OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
December 6 2016
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, December 6, 2016 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Wilton Barrios, Vice President
Steve Berry, Member
John Allen, Member
Stephen Chapman, Member
Gerald Crooks, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
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The Invocation was pronounced by Rev. Clarence Dupar of New Bethel Community Missionary Baptist Church after which Mr. Wilton Barrios led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON NOVEMBER 30, 2016)
Alexandria, Louisiana
November 30, 2016
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, DECEMBER 6, 2016
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Recognize:
a. the Board’s student guest from Tioga High School – Mr. Wilton Barrios
b. Tioga Junior High School for the Bulletin Board display in the lobby of the School Board Office for the month of December 2016 – Mr. Clyde Washington
c. the State Counselor of the Year, Ann Phillips – Mrs. Kim Bennett
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 2, 3 and 4)
6. Motion to recognize the School District’s Outstanding Achievement on School Performance Results – Mr. Nason Authement
* 7. Motion to hear a report and recommendation from the Board’s Insurance Consultant relative to Renewal of Excess Workers’ Compensation Insurance coverage for the 2017 calendar year, act thereon, award contract accordingly and authorize the Board President to sign any contracts and documentation in connection therewith – Mr. Roy Rachal
Source of funding General Fund
Amount $80,000.00 (estimated)
* 8. Motion to hear a presentation of options and recommendations for extending the Middle Academic Magnet Program through the 8th grade – Mr. Jeff Powell
Pages 1-4
* 9. Motion for the RPSB to discuss and take action on a proposed bonus one-time supplement for all employees for December 2016 in a 13th pay check contingent upon completion of designated in-service to be named by the Administration at the December Board meeting (requested by David Miller) - Mr. David Miller
*10. Motion to go into Executive Session to discuss Litigation filed against Rapides Parish School Board Namely; Patricia Powell versus Rapides Parish School Board citation No. 210,322-D, Ninth Judicial District Court, Parish of Rapides, State of Louisiana – Mr. Nason Authement and Mr. Roy Rachal
11. Motion to consider and take action with respect to announcing that at its meeting to be held on Tuesday, January 10, 2017 at 5:00 p.m. at the Parish School Board Office Building, 619 6th Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling elections to be in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Cotile District Number 22A of Rapides Parish, Louisiana, (iii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iv) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (v) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana to authorize the renewal and/or continuation of ad valorem taxes – Ms. Liz Domite
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 5-15
B. Action – Minutes
1. to approve the minutes of the 11-1-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 10-18-16 Personnel, Education and Finance Committee meetings, the 10-27-16 Discipline Review Committee meeting, and the 10-24-16 Executive Committee meeting
C. Action – Education
* 1. to approve Option #2 for the 2017-2018 District Calendar for Rapides Parish School District (recommended by the Education Committee) – Mrs. Kim Bennett
Pages 16-21
* 2. toinform the Board and gain approval for Administration to move forward with the implementation of the NIET TIF-5 Grant - Mr. Nason Authement
Pages 22-25
* 3. to approve revising Policy BCBI (Public Participation in School Board Meetings) as recommended by the Board Attorney – Mrs. Kim Bennett
Pages 26-27
* 4. to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT retest and WorkKeys assessment and authorize the Board President to sign any required documentation pending review by Board Attorney – Mrs. Becky Vines
Pages 28-35 Source of funding General Fund, Schools Funds
Amount $15,000.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 36-53
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 54-55
* 4. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 56-58
* 5. to receive a report on October 1 enrollment and the impact on the General Fund Budget – Ms. Liz Domite
Page 59
* 6. to ratify and confirm proposal(s) received by the Central Office Staff and award to the recommended responsive and responsible proposer contingent on proposer meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a. “Digital Copiers/Multi-Function Devices” (RFP No. 17-06)
Source of funding General Fund and Various Funds
Amount $475,000 (annual)
b. “HVAC Air Filter Maintenance” (RFP No. 17-29)
Source of funding Various Maintenance
Amount $250,000.00
