2018-05-01

OFFICIAL PROCEEDINGS
OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

May 1, 2018

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, May 1, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President W. K. Breazeale called the meeting to order and on roll call the following members were present:

Keith Breazeale, President

Gerald Crooks, Vice President

John Allen, Member

Wilton Barrios, Members

Steve Berry, Member

Stephen Chapman, Member

Sandra Franklin, Member

Willard McCall, Member

Darrell Rodriguez, Member

Mr. Nason Authement, Secretary for the Board, was present for the meeting.

____________________

Attorney James Downs was present for the meeting.

____________________

The Colors were presented by the Buckeye High School JROTC. The Invocation was pronounced by Rev. Clarence Dupar of New Bethel Community Missionary Baptist Church after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON APRIL 26, 2018)

Alexandria, Louisiana

April 26, 2018

Dear Sir/Madam:

I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on

TUESDAY, MAY 1, 2018

For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1. Call to order

2. Invocation, Pledge

3. Roll Call

4. Recognize:

a. Board’s student guest from Northwood High School – Dr. Stephen Chapman

b. Martin Park Elementary School for the bulletin board display in the lobby of the School Board Office for the month of May 2018 – Mr. Clyde Washington

c. Scholar Athletes from Buckeye High School as recipients of awards from LHSAA – Mr. Gerald Crooks

d. Peabody Magnet Girls’ Powerlifting Team for winning State Championship – Mr. Willard McCall

e. Winners of the Regional and State Science Fairs – Mrs. Donna Bergeron

f. Schools that received Platinum on WorkKeys for the 2017-2018 school year – Mrs. Vicky Powers

5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 5, 6 and 7

* 6. Motion to approve the recommendation from the administrative staff to set the staffing and set the appropriate salary schedules and review the budget for projected salaries for the 2018-2019 school term – Dr. Stephen Chapman and Ms. Naomi Jones

Pages 1-14

* 7. Motion for Board approval to allow a one-time exception to Board policy IKDB relative to student participation in commencement exercises – Mr. Nason Authement

Page 15

* 8. Motion to renew the Cooperative Endeavor Agreement between Rapides Parish School Board and Central Louisiana Technical Community College (CLTCC) to provide dual enrollment for academic and work skills dual credit college courses for qualified high school students and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett

Pages 16-22

* 9. Motion to authorize distribution of Excess Sales Tax Revenues in a separate May 23, 2018 paycheck, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions - Ms. Liz Domite

Source of funding 1967 Sales Tax Fund and 1987 Sales Tax Fund

* 10. Motion for the RPSB to direct the Administration to prepare and present a litigation report to the RPSB at the May RPSB Board meeting - Dr. Stephen Chapman

11. Announce the Public Meeting to Levy 2018 Tax Millages will be held on June 5, 2018 at 5:00 p.m. in the Board Room of the Rapides Parish School Board at 619 Sixth Street, Alexandria, LA 71301 and announcement of this Public Meeting will be published in the Town Talk as required by R.S.42:19.1 – Ms. Liz Domite

Page 23

12. Motion to approve 12 years of experience to Mr. James Akins, the newly appointed Director of Transportation – Mr. Nason Authement

Page 24

13. Motion to exchange Friday, July 27th, for July 5th, making July 5th a non-workday and designating July 27th as a workday – Mr. Nason Authement

14. Motion to authorize the secretary to advertise for proposals and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and sign any documentation connected therewith

a. “Literacy Intervention Software” (RFP No.18-75) – Mrs. Kim Bennett and Ms. Liz Domite

Source of funding Title 1

Amount $150,000.00

b. “Tier 1 K-8 Math Curriculum” (RFP No. 18-76) - Ms. Liz Domite

Source of funding General Fund

Amount $230,000.00 (estimate)

c. “Telephone Service for the District” (RFP No.18-74) - Ms. Liz Domite

Source of funding General Fund, Maintenance Funds, and Food Service

Amount $245,000.00 (estimate)

15. Motion to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board – Ms. Liz Domite

“Replacement of Boiler at Hadnot Hayes Elementary” (RFQ 18-73) (WOID #157538)

