “Water Line Servitude” agreements with the Water Works District No. 3 of Rapides Parish for entry onto the “Tioga High and Tioga Jr. High School Campuses” specifically to construct, lay, maintain, operate, alter, repair, remove, change the size of, and replace water pipelines in accordance with attached proposed agreements, physical descriptions and survey identified as “Exhibit A” on each dated May 8, 2018 by Pan American Engineers, Inc., and authorize the Board President to sign any and all documentation in connection therewith, contingent upon advising counsel’s legal review Mr. Roy Rachal
Pages 215-218
* 13. to authorize the secretary to advertise for bids/proposals and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids; a recommendation to be made to the Board – Ms. Liz Domite
a. “K-6 Science Resource Materials” (Bid No. 19-25)
Source of funding Title I and School Funds Amount $270,000.00 (estimate)
b. “Tier 1 K-6 Social Studies Curriculum” (RFP No. 19-24)
Source of funding General Fund Amount $60,000.00
* 14. to award to Blue Print Ventures, LLC for $49,865.00 for renovations for the Pressbox at Peabody Magnet High School - Dr. Stephen Chapman and Mr. Willard McCall
Pages 219-229
*15. to authorize the secretary to solicit quotes for “Acadian Elementary Restroom Renovations and HVAC Enclosure” (RFQ 19-20); said project part of the Community Zone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board– Ms. Liz Domite
Source of funding District 62 Maintenance Amount $50,000.00 (estimated)
*16. to authorize the secretary to solicit quotes for “Installation of Bus Canopy at D. F. Huddle Elementary” (RFQ 19-19); said project part of the Community Zone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 62 Maintenance Amount $50,000.00 (estimated)
*17. to authorize the secretary to solicit quotes for “Extension of Bus Canopy at North Bayou Elementary” (RFQ 19-18); said project part of the Community Zone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 62 Maintenance Amount $40,000.00 (estimated)
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Ms. Naomi Jones
* 3. to discuss any personnel complaints that may go before the full board for action Ms. Naomi Jones
* 4. to approve job descriptions – Ms. Naomi Jones
Pages 230-233
a. Master Teacher
b. Lead Teacher
* 5. to review current administrative procedures as to declaring a position vacant, reviewing job descriptions and update as needed, advertising to fill the position and process/protocols to fill the vacancy – Dr. Stephen Chapman
Pages 234-264
* 6. to revise Policy GBJ (Promotion) – Ms. Naomi Jones
Pages 265-266
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 30th day of May 2018
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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The Board recognized Rapides Counselors Association for the bulletin board display in the lobby of the School Board Office for the months of June, July and August 2018. (Item 4-a)
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The Board recognized the Oak Hill Boys’ Baseball Team for winning “Class B” State
Championship. (Item 4-b)
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The Board recognized the Winners of the Alexandria Bar Association’s Law Day 2018 Essay Contest. (Item 4-c)
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The Board recognized the 2019 RPSB School Counselors of the Year. (Item 4-d)
Middle School Counselor - Robin Nall – Caroline Dorman Junior High
High School Counselor – Sherre Morse – Oak Hill High School
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The Board recognized the State Championship Bass Team from Buckeye High School. (Item 4-e)
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Item 5D-13b and Item 17 were deleted.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to terminate employment of a bus driver for cause – Reason to add: Time Sensitive. (Item 31)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to add to the agenda to terminate employment of a bus driver for cause – Reason to add: Time Sensitive. (Item 32)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
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Items 33, 34 and 36 were pulled and not added.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to approve the Executive Assistant Principal position at Peabody Magnet and Bolton High School to begin effective May 24, 2018 – Reason to add: Time Sensitive. (Item 35)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to add to the agenda to extend the Interagency Agreement between the RPSB and ULL to continue the Master's cohort – Reason to add: Time Sensitive. (Item 37)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to purchase Smartfind Express with Discover Analytics. (Item 6)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to purchase Smartfind Express with Discover Analytics with General Funds and not to exceed $41,000, pending review by legal counsel.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Berry, Mr. Breazeale
NAY: Dr. Chapman, Mr. Barrios
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Let the record reflect that Mr. John Allen left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to hear a report and a recommendation from the Board’s Insurance Consultant at the June Board meeting on renewal negotiations and/or quoting for Property and Casualty Insurance and TPA services for the 2018-2019 fiscal year, act thereon by award, including the rejection of uninsured motorist coverage and authorize the Board President and/or Central Office Staff to sign any and all documentation in connection therewith. (Item 15)
Mrs. Carmel Breaux presented information to the Board and discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to accept the recommendation of the Board’s Insurance Consultant for Property and Casualty Insurance and TPA services for the 2018-2019 fiscal year including the rejection of uninsured motorist coverage and authorize the Board President to sign and award to Wright & Percy in Column #4 for $444,725 and to Brown and Brown, Inc. Travelers C & S for $8,080 and Risk Services – Affiliated FM for $304,791 and TPA to CAS in for $77,236 with total package $834,832.
