OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
September 5, 2017
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, September 5, 2017 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
Wilton Barrios, Members
Steve Berry, Member
John Allen, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Absent: Stephen Chapman, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney James Downs was present for the meeting.
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The Colors were presented by the Peabody Magnet High School JROTC. The Invocation was pronounced by Rev. Thaddaeus Sands of Love Fellowship Church after which Mr. Willard McCall led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON AUGUST 29, 2017)
Alexandria, Louisiana
August 29, 2017
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, SEPTEMBER 5, 2017
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Recognize:
a. Board’s student guest from Peabody Magnet High School – Mr. Willard McCall
b. Forest Hill Junior High School for the bulletin board display in the lobby of the School Board Office for the month of September 2017 – Mr. Clyde Washington
c. AP Teachers whose students scored 3 or better in the District for their accomplishment in our students’ success – Mrs. Sandra Franklin
d. teachers who participated in the Master’s Cohort through University of Louisiana at Lafayette and received their Master’s in Educational Leadership - Mr. Nason Authement
e. new District Administrators and other District Personnel who were appointed this summer – Mr. Nason Authement
f. Ms. Liz Domite and Mr. Roy Rachal for their hard work and expertise in managing the Ward 10 Bond Issue - Mr. Wilton Barrios
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4, 5 and 6)
* 6. Motion that beginning with the September Education Committee have the Administration present a monthly needs assessment update on the ongoing programs for mentoring the RPSB students and have the Administration bring any recommendations they may have back to the Committee – Dr. Stephen Chapman
* 7. Motion to adopt Resolution adopting the Operating Budgets of Revenues, Expenditures and Fund Balances for the Fiscal Year beginning July 1, 2017 – Ms. Liz Domite
Page 1
* 8. Motion to discuss and take action on the enacted state legislative changes to the Industrial Tax Exemption Program, specifically as it relates to the Plastipak expansion project – Mr. Nason Authement
Pages 2-17
* 9. Motion to provide information to the Board on Community Eligibility Guidelines – Mrs. Erma Davis
10. Motion to approve the hiring of an Interim Secretary at Peabody Magnet High School – Dr. Vicki Younger
Source of funding General Fund Amount $8,773.58 (minimum)
11. Motion for approval to promote the Migrant Data Clerk and Recruiter Advocate to 12 month employees to align with the Title I, Part C egms assurances - Mr. Bill Higgins
Page 18 Source of funding Migrant Grant Amount $5,400.00 (salary and benefits)
12. Motion to approve Policy IDDF (Education of Students with Exceptionalities) as recommended by Forethought Consulting and to approve Seclusion/Restraint Procedures under Louisiana Revised Statutes 17:416.21 and Louisiana Bulletin 1706, Revised 2016 (reviewed by legal counsel) – Mrs. Shelly Close
Pages 19-42
13. Motion to authorize the Secretary to advertise for bids for “Six (6) Compartment Polystyrene Serving Tray” (Bid No. 18-18) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign documentation connected therewith – Ms. Liz Domite
Source of funding Food and Nutrition Amount $250,000 (estimate)
14. Motion to declare the Kubota Tractor, Model L2050F, located at Northwood High School and two (2) carrier chillers located at the Maintenance Department as surplus inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Inventory” (Bid No. 18-23) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board – Ms. Liz Domite
Funding General Fund
15. Motion to approve an agreement between RPSB and Taylor Publishing Company DBA Balfour for Balfour to be the official yearbook publisher for Phoenix Magnet for the 2017-2018 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 43-46 Source of funding School Funds Amount $10,550.00
16. Motion to renew the Interagency Agreement and to enter into a new Interagency Agreement with the following agencies in order to provide needed support for the children of the Rapides Parish School System and authorize the Board President to sign any necessary documentation in connection therewith – Mr. Clyde Washington
Pages 47-85
New:
Kendall’s Rehab Services of LA – The Center for Children and Families
Renew:
