2018-03-06

OFFICIAL PROCEEDINGS
OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

March 6, 2018

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, March 6, 2018 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President W. K. Breazeale called the meeting to order and on roll call the following members were present:

Keith Breazeale, President

Gerald Crooks, Vice President

John Allen, Member

Wilton Barrios, Members

Steve Berry, Member

Stephen Chapman, Member

Sandra Franklin, Member

Willard McCall, Member

Darrell Rodriguez, Member

Mr. Nason Authement, Secretary for the Board, was present for the meeting.

____________________

Attorney James Downs was present for the meeting.

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The Colors were presented by the Peabody Magnet High School JROTC. The Invocation was pronounced by Rev. Ashley McGuire of First United Methodist Church of Alexandria after which Mr. Gerald Crooks led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON FEBRUARY 27, 2018)

Alexandria, Louisiana

February 27, 2018

Dear Sir/Madam:

I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on

TUESDAY, MARCH 6, 2018

For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1. Call to order

2. Invocation, Pledge

3. Roll Call

4. Recognize:

a. Board’s student guest from Buckeye High School – Mr. Gerald Crooks

b. Huddle Elementary School for the bulletin board display in the lobby of the School Board Office for the month of March 2018 – Mr. Clyde Washington

c. Scott M. Brame Middle School BETA Club for being named a School of Distinction for 2017-2018 school year – Mr. Nason Authement

d. Rapides Parish Students of the Year for 2018 – Mrs. Emily Walker

Maggie Neely – J. B. Nachman Elementary School

Hannah Buckley – Pineville Jr. High School

Sara Toal – Tioga High School

e. Winners of the American Legion Oratorical Contest – Mrs. Vicky Powers

Sara Toal – 1^st Place - Tioga High School

Sonil Verma – 2^nd Place – Bolton High School

Joe Abi-Rached – 3^rd Place – Alexandria Senior High School

f. Winners of the Art Contest Design Cover for the LHSAA Girls State Basketball Championship Tournament - Mrs. Kim Bennett

Maya Shelby – 1^st Place – Tioga High School

Hannah Campbell – 2^nd Place - Rapides High School

Jessica Cordova – 3^rd Place – Rapides High School

g. Three students for heroism – Mr. Wilton Barrios

g. Tioga Junior High School Cheerleaders winning National Championship – Mr. Wilton Barrios

i. Tioga High School Cheerleaders winning National Championship – Mr. Wilton Barrios

5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6, 7 and 8)

* 6. Motion to approve the addition of four (4) new nursing positions to the organizational chart and authorize staff to advertise for these four (4) positions – Mrs. Vickie Smith

Pages 1-6 Source of funding General Fund Amount $260,000.00

* 7. Motion to approve revisions to the ESL Facilitator Job Description – Ms. Naomi Jones and Mr. Bill Higgins

Pages 7-9

* 8. Motion to present, discuss and take action to approve the implementation of a freshman academy at Bolton High School beginning with the 2018-2019 school year – Mr. Nason Authement

Pages 10-30

* 9. Motion to present, discuss and take action to approve the implementation of a freshman academy and career and technical education center at Peabody Magnet High School beginning with the 2018-2019 school year – Mr. Nason Authement

Pages (Same as above)

10. Motion to adopt Executive Order JBE 2017-18, Section 5 (A) (7) and (8) which is for the Procurement of Copyrighted Materials and Publications and any other applicable Executive Order subsequently issued by the Governor of the State of Louisiana, via LA RS 39:1594(A) and LA RS 39:1596; this adoption is allowed by LA RS 39:1554(E) – Ms. Liz Domite

Pages 31-36

11. Motion to declare items on Exhibit A as Scrap Surplus Inventory and to authorize the staff to properly dispose of Declared Scrap Inventory according to all Local, State, and Federal Guidelines and Regulations – Ms. Liz Domite

Pages 37-38

12. Motion to declare items listed on Exhibit 1 as Surplus Inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Surplus Buses” (Bid No. 18-23C) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board– Ms. Liz Domite

Pages 39-42 Source of funding General Fund

13. Motion to authorize the secretary to advertise for formal quotes for “The Replacement of Pineville Elementary School Gymnasium Floor” (RFQ No. 18-36) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board – Mr. Roy Rachal