Source of funding BAF Funds
Amount $40,000.00

16. Motion to ratify and confirm informal quotes received by the Central Office Staff and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Board Policy DJED – Ms. Liz Domite

a. “Installation of Security Fencing at Horseshoe Drive Elementary” (RFQ No. 18-57) received on Wednesday, April 18, 2018 at 2:00 p.m. (WOID #158356)

Source of funding BAF Funding

Amount $44,000.00

b. “Martin Park Bus Canopy” (RFQ No. 18-61) received on Friday, April 20, 2018 at 2:00 p.m. (WOID #158366)

Pages 25-29 Source of funding BAF Funding

Amount $34,900.00

c. “Tioga Jr. High Parking Lot” received on Friday, April 20, 2018 at 2:00 p.m. (WOID #159052) - Ms. Liz Domite

Pages 30-34 Source of funding District 11 Fund Balance

Amount $49,200.00

17. Motion to approve a MOU with the Louisiana Department of Education Office of Student Opportunities for the implementation of Jump Start Summers and to authorize the Board President to sign any required documents, pending legal review - Mrs. Kerry Nichols

Pages 35-39 Source of funding Supplemental Course Allocation (SCA)

Amount $67,400.00

18. Motion for the Administration to present a brief update on the status of the school security upgrades and further provide a detailed report at the May Finance Committee meeting – Dr. Stephen Chapman

19. Motion to go into executive session to receive a report and discuss litigation filed by and against Rapides Parish School Board as follows: Mr. Roy Rachal and Dr. Stephen Chapman

1. Citation No. 261,566–A (9^th JDC, Alexandria, LA) – Leslie Duffy Versus Walter Allen, Rapides Parish School Board, & ABC Insurance Co ,

2. Citation No. 261,151–E (9^th JDC) - Frank Wills Versus Rapides Parish School Board, Risk Services of Louisiana & Esaw Owens,

3. Citation No. 259,961-A (9^th JDC) – Caitlyn Dossman ET AL Versus Richard Basco ET AL,

4. Citation No. 259,752–E (9^th JDC) – Jason & Erin Cole (i/o/b/o minor) Versus Mark T. Ulmer, ET AL,

5. Citation No. 259,605-B (9^th JDC) – Alice Smith Versus Rapides Parish School Board and XYZ Insurance Co.,

6. Citation No. 258,686-G (9^th JDC) – Enrico, Vanessa and Arielle Bunyog Versus L.S. Rugg & Rapides Parish School Board,

7. Citation No. 257,638-F (9^th JDC) – Rashika Von Woodward, ET AL Versus Lillie Thompson & Rapides Parish School Board, ET AL,

8. Citation No. 257,614-B (9^th JDC) – Pamela Burns ET AL Versus Nason Authement, ET AL,

9. Citation No. 257,603-E (9^th JDC) – Tommie Guillory Versus Berkley Insurance Co. ET AL,

10. Citation No. 257,936-E (9^th JDC) – Theresa Clark Versus Rapides Parish School Board, Keith Breazeale, Duane Urbina and S. Pathong

11. Citation No. 255,102-G (9^th JDC) – Tronderick & Carolyn Watson, Sr. (i/o/b/o minor) Versus Rapides Parish School Board, ET AL,

12. Citation No. 255,748 -E (9^th JDC) – Amanda and Brad Tyson o/b/o Dylan Versus Rapides Parish School Board

13. Citation No. 255,244-A (9^th JDC) – Connie Whetstine Versus Berkley Insurance Co., ET AL

14. Citation No. 255,129-F (9^th JDC) – Hollis & Pamela Stanley o/b/o Jerry Stanley, Brandon Brownlee and William Stanley, Jr. Versus Rapides Parish School Board, ET AL (Consolidated with others and #255,099 being primary)

15. Citation No. 255,103-G (9^th JDC) – Ronnie P. Smith ET AL Versus Rapides Parish School Board, ET AL (Consolidated with others and #255,099 being primary)

16. Citation No. 255,140-A (9^th JDC) – Patricia Mertens ET AL Versus Rapides Parish School Board, ET AL (Consolidated with others and #255,099 being primary)

17. Citation No. 255,100-B (9^th JDC) – Vickie Stanley ET AL Versus Rapides Parish School Board, ET AL (Consolidated with others and #255,099 being primary)