* 7. to approve Change Order #2 on “Buckeye High School Running Track Project” for (RPSB Bid # 16-21) between the Rapides Parish School Board and Beynon Sports Surfaces, Inc. decreasing the contract sum of $345,799.15 by $5,283.51 and thereby decreasing the total contract amount to $340,515.64 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 60-62 Source of funding District 50 Maintenance Fund
Amount $(5,283.51) (decrease)
* 8. to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 9, 2017 through June 30, 2017 – Mrs. Erma Davis
Pages 63-64 Source of funding Food Nutrition Amount $20,325.00
* 9. to approve an agreement with Xerox for Cloud Hosted Document Imaging and Storage Agreement (this has been reviewed by Mr. Downs) – Mrs. Shelly Close
Pages 65-93 Source of funding IDEA Amount $42,330.00 (yearly)
* 10. to discuss and take action on Administration’s procedures to engage RPSB Attorney for Opinions and/or Legal Research and send to the January Finance Committee – Mr. Keith Breazeale
* 11. to discuss the Districts Policy/Procedure on Band Instruments, Purchases, Inventory, Etc. and have Administration present to RPSB a list of instruments at each school and send to the January Finance Committee – Mr. Keith Breazeale
* 12. to authorize the secretary to advertise for bids for “Turnkey Purchase of Serving Line for Lessie Moore Elementary” - Bid #17-09 and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Food and Nutrition
Amount $18,000.00
* 13. to adopt a Resolution entering into agreement between Rapides Parish School Board and The Interlocal Purchasing System (TIPS) to competitively procure purchases as governed under Louisiana R.S. 38:2212 (N) and Act 548 – Ms. Liz Domite
Pages 94-96
* 14. to hear a proposal from Winn Community Health Center for the establishment of school-based health clinics at Alexandria Middle Magnet and D. F. Huddle Elementary School contingent upon third party funding, approval by U. S. Department of Health and enter into an Inter-Agency Agreement to effect same; authorize the Board President to sign said agreement contingent upon legal review by Board Attorney – Mr. Clyde Washington and Mr. Roy Rachal
Pages 97-109 Source of funding School Maintenance and District 62
Amount $5,000.00 (estimate; minor building upgrades)
* 15. to approve the annual renewal agreement for Guide K-12, Subscription License and authorize the Board President to sign any documentation with regards to said renewal – Dr. Luke Purdy
Page 110 Source of funding General Fund
Amount $32,446.40
* 16. to approve the annual renewal agreement for World Book Subscription License and authorize the Board President to sign any documentation with regards to said renewal – Dr. Luke Purdy
Page 111 Source of funding General Fund
Amount $18,091.50
* 17. to approve an agreement with Discovery Education for Techbook Subscription License and to authorize the Board President to sign any and all documentation in connection therewith pending review by Board Attorney – Mrs. Kim Bennett
a. Mary Goff Elementary School
Pages 112-115 Source of finding School Funds Amount $9,096.00
b. North Bayou Elementary School
Pages 116-122 Source of funding Title I Amount $11,176.20
c. Poland Junior High School
Pages 123-126 Source of funding Title 1 Amount $11,022.00
d. Peabody Magnet High School
Pages 127-130 Source of funding Title I Amount $8,250.00
e. Tioga Elementary School
Pages 131-134 Source of funding Title I Amount $14,708.40
f. Alexandria Middle Magnet School
Pages 135-138 Source of funding Title I Amount $15,768.00
g. Northwood High School
Pages 139-142 Source of funding Title I Amount $14,419.20
E. Action- Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action - Dr. Vicki Younger
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides ParishSchool Board this 30th day of November 2016
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
____________________
Mr. Wilton Barrios introduced the Board’s student guest, Amber Edmisson, a senior at Tioga High School who was recognized for her academic and extracurricular achievements. Also recognized were Amber’s parents and Mr. Alan LaCombe, principal at Tioga High School. (Item 4-a)
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The Board recognized Tioga Junior High School for the bulletin board display in lobby of the School Board Office for the month of December 2016. (Item 4-b)
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The Board and Superintendent recognized State Counselor of the Year, Ann Phillips. (Item 4-c)
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Items 8 and 10 were deferred to the January Board meeting. (Motion to hear a presentation of options and recommendations for extending the Middle Academic Magnet Program through the 8th grade) and (Motion to go into Executive Session to discuss Litigation filed against Rapides Parish School Board Namely; Patricia Powell versus Rapides Parish School Board citation No. 210,322-D, Ninth Judicial District Court, Parish of Rapides, State of Louisiana).