Pages 43-44 Source of funding Maintenance Fund “Special BAF” Amount $50,000.00

14. Motion to authorize the secretary to solicit a request for proposals for a solution to the “Replacement of the Intercom/Public Address/Phone System at Tioga High School” (RFP No. 18-37) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the proposals and a recommendation to be made to the Board – Ms. Liz Domite and Mr. Roy Rachal
Pages 45-46 Source of funding Special Board Approved (BAF) Amount $120,000.00

School Maintenance (50/50)

15. Motion to authorize the secretary to advertise for formal quotes for “The Removal and Replacement of Poland Junior High Carpet in the Elementary/Library Wing” (Bid No. 18-41) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board – Ms. Liz Domite and Mr. Roy Rachal

Pages 47-52 Source of funding District 55 Bond Amount $82,000.00

16. Motion to authorize the secretary to release a request for quotes for “The Removal and Replacement of Boiler No. 2 at Pineville High School” (RFQ No. 18-42) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board – Ms. Liz Domite and Mr. Roy Rachal

Pages 53-62 Source of funding Maintenance Fund “Special BAF” Amount $65,000.00

* 17. Motion to authorize the Secretary to solicit a request for proposals for a “District-Wide Visitor Management System” and the processes and procedures connected therewith – Mr. Roy Rachal

Page 63 Source of funding Parish Wide Maintenance Amount $100,000.00

Consent agenda: (Item 5)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 64-76

B. Action – Minutes

1. to approve the minutes of the 2-6-18 and 1-30-18 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 1-23-18 Personnel, Education and Finance Committee meetings, the 1-23-18 District 62 Committee meeting and the 1-25-18 Discipline Review Committee meeting and the 1-29-18 Executive Committee meeting

C. Action – Education

* 1. defer to the March Education Committee. (Motion to approve revising Policy EE (Child Nutrition Program Management) as recommended by Forethought Consulting and Rapides Parish School Board staff) – Mrs. Erma Davis

Pages 77-82

* 2. to approve revising policies as recommended by Forethought Consulting – Mr. Clyde Washington

a. EB (Buildings and Grounds Management)

Pages 83-84

b. KG (Use of School Facilities)

Pages 85-87

* 3. to approve deleting Policy IDCJ (Supplemental Educational Services) as recommended by Forethought Consulting – Mr. Bill Higgins

Page 88

* 4. to approve revising Policy IDDH (English Learner Program) as recommended by Forethought Consulting and Rapides Parish School Board Staff – Mr. Bill Higgins

Page 89

* 5. to approve new Policy JCDAA (Student Smoking/Use of Tobacco) as recommended by Forethought Consulting – Mr. Clyde Washington

Page 90

* 6. to approve revising Policy JR (Student Privacy and Education Records) as recommended by Forethought Consulting - Mr. Clyde Washington

Pages 91-98

* 7. to change the name of Mabel Brasher Elementary School to Mabel Brasher Montessori School for the 2018-2019 school year and on forward – Mrs. Brandy Lawrence

* 8. to rezone Lessie Moore Elementary and Pineville Elementary Schools to include all Paradise Elementary students that reside in the Pineville Junior High School and Pineville High School attendance zones – Mrs. Kim Bennett

Pages 99-100

* 9. to discuss potential revisions to Board Policy EBBC (Emergency/Crisis Management) and act thereon to enhance awareness and readiness in emergency response to Active Shooter/Crisis situations – Mr. Clyde Washington

Pages 101-103

* 10. that each Board Member receive the following recommended FEMA training for the purpose of having a clear understanding of their roles and responsibilities for successful emergency management and incident response (G402 Incident Command System (ICS) Overview for Executive/Senior Officials), (G-191 Incident Command System/Emergency Operation Center Interface) and (Additional training based on jurisdiction risk and/or specific interest) – Dr. Stephen Chapman

Pages 104-106

D. Action – Finance

* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite

* 2 to approve/adopt any budget changes/amendments – Ms. Liz Domite

Page 107

* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Page 108

* 4. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Pages 109-113

* 5. to approve revising Policy DFN (Sale of Buildings and Land) as recommended by Forethought Consulting – Ms. Liz Domite