Discussion ensued.
A second substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Darrell Rodriguez to accept Property and Casualty Insurance and TPA services for the 2018-2019 fiscal year including the rejection of uninsured motorist coverage and authorize the Board President to sign and award to Wright & Percy in Column #4 for $444,725 and to Brown and Brown, Inc. Travelers C & S for $8,080 and Risk Services – Affiliated FM for $304,791 and TPA in Column #1 to ERMS for $96,132 with total package $853,728.
Discussion ensued.
On roll call the vote on the second substitute motion was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Breazeale
NAY: Mr. Berry
ABSENT: Mr. Allen
THE SECOND SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
Let the record reflect that Mr. John Allen returned to the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 5C-5 and 5F-1 (a & f) and 5F-2 and 5F-4 were pulled from the Consent Agenda for discussion.
A motion was made by Mr. Gerald Crooks and seconded by Mr. John Allen to approve the consent agenda omitting the pulled items.
On roll call the vote on the consent agenda was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
2. Pages 69-86
B. Action – Minutes
1. to approve the minutes of the 5-1-18 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 4-17-18 Personnel, Education and Finance Committee meetings, the 4-26-18 Discipline Review Committee meeting and the 4-23-18 Executive Committee meeting
C. Action – Education
* 1. to approve a proposed change to the district’s organizational structure – Mr. Nason Authement and Mrs. Vickie Smith
Pages 87-106
* 2. to approve a Professional Services Contract with Jill Jackson for professional development services ($30,000) and training materials ($7,000) for the period of July 25, 26 and 27, 2018 and authorize the Board President to sign any and all documentation in connection therewith, pending review by legal counsel – Mrs. Kim Bennett
Pages 107-110 Source of funding Title II Amount $37,000.00
* 3. to approve a Professional Services Contract with Dr. Ross Greene for professional development services ($8,500) plus travel and lodging expenses for the period of July 25, 2018 and authorize the Board President to sign any and all documentation in connection therewith, pending review by legal counsel – Mrs. Lindsay Green
Pages 111-116 Source of funding Title II Amount $10,000.00
* 4. to approve an agreement with The DBQ Project for an online subscription license for SRCL schools (Arthur F. Smith, Alexandria Middle Magnet, Brame, Carter C. Raymond, Forest Hill Junior High, Julius Patrick, W. O. Hall) and to authorize the Board President to sign any and all documentation in connection therewith, pending legal review by Board Counsel – Mrs. Kerri Nichols
Pages 117-139 Source of funding SRCL Grant Grades 6th - 8th Amount $25,200.00
* 5. pulled for the regular agenda.
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 179-187
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 188-189
* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite
Pages 190-195
* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 196-200
* 6. to ratify and confirm bids/proposals/quotes received by the Central Office Staff and award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
a. “Purchase of Art Materials and Supplies” (Bid # 18-44) received on Tuesday, May 8, 2018 at 10:00 a.m. and award to Blick Art Materials (Primary) and S & S Worldwide (Secondary) – order as needed.