Pelican State Credit Union - We Care Behavioral Health - Potter’s House Phoenix Family Life Center - Provision Rehab, LLC - Journey Rehab - Project Success - Eckerd Youth Alternatives, Inc. - Destiny Now, Inc. – Sylvan Learning Center - Rehab Services of Cenla (inclusive of Oakdale Office) – Bayou Mental Health
17. Motion to approve Professional Services Contract for the provision of School Psychology Services – Mrs. Shelly Close
Pages 86-89 Source of funding General Fund Amount $60,000.00
18. Motion to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessment and authorize the Board President to sign any required documentation - Mrs. Becky Vines
Pages 90-97 Source of funding General Fund Amount $10,175.00
19. Motion to discuss an alternative Resolution to Plastipak as it relates to enacted State Legislative changes – Mrs. Sandra Franklin
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
B. Action – Minutes
1. to approve the minutes of the 8-1-17 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 7-18-17 Personnel, Education and Finance Committee meetings, the 7-18-17 District 62 Committee meeting and the 7-24-17 Executive Committee meeting
C. Action – Education
* 1. to enter into a Cooperative Agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon review by the Board Counsel – Mrs. Shannon Alford
Pages 98-106 Source of funding General Fund Amount $32,103.00
* 2. to approve the renewal of ACT Career Curriculum license in the amount of $16,685.00 to continue the implementation of ACT Career Ready 101 in the Journey to Careers Curriculum that is offered in middle schools – Mrs. Kim Bennett and Ms. LaRunda Hobbs Pierce
Pages 107-113 Source of funding Carl Perkins Amount $16,685.00
* 3. to enter RPSB into a Memorandum of Understanding with Career Compass of Louisiana (CCOL) pertaining strictly to CCOL providing college and career coaching to students in RPSB high schools to support a seamless transition from secondary education to postsecondary education (pending legal review) – Mrs. Kim Bennett
Pages 114-117 Source of funding Carl Perkins Amount $28,000.00
* 4. to enter into a Cooperative Endeavor Agreement between RPSB and Central Louisiana Technical Community College (CLTCC) to provide dual enrollment for academic and work skills dual credit college courses for qualified high school students and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett
Pages 118-124
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 125-150
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 151-153
* 4. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 154-157
* 5. to approve the mileage reimbursement rate of $0.53 per mile for use of personal vehicle as per the State Travel Regulations as required by Policy DJD-R – Ms. Liz Domite
Pages 158-159
* 6. to authorize the secretary to solicit formal quotes for “Repair of all Riser and Stair Treads currently covered with vinyl at Pineville High School” (RFQ 18-12) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive quotes and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 52 Maintenance Amount $40,000.00
* 7. to approve the request of Iberville Parish School Board, Livingston Parish School Board, Tangipahoa Parish School Board and Pointe Coupee Parish School Board to participate in a Cooperative Purchase Agreement with the RPSB for the renewal of Bid
#15-28 which is for the Purchase of Educational Materials (Renewal #17-28) - Ms. Liz Domite
Pages 160-163
* 8. to approve an agreement between the RPSB and Weidenhammer Systems Corporation for Weidenhammer to provide computer processing services including but not limited to the equipment, software, infrastructure support and technical support for the hosting of ALIO software (accounting, payroll, employee service portal, and LA State reporting software) pending review by legal counsel – Ms. Liz Domite
Pages 164-182 Source of finding General Fund Amount $28,809.71
* 9. to renew Food and Nutrition Annual Maintenance Agreement with Horizon Software (Front of House Software $19,461.17 and Back of House Software $17,705.59 and Application Scanning – $2,277.01) effective 7-1-17 through 6-30-18 – Mrs. Erma Davis
Pages 183-192 Source of funding Food and Nutrition Service Amount $39,443.77 (Total)
* 10. to inform the Board of online application for Free/Reduced Meal Applications effective 2017-2018 – Mrs. Erma Davis
* 11. to enter into an agreement with Electronic Information Systems, LLC for Medicaid Billing Services – Mrs. Shelly Close
Pages 193-202 Source of funding Medicaid Amount $20,000.00
* 12. to approve a Professional Services Contract for the provision of services to students identified as Talented (Music/Visual Arts/Theater) – Mrs. Shelly Close