18. Citation No. 255,101-A (9^th JDC) – Teresa Maricle ET AL Versus Rapides Parish School Board, ET AL (Consolidated with others and #255,099 being primary)

19. Citation No. 255,099-F (9^th JDC) – RPSB Versus Tommy Russell Enterprises LLC, Randy and Carolyn Thiels, Clifton Brister, XYZ Insurance Company and LA DOTD(Consolidated with #255129, #255103, #255140, #255100, #255101; #255,099 being primary)

20. Citation No. 254,928-G (9^th JDC) – Larry Sims ET AL Versus Donald Gene Parker, III ET AL

21. Citation No. 254,121-A (9^th JDC) – Chastity Fields i/o/b/o minor Versus RPSB

22. Citation No. 254,644-F (9^th JDC) – Rapides Parish School Board Versus Zurich American Insurance Co. ET AL

23. Citation No. 254,193-F (9^th JDC) – Jill Rogers Versus Rapides Parish School Board

24. Citation No. 254,139-G (9^th JDC) - Patrick Harding ET AL Versus RPSB ET AL (Consolidated with #253,926)

25. Citation No. 253,926-G (9^th JDC) - Nettie Scott ET AL Versus RPSB and Sharon Holt ET AL (Consolidated with #254139)

26. Citation No. 252,672-G (9^th JDC) – Theresa Tarleton ET AL Versus RPSB ET AL

27. Citation No. 251,999-F (9^th JDC) – Paula Walker ET UX Versus RPSB, Sharon Holt ET AL

28. Citation No. 252,093-F (9^th JDC) - RPSB Versus Anthony Phillips

29. Citation No. 1:12-CV-02855-DDD-JDK - U.S. DC Western District of LA, Alexandria Division – Amanda Ball Versus St. Mary Residential Training School ET AL

30. Citation No. 250,966-G (9^th JDC) – Shelley Frank i/o/b/o Minor (TF) Versus RPSB

31. Citation No. 249,939-G (9^th JDC) – Jeffrey and Phyllis Krebsbach i/o/b/o Minor (KLK) Versus RPSB ET AL

32. Citation No. 249,633-B (9^th JDC) – Gregory Smith Versus Catlin Insurance Co. ET AL

33. Citation No. 242,790-G (9^th JDC) – Ritchie Johnson Versus RPSB and Gary Jones

34. Citation No. 239,148-G (9^th JDC) – Shebber Isaac i/o/b/o minor (MI) Versus RPSB

35. Citation No. 231,729-F (9^th JDC) - Alveldia Williams i/o/b/o minor (DW) Versus RPSB and William Albritton

36. Citation No. 220,066-D (9^th JDC) - Johnnie Johnson ET AL Versus RPSB

37. Citation No. 213,277-D (9^th JDC) – Gregory L. Jones Versus Columbus Goodman and RPSB

38. Citation No. 210,322-D (9^th JDC) – Patricia Powell Versus RPSB

39. Citation No. 205,692-F (9^th JDC) – RPSB Versus C & C Fontenot Construction Co.

40. Citation No. 179,351-B (9^th JDC) – Zwireck Scott Versus RPSB

Consent agenda: (Item 5)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 40-54

B. Action – Minutes

1. to approve the minutes of the 4-10-18 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 3-20-18 Personnel, Education and Finance Committee meetings, the 3-20-18 District 62 Committee meeting, the 3-29-18 Discipline Review Committee meeting and the 3-26-18 Executive Committee meeting

C. Action – Education

* 1. to approve a Professional Services Contract with Louisiana State University (LSU) as a part of the continued work with the LSU Cain Center and the Math Science Partnership (MSP) Continuation Grant and to authorize the Board President to sign any required documentation, pending legal review by Board Counsel – Mrs. Kerri Nichols

Pages 55-68 Source of funding 2017-2018 MSP Grant

Amount $36,352.00

* 2. to enter into an agreement between Rapides Parish School Board and Edge Factor to implement a pilot program, Louisiana New Skills for Youth Project - Mrs. LaRunda Pierce

Pages 69-70 Source of funding Career Development Funds (CDF)