b. “Service and Maintenance of RPSB Elevators” (RFP No. 18-49) received on Wednesday, May 30, 2018 at 10:00 a.m. and award to Oracle Elevator in the amount of $16,200.00 and ($211/hour on call out)
c. “Replacement of Boiler at Hadnot Hayes Elementary” (RFQ No. 18-73) received on Wednesday, May 16, 2018 at 10:00 a.m. and award to Sam’s Air Conditioning for $21,150.00
d. “Replacement of Chiller at Hadnot Hayes Elementary” (RFQ No. 18-56) received on Wednesday, May 16, 2018 at 10:00 a.m. and award to Mechanical Cooling Services for $49,500.00
e. “Replacement of Chiller at Peabody Montessori” (RFQ No. 18-65) received on Wednesday, May 30, 2018 at 10:00 a.m. and award to Sam’s Air Conditioning for $51,000.00
f. “Demolition and Replacement of Cooling Towers at Peabody Magnet” (RFQ No. 18-64) received on Wednesday, May 30, 2018 at 10:00 a.m. and award to Sam’s Air Conditioning for $91,000.00
g. “Replacement of Boilers (2) at Rapides High” (RFQ No. 18-68) received on Wednesday, May 16, 2018 at 10:00 a.m. and award to Mechanical Cooling for $70,000.00
h. “Sanitary Maintenance Supplies” (Bid No. 18-13B) received on Wednesday, May 30, 2018 at 10:00 a.m. and award to Economical Janitorial for $230,386.44, to Long’s Products for $12,202.58 and to Quill for $5,099.78
* 7. to ratify and confirm bid(s) received on Wednesday, April 25, 2018 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2018-2019 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
Pages 205-207
Cafeteria Meat Bid - RPSB Bid No. FS15-18-19 and award to LAMM Food Service for $1,206,855.00
Cafeteria Frozen Food Bid - RPSB No. FS20-18-19 and award to LAMM Food Service for $569,653.50
Cafeteria Processed Foods Bid - RPSB No. FS25-18-19 and award to LAMM Food Service for $593,483.40
* 8. to ratify and confirm bid(s) received on Wednesday, April 25, 2018 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2018-2019 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
Pages 208-211
Cafeteria Paper Supplies - Bid No. FS30-18-19 and award to BCP Janitorial Supplies for $110,455.26, Economical Janitorial & P. S. for $199,835.69 and to Long’s Preferred Products for $78,900.91
Cafeteria Cleaning Supplies - Bid No. FS33-18-19 and award to BCP Janitorial Supplies for $227,255.00, Economical Janitorial & P.S. for $330,500.00 and to Long’s Preferred Products for $200,000.50
Bread Products - Bid No. FS35-18-19 and award to Flowers Baking Co. for $280,188.59
Cafeteria - Milk, Milk Products, Juices Bid No. FS100-18-19 (#38, #40, #41) and award to Oak Farms #38 for $9,984.00, to Oak Farms #40 for $645,975.00, and to Oak Farms #41 for $344,041.00 and No Bid - Ice Cream (#42)
* 9. to authorize the secretary to advertise for “Cafeteria Fresh Produce” for the 2018-2019 school year No. FS10-18-19 and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis
Source of funding School Food Service Amount $1,299,000.00 (estimated)
* 10. to approve the annual renewal agreement for OnCourse and authorize the Board President to sign any documentation with regards to said renewal (12 month renewal term: 10-1-18 thru 10-1-19) – Dr. Luke Purdy
Pages 212-213 Source of funding General Fund Amount $43,323.81
* 11. to enter into a Royalty Agreement between Ohiopyle Prints, Inc. and the Rapides Parish School Board on behalf of Peabody Magnet High School for the use of the school name and school logo on merchandise to be sold at Walgreen’s Stores with the school receiving7% of the net sales in accordance with LA R.S. 51:224 and authorize the Board President to sign any and all documentation in connection therewith; said document has been approved by Board Counsel – Ms. Liz Domite
Page 214
* 12. to enter into “Water Line Servitude” agreements with the Water Works District No. 3 of Rapides Parish for entry onto the “Tioga High and Tioga Jr. High School Campuses” specifically to construct, lay, maintain, operate, alter, repair, remove, change the size ofand replace water pipelines in accordance with attached proposed agreements, physical descriptions and survey identified as “Exhibit A” on each dated May 8, 2018 by Pan American Engineers, Inc., and authorize the Board President to sign any and all documentation in connection therewith, contingent upon advising counsel’s legal review - Mr. Roy Rachal
Pages 215-218
* 13. to authorize the secretary to advertise for bids/proposals and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids – Ms. Liz Domite