Pages 114-116

* 6. to approve new Policy ECA (Authorized Use of Equipment) as recommended by Forethought Consulting with revisions recommended by Rapides Parish School Board Staff – Ms. Liz Domite

Pages 117-118

* 7. to enter into a Beverage Agreement between Alexandria Coca-Cola Bottling Company United and the Rapides Parish School Board on behalf of Plainview High School and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite

Pages 119-131

* 8. to authorize the secretary to advertise for the 2018-2019 school year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis

Cafeteria Meat Bid – Bid No. FS15-18-19 $429,708.00 (estimate)

Cafeteria Frozen Food Bid – Bid No. FS20-18-19 $760,000.00 (estimate)

Cafeteria Processed Food Bid – Bid No. FS25-18-19 $933,785.00 (estimate) Source of funding School Food Service

* 9. to authorize the secretary to advertise for the 2018-2019 school year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis

Cafeteria Paper Supplies - Bid No. FS30-18-19 $335,950.00 (estimate)

Cafeteria Cleaning Supplies - Bid No. FS33-18-19 $165,900.00 (estimate)

Bread Products - Bid No. FS35-18-19 $118,800.00 (estimate)

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-18-19 (#38, #40, #41 & #42)

Milk $975,165; Other $86,000; Juices $575,000; Ice Cream $30,000 = $1,666,165.00 Source of funding School Food Service

* 10. to ratify and confirm bids/proposals/quotes and award to the lowest responsive and responsible vendor contingent on low bid/proposal/quotes meeting all LA Public Bid Law and contract document requirement and specification – Ms. Liz Domite

a. “Tioga High Softball Complex” – (Bid No. 17-31A) received on Monday, March 5, 2018 at 2:00 p.m. and award bid to the lowest bidder

Source of funding District 11 Bond, District 11 Maintenance and Tioga High School Funds Amount $540,000.00

b. “Category 2 E-Rate Goods and Services” – (RFP No. 18-32) received on Friday, March 2, 2018 at 10:00 a.m. and award bid/proposal to the lowest vendor

Source of funding E-Rate $184,000 and Maintenance Funds $106,000 Total Amount $290,000.00 (estimate)

c. “Replacement of Chiller at W. O. Hall Elementary” – (RFQ No. 18-33) received Thursday, February 15, 2018 at 10:00 a.m. and award project to the lowest contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED

Source of funding Qualified School Construction Bonds (QSCB) Amount $70,000.00 (Est.)

d. “Poland Jr. High Bus Barn” – (Bid No. 18-26) received Wednesday, February 28, 2018 at 10:00 a.m. and award bid to the lowest bidder

Source of funding District 55 Bond Amount $60,000.00

e. “Purchase of Food Service Equipment” – (Bid No. 18-27) received Thursday, February 15, 2018 at 2:00 p.m. and award bid to the lowest bidder

Pages 132-133 Source of funding Food and Nutrition Services Amount $775,000.00 (Est.)

f. “Repair/Replacement of All Riser and Stair treads at Pineville High” – (RFQ 18-12) received Wednesday, February 28, 2018 at 10:00 a.m. and award project to the lowest contractor and authorize the Board President to sign any documentation in connection therewith according to Policy DJED

Source of funding District 52 Maintenance Amount $40,000 (Est.)

* 11. to authorize the secretary to advertise for bids for "The Retrofit of Northwood High School Roof System” (Bid No. 18-34) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids; a recommendation to be made to the Board – Mr. Roy Rachal

Source of funding Northwood School Maintenance Fund Amount $150,000.00

* 12. to authorize the secretary to advertise for bids for "The Replacement of the HVAC System in Boys' Gym at Northwood” (Bid No. 18-35) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids; a recommendation to be made to the Board – Mr. Roy Rachal

Source of funding Northwood School Maintenance Fund Amount $150,000.00

* 13. to contractually engage an Architect/Engineering Firm for Professional Services for Engineering, Design, Plans and Specifications Development and Project Management for “The Retrofit of the Northwood High School Roof System” (Bid No. 18-34) at ½% below state fee schedule and authorize the Board President to sign said AIA contract in connection therewith – Mr. Roy Rachal