Pages 203-206 Source of funding General Fund Amount $30,000.00
* 13. to ratify and confirm bid(s) received on Friday, September 1, 2017 at 10:00 a.m. by the Central Office Staff for “Lease of 435 acres of School Board Property” (Bid No. 18-50) and award bid to the highest responsive and responsible bidder contingent on high bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding General Fund
* 14. to ratify and confirm bid(s) received on Thursday, August 31, 2017 at 2:00 p.m. by the Central Office Staff for “Tioga High School Complex” (Bid No. 17-31) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract documents and specifications – Ms. Liz Domite
Source of funding District 11 Maintenance - $100,000
District 11 Bond - $200,000
Tioga High Maintenance $293,000
Amount $593,000 (Total)
* 15. to ratify and confirm bid(s) received on Friday, September 1, 2017 at 10:00 a.m. by the Central Office Staff for “Purchase of Propane Gas” (Bid # 17-10A) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications – Ms. Liz Domite
Source of funding District 51 & District 58 Maintenance Amount $35,000.00 (estimate)
* 16. to reimburse any RPSB member for related cost to attend the 2017 Louisiana School Law Workshop being held in Baton Rouge on September 13, 2017 – Mr. Nason Authement
* 17. to authorize the Secretary to advertise for RFP(s) for “Supplemental Digital Science Software” (RFP No. 18-21) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive RFP(s), a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
Source of funding Title IV Amount $450,000.00 (6 year period)
* 18. toauthorize the Secretary to advertise for bids(s) for “Purchase of Band Uniforms for Buckeye High School” (Bid No. 18-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bid(s), a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
Page 207 Source of funding Buckeye High School Maintenance Funds Amount $35,000.00 (estimate)
* 19. toauthorize the Secretary to advertise for RFP(s) for “Reading, English, Science and Social Studies Intervention Software Program” (RFP No. 18-20) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive RFPs, a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
Source of funding - (Year 1) Title I - $38,100
School Technology Funds - $8,500
School Funds - $24,650
Estimated cost $126,000 (2 Year Period)
* 20. to approve Professional Services Contract for the provision of School Psychology Services – Mrs. Shelly Close
Pages 208-211 Source of funding General Fund Amount $60,000.00
E. Action– Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Dr. Vicki Younger
* 3. to discuss any personnel complaints that may go before the full board for action - Dr. Vicki Younger
* 4. to approve updated job descriptions – Dr. Vicki Younger
a. School Nurse, Special Education
b. School Nurse, General Program
Pages 212-215
* 5. to give a presentation to the Board concerning staffing across the district - Dr. Vicki Younger
Pages 216-217
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 29th day of August 2017
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
____________________
Mr. Willard McCall introduced the Board’s student guest, Isaiah Lamar Anderson, a senior at Peabody Magnet High School, who was recognized for his academic and extracurricular achievements. Also recognized were Isaiah’s family and Mrs. Jamie Henagan, principal at Peabody Magnet High School. (Item 4-a)
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Let the record reflect that Dr. Stephen Chapman arrived at the meeting at this time.
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The Board recognized Forest Hill Junior High School for the bulletin board display in the lobby of the School Board Office for the month of September 2017. (Item 4-b)
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The Board recognized AP Teachers whose students scored 3 or better in the District for their accomplishment in our students’ success. (Item 4-c)
____________________
Teachers were recognized who participated in the Master’s Cohort through University of Louisiana at Lafayette and received their Master’s in Educational Leadership. (Item 4-d)
The Superintendent recognized new District Administrators and other District Personnel who were appointed this summer. (Item 4-e)
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Ms. Liz Domite and Mr. Roy Rachal were recognized for their hard work and expertise in managing the Ward 10 Bond Issue . (Item 4-f)
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A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to approve the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Item 5D-14 was deleted.