a. “K-6 Science Resource Materials” (Bid No. 19-25)
Source of funding Title I and School Funds Amount $270,000.00 (estimate)
* 14. to award to Blue Print Ventures, LLC for $49,865.00 for renovations for the Pressbox at Peabody Magnet High School - Dr. Stephen Chapman and Mr. Willard McCall
Pages 219-229
* 15. to authorize the secretary to solicit quotes for “Acadian Elementary Restroom Renovations and HVAC Enclosure” (RFQ 19-20); said project part of the CommunityZone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes – Ms. Liz Domite
Source of funding District 62 Maintenance Amount $50,000.00 (estimated)
* 16. to authorize the secretary to solicit quotes for “Installation of Bus Canopy at D. F. Huddle Elementary” (RFQ 19-19); said project part of the Community Zone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes – Ms. Liz Domite
Source of funding District 62 Maintenance Amount $50,000.00 (estimated)
* 17. to authorize the secretary to solicit quotes for “Extension of Bus Canopy at North Bayou Elementary” (RFQ 19-18); said project part of the Community Zone School Plan and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes – Ms. Liz Domite
Source of funding District 62 Maintenance Amount $40,000.00 (estimated)
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø Motion that in lieu of expulsion, Michael C. Williams, Jr. be admitted to the Rapides Alternative Positive Program for Students (RAPPS) for the remainder of the 2017-2018 school year and thereafter be re-admitted to the zoned school August 14, 2018 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days, otherwise the principal’s recommendation is upheld.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Ms. Naomi Jones
a. pulled for the regular agenda
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. pulled for the regular agenda
g. disclosure of new and renewed performance contracts
* 2. pulled for the regular agenda.
* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones
* 4. pulled for the regular agenda.
* 5. to review current administrative procedures as to declaring a position vacant, reviewing job descriptions and update as needed, advertising to fill the position and process/protocols to fill the vacancy – Dr. Stephen Chapman
* 6. to revise Policy GBJ (Promotion) – Ms. Naomi Jones
Pages 265-266
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to receive the high school course offerings for the 2018-2019 school year. (Item 5C-5)
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman, the Board voted unanimously to receive the high school course offerings for the 2018-2019 school year.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Dr. Stephen Chapman to receive report on new hires, pending a satisfactory drug screening and background check and resignations and retirements. (5F-1 a and f)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Dr. Stephen Chapman, the Board voted unanimously to receive report on new hires, pending a satisfactory drug screening and background check and resignations and retirements.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. John Allen to approve leave requests. (Item 5F-2)
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. John Allen, the Board voted unanimously to approve leave requests.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to approve job descriptions. (Item 5F-4)
a. Master Teacher
b. Lead Teacher
Discussion ensued.
On roll call the vote was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to accept the recommendation of the Insurance Committee to enter into a business associate agreement with Babcock Consulting Group to perform a Pro Bono Feasibility Study relative to transition to a self-funded group hospitalization plan with a report to be made to the Board. (Item 7)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks, the Board voted unanimously to accept the recommendation of the Insurance Committee to enter into a business associate agreement with Babcock Consulting Group to perform a Pro Bono Feasibility Study relative to transition to a self-funded group hospitalization plan with a report to be made to the Board.
___________________
Let the record reflect that Mr. Willard McCall left the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to adopt 2018 Tax Millage(s). (Item 8)
Ms. Liz Domite presented information.
Discussion ensued.