Source of funding Northwood School Maintenance Fund Amount $90,000.00 (Estimate)

* 14. to contractually engage an Engineering Firm for Professional Services for Design, Plans and Specifications Development, Bid and Project Management for “The Replacement of the HVAC System in the Boy’s Gym at Northwood” (Bid No. 18-35) at ½% below state fee schedule and authorize the Board President to sign said AIA contract in connection therewith – Mr. Roy Rachal

Source of funding Northwood School Maintenance Fund Amount $17,000.00 (Estimate)

* 15. to engage safety and security specialist to perform gap assessment of RPSB Emergency Operation Plan, work with administration to bring plan up to current best practices, conduct detailed site security assessments and review RPSO recommendations in connection therewith, make recommendation for upgrades, install an Emergency Response Information Portal (ERIP) and develop e-learning portals for training all RPSB administrators and users on the use thereof and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal

Pages 134-157 Source of funding General Fund/Parish Wide Maintenance Amount $208,250.00

* 16. to advertise and bid “Mayday/Emergency Go Kits” to provide vital emergency supplies available for immediate action for each classroom teacher in the district (Bid No. 18-40), a recommendation to be made to the Board - Mr. Roy Rachal

Pages 158-163 Source of funding Parish Wide Maintenance Amount $100,000.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. to approve leave requests – Ms. Naomi Jones

* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones

* 4. to approve revising Policy GAMA (Employee Tobacco Use ) as recommended by Forethought Consulting – Mr. Clyde Washington

Page 164

* 5. to approve revising Policies as recommended by Forethought Consulting – Ms. Naomi Jones

a. GBC (Recruitment)

Pages 165-169

b. GBRIB (Sick Leave) (pending review by legal counsel)

Pages 170-177

* 6. defer to the March Finance Committee (Motion to discuss and take possible action on making lead teachers a ten (10) month employee) - Mr. Wilton Barrios

* 7. to name the Music Building at Tioga Junior High for “Mabel Smith” – Mr. Wilton Barrios

* Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 27^th day of February 2018

/s/W. K. Breazeale

President

ATTEST:

/s/Nason Authement

Secretary

S E A L

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Public comment was solicited prior to the vote on items during this meeting.

____________________

Mr. Gerald Crooks introduced the Board’s student guest, Elise Alford, a senior at Buckeye High School, who was recognized for her academic and extracurricular achievements. Also recognized were Elise’s family and Mr. Dewayne Vines, principal at Buckeye High School. (Item 4-a)

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The Board recognized Huddle Elementary School for the bulletin board display in the lobby of the School Board Office for the month of March 2018. (Item 4-b)

___________________

The Board recognized Scott M. Brame Middle School BETA Club for being named a School of Distinction for 2017-2018 school year. (Item 4-c)

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The Board recognized Rapides Parish Students of the Year for 2018. (Item 4-d)

Maggie Neely – J. B. Nachman Elementary School

Hannah Buckley – Pineville Jr. High School

Sara Toal – Tioga High School

____________________

Recognized were the Winners of the American Legion Oratorical Contest. (Item 4-e)

Sara Toal – 1^st Place - Tioga High School

Sonil Verma – 2^nd Place – Bolton High School

Joe Abi-Rached – 3^rd Place – Alexandria Senior High School

____________________

Recognized were the Winners of the Art Contest Design Cover for the LHSAA Girls State Basketball Championship Tournament. (Item 4-f)

Maya Shelby – 1^st Place – Tioga High School

Hannah Campbell – 2^nd Place - Rapides High School

Jessica Cordova – 3^rd Place – Rapides High School

____________________

Three students for heroism were recognized at this time. (Item 4-g)

____________________

Recognized were the Tioga Junior High School Cheerleaders winning National Championship. (Item 4-h)

____________________

Recognized were the Tioga High School Cheerleaders winning National Championship. (Item 4-i)

____________________

Item 5F-7 was pulled off the consent agenda at this time.

A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to name the Music Building at Tioga Junior High for “Mabel Smith”. (Item 5F-7)

Mrs. Sandra Bracknell made a presentation at this time regarding Mabel Smith.

On roll call the vote was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to read the consent agenda.

The agenda was read into the record and discussion ensued.