_____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry for the RPSB to discuss and take action on a proposed bonus one-time supplement for all employees for December 2016 in a 13th pay check contingent upon completion of designated in-service to be named by the Administration at the December Board meeting (requested by David Miller). (Item 9)
Ms. Liz Domite presented information concerning the budget and discussion ensued.
Comments were made from the public at this time and discussion continued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to take no action on this item.
Discussion ensued.
A second substitute motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez for the Rapides Parish School Board to pay a stipend to employees.
Discussion ensued.
On roll call the vote on the second substitute motion was as follows:
AYE: Mr. McCall, Mr. Allen, Mr. Rodriguez
NAY: Mr. Berry, Mr. Crooks, Dr. Chapman, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
ABSENT: None
THE MOTION FAILED.
The first substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to take no action on this item.
Discussion ensued.
On roll call the vote on the first substitute motion was as follows:
AYE: Mr. Berry, Mr. Crooks, Dr. Chapman, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: Mr. McCall, Mr. Allen, Mr. Rodriguez
ABSENT: None
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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Let the record reflect that Mr. Willard McCall left the meeting at this time.
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A motion was made by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks to hear a report and recommendation from the Board’s Insurance Consultant relative to Renewal of Excess Workers’ Compensation Insurance coverage for the 2017 calendar year, act thereon, award contract accordingly and authorize the Board President to sign any contracts and documentation in connection therewith. (Item 7)
Mrs. Carmel Breauxpresented information to the Board and discussion ensued.
A substitute motionwas made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to accept the recommendation from the Board’s Insurance Consultant for Renewal of Excess Workers’ Compensation Insurance coverage for the 2017 calendar year and award Column #5 to Wright and Percy of Alexandria and Carrier – State National in the amount of $81,712.00.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Berry, Mr. Crooks, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: Mr. McCall
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Let the record reflect that Mr. Willard McCall returned to the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to add to the agenda to renew Workers’ Compensation Third Party Claims Administration (TPA) Contract at same terms (Indemnity - $850 for life of claim (LOC), Medical only - $125 for LOC) and conditions in accord with Article No. 3 of the contract and authorize the Board President to sign any and all documentation in connection therewith – Reason to add: Time sensitive. (Item 12)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
____________________
Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
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A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to add to the agenda to enter into a road servitude “Right of Way” agreement with the Rapides Parish Police Jury for entry onto the “Paradise Elementary School Campus” specifically for preparing to receive road base, laying road base and any drainage improvements, hard surfacing roadway and maintaining said road in accordance with attached physical description and survey dated December 1, 2016 by Smith Fontenot and Phillips, LLC, previous intergovernmental agreement and state statute and authorize the Board President to sign any and all documentation in connection therewith, contingent upon advising counsel’s legal review – Reason to add: Time sensitive – Police Jury Request to start immediately. (Item 13)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to enter into a contract agreement between Progressive Waste Solutions of LA. Inc.D/B/A WC of Louisiana and Rapides Parish School Board to provide non-hazardous solid waste collection, transportation and disposal services for each school building within the district and authorize the Board President to sign said agreement contingent upon legal review by Board’s advising counsel - Reason to add: Time Sensitive. (Item 14)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez
____________________
Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.
____________________
A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to renew Workers’ Compensation Third Party Claims Administration (TPA) Contract at same terms (Indemnity - $850 for life of claim (LOC), Medical only - $125 for LOC) and conditions in accord with Article No. 3 of the contract and authorize the Board President to sign any and all documentation in connection therewith. (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to recognize the School District’s Outstanding Achievement on School Performance Results. (Item 6)
SuperintendentAuthement and Board Members recognized Outstanding Schools at this time and banners were presented.