Amount $10,000.00

D. Action – Finance

* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Payne, Moore and Herrington) - Ms. Liz Domite

Pages 71-100

* 2 to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 101-103

* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Page 104

* 4. to receive a budget update for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite

Pages 105-110

* 5. to receive an update/report on grants, approve grants included therein, and authorize theBoard President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Pages 111-115

* 6. to receive quarterly report on Maintenance Funds – Ms. Liz Domite

Page 116

* 7. to approve and appoint the Town Talk as the Official Journal for the Rapides Parish School Board for the Fiscal Year beginning July 1, 2018 through June 30, 2019 - Ms. Liz Domite

* 8. to ratify and confirm bids received by the Central Office Staff and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite

a. “Purchase of an Activity Bus” (Bid # 18-45) received on Monday, April 30, 2018 at 2:00 P.M.

Source of funding General Fund

Amount $110,000.00

b. “Replacement of Telephone/Intercom/Bell System at Tioga High School”

(RFP No. 18-37) received on Tuesday, April 24, 2018 at 10:00 A.M.

Source of funding “Special BAF” and District 11 Maintenance

Amount $120,000.00

* 9. to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective July 1, 2018 through December 31, 2018 – Mrs. Erma Davis

Pages 117-118 Source of funding Food and Nutrition Services

Amount $24,575.00

* 10. to approve Food and Nutrition’s Annual Renewal Agreement with Horizon Software for the 2018-2019 school year (Front of House Software $20,081.16 and Back of House Software $18,236.76 and Application Scanning $2,345.32 and Online Applications $4,598.95 effective 7-1-18 through 6-30-19) – Mrs. Erma Davis

Page 119 Source of funding Food and Nutrition Service

Amount $45,262.19 (Total)

* 11. to ratify and confirm written quotes and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED to “Replace Gym Floor at Pineville Elementary” (RFQ No. 18-36) received on Tuesday, April 24, 2018 at 2:00 P.M. - Ms. Liz Domite

Source of funding District 52 BAF

Amount $50,000.00 (estimate)

* 12. to authorize the secretary to advertise for bids for "Professional Drug Testing Services” (Bid No. 18-11) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite

Source of funding General Fund and Food Service

* 13. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2018-2019 school year with written mutual agreement of the vendors and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite

a. “Purchase of Education Materials and Supplies” – (vendors: Unity Educate, School Specialty, School Aids and Lakeshore Learning)(Bid No. 15-28) (renewal Bid No. 18-28)

Source of funding Various Fund

Amount Based on Needs

b. “Purchase of Science Materials and Supplies” – (vendors: Frey Scientific, LLC. and Sargent Welch) (Bid No. 17-16) (renewal Bid No. 18-16)

Source of funding General Fund

Amount $40,000.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c promotions

d. rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. to approve leave requests – Ms. Naomi Jones

* 3. to discuss any personnel complaints that may go before the full board for action -- Ms. Naomi Jones

* 4. to approve the Superintendent's attendance at the annual Visible Learning Conference in Chicago, Illinois on July 8 - 11, 2018 – Mr. Nason Authement

* 5. defer to the July Personnel Committee to require the Superintendent to order a review of the Maintenance Department to determine work order load, backlog and/or need for additional employees and bring to the July Personnel Committee meeting – Mr. Wilton Barrios

* Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides ParishSchool Board this 26 day of April 2018

/s/W. K. Breazeale

President

ATTEST:

/s/Nason Authement

Secretary

S E A L

____________________

Public comment was solicited prior to the vote on items during this meeting.

____________________

Let the record reflect that Mr. Willard McCall left the meeting at this time.

____________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to recognize the 2018-2019 Rapides Parish School Board’s Outstanding School Support Personnel winners – Reason to add: Time Sensitive, (Item 4-g)

Elementary Level – Shirley Cooper, Ruby-Wise Elementary, FS Worker

Jr. High/Middle School Level – Crystal Blue, Poland Jr. High, Para

High School Level – Gary Harper, Bolton High School, Custodian

On roll call the vote to add was as follows:

AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: Mr. McCall

____________________

Let the record reflect that Mr. Willard McCall returned to the meeting at this time.

