OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
July 5, 2017
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Wednesday, July 5, 2017 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Keith Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Gerald Crooks, Vice President
Wilton Barrios, Member
Steve Berry, Member
John Allen, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Absent: Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
____________________
The Invocation was pronounced by Mr. Wilton Barrios after which Mr. Gerald Crooks led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JUNE 28, 2017)
Alexandria, Louisiana
June 28, 2017
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
WEDNESDAY, JULY 5, 2017
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll Call
4. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4, 5 and 6)
* 5. Motion to have the Administration report on the status of the Turn-Around-Team slots due to Master Teacher positions filled for the 2017-2018 school year – Mrs. Sandra Franklin
* 6. Motion to hear and receive a report on Workkeys and recognize those students that received Platinum on Workkeys – Mrs. Kim Bennett and Mrs. Sandra Franklin
Pages 1-4
* 7. Motion to approve Policy JGCE (Child Abuse) as recommended by Forethought Consulting and staff, pending review by legal counsel – Mr. Roy Rachal
Pages 5-10
* 8. Adopt the 2017 Millage Rates(s) – Ms. Liz Domite
Pages 11-14
* 9. Motion to accept the recommendation of the Committee that worked on the relocation of RTA (Option #1) – Dr. Stephen Chapman
Pages 15-57
* 10. Motion to authorize the secretary to advertise for bids for “Replacement of Gym Floor at Glenmora High” (Bid #18-02) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 27 Bond Amount $135,000.00
11. Motion to enter into a standard AIA B 101-2007 document with Associated Design Group, Inc. for project design and management of the Northwood High HVAC Control Project in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith – Ms. Liz Domite
Source of funding District 22A Maintenance Amount $22,180.00
12. Motion to enter into contract with Siemens for the replacement of the HVAC Building Automation System Controls at Northwood High in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith –
Ms. Liz Domite
Sourced of funding District 22A Maintenance Amount $221,800.00
13. Motion to enter into a standard AIA B 101-2007 document with Associated Design Group, Inc. for project design and management of the Rapides High HVAC Control Project in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith – Ms. Liz Domite
Source of funding District 61Maintenance Amount $13,500.00
14. Motion to enter into contract with Siemens for the replacement of the HVAC Building Automation System Controls at Rapides High in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith –
Ms. Liz Domite
Sourced of funding District 61 Maintenance Amount $135.000.00
15. Motion to approve Grant Parish School Board request to participate in a cooperative purchasing agreement with the Rapides Parish School Board (Bid # 17-16) which is for the purchase of Science Material – Ms. Liz Domite
Page 58
16. Motion to approve the purchase of twenty (20) new route buses for the 2017-2018 fiscal year and authorize the secretary to advertise for bids (Bid No.18-05) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
Source of funding Bus Fund and General Fund Amount $1,500,000.00
17. Motion to ratify and confirm written quotes received for “Turnkey Purchase of Scoreboard for Alexandria Senior High Football Field” RFQ #17-32 and award project to the lowest responsive and responsible vendor and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Source of funding School Maintenance Fund Amount $45,000.00
18. Motion to approve an agreement with Discovery Education for Techbook subscription license for Pineville Junior High School and to authorize the Board President to sign any and all documentation in connection therewith – Mrs. Kim Bennett
Pages 59-63 Source of funding School Funds (Technology) Amount $26,400.00
19. Motion to inform the Board of the 2016 Cohort Graduation results – Mr. Jonathan Garrett
Pages 64-79
20. Motion to change Policy BBC (Executive Committee) and replace it with LA RS 17:55 – Mr. Keith Breazeale
Pages 80-82
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 83-94
B. Action – Minutes
1. to approve the minutes of the 6-6-17 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 5-16-17 Personnel, Education and Finance Committee meetings, and 5-25-17 Discipline Review Committee and 5-30-17 Executive Committee meeting
C. Action – Education
* 1. to approve a Resolution and Grant Agreement with The Rapides Foundation for the 2017-2018 Healthy Behavior School District Partnership Grant and to authorize the Board President to sign any required documentation – Mrs. Bethanie Herrick