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Wilton Barrios to approve the consent agenda. (Item 5)
Discussion ensued. Items 5D-14, 5D-15 and 5D-16 were pulled from the consent agenda for discussion.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
____________________
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 5-15
B. Action – Minutes
1. to approve the minutes of the 11-1-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 10-18-16 Personnel, Education and Finance Committee meetings, the 10-27-16 Discipline Review Committee meeting, and the 10-24-16 Executive Committee meeting
C. Action – Education
* 1. to approve Option #2 for the 2017-2018 District Calendar for Rapides Parish School District (recommended by the Education Committee) – Mrs. Kim Bennett
Pages 16-21
* 2. to inform the Board and gain approval for Administration to move forward with the implementation of the NIET TIF-5 Grant - Mr. Nason Authement
* 3. to approve revising Policy BCBI (Public Participation in School Board Meetings) as recommended by the Board Attorney – Mrs. Kim Bennett
Pages 26-27
* 4. to approve MOU with Louisiana Department of Education for the implementation of the ACT Assessment Series regarding ACT retest and WorkKeys assessment and authorize the Board President to sign any required documentation pending review by Board Attorney – Mrs. Becky Vines
Pages 28-35 Source of funding General Fund, Schools Funds
Amount $15,000.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 36-53
* 3. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 54-55
* 4. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 56-58
* 5. to receive a report on October 1 enrollment and the impact on the General Fund Budget – Ms. Liz Domite
Page 59
* 6. to ratify and confirm proposal(s) received by the Central Office Staff and award to the recommended responsive and responsible proposer contingent on proposer meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a.. “Digital Copiers/Multi-Function Devices” (RFP No. 17-06) and award to Xerox
b. “HVAC Air Filter Maintenance” (RFP No. 17-29) and award to Air-Nu for $212,800.00
* 7. to approve Change Order #2 on “Buckeye High School Running Track Project” for (RPSB Bid # 16-21) between the Rapides Parish School Board and Beynon Sports Surfaces, Inc. decreasing the contract sum of $345,799.15 by $5,283.51 and thereby decreasing the total contract amount to $340,515.64 and authorize the Board President to sign any documentation in connection therewith – Mr. Roy Rachal
Pages 60-62 Source of funding District 50 Maintenance Fund
Amount $(5,283.51) (decrease)
* 8. to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 9, 2017 through June 30, 2017 – Mrs. Erma Davis
Pages 63-64 Source of funding Food Nutrition Amount $20,325.00
* 9. to approve an agreement with Xerox for Cloud Hosted Document Imaging and Storage Agreement (this has been reviewed by Mr. Downs) – Mrs. Shelly Close
Pages 65-93 Source of funding IDEA Amount $42,330.00 (yearly)
* 10. to discuss and take action on Administration’s procedures to engage RPSB Attorney for Opinions and/or Legal Research and send to the January Finance Committee – Mr. Keith Breazeale
* 11. to discuss the Districts Policy/Procedure on Band Instruments, Purchases, Inventory, Etc. and have Administration present to RPSB a list of instruments at each school and send to the January Finance Committee – Mr. Keith Breazeale
* 12. to authorize the secretary to advertise for bids for “Turnkey Purchase of Serving Line for Lessie Moore Elementary” - Bid #17-09 and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids – Ms. Liz Domite
Source of funding Food and Nutrition Amount $18,000.00
* 13. to adopt a Resolution entering into agreement between Rapides Parish School Board and The Interlocal Purchasing System (TIPS) to competitively procure purchases as governed under Louisiana R.S. 38:2212 (N) and Act 548 – Ms. Liz Domite
Pages 94-96
RESOLUTION
LSBA MEMBER SCHOOL BOARD JOINING TIPS
WHEREAS, Act 548 of the 2016 Regular Legislative Session amended the public bid law to authorize public school districts to enter into agreements with group purchasing organizations for the purchase of materials, equipment, and supplies, and the installation thereof:
WHEREAS, the Louisiana School Boards Association (LSBA) has negotiated an agreement with the Region 8 Education Service Center, Interlocal Purchasing System (TIPS);
WHEREAS, the agreement between the LSBA and TIPS allows for any school district which is a current dues paying member in good standing of the LSBA to join TIPS and make purchases through TIPS under the authority of Act 548, at no cost to the school district; and
WHEREAS, the Rapides Parish School Board is a current dues paying member in good standing with the LSBA;
NOW THERFORE BE IT RESOLVED that the Rapides Parish School Board does hereby authorize the superintendent to enter into the membership agreement with TIPS, with the understanding that it does not obligate the Rapides Parish School Board to make purchases there through, but does provide another option under the Louisiana Public Bid Law to make certain purchases; and
BE IT FURTHER RESOLVED that the superintendent communicate with the procurement staff of the Rapides Parish School Board so that they are aware of this additional procurement option.