___________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to recognize Plainview High School State Champion Softball Team – Reason to add: Time Sensitive. (Item 4-h)

On roll call the vote to add was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to add to the agenda to recognize Tioga Elementary Student, Jaron Johnson, for an Act of Kindness - Reason to add: Time Sensitive. (Item 4-i)

On roll call the vote to add was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

____________________

Dr. Stephen Chapman introduced the Board’s student guest, Deane Shelfo, a senior at Northwood High School, who was recognized for his academic and extracurricular achievements. Also recognized were Deane’s family and Mrs. Kelly Welch, principal at Northwood High School. (Item 4-a)

____________________

The Board recognized Martin Park Elementary School for the bulletin board display in the lobby of the School Board Office for the month of May 2018. (Item 4-b)

___________________

The Board recognized Scholar Athletes from Buckeye High School as recipients of awards from LHSAA. (Item 4-c)

____________________

The Board recognized Plainview High School State Champion Softball Team. (Item 4-h)

____________________

The Board recognized Tioga Elementary Student, Jaron Johnson, for an Act of Kindness

(Item 4-i)

____________________

The Board recognized winners of the Regional and State Science Fairs. (Item 4-e)

____________________

The Board recognized the Peabody Magnet Girls’ Powerlifting Team for winning State

Championship. (Item 4-d)

The Board recognized the 2018-2019 Rapides Parish School Board’s Outstanding School Support Personnel winners. (Item 4-g)

Elementary Level – Shirley Cooper, Ruby-Wise Elementary, FS Worker

Jr. High/Middle School Level – Crystal Blue, Poland Jr. High, Para

High School Level – Gary Harper, Bolton High School, Custodian

____________________

The Board recognized Schools that received Platinum on WorkKeys for the 2017-2018 school year. (Item 4-f)

____________________

A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to read the consent agenda. (Item 5)

The agenda was read into the record and discussion ensued.

Items 5D-8a and 5F-2 were pulled from the consent agenda for discussion.

A motion was made by Mr. Gerald Crooks and seconded by Mr. John Allen to approve the consent agenda with the exception of those items pulled.

On roll call the vote on the consent agenda was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

Consent agenda: (Item 5)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 40-54

B. Action – Minutes

C. Action – Education

Pages 55-68 Source of funding 2017-2018 MSP Grant

Amount $36,352.00

* 2. to enter into an agreement between Rapides Parish School Board and Edge Factor to implement a pilot program, Louisiana New Skills for Youth Project - Mrs. LaRunda Pierce

Pages 69-70 Source of funding Career Development Funds (CDF)

Amount $10,000.00

D. Action – Finance

Pages 71-100

* 2 to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 101-103

* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Page 104

* 4. to receive a budgetupdate for General Fund and Food and Nutrition Fund as required by Statewide Agreed Upon Procedures by LA Legislative Auditors – Ms. Liz Domite

Pages 105-110

* 5. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Pages 111-115

* 6. to receive quarterly report on Maintenance Funds – Ms. Liz Domite

Page 116

* 7. to approve and appoint the Town Talk as the Official Journal for the Rapides Parish School Board for the Fiscal Year beginning July 1, 2018 through June 30, 2019 - Ms. Liz Domite

a. pulled for the regular agenda.

b. “Replacement of Telephone/Intercom/Bell System at Tioga High School” (RFP No. 18-37) received on Tuesday, April 24, 2018 at 10:00 A.M. and award to Executone for $139,866.00

* 9. to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective July 1, 2018 through December 31, 2018 – Mrs. Erma Davis

Pages 117-118 Source of funding Food and Nutrition Services

Amount $24,575.00

Page 119 Source of funding Food and Nutrition Service

Amount $45,262.19 (Total)

* 12. to authorize the secretary to advertise for bids for "Professional Drug Testing Services” (Bid No. 18-11) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite

Source of funding General Fund and Food Service

* 13. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2018-2019 school year with written mutual agreement of the vendors and authorize the Board President to sign any documentation connected therewith - Ms. Liz Domite

a. “Purchase of Education Materials and Supplies” – (vendors: Unity Educate, School Specialty, School Aids and Lakeshore Learning) (Bid No. 15-28) (renewal Bid No. 18-28)