Items 5C-9, 5D-10a, 5D-11and 5D-15 were pulled from the consent agenda for discussion.

A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to approve the consent agenda with the exceptions of those items pulled.

On roll call the vote to approve was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

Consent agenda: (Item 5)

C. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 64-76

B. Action – Minutes

C. Action – Education

Pages 77-82

* 2. to approve revising policies as recommended by Forethought Consulting – Mr. Clyde Washington

a. EB (Buildings and Grounds Management)

Pages 83-84

b. KG (Use of School Facilities)

Pages 85-87

* 3. to approve deleting Policy IDCJ (Supplemental Educational Services) as recommended by Forethought Consulting – Mr. Bill Higgins

Page 88

* 4. to approve revising Policy IDDH (English Learner Program) as recommended by Forethought Consulting and Rapides Parish School Board Staff – Mr. Bill Higgins

Page 89

* 5. to approve new Policy JCDAA (Student Smoking/Use of Tobacco) as recommended by Forethought Consulting – Mr. Clyde Washington

Page 90

* 6. to approve revising Policy JR (Student Privacy and Education Records) as recommended by Forethought Consulting - Mr. Clyde Washington

Pages 91-98

* 7. to change the name of Mabel Brasher Elementary School to Mabel Brasher Montessori School for the 2018-2019 school year and on forward – Mrs. Brandy Lawrence

Pages 99-100

* 9. pulled for the regular agenda.

Pages 104-106

D. Action – Finance

* 2 to approve/adopt any budget changes/amendments – Ms. Liz Domite

Page 107

Page 108

* 4. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols

Pages 109-113

* 5. to approve revising Policy DFN (Sale of Buildings and Land) as recommended by Forethought Consulting – Ms. Liz Domite

Pages 114-116

* 6. to approve new Policy ECA (Authorized Use of Equipment) as recommended by Forethought Consulting with revisions recommended by Rapides Parish School Board Staff – Ms. Liz Domite

Pages 117-118

Pages 119-131

Cafeteria Meat Bid – Bid No. FS15-18-19 $429,708.00 (estimate)

Cafeteria Frozen Food Bid – Bid No. FS20-18-19 $760,000.00 (estimate)

Cafeteria Processed Food Bid – Bid No. FS25-18-19 $933,785.00 (estimate) Source of funding School Food Service

Cafeteria Paper Supplies - Bid No. FS30-18-19 $335,950.00 (estimate)

Cafeteria Cleaning Supplies - Bid No. FS33-18-19 $165,900.00 (estimate)

Bread Products - Bid No. FS35-18-19 $118,800.00 (estimate)

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-18-19 (#38, #40, #41 & #42)
Milk $975,165; Other $86,000; Juices $575,000;
Ice Cream $30,000 = $1,666,165.00 Source of funding School Food Service

a. pulled for the regular agenda

b. “Category 2 E-Rate Goods and Services” – (RFP No. 18-32) received on Friday, March 2, 2018 at 10:00 a.m. and award bid/proposal to the lowest vendor to Transformyx for $214,419.20

d. “Poland Jr. High Bus Barn” – (Bid No. 18-26) received Wednesday, February 28, 2018 at 10:00 a.m. and award bid to the lowest bidder and award to Petron for $79,980.00 (Base Bid)

e. “Purchase of Food Service Equipment” – (Bid No. 18-27) received Thursday, February 15, 2018 at 2:00 p.m. and award bid to the lowest bidder and award to Economical for $10,290.00 and Alack Culinary for $10,804.40 and Lafayette Restaurant Supply for $105,675.00 and Associated Food Equipment for $51,236.05 and NOLA Restaurant Supply for $5,500.00 and Douglas Equipment for $5,236.00

* 11. pulled for the regular agenda.

Source of funding Northwood School Maintenance Fund Amount $150,000.00

Source of funding Northwood School Maintenance Fund Amount $90,000.00 (Estimate)

Source of funding Northwood School Maintenance Fund Amount $17,000.00 (Estimate)

* 15. pulled for the regular agenda.

Pages 158-163 Source of funding Parish Wide Maintenance Amount $100,000.00

E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

Ø Motion thatXavier Orona be enrolled into the zoned school effective March 7, 2018 based upon the following recommendations: Student be drug tested at the expense of the parents prior to admission and a performance contract be designed by the Superintendent all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days, otherwise the principal’s recommendation is upheld

Ø Motion that no action be taken on Tyler McNeal.