On roll call the vote was as follows:
AYE: Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: Mr. McCall
RESOLUTION
BE IT RESOLVED, that the following millage(s) are hereby levied on the 2018 tax roll on all property subject to taxation by Rapides Parish School Board:
MILLAGE
School District Parishwide – Constitutional Levy 4.93 mills
School District Parishwide – General Fund 12.06 mills
School District Parishwide – General Fund 7.45 mills
School District Parishwide – Maintenance 2.13 mills
School District 11 – Maintenance 5.16 mills
School District 11 – Maintenance 5.22 mills
School District 11 – Maintenance 2.10 mills
School District 11 – Technology 3.08 mills
School District 16 – Maintenance 7.07 mills
School District 22A – Maintenance 3.26 mills
School District 22A – Maintenance 11.03 mills
School District 27 – Maintenance 12.86 mills
School District 50 – Maintenance 6.36 mills
School District 50 – Maintenance 4.21 mills
School District 50 – Maintenance 10.15 mills
School District 50 – Food Preservation 3.67 mills
School District 51 – Maintenance 6.97 mills
School District 52 – Maintenance 6.96 mills
School District 52 – Maintenance & Technology 7.41 mills
School District 55 – Maintenance 3.13 mills
School District 55 – Maintenance 4.17 mills
School District 55 – Food Preservation 4.71 mills
School District 55 – Food Preservation 2.09 mills
School District 56 – Maintenance 3.78 mills
School District 56 – Maintenance 2.02 mills
School District 56 – Maintenance 5.01 mills
School District 57 – Maintenance 4.82 mills
School District 58 – Maintenance 17.63 mills
School District 61 – Maintenance 4.78 mills
School District 62 – Maintenance 4.27 mills
School District 62 – Maintenance 4.25 mills
School District 11 – Bond 1057 122 7.60 mills
School District 11 – Bond 1057 134 7.90 mills
School District 16 – Bond 1057 128 31.50 mills
School District 27 – Bond 1057 141 25.00 mills
School District 50 – Bond 1057 084 25.00 mills
School District 52 – Bond 1057 140 5.28 mills
School District 52 – Bond 1057 129 16.72 mills
School District 55 – Bond 1057 142 30.00 mills
School District 56 – Bond 1057 071 11.50 mills
School District 57 – Bond 1057 127 17.00 mills
School District 58 – Bond 1057 143 36.00 mills
School District 62 – Bond 1057 116 3.99 mills
School District 62 – Bond 1057 117 3.01 mills
BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2018, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize the secretary to solicit quotes for “Pineville High School Gymnasium Upgrades for Volleyball Competition” (RFQ 19-21) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive the quotes and a recommendation to be made to the Board. (Item 9)
Discussion ensued.
On roll call the vote was as follows:
AYE: Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: Mr. McCall
____________________
Let the record reflect that Mr. Willard McCall returned to the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to ratifyand confirm informal quotes received on Tuesday, May 15, 2018 at 2:00 p.m. by the Central Office staff for “Mabel Brasher Montessori” regarding installing a fence in front and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any and all documentation in connection therewith according to Board Policy DJED (WOID #157996) and award to Foster Construction, LLC for $45,000.00. (Item 10)
Discussion ensued.
On roll call the vote was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to hear an update on the Community Eligibility Program and take possible action. (Item 11)
Mrs. Erma Davis presented information and discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Willard McCall to adopt Option 1 regarding the Community Eligibility Provision (CEP) – Cluster of 30 sites claimed at 93.44% Free and 6.56% Paid. Total difference is $25,892.81 (monthly) and must be paid withnon-federal dollars.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to accept the recommendation from the Discipline Policy Review Committee to amend the language in the RPSB Student Handbook with changes to follow the already established disciplinary actions. (Item 12)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks, the Board voted to accept the recommendation from the Discipline Policy Review Committee to amend the language in the RPSB Student Handbook with changes to follow the already established disciplinary actions as follows: (Item 12)
Recommended Language:
Using, attempting to use, or possessing any tool or instrument with the intent to do or threaten bodily harm, including but not limited to BB guns, soft pellet guns or air rifles.
Recommended Language:
Possession or use of any tobacco product, or any smoking object/device, including but not limited to electronic cigarettes, advance personal vaporizers, vape pens, vap mods, or similar devices” on school grounds,school buses and/or during any school sponsored events.
____________________
Items 13 and 14 were discussed in globo.
A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to accept the recommendation from the Discipline Policy Review Committee to exclude Group Home residents from the established transition procedures when entering the school system. (Item 13)
Discussion ensued on item 13.
Recommended Language:
Procedures for Transitioning those Students Exiting Renaissance/JDC.
Before any student enters the school system from Renaissance or JDC, they must first be referred to the Child Welfare and Attendance office for assessment. If determined by CWA that a student must transition through the alternative program (RAPPS), the following criteria shall be met before released to the zoned school.