Source of funding Various Fund

Amount Based on Needs

b. “Purchase of Science Materials and Supplies” – (vendors: Frey Scientific, LLC. and Sargent Welch) (Bid No. 17-16) (renewal Bid No. 18-16)

Source of funding General Fund

Amount $40,000.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

Ø Motion thatin lieu of expulsion, Hayden Gillard be admitted to the Rapides Alternative Positive Program for Students (RAPPS) for the remainder of the 2017-2018 school year with the following stipulations: Follow the rules as directed by the principal, improve grades, good daily attendance and no disciplinary sanctions during this period and thereafter be admitted to the zoned school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø Motion that in lieu of expulsion, Natalie McGraw be admitted to the Rapides Alternative Positive Program for Students (RAPPS) for the remainder of the 2017-2018 school year with the following stipulations: Follow the rules as directed by the principal, improve grades, good daily attendance and no disciplinary sanctions during this period and thereafter be re-admitted to the zoned school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

2 to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. pulled for the regular agenda.

* 3. to discuss any personnel complaints that may go before the full board for action -- Ms. Naomi Jones

* 4. to approve the Superintendent's attendance at the annual Visible Learning Conference in Chicago, Illinois on July 8 - 11, 2018 – Mr. Nason Authement

* Denotes that these items have been through committee

____________________

A motion was made by Dr. Stephen Chapman and seconded by Mr. John Allen to ratify and confirm bids received by the Central Office Staff and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications. (Item 5D-8a)

“Purchase of an Activity Bus” (Bid # 18-45) received on Monday, April 30, 2018 at 2:00 P.M.

Discussion ensued.

A substitute motion was made by Mr. Gerald Crooks and seconded by Mr. Darrell Rodriguez to approve the item listed above and to award to Ross Bus Sales for $110,584.00.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to approve leave requests. (Item 5F-2)

Discussion ensued.

A substitute motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to make the correction on Vicki Paul on the personnel agenda.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve the recommendation from the administrative staff to set the staffing and set the appropriate salary schedules and review the budget for projected salaries for the 2018-2019 school term. (Item 6)

Ms. Naomi Jones presented information and discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to approve the recommendation from the administrative staff to set the staffing and set the appropriate salary schedules and review the budget for projected salaries for the 2018-2019 school term.

(Item 6)

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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall for Board approval to allow a one-time exception to Board policy IKDB relative to student participation in commencement exercises. (Item 7)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Willard McCall, the Board voted unanimously for Board approval to allow a one-time exception to Board policy IKDB relative to student participation in commencement exercises.

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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to renew the Cooperative Endeavor Agreement between Rapides Parish School Board and Central Louisiana Technical Community College (CLTCC) to provide dual enrollment for academic and work skills dual credit college courses for qualified high school students and authorize the Board President to sign any and all documentation in connection therewith. (Item 8)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Willard McCall, the Board voted unanimously to renew the Cooperative Endeavor Agreement between Rapides Parish School Board and Central Louisiana Technical Community College (CLTCC) to provide dual enrollment for academic and work skills dual credit college courses for qualified high school students and authorize the Board President to sign any and all documentation in connection therewith.

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize distribution of Excess Sales Tax Revenues in a separate May 23, 2018 paycheck, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions. (Item 9)

Ms. Liz Domite presented information and discussion ensued.

A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to authorize the administration to distribute the Excess Sales Tax Revenues in a separate May 23, 2018 paycheck to employees in the amount of $3,540.00 for positions requiring a degree and $1,770.00 for positions not requiring a degree.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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Item 10 was deleted.

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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to announce the Public Meeting to Levy 2018 Tax Millages will be held on June 5, 2018 at 5:00 p.m. in the Board Room of the Rapides Parish School Board at 619 Sixth Street, Alexandria, LA 71301 and announcement of this Public Meeting will be published in the Town Talk as required by R.S.42:19.1. (Item 11)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve 12 years of experience to Mr. James Akins, the newly appointed Director of Transportation. (Item 12)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Mr. Breazeale

NAY: Dr. Chapman

ABSENT: None

THE MOTION WAS ADOPTED BY MAJORITY VOTE

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to exchange Friday, July 27th, for July 5th, making July 5th a non-workday and designating July 27th as a workday. (Item 13)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to exchange Friday, July 27th, for July 5th, making July 5th a non-workday and designating July 27th as a workday.