2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Ms. Naomi Jones

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. rescissions, waivers, etc

e. performance contract renewals

f. resignations and retirements

g. disclosure of new and renewed performance contracts

* 2. to approve leave requests – Ms. Naomi Jones

* 3. to discuss any personnel complaints that may go before the full board for action - Ms. Naomi Jones

* 4. to approve revising Policy GAMA (Employee Tobacco Use ) as recommended by Forethought Consulting – Mr. Clyde Washington

Page 164

* 5. to approve revising Policies as recommended by Forethought Consulting – Ms. Naomi Jones

a. GBC (Recruitment)

Pages 165-169

b. GBRIB (Sick Leave) (pending review by legal counsel)

Pages 170-177

* 6. defer to the March Finance Committee (Motion to discuss and take possible action on making lead teachers a ten (10) month employee) - Mr. Wilton Barrios

* 7. pulled for the regular agenda.

* Denotes that these items have been through committee

____________________

A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to authorize the secretary to advertise for bids for "The Retrofit of Northwood High School Roof System” (Bid No. 18-34) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids; a recommendation to be made to the Board. (Item 5D-11)

Discussion ensued

An amended motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for bids for "The Retrofit of Northwood High School Roof System” (Bid No. 18-34) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and correct and change the amount to $900,000.000.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to discuss potential revisions to Board Policy EBBC (Emergency/Crisis Management) and act thereon to enhance awareness and readiness in emergency response to Active Shooter/Crisis situations. (Item 5C-9)

Discussion ensued.

An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to discuss and approve revisions to Board Policy EBBC (Emergency/Crisis Management) and act thereon to enhance awareness and readiness in emergency response to Active Shooter/Crisis situations.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman to ratify and confirm bids/proposals/quotes and award to the lowest responsive and responsible vendor contingent on low bid/proposal/quotes meeting all LA Public Bid Law and contract document requirement and specification. (Item 5D-10a)

“Tioga High Softball Complex” – (Bid No. 17-31A) received on Monday, March 5, 2018 at 2:00 p.m. and award bid to the lowest bidder

Discussion ensued.

An amended motion was made by Mr. Wilton Barrios and seconded by Dr. Stephen Chapman to reject “Tioga High Softball Complex” – (Bid No. 17-31A) due to exceeding budget allocation.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

____________________

A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to engage safety and security specialist to perform gap assessment of RPSB Emergency Operation Plan, work with administration to bring plan up to current best practices, conduct detailed site security assessments and review RPSO recommendations in connection therewith, make recommendation for upgrades, install an Emergency Response Information Portal (ERIP) and develop e-learning portals for training all RPSB administrators and users on the use thereof and authorize the Board President to sign any documentation in connection therewith. (Item 5D-15)

A lengthy discussion ensued.

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to call the question.

On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted to call the question.

Let the record reflect that Mrs. Sandra Franklin voted “NAY”.

On roll call the vote on item 5D-15 was as follows:

AYE: Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: Mrs. Franklin

ABSENT: None

THE MOTION WAS ADOPTED BY MAJORITY VOTE.

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The President called for a short recess at this time and then the meeting reconvened.

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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Wilton Barrios to approve the addition of four (4) new nursing positions to the organizational chart and authorize staff to advertise for these four (4) positions. (Item 6)

Discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to defer this item to the March Finance Committee with additional information on trained paraprofessionals.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Berry

NAY: Mr. Rodriguez, Mr. Barrios, Mr. McCall, Mr. Allen, Mr. Breazeale

ABSENT: None

THE SUBSTITUTE MOTION FAILED.

The original motion was made by Mr. Darrell Rodriguez and seconded by Mr. Wilton Barrios to approve the addition of four (4) new nursing positions to the organizational chart and authorize staff to advertise for these four (4) positions.

Discussion ensued.

On roll call the vote on the original motion was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: Mr. Crooks, Dr. Chapman

ABSENT: None

THE ORIGINAL MOTION WAS ADOPTED BY MAJORITY VOTE.

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Item 7 was deferred to a future meeting.