Pages 95-100 Source of funding Rapides Foundation – Healthy Behavior School District
* 2. to approve Needs Assessment Proposal and Scope of Work by Gibson, An Education Consulting and Research Group, and to authorize the Board President to sign any required documents – Mrs. Kim Bennett
Pages 101-103 Source of funding Redesign Grant – Round 2
Amount $25,000.00
* 3. to change the name of Carter C. Raymond Elementary to Carter C. Raymond Junior High School and to change the name of Forest Hill Elementary School to Forest Hill Junior High School – Dr. Dana Nolan
* 4. to present to the Board the number of reported dating violence incidents for the 2016-2017 school year – Mr. Jonathan Garrett
* 5. to enter into a Memorandum of Understanding (MOU) with the LDOE to provide the
PSB with access to LEAP 360 at no cost to the district for the 2017-2018 school year – Mrs. Kim Bennett
Pages 104-109
* 6. to approve revising Policy JGB (School Wellness) as recommended by the School Wellness Committee, pending review by legal counsel – Mrs. Erma Davis
Pages 110-130
* 7. to accept the recommendation from the Discipline Policy Review Committee that students transitioning from Renaissance, JDC and/or group homes go through a twenty (20) day transition period through RAPPS, determined by CWA office before being placed in their base school – Mr. Clyde Washington
* 8. to accept the recommendation from the Discipline Policy Review Committee that the following statements be added to the RPSB Handbook - Mr. Clyde Washington
Pages 131-132
1. Spinners or any like devices that distract from the learning environment will not be allowed during school hours or on school buses.
2. At school sponsored events, any device that causes a disruption during the sponsored event will not be allowed. The device shall be confiscated and returned to the parent only upon request.
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection
with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 133-145
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 146
* 4 to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 147-152
* 5. to receive report on Title Research for three (3) acre tract of land located in the Southeast Quarter of the Northwest Quarter (SE ¼ of NW ¼) of Section Twenty-five (25), Township Two North, Range Three West (T2NR3W), Rapides Parish, Louisiana – Ms. Liz Domite and Mr. Roy Rachal
Pages 153-171 Source of funding General Fund Amount $695.00
* 6. to receive report on Title Research for five (5) acre tract of land located in the Northwest Quarter of the Northwest Quarter (NW ¼ of NW ¼) of Section Nine (9), Township Two South, Range Two West (T2SR2W), Rapides Parish, Louisiana – Ms. Liz Domite and Mr. Roy Rachal
Pages 172-201 Source of funding General Fund Amount $695.00
* 7. to ratify and confirm written quotes received for “Replacement of Gym Floor at Carter C. Raymond Elementary” RFQ 17-27 and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to policy DJED – Ms. Liz Domite
Page 202 Source of funding Flood Insurance Proceeds
Amount $50,000.00
* 8. to authorize and to send RFP on “Pest Management Services” for the entire district – Dr. Stephen Chapman
* 9. for the RPSB to review RPSB policies and RPSB Administration procedures as relates to the implementation of these policies, declaring a position vacant and the hiring procedure to fill that vacancy (from Finance Committee) – Dr. Stephen Chapman
Pages 203-229
a. GBRIA (General Leaves of Absence)
b. GBRIB (Sick Leave)
c. GBQ (Retirement)
d. GBRIBA (Family Medical Leave)
e. GBD (Employment of Personnel)
f. GBRK (Annual Leave)
g. GBN (Dismissal of Employees)
h. GBRBA (Principals’ Work Schedules)
i. GBRHA (Sabbatical Leave)
* 10. to approve the annual renewal agreement for OnCourse Systems for Education and authorize the Board President to sign any documentation with regards to said renewal – Dr. Luke Purdy
Pages 230-231 Source of funding General Funds Amount $42,469.59
* 11. to recommend the procedure proposed by Mr. Keith Breazeale as far as seeking legal counsel on RPSB business – Dr. Stephen Chapman and Mr. Keith Breazeale
Page 232
* 12. to receive and review the following: - Dr. Stephen Chapman
· the budget for the Transportation Department
· status report on the RPSB bus fleet
· status report on the inventory control system in the Bus Maintenance shop
· list of all RPSB employees assigned to the Transportation Department
· status report on the RPSB bus maintenance recall system
· status report on bus driver recruitment, training and retention
Pages 233-280
* 13. to approve Professional Services Contracts for: - Mrs. Shelly Close
a. Physical Therapy
b. Occupational Therapy
c. Speech Therapy
Pages 281-308 Source of funding General Fund Amount $477,000.00
* 14. to approve Policy DIE (Records Retention) as recommended by Forethought Consulting and staff, pending review by legal counsel – Mr. Clyde Washington