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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for proposals and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals and sign any documentation connected therewith. (Item 14)

a. “Literacy Intervention Software” -- (RFP No.18-75)

b. “Tier 1 K-8 Math Curriculum” -- (RFP No. 18-76)

c. “Telephone Service for the District” -- (RFP No.18-74)

Discussion ensued.

A substitute motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize the secretary to advertise for proposals and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board and sign any documentation connected therewith and change the funding on (a) “Literacy Intervention Software” (RFP No.18-75) to reflect Title I, Grants and School Funds.

a. “Literacy Intervention Software” -- (RFP No.18-75)

b. “Tier 1 K-8 Math Curriculum” -- (RFP No. 18-76)

c. “Telephone Service for the District” -- (RFP No.18-74)

Discussion ensued.

On the substitute motion made by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to authorize the secretary to advertise for proposals and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals and sign any documentation connected therewith and change the funding on (a) “Literacy Intervention Software” -- (RFP No.18-75) to reflect Title I, Grants and School Funds.

a. “Literacy Intervention Software” -- (RFP No.18-75)

b. “Tier 1 K-8 Math Curriculum” -- (RFP No. 18-76)

c. “Telephone Service for the District” -- (RFP No.18-74)

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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board. (Item 15)

“Replacement of Boiler at Hadnot Hayes Elementary” (RFQ 18-73) -- (WOID #157538)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted

unanimously on the above item to authorize the secretary to solicit formal quotes and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes.

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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to ratify and confirm informal quotes received by the Central Office Staff and award quote to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to Board Policy DJED. (Item 16)

a. “Installation of Security Fencing at Horseshoe Drive Elementary” -- (RFQ No. 18-57) received on Wednesday, April 18, 2018 at 2:00 p.m. (WOID #158356) and award to Durand Builders, LLC for $44,000.00

b. “Martin Park Bus Canopy” -- (RFQ No. 18-61) received on Friday, April 20, 2018 at 2:00 p.m. (WOID #158366) and award to Blue Print Ventures for $34,900.00

c. “Tioga Jr. High Parking Lot” received on Friday, April 20, 2018 at 2:00 p.m. (WOID #159052) and award to Durand Builder, LLC for $49,200.00

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve a MOU with the Louisiana Department of Education Office of Student Opportunities for the implementation of Jump Start Summers and to authorize the Board President to sign any required documents, pending legal review. (Item 17)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to add to the agenda to authorize the secretary to advertise for bids for "Tioga High School Running Track Project” (Bid No. 19-01) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith – Reason to add: Time Sensitive. (Item 20)

Discussion ensued.

On roll call the vote to add was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to authorize the secretary to advertise for bids for "Tioga High School Running Track Project” (Bid No. 19-01) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board and authorize the Board President to sign any documentation connected therewith. (Item 20)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to authorize the secretary to advertise for bids for "Tioga High School Running Track Project” (Bid No. 19-01) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and authorize the Board President to sign any documentation connected therewith.

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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Wilton Barrios to add to the agenda to enter into a Standard AIA B 101-2007 document with Pan American Engineers, LLC for Project Design and Management of the “Tioga High School Running Track Project” in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith (WOID # 159073) – Reason to add: Time Sensitive. (Item 21)

Discussion ensued.

On roll call the vote to add was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to enter into a Standard AIA B 101-2007 document with Pan American Engineers, LLC for Project Design and Management of the “Tioga High School Running Track Project” in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith (WOID # 159073).

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale

NAY: None

ABSENT: None

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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale for the Administration to present a brief update on the status of the school security upgrades and further provide a detailed report at the May Finance Committee meeting. (Item 18)

Mr. Clyde Washington and Mr. Roy Rachal gave an update at this time and discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Keith Breazeale, the Board voted unanimously for the Administration to present a brief update on the status of the school security upgrades and further provide a detailed report at the May Finance Committee meeting.

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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to go into Executive Session to receive a report and discuss litigation filed by and against Rapides Parish School Board as follows: (Item 19)