RAPPS Level System Procedures for Students
|
TRANSITION STUDENT (JDC/ Renaissance) |
||||
|
LEVEL |
CONDUCT |
# of days |
Contingency (Standard) |
|
|
|
||||
|
Level 1 |
80% or above |
20 Days |
1. Student must be in attendance 20 days 2. Student must earn a minimum 400 points (weekly) 3. If the student falls below 80%, he/she will NOT receive credit for that day and a day is added. 4. After achieving 20 days @ 80%, student would be released to Base School. |
|
|
Exit |
|
20 Days |
Student can be held beyond 20 days due to unacceptable behavior. |
|
and to accept the recommendation from the Discipline Policy Review Committee that the following language be added to the RPSB Student Handbook Regarding Responses to Intervention (RTI). (Item 14)
Discussion ensued on item 14.
Response to Intervention (RTI) is a general education process that provides students with research-based instruction and intervention that matched to the student’s specific academic and/or behavioral needs. All K-8th grade Rapides Parish Schools’ schedules include a daily 30 minute RTI period. Decisions to determine the appropriate setting to implement the instructional plan and/or behavioral support necessary for a student to achieve academic success are data driven.
On motion by Mr. Willard McCall and seconded by Mr. Gerald Crooks, the Board voted to accept the recommendation from the Discipline Policy Review Committee to exclude Group Home residents from the established transition procedures when entering the school system as listed above (Item 13); and to accept the recommendation from the Discipline Policy Review Committee that the following language be added to the RPSB Student Handbook Regarding Responses to Intervention (RTI) as listed above. (Item 14)
Let the record reflect that Dr. Stephen Chapman voted “NAY”
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to exercise the option to renew the “HVAC Air Filter Maintenance Contract” (RFP 17-29) for one year period in accord with original request for proposals and authorize the Board President to sign any documents in connection therewith. (Item 16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
____________________
Items 18, 19, 20, 21 and 22 were discussed in globo.
A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall for the Superintendent to provide an unredacted version of the TAP payouts for the 2016-2017 and 2017-2018 school years, date that these payouts were made, date that the RPSB was informed of these payouts and an explanation of the formula used to determine the payouts (18); for the Superintendent to provide an unredacted version of any and all stipends (and funding source) paid to RPSB employees for the school terms of 2015-2016, 2016-2017, 2017-2018 and any projected stipends to be paid for the 2018-2019 school year, and the date the RPSB approved or was notified of the payment of these stipends (Item 19); for the Superintendent to provide an unredacted version of any and all out of state travel by RPSB employees, purpose, funding source for the school terms 2015 to date, and any projected out of state travel for the 2018-2019 school year, and date the RPSB approved or was notified of such travel (Item 20); for the Superintendent to provide the RPSB an update on any and all RPSB employee assignments/reassignments that resulted from the Community School Zone reorganization (Item 21); for the Superintendent to provide the RPSB with the following information related to the BAF project report dated 5/15/2018: (Item 22)
(1) Identify the RPSB employee’s (labeled as "project manager") job/position, facility/school assigned to, salary schedule and base salary.
(2) Is this duty as "project manager" done during the normal work hours?
(3) Is this duty/work as "project manager" part of the employee's job description or does this fall under the caveat of "any additional duties assigned by their supervisor"?
(4) Do the project managers receive any additional compensation, stipend or hourly wage for "project manager work" performed after work hours?
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks for the Superintendent to provide the following information at June Committees on Items 18, 19, 20, 21 and 22.
Discussion ensued.
On the substitute motion made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks, the Board voted unanimously for the Superintendent to provide the following information at June Committees on Items 18, 19, 20, 21 and 22.
____________________
Items 23, 24 and 25 were discussed in globo.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 23); and to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 24); and to consider and take action with respect to adopting proceedings canvassing the returns and declaring the results of the special election held in Ruby-Wise School District No. 56 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein. (Item 25)
Discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks to adopt proceedings canvassing the returns and declaring the results of the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 23); and to adopt proceedings canvassing the returns and declaring the results of the special election held in Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 24); and to adopt proceedings canvassing the returns and declaring the results of the special election held in Ruby-Wise School District No. 56 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein. (Item 25)
Discussion ensued.