Pages 309-310
* 15. to review RPSB Policy KG (Use of Facilities) and have staff prepared to present and discuss the administration guidelines and procedures, and usage fees (specifically utility costs) – Dr. Stephen Chapman
Pages 311-313
* 16. to approve Professional Services Contracts for: - Mrs. Shelly Close
a. Applied Behavioral Analysis Consultants
b. Literacy Intervention Instruction/PD
Pages 314-321 Source of funding IDEA Amount $130,000.00
* 17. to approve the requests of LaSalle Parish School Board, St. Tammany Parish School Board and Grant Parish School Board to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the renewal of RPSB Bid #15-28 which is for the purchase of Educational Materials (Renewal #17-28) – Ms. Liz Domite
* 18. to ratify and confirm bid(s) received on Tuesday, June 13, 2017 at 11:00 a.m. by the Central Office Staff for “Sanitary Maintenance Supplies” (Bid #17-24) and to award bid to the lowest responsive and responsible bidder(s) contingent on low bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
Source of funding Maintenance (Various)
Amount (Based on needs)
* 19. to authorize the Secretary to advertise for bids for “Lease of 435 Acres of School Board Property” (Bid No. 18-50) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
* 20. to declare five (5) teacher desks, (100) student desks, (92) student chairs, (1) rectangular table, (1) round table, and (1) kidney shaped table as surplus inventory and transfer to LA State Property Surplus designated for disposition to Allen Parish School Board for Oakdale Elementary – Ms. Liz Domite
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave request – Dr. Vicki Younger
* 3. to discuss any personnel complaints that may go before the full board for action
Dr. Vicki Younger
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 28th day of June 2017
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
____________________
Public comment was solicited prior to the vote on items during this meeting. ____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to add to the agenda to approve an agreement with Discovery Education for Techbook subscription license for Ball Elementary School and to authorize the Board President to sign any and all documentation in connection therewith – Reason to add: Time sensitive. (Item 21)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to go into Executive Session to discuss Litigation, Judgement and Appeal of Lawsuit filed in the 9th Judicial District Court, Parish of Rapides, State of Louisiana, Civil Action No. 210,322 Division – D Captioned “Patricia Powell - v- Rapides Parish School District” – Reason to add: Time Sensitive. (Item 22)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to approve the consent agenda. (Item 5)
The agenda was read into the record and discussion ensued.
Items 4C-3, 4C-8, 4D-7, 4D-9e and g were pulled from the consent agenda for discussion.
A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to approve the consent agenda.
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 83-94
B. Action – Minutes
1. to approve the minutes of the 6-6-17 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 5-16-17 Personnel, Education and Finance Committee meetings, and 5-25-17 Discipline Review Committee and 5-30-17 Executive Committee meeting
D. Action – Education
* 1. to approve a Resolution and Grant Agreement with The Rapides Foundation for the 2017-2018 Healthy Behavior School District Partnership Grant and to authorize the Board President to sign any required documentation – Mrs. Bethanie Herrick
Pages 95-100 Source of funding Rapides Foundation – Healthy Behavior School District
* 2. to approve Needs Assessment Proposal and Scope of Work by Gibson, An Education Consulting and Research Group, and to authorize the Board President to sign any required documents – Mrs. Kim Bennett
Pages 101-103 Source of funding Redesign Grant – Round 2
Amount $25,000.00
* 3. pulled for the regular agenda.
* 4. to present to the Board the number of reported dating violence incidents for the 2016-2017 school year – Mr. Jonathan Garrett
* 5. to enter into a Memorandum of Understanding (MOU) with the LDOE to provide the PSB with access to LEAP 360 at no cost to the district for the 2017-2018 school year – Mrs. Kim Bennett
* 6. to approve revising Policy JGB (School Wellness) as recommended by the School Wellness Committee, pending review by legal counsel – Mrs. Erma Davis
Pages 110-130
* 7. to accept the recommendation from the Discipline Policy Review Committee that students transitioning from Renaissance, JDC and/or group homes go through a twenty (20) day transition period through RAPPS, determined by CWA office before being placed in their base school – Mr. Clyde Washington
* 8. pulled for the regular agenda.