On roll call the vote on the consent agenda was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
B. Action – Minutes
1. to approve the minutes of the 8-1-17 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 7-18-17 Personnel, Education and Finance Committee meetings, the 7-18-17 District 62 Committee meeting and the 7-24-17 Executive Committee meeting
E. Action – Education
* 1. to enter into a Cooperative Agreement between the RPSB and LSU AgCenter supporting the 4H Youth Development for Rapides students and authorize the Board President to sign any necessary documents upon review by the Board Counsel – Mrs. Shannon Alford
Pages 98-106 Source of funding General Fund Amount $32,103.00
* 2. to approve the renewal of ACT Career Curriculum license in the amount of $16,685.00 to continue the implementation of ACT Career Ready 101 in the Journey to Careers Curriculum that is offered in middle schools – Mrs. Kim Bennett and Ms. LaRunda Hobbs Pierce
Pages 107-113 Source of funding Carl Perkins Amount $16,685.00
* 3. to enter RPSB into a Memorandum of Understanding with Career Compass of Louisiana (CCOL) pertaining strictly to CCOL providing college and career coaching to students in RPSB high schools to support a seamless transition from secondary education to postsecondary education (pending legal review) – Mrs. Kim Bennett
Pages 114-117 Source of funding Carl Perkins Amount $28,000.00
* 4. to enter into a Cooperative Endeavor Agreement between RPSB and Central Louisiana Technical Community College (CLTCC) to provide dual enrollment for academic and work skills dual credit college courses for qualified high school students and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett
Pages 118-124
F. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 125-150
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 151-153
* 4. to receive an update/report on grants, approve grants included therein, and authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kerri Nichols
Pages 154-157
* 5. to approve the mileage reimbursement rate of $0.53 per mile for use of personal vehicle as per the State Travel Regulations as required by Policy DJD-R – Ms. Liz Domite
Pages 158-159
* 6. to authorize the secretary to solicit formal quotes for “Repair of all Riser and Stair Treads currently covered with vinyl at Pineville High School” (RFQ 18-12) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes – Ms. Liz Domite
Source of funding District 52 Maintenance Amount $40,000.00
* 7. to approve the request of Iberville Parish School Board, Livingston Parish School Board, Tangipahoa Parish School Board and Pointe Coupee Parish School Board to participate in a Cooperative Purchase Agreement with the RPSB for the renewal of Bid #15-28 which is for the Purchase of Educational Materials (Renewal #17-28) - Ms. Liz Domite
Pages 160-163
* 8. to approve an agreement between the RPSB and Weidenhammer Systems Corporation for Weidenhammer to provide computer processing services including but not limited to the equipment, software, infrastructure support and technical support for the hosting of ALIO software (accounting, payroll, employee service portal, and LA State reporting software) pending review by legal counsel – Ms. Liz Domite
Pages 164-182 Source of finding General Fund Amount $28,809.71
* 9. to renew Food and Nutrition Annual Maintenance Agreement with Horizon Software (Front of House Software $19,461.17 and Back of House Software $17,705.59 and Application Scanning – $2,277.01) effective 7-1-17 through 6-30-18 – Mrs. Erma Davis
Pages 183-192 Source of funding Food and Nutrition Service Amount $39,443.77 (Total)
* 10. to inform the Board of online application for Free/Reduced Meal Applications effective 2017-2018 – Mrs. Erma Davis
* 11. to enter into an agreement with Electronic Information Systems, LLC for Medicaid Billing Services – Mrs. Shelly Close
Pages 193-202 Source of funding Medicaid Amount $20,000.00
* 12. to approve a Professional Services Contract for the provision of services to students identified as Talented (Music/Visual Arts/Theater) – Mrs. Shelly Close
Pages 203-206 Source of funding General Fund Amount $30,000.00
* 13. to ratify and confirm bid(s) received on Friday, September 1, 2017 at 10:00 a.m. by the Central Office Staff for “Lease of 435 acres of School Board Property” (Bid No. 18-50) and award bid to the highest responsive and responsible bidder contingent on high bidder meeting all LA Public Bid Law and contract document requirements and specifications to K & L Hunting Club for $4,406.55 – Ms. Liz Domite
Source of funding General Fund
* 14. deleted.
* 15. to ratify and confirm bid(s) received on Friday, September 1, 2017 at 10:00 a.m. by the Central Office Staff for “Purchase of Propane Gas” (Bid # 17-10A) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and contract document requirements and specifications to Jim’s South Butane-Propane, Inc. – Ms. Liz Domite
Source of funding District 51 & District 58 Maintenance Amount $35,000.00 (estimate)
* 16. to reimburse any RPSB member for related cost to attend the 2017 Louisiana School Law Workshop being held in Baton Rouge on September 13, 2017 – Mr. Nason Authement
* 17. to authorize the Secretary to advertise for RFP(s) for “Supplemental Digital Science Software” (RFP No. 18-21) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive RFP(s) and sign any documentation connected therewith – Ms. Liz Domite