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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to present, discuss and take action to approve the implementation of a freshman academy at Bolton High School beginning with the 2018-2019 school year. (Item 8)

Dr. Dana Nolan presented information to the Board.

A lengthy discussion ensued.

A motion was made by Dr. Stephen Chapman and seconded by Mr. Wilton Barrios to call the question.

On roll call the vote to call the question was as follows:

AYE: Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Breazeale

NAY: Mr. Rodriguez, Mrs. Franklin, Mr. Allen

ABSENT: None

THE MOTION TO CALL THE QUESTION WAS ADOPTED BY MAJORITY VOTE.

An amended motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to approve the implementation of a freshman academy at Bolton High School beginning with the 2018-2019 school year.

Discussion ensued.

A motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry to call the question.

On roll call the vote to call the question was as follows:

AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: None

ABSENT: None

On roll call the vote on the amended motion was as follows:

AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: Mr. Rodriguez

ABSENT: None

THE AMENDED MOTION WAS ADOPTED BY MAJORITY VOTE.

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A motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to present, discuss and take action to approve the implementation of a freshman academy and career and technical education center at Peabody Magnet High School beginning with the 2018-2019 school year. (Item 9)

Dr. Dana Nolan presented information to the Board at this time.

An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve the implementation of a freshman academy and career and technical education center at Peabody Magnet High School beginning with the 2018-2019 school year.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY: Mr. Rodriguez

ABSENT: None

THE AMENDED MOTION WAS ADOPTED BY MAJORITY VOTE.

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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to adoptExecutive Order JBE 2017-18, Section 5 (A) (7) and (8) which is for the Procurement of Copyrighted Materials and Publications and any other applicable Executive Order subsequently issued by the Governor of the State of Louisiana, via LA RS 39:1594(A) and LA RS 39:1596; this adoption is allowed by LA RS 39:1554(E). (Item 10)

Discussion ensued.

On motion by Mr. Gerald Crooks and seconded by Mr. Steve Berry, the Board voted unanimously to adopt Executive Order JBE 2017-18, Section 5 (A) (7) and (8) which is for the Procurement of Copyrighted Materials and Publications and any other applicable Executive Order subsequently issued by the Governor of the State of Louisiana, via LA RS 39:1594(A) and LA RS 39:1596; this adoption is allowed by LA RS 39:1554(E).

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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to declare items on Exhibit A as Scrap Surplus Inventory and to authorize the staff to properly dispose of Declared Scrap Inventory according to all Local, State, and Federal Guidelines and Regulations. (Item 11)

Discussion ensued.

On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to declare items on Exhibit A as Scrap Surplus Inventory and to authorize the staff to properly dispose of Declared Scrap Inventory according to all Local, State, and Federal Guidelines and Regulations.

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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to declare items listed on Exhibit 1 as Surplus Inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Surplus Buses” (Bid No.18-23C) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board. (Item 12)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to declare items listed on Exhibit 1 as Surplus Inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Surplus Buses” (Bid No.18-23C) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids.

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Items 13, 14, 15, 16 and 17 were discussed in globo.

A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to authorize the secretary to advertise for formal quotes for “The Replacement of Pineville Elementary School Gymnasium Floor” (RFQ No. 18-36) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes (13); to authorize the secretary to solicit a request for proposals for a solution to the “Replacement of the Intercom/Public Address/Phone System at Tioga High School” (RFP No. 18-37) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the proposals (Item 14); to authorize the secretary to advertise for formal quotes for “The Removal and Replacement of Poland Junior High Carpet in the Elementary/Library Wing” (Bid No. 18-41) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes (Item 15); to authorize the secretary to release a request for quotes for “The Removal and Replacement of Boiler No. 2 at Pineville High School” (RFQ No. 18-42) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes (Item 16); and to authorize the Secretary to solicit a request for proposals for a “District-Wide Visitor Management System” and the processes and procedures connected therewith. (Item 17)

Discussion ensued

On motion by Mr. Steve Berry and seconded by Mr. Willard McCall, the Board voted unanimously to approve all the above items of 13, 14, 15, 16 and 17.

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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/W. K. Breazeale

President

ATTEST:

/s/Nason Authement

Secretary

S E A L