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 133-145
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 146
* 4 to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 147-152
* 5. to receive report on Title Research for three (3) acre tract of land located in the Southeast Quarter of the Northwest Quarter (SE ¼ of NW ¼) of Section Twenty-five (25), Township Two North, Range Three West (T2NR3W), Rapides Parish, Louisiana – Ms. Liz Domite and Mr. Roy Rachal
Pages 153-171 Source of funding General Fund Amount $695.00
* 6. to receive report on Title Research for five (5) acre tract of land located in the Northwest Quarter of the Northwest Quarter (NW ¼ of NW ¼) of Section Nine (9), Township Two South, Range Two West (T2SR2W), Rapides Parish, Louisiana – Ms. Liz Domite and Mr. Roy Rachal
Pages 172-201 Source of funding General Fund Amount $695.00
* 7. pulled for the regular agenda.
* 8. to authorize and to send RFP on “Pest Management Services” for the entire district – Dr. Stephen Chapman
* 9. for the RPSB to review RPSB policies and RPSB Administration procedures as relates to the implementation of these policies, declaring a position vacant and the hiring procedure to fill that vacancy (from Finance Committee) – Dr. Stephen Chapman
Pages 203-229
a. GBRIA (General Leaves of Absence)
b. GBRIB (Sick Leave)
c. GBQ (Retirement)
d. GBRIBA (Family Medical Leave)
e. pulled for discussion
f. GBRK (Annual Leave)
g. pulled for discussion
h. GBRBA (Principals’ Work Schedules)
i. GBRHA (Sabbatical Leave)
* 10. to approve the annual renewal agreement for OnCourse Systems for Education and authorize the Board President to sign any documentation with regards to said renewal – Dr. Luke Purdy
Pages 230-231 Source of funding General Funds Amount $42,469.59
* 11. to recommend the procedure proposed by Mr. Keith Breazeale as far as seeking legal counsel on RPSB business – Dr. Stephen Chapman and Mr. Keith Breazeale
Page 232
* 12. to receive and review the following: - Dr. Stephen Chapman
· the budget for the Transportation Department
· status report on the RPSB bus fleet
· status report on the inventory control system in the Bus Maintenance shop
· list of all RPSB employees assigned to the Transportation Department
· status report on the RPSB bus maintenance recall system
· status report on bus driver recruitment, training and retention
Pages 233-280
* 13. to approve Professional Services Contracts for: - Mrs. Shelly Close
a. Physical Therapy
b. Occupational Therapy
c. Speech Therapy
Pages 281-308 Source of funding General Fund Amount $477,000.00
* 14. to approve Policy DIE (Records Retention) as recommended by Forethought Consulting and staff, pending review by legal counsel – Mr. Clyde Washington
Pages 309-310
* 15. to review RPSB Policy KG (Use of Facilities) and have staff prepared to present and discuss the administration guidelines and procedures, and usage fees (specifically utility costs) – Dr. Stephen Chapman
Pages 311-313
* 16. to approve Professional Services Contracts for: - Mrs. Shelly Close
a. Applied Behavioral Analysis Consultants
b. Literacy Intervention Instruction/PD
Pages 314-321 Source of funding IDEA Amount $130,000.00
* 17. to approve the requests of LaSalle Parish School Board, St. Tammany Parish School Board and Grant Parish School Board to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the renewal of RPSB Bid #15-28 which is for the purchase of Educational Materials (Renewal #17-28) – Ms. Liz Domite
* 18. to ratify and confirm bid(s) received on Tuesday, June 13, 2017 at 11:00 a.m. by the Central Office Staff for “Sanitary Maintenance Supplies” (Bid #17-24) and to award bid to the lowest responsive and responsible bidder(s) contingent on low bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications and award to Economical (based on needs) – Ms. Liz Domite
Source of funding Maintenance (Various)
Amount (Based on needs)
* 19. to authorize the Secretary to advertise for bids for “Lease of 435 Acres of School Board Property” (Bid No. 18-50) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign any documentation connected therewith – Ms. Liz Domite
* 20. to declare five (5) teacher desks, (100) student desks, (92) student chairs, (1) rectangular table, (1) round table, and (1) kidney shaped table as surplus inventory and transfer to LA State Property Surplus designated for disposition to Allen Parish School Board for Oakdale Elementary – Ms. Liz Domite
E. Action – Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
G. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to approve leave request – Dr. Vicki Younger
* 3. to discuss any personnel complaints that may go before the full board for action
Dr. Vicki Younger
* Denotes that these items have been through committee
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to change the name of Carter C. Raymond Elementary to Carter C. Raymond Junior High School and to change the name of Forest Hill Elementary School to Forest Hill Junior High School. (Item 4C-3)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to change the name of Forest Hill Elementary School to Forest Hill Junior High School and delete Junior High from Carter C. Raymond and the school to remain as Carter C. Raymond Elementary School.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Crooks, Dr. Chapman, Mr. Berry, Mr. Breazeale
NAY: Mrs. Franklin, Mr. Barrios, Mr. McCall, Mr. Allen
ABSENT: Mr. Rodriguez
THE SUBSTITUTE MOTION FAILED DUE TO LACK OF MAJORITY VOTE.