Source of funding Title IV Amount $450,000.00 (6 year period)
* 18. to authorize the Secretary to advertise for bids(s) for “Purchase of Band Uniforms for Buckeye High School” (Bid No. 18-19) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bid(s) and sign any documentation connected therewith – Ms. Liz Domite
Page 207 Source of funding Buckeye High School Maintenance Funds Amount $35,000.00 (estimate)
* 19. toauthorize the Secretary to advertise for RFP(s) for “Reading, English, Science and Social Studies Intervention Software Program” (RFP No. 18-20) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive RFP and sign any documentation connected therewith – Ms. Liz Domite
Source of funding - (Year 1) Title I - $38,100
School Technology Funds - $8,500
School Funds - $24,650
Estimated cost $126,000 (2 Year Period)
* 20. to approve Professional Services Contract for the provision of School Psychology Services – Mrs. Shelly Close
Pages 208-211 Source of funding General Fund Amount $60,000.00
E. Action– Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
Ø Motion that in lieu of expulsion, Kiree Nunez be assigned to the Rapides Alternative Positive Program for Students (RAPPS) effective September 6, 2017 for two semesters all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that in lieu of expulsion, Stephan Foster be assigned to the Rapides Alternative Positive Program for Students (RAPPS) for one semester effective September 6, 2017. Upon completion of the first semester, he is assigned to Bolton High School for the second semester, January 2018, all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave requests – Dr. Vicki Younger
* 3. to discuss any personnel complaints that may go before the full board for action - Dr. Vicki Younger
* 4. to approve updated job descriptions – Dr. Vicki Younger
a. School Nurse, Special Education
b. School Nurse, General Program
Pages 212-215
* 5. to give a presentation to the Board concerning staffing across the district - Dr. Vicki Younger
Pages 216-217
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks that beginning with the September Education Committee have the Administration present a monthly needs assessment update on the ongoing programs for mentoring the RPSB students and have the Administration bring any recommendations they may have back to the Committee. (Item 6)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry that beginning with the September Education Committee, the RPSB will have the Administration present a monthly update on the mentoring programs being implemented in the schools across the District including the current and new mentoring programs
Discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously that beginning with the September Education Committee, the RPSB will have the Administration present a monthly update on the mentoring programs being implemented in the schools across the District including the current and new mentoring programs.
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to adopt Resolution adopting the Operating Budgets of Revenues, Expenditures and Fund Balances for the Fiscal Year beginning July 1, 2017. (Item 7)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to adopt Resolution adopting the Operating Budgets of Revenues, Expenditures and Fund Balances for the Fiscal Year beginning July 1, 2017.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
BUDGET RESOLUTION
A Resolution adopting the Operating Budgets of Revenues and Expenditures for the fiscal year beginning July 1, 2017, and ending June 30, 2018.
BE IT ORDAINED BY THE RAPIDES PARISH SCHOOL BOARD, IN general session convened that:
SECTION 1: Actual revenues, expenditures, and fund balances for the year ended June 30, 2017, are hereby adopted as the amended budgets for the year, in compliance with the requirements of state law.
SECTION 2: The following estimates of Revenues for the fiscal year beginning July 1, 2017, and ending June 30, 2018, be and the same are hereby adopted to serve as Operating Budgets of Revenues for the District, during said period.
SECTION 3: The following estimates of Expenditures for the fiscal year beginning July 1, 2017, and ending June 30, 2018, be and the same are hereby adopted to serve as Operating Budgets of Expenditures for the District during said period.
SECTION 4: The adoption of the Operating Budgets of Expenditures is and the same is hereby declared to operate as an appropriation of the amounts therein set forth within the terms of the budget classifications.
SECTION 5: The adopted budget shall form the framework from which the Superintendent and staff shall monitor revenues and control expenditures.
SECTION 6: The Rapides Parish School Board does hereby authorize the Superintendent, through the Director of Finance, to make changes within budget classifications. However, the Board retains the authority to adopt budget amendments when required by the Local Government Budget Act.
PASSED AND ADOPTED at Alexandria, Louisiana, on this the 5th day of September, 2017.
BOARD PRESIDENT
SEAL
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to discuss and take action on the enacted state legislative changes to the Industrial Tax Exemption Program, specifically as it relates to the Plastipak expansion project. (Item 8)
Mr. Jim Clinton presented information to the Board and Mr. Rick Ranson addressed the Board at this time.