On the substitute motion made by Mr. Darrell Rodriguez and seconded by Mr. Gerald Crooks, the Board voted unanimously to adopt proceedings canvassing the returns and declaring the results of the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 23); and to adopt proceedings canvassing the returns and declaring the results of the special election held in Lecompte-Lamourie-Woodworth School District No. 57 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein (Item 24); and to adopt proceedings canvassing the returns and declaring the results of the special election held in Ruby-Wise School District No. 56 of Rapides Parish, Louisiana, on Saturday, April 28, 2018, to authorize the incurring of debt and issuance of bonds therein. (Item 25)
____________________
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. John Allen to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith contingent upon legal review. (Item 26)
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. John Allen, the Board voted unanimously to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith contingent upon legal review.
____________________
A motion was made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman to approve an agreement between Rapides Parish School Board and PowerSchool Group, LLC to host the district Student Information System (SIS) for a period of three years, July 27, 2017 - July 26, 2021, at a cost of $30,450 for the first year and an estimated cost of $60,000 per year for the second and third years and to authorize the Board President to sign any documentation in association therewith, pending review by legal counsel. (Item 27)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to approve an agreement between Rapides Parish School Board and PowerSchool Group, LLC to host the district Student Information System (SIS) for a period of three years, July 27, 2017 - July 26, 2021, at a cost of $30,450 plus adding $1,900 for the first year and changing to $32,350 and an estimated cost of $60,000 per year for the second and third years and to authorize the Board President to sign any documentation in association therewith, pending review by legal counsel.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to enter into an Intergovernmental Agreement with the City of Alexandria to grant temporary servitude for construction and improvements of sidewalks and related Board owned property (Brame, Cherokee, Rugg and Martin Park) and authorize the Board President to sign said agreement contingent upon review by Board advising counsel. (Item 28)
Discussion ensued.
On motion by Mr. John Allen and seconded by Mr. Steve Berry, the Board voted unanimously to enter into an Intergovernmental Agreement with the City of Alexandria to grant temporary servitude for construction and improvements of sidewalks and related Board owned property (Brame, Cherokee, Rugg and Martin Park) and authorize the Board President to sign said agreement contingent upon review by Board advising counsel.
____________________
A motion was made by Mr. John Allen and seconded by Mr. Keith Breazeale to discuss the applicable state laws and School Board Policy concerning the transfer of principals, teachers and other local school staff members to different schools as a part of the Rapides Parish School Board Redesign Plan for the failing and struggling schools within the district. (Item 29)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mrs. Sandra Franklin to direct Attorney James Downs to write the Attorney General’s Office and ask for an opinion on the applicability of those sections of RS 17:81 regarding transfers and assignments.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Berry, Mr. Breazeale
NAY: Dr. Chapman, Mr. Crooks, Mr. Barrios
ABSENT: None
THE SUBSTITUE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to reimburse funds for any Board Member to attend the Southern Region Leadership Conference in Biloxi, Mississippi on July 22-24, 2018. (Item 30)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale, the Board voted unanimously to reimburse funds for any Board Member to attend the Southern Region Leadership Conference in Biloxi, Mississippi on July 22-24, 2018.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to approve the Executive Assistant Principal position at Peabody Magnet and Bolton High School to begin effective May 24, 2018. (Item 35)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Steve Berry, the Board voted “NAY” to approve the Executive Assistant Principal position at Peabody Magnet and Bolton High School to begin effective May 24, 2018.
THE MOTION FAILED.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Willard McCall to extend the Interagency Agreement between the RPSB and ULL to continue the Master's cohort. (Item 37)
Discussion ensued.
On motion by Mr. Gerald Crooks and seconded by Mr. Willard McCall, the Board voted unanimously to extend the Interagency Agreement between the RPSB and ULL to continue the Master's cohort.
___________________
Items 31 and 32 were discussed in globo.
A motion was made by Mr. Gerald Crooks and seconded by Mrs. Sandra Franklin to terminate employment of a bus driver for cause (Item 31); and to terminate employment of a bus driver for cause. (Item 32)
Employees were notified of the meeting and discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to go into Executive Session to terminate employment of a bus driver for cause (Item 31); and to terminate employment of a bus driver for cause. (Item 32)
On roll call the vote on the substitute motion to go into Executive Session was as follows:
AYE: Dr. Chapman, Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION AT THIS TIME.
____________________
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to defer Items 31 and 32 to the next Special Board meeting to terminate employment of a bus drivers for cause.
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Steve Berry, the Board voted unanimously to defer Items 31 and 32 to the next Special Board meeting to terminate employment of a bus drivers for cause.
____________________
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L