The original motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to change the name of Carter C. Raymond Elementary to Carter C. Raymond Junior High School and to change the name of Forest Hill Elementary School to Forest Hill Junior High School.
On roll call the vote on the original motion was as follows:
AYE: Mrs. Franklin, Mr. Barrios, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: Mr. Crooks, Dr. Chapman, Mr. Berry
ABSENT: Mr. Rodriguez
THE ORIGINAL MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Willard McCall to accept the recommendation from the Discipline Policy Review Committee that the following statements be added to the RPSB Handbook. (Item 4C-8)
1. Spinners or any like devices that distract from the learning environment will not be allowed during school hours or on school buses.
2. At school sponsored events, any device that causes a disruption during sponsored event will not be allowed. The device shall be confiscated and returned to the parent only upon request.
Discussion ensued.
A substitute motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to accept the recommendation from the Discipline Policy Review Committee that the following statements be added to the RPSB Handbook and to add the additional verbiage as follows:
1. Spinners or any like devices that distract from the learning environment will not be allowed during school hours or on school buses. The device shall be confiscated and returned to the parent only upon request.
2. At school sponsored events, any device that causes a disruption during the sponsored event will not be allowed. The device shall be confiscated and returned to the parent only upon request.
3. Devices not returned within a two week period will be destroyed or disposed.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
____________________
A motion was made by Dr. Stephen Chapman and second by Mr. Willard McCall to ratify and confirm written quotes received for “Replacement of Gym Floor at Carter C. Raymond Elementary” RFQ 17-27 and award project to the lowest responsive and responsible contractor and authorize the Board President to sign any documentation in connection therewith according to policy DJED. (Item 4D-7)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to defer this item to the July Finance Committee.
Discussion ensued.
On the substitute motion made by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to defer this item to the July Finance Committee.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. John Allen for the RPSB to review RPSB policies and RPSB Administration procedures as relates to the implementation of these policies, declaring a position vacant and the hiring procedure to fill that vacancy.
(Item 4D-9 e and g)
e. GBD (Employment of Personnel)
g. GBN (Dismissal of Employees)
Discussion ensued.
On motion by Mrs. Sandra Franklin and seconded by Mr. John Allen, the Board voted unanimously for the RPSB to review RPSB policies and RPSB Administration procedures as relates to the implementation of these policies, declaring a position vacant and the hiring procedure to fill that vacancy and no further action was taken.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. John Allen to have the Administration report on the status of the Turn-Around-Team slots due to Master Teacher positions filled for the 2017-2018 school year. (Item 5)
Mrs. Kim Bennett presented information to the Board and discussion ensued.
No action was taken.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Dr. Stephen Chapman to hear and receive a report on Workkeys and recognize those students that received Platinum on Workkeys. (Item 6)
Discussion ensued and students were recognized.
No action was taken.
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to approve Policy JGCE (Child Abuse) as recommended by Forethought Consulting and staff, pending review by legal counsel. (Item 7)
Discussion ensued.
On motion by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to approve Policy JGCE (Child Abuse) as recommended by Forethought Consulting and staff, pending review by legal counsel.