A lengthy discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. John Allen to adopt a Resolution granting the exemption to Plastipak based on the Governors’ Executive Order JBE-2016-26 and JBE-2016-73 and changes to the Industrial Tax Exemption specifically as it related to the Plastipak expansion project.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mrs. Franklin
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
A RESOLUTION OF THE RAPIDES PARISH SCHOOL BOARD APPROVING PLASTIPAK FOR PARTICIPATION IN THE INDUSTRIAL TAX EXEMPTION PROGRAM AT PARDUE ROAD IN PINEVILLE, LA
WHEREAS, Article 7, Section 21(F) of the Louisiana Constitution provides for the Board of Commerce and Industry ("BCI"), with the approval of the Governor, to approve contracts for the exemption of ad valorem taxes of a new manufacturing establishment or an addition to an existing manufacturing establishment, on such terms and conditions as the board, with the approval of the Governor, deems in the best interest of the State; and
WHEREAS, PLASTIPAK has applied for an Industrial Tax Exemption ("ITE'') and seeks approval of the BCI and the Governor for a contract granting that exemption; and
WHEREAS, Executive Order JBE-16-26 has provided standards upon which the Governor will approve contracts for the exemption as being in the best interest of the State . To that end, the Executive Order sets forth parameters for approval that include job creation, percentage of the exemption granted and the term of the exemption and provides for the guidance of the Louisiana Department of Economic Development in addressing these issues. It further provides for local review and approval by the relevant parish and/or municipal council, school board and sheriff; and
WHEREAS, Executive Order JBE-16-26 mandates that each exemption contract approved by the Governor shall include as Exhibit "A”, a Cooperative Endeavor Agreement between the State of Louisiana and the Department of Economic Development and the applicant, to the ITE contract between the BCI and the applicant, which provides for the creation or retention of jobs and provides for the exercise of the option in the Louisiana Constitution for the term or percentage of the Parish ad valorem tax exemption granted in the contract , and provides for the reduction or loss of the exemption based upon the applicant's compliance with the contract
WHEREAS, Executive Order JBE-16-26 further requires that this board, together with the other required local governmental entities signify consent to the terms of the exemption by resolution and the Sheriff of this Parish shall signify consent to the terms of the exemption by letter. Executive Order JBE-16-26 further provides that the resolutions of approval shall be attached as Exhibit "B" to the ITE contract between the BCI and PLASTIPAK; and
WHEREAS, PLASTIPAK and the Louisiana Department of Economic Development have advised that certain terms and conditions forming Exhibit "A" to the ITE contract pending approval before the Louisiana BCI have been reached and have conveyed the same to this board, and thus this matter is now ready for a determination of approval of this board as required by Executive Order JBE-16-26,
THEREFORE, BE IT RESOLVED, upon consideration of the foregoing and the public discussion held this day, that this board approves the terms of the ITE contract based on the inclusion of the following terms and conditions into Exhibit "A'' (the Cooperative Endeavor Agreement between the State of Louisiana, the Department of Economic Development, and PLASTIPAK) to the ITE contract between the BCI and PLASTIPAK with respect to its manufacturing facility located in Pineville, Rapides Parish, Louisiana:
a. Total capital investment by PLASTIPAK in Pineville, LA of at least $15.0 million by December 31, 2017.
b. The retention of existing jobs (estimated at 236 jobs) through 2027, along with retention of associated annual payroll (estimated at $14.2 million, exclusive of benefits and contract labor) to be increased at a minimum of 2% annually.
c. New jobs and new annual payroll (excluding benefits and contract labor) at the Pineville facility at the following levels: 1 0 net new jobs with an annual average payroll of $40,000.
In the event PLASTIPAK fails to complete its project, or fails to timely meet its performance objectives and/or job creation requirements, including but not limited to the retention or creation of the number of jobs or the achieving or maintaining of the payroll amounts within the time and for the term agreed, as specified in its award agreement; if PLASTIPAK ceases its operations, reduces its employment numbers or payroll amounts to less than 90% of the required amounts; shall constitute a default under the award agreement, and LED and Rapides Parish shall retain all rights to, modify the terms and conditions of the incentive.
The Rapides Parish School Board further authorizes the Louisiana Department of Economic Development, on behalf of the BCI, to include this resolution in Exhibit "B" to the ITE contract between the BCI and Plastipak.
THEREFORE, BE IT FURTHER RESOLVED, by the Rapides Parish School Board that a copy of this resolution shall be forwarded to the BCI and the Louisiana Department of Economic Development
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to discuss an alternative Resolution to Plastipak as it relates to enacted State Legislative changes. (Item 19)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman to set a policy that establishes standards and criteria for the approval by RPSB for a request for ad valorem tax exemptions under the Industrial Tax Exemption Program.
Discussion ensued.
Dr. Stephen Chapman withdrew the motion.
No action was taken.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to provide information to the Board on Community Eligibility Guidelines. (Item 9)
Mrs. Erma Davis presented information to the Board at this time.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted unanimously to receive information to the Board on Community Eligibility Guidelines.
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to approve the hiring of an Interim Secretary at Peabody Magnet High School. (Item 10)
A lengthy discussion ensued.
A motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale to call the question.
On roll call the vote to call the question was as follows:
AYE: Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: Mr. McCall, Mr. Allen, Mrs. Franklin
ABSENT: None
THE MOTION TO CALL THE QUESTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to approve the hiring of an Interim Secretary at Peabody Magnet High School.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: Mr. Allen, Mrs. Franklin
ABSENT: None
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Let the record reflect that Mrs. Sandra Franklin, Dr. Stephen Chapman and Mr. Steve Berry left the meeting at this time.
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Darrell Rodriguez for approval to promote the Migrant Data Clerk and Recruiter Advocate to 12 month employees to align with the Title I, Part C egms assurances. (Item 11)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Rodriguez, Mr. Crooks, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: Mrs. Franklin, Dr. Chapman, Mr. Berry
ABSTAIN: Mr. Allen
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Let the record reflect that Dr. Stephen Chapman returned to the meeting and Mr. Wilton Barrios left the meeting at this time.
A motion was made by Mr. Gerald Crooks and seconded by Mr. Darrell Rodriguez to approve Policy IDDF (Education of Students with Exceptionalities) as recommended by Forethought Consulting and to approve Seclusion/Restraint Procedures under Louisiana Revised Statutes 17:416.21 and Louisiana Bulletin 1706, Revised 2016 (reviewed by legal counsel). (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mrs. Franklin, Mr. Barrios, Mr. Berry
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A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to authorize the Secretary to advertise for bids for “Six (6) Compartment Polystyrene Serving Tray” (Bid No. 18-18) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign documentation connected therewith. (Item 13)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Mr. Gerald Crooks, the Board voted unanimously toauthorize the Secretary to advertise for bids for “Six (6) Compartment Polystyrene Serving Tray” (Bid No. 18-18) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign documentation connected therewith.
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Let the record reflect that Mr. Steve Berry and Mr. Wilton Barrios returned to the meeting at this time.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to declare the Kubota Tractor, Model L2050F, located at Northwood High School and two (2) carrier chillers located at the Maintenance Department as surplus inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Inventory” (Bid No. 18-23) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids. (Item 14)
Discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to declare the Kubota Tractor, Model L2050F, located at Northwood High School and two (2) carrier chillers located at the Maintenance Department as surplus inventory and to authorize the secretary to advertise for bids as is/where is for the “Sale of Inventory” (Bid No. 18-23) and the Executive Committee and/or Superintendent and Central Office Staff to receive bids.
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Let the record reflect that Mr. John Allen left the meeting and Mrs. Sandra Franklin returned to the meeting at this time.
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A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to approve an agreement between RPSB and Taylor Publishing Company DBA Balfour for Balfour to be the official yearbook publisher for Phoenix Magnet for the 2017-2018 school year and authorize the Board President to sign any documentation in connection therewith. (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Rodriguez, Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: Mr. Allen
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A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall to renew the Interagency Agreement and to enter into a new Interagency Agreement with the following agencies in order to provide needed support for the children of the Rapides Parish School System and authorize the Board President to sign any necessary documentation in connection therewith. (Item 16)
New:
Kendall’s Rehab Services of LA – The Center for Children and Families
Renew:
Pelican State Credit Union - We Care Behavioral Health - Potter’s House - Phoenix Family Life Center - Provision Rehab, LLC - Journey Rehab - Project Success - Eckerd Youth Alternatives, Inc. - Destiny Now, Inc. – Sylvan Learning Center - Rehab Services of Cenla (inclusive of Oakdale Office) – Bayou Mental Health
Mr. Clyde Washington presented information and discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Willard McCall, the Board voted unanimously to renew the Interagency Agreement and to enter into a new Interagency Agreement with the following agencies in order to provide needed support for the children of the Rapides Parish School System and authorize the Board President to sign any necessary documentation in connection therewith as listed above.
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Let the record reflect that Mrs. Sandra Franklin left the meeting at this time.
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A motion was made by Mr. Willard McCall and seconded by Mr. Darrell Rodriguez to approve Professional Services Contract for the provision of School Psychology Services. (Item 17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: Mr. Allen, Mrs. Franklin
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT Retest and Workkeys Assessment and authorize the Board President to sign any required documentation. (Item 18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. McCall, Mr. Rodriguez, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: Mr. Allen, Mrs. Franklin
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L