____________________
A motion was made by Mr. John Allen and seconded by Mr. Gerald Crooks to adopt the 2017 Millage Rates(s). (Item 8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
____________________
A motion was made by Mr. Gerald Crooks and seconded by Dr Stephen Chapman to accept the recommendation of the Committee that worked on the relocation of RTA (Option #1). (Item 9)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: Mrs. Franklin, Mr. McCall, Mr. Allen
ABSENT: Mr. Rodriguez
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
Let the record reflect that Mr. Willard McCall left the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to authorize the secretary to advertise for bids for “Replacement of Gym Floor at Glenmora High” (Bid #18-02) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals and a recommendation to be made to the Board. (Item 10)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. McCall
____________________
Let the record reflect that Mr. Willard McCall returned to the meeting at this time.
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Items 11 and 12 were discussed in globo.
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to enter into a standard AIA B 101-2007 document with Associated Design Group, Inc. for project design and management of the Northwood High HVAC Control Project in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith. (Item 11)
and to enter into contract with Siemens for the replacement of the HVAC Building Automation System Controls at Northwood High in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith. (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
ABSTAIN: Mr. Allen
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Items 13 and 14 were discussed in globo.
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to enter into a standard AIA B 101-2007 document with Associated Design Group, Inc. for project design and management of the Rapides High HVAC Control Project in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith. (Item 13)
and to enter into contract with Siemens for the replacement of the HVAC Building Automation System Controls at Rapides High in accordance with LA Revised Statute and authorize the Board President to sign any documents in connection therewith.
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
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A motion was made by Mr. John Allen and seconded by Dr. Stephen Chapman to approve Grant Parish School Board request to participate in a cooperative purchasing agreement with the Rapides Parish School Board (Bid # 17-16) which is for the purchase of Science Material. (Item 15)
Discussion ensued.
On motion by Mr. John Allen and seconded by Dr. Stephen Chapman, the Board voted unanimously to approve Grant Parish School Board request to participate in a cooperative purchasing agreement with the Rapides Parish School Board (Bid # 17-16) which is for the purchase of Science Material.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve the purchase of twenty (20) new route buses for the 2017-2018 fiscal year and authorize the secretary to advertise for bids (Bid No.18-05) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board and sign any documentation connected therewith. (Item 16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Breazeale
NAY: Mr. Allen
ABSENT: Mr. Rodriguez
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to ratify and confirm written quotes received for “Turnkey Purchase of Scoreboard for Alexandria Senior High Football Field” RFQ #17-32 and award project to the lowest responsive and responsible vendor and authorize the Board President to sign any documentation in connection therewith. (Item 17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
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Let the record reflect that Mr. John Allen left the meeting at this time.
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Items 18 and 21 were discussed in globo.
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve an agreement with Discovery Education for Techbook subscription license for Pineville Junior High School and to authorize the Board President to sign any and all documentation in connection therewith. (Item 18)
and to approve an agreement with Discovery Education for Techbook subscription license for Ball Elementary School and to authorize the Board President to sign any and all documentation in connection therewith. (Item 21)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. Allen
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to inform the Board of the 2016 Cohort Graduation results. (Item 19)
Jonathan Garrett presented information to the Board and discussion ensued.
No action was taken.
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Let the record reflect that Mr. John Allen returned to the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to change Policy BBC (Executive Committee) and replace it with LA RS 17:55. (Item 20)
Discussion ensued.
A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. John Allen to change Policy BBC (Executive Committee) and replace it with LA RS 17:55 and to layover to the August Board meeting.
Discussion ensued.
On motion by Mr. Keith Breazeale and seconded by Mr. John Allen, the Board voted unanimously to change Policy BBC (Executive Committee) and replace it with LA RS 17:55 and to layover to the August Board meeting.
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Let the record reflect that Mr. Willard McCall left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to go into Executive Session to discuss Litigation, Judgement and Appeal of Lawsuit filed in the 9th Judicial District Court, Parish of Rapides, State of Louisiana, Civil Action No. 210,322 Division – D Captioned “Patricia Powell - v- Rapides Parish School District”. (Item 22)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Franklin, Mr. Crooks, Dr. Chapman, Mr. Barrios, Mr. Berry, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Mr. McCall
THE BOARD WENT INTO EXECUTIVE SESSION
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On motion by Mr. Steve Berry and seconded by Mr. Wilton Barrios, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L