* 14. pulled for the regular agenda.
* 15. pulled for the regular agenda.
* 16. pulled for the regular agenda.
* 17. to approve an agreement with Discovery Education for Techbook Subscription License and to authorize the Board President to sign any and all documentation in connection therewith pending review by Board Attorney – Mrs. Kim Bennett
a. Mary Goff Elementary School
Pages 112-115 Source of finding School Funds Amount $9,096.00
b. North Bayou Elementary School
Pages 116-122 Source of funding Title I Amount $11,176.20
c. Poland Junior High School
Pages 123-126 Source of funding Title 1 Amount $11,022.00
d. Peabody Magnet High School
Pages 127-130 Source of funding Title I Amount $8,250.00
e. Tioga Elementary School
Pages 131-134 Source of funding Title I Amount $14,708.40
f. Alexandria Middle Magnet School
Pages 135-138 Source of funding Title I Amount $15,768.00
g. Northwood High School
Pages 139-142 Source of funding Title I Amount $14,419.20
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action - Dr. Vicki Younger
* Denotes that these items have been through committee
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to hear a proposal from Winn Community Health Center for the establishment of school-based health clinics at Alexandria Middle Magnet and D. F. Huddle Elementary School contingent upon third party funding, approval by U. S. Department of Health and enter into an Inter-Agency Agreement to effect same; authorize the Board President to sign said agreement contingent upon legal review by Board Attorney. (Item 5D-14)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: None
ABSENT: None
ABSTAIN: Mrs. Franklin
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to approve the annual renewal agreement for Guide K-12, Subscription License and authorize the Board President to sign any documentation with regards to said renewal. (Item 5D-15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to approve the annual renewal agreement for World Book Subscription License and authorize the Board President to sign any documentation with regards to said renewal. (Item 5D-16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to take action with respect to announcing that at its meeting to be held on Tuesday, January 10, 2017 at 5:00 p.m. at the Parish School Board Office Building, 619 6th Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling elections to be in (i) Rigolette School District Number 11 of Rapides Parish, Louisiana, (ii) Cotile District Number 22A of Rapides Parish, Louisiana, (iii) Big Island School District Number 50 of Rapides Parish, Louisiana, (iv) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (v) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana to authorize the renewal and/or continuation of ad valorem taxes. (Item 11)
Ms. Liz Domite read the announcement at this time and discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Gerald Crooks, the Board voted unanimously to take action with respect to announcing that at its meeting to be held on Tuesday, January 10, 2017 at 5:00 p.m. at the Parish School Board Office Building, 619 6th Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling elections to be in (i) Rigolette School District Number 11 of Rapides\Parish, Louisiana, (ii) Cotile District Number 22A of Rapides Parish, Louisiana, (iii) Big Island School District Numer 50 of Rapides Parish, Louisiana, (iv) Fifth Ward School District No. 51 of Rapides Parish, Louisiana and (v) Ruby-Wise School District Number 56 of Rapides Parish, Louisiana to authorize the renewal and/or continuation of ad valorem taxes.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Willard McCall to enter into a road servitude “Right of Way” agreement with the Rapides Parish Police Jury for entry onto the “Paradise Elementary School Campus” specifically for preparing to receive road base, laying road base and any drainage improvements, hard surfacing roadway and maintaining said road in accordance with attached physical description and survey dated December 1, 2016 by Smith Fontenot and Phillips, LLC, previous intergovernmental agreement and state statute and authorize the Board President to sign any and all documentation in connection therewith, contingent upon advising counsel’s legal review. (Item 13)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Willard McCall and seconded by Mr. Steve Berry to enter into a contract agreement between Progressive Waste Solutions of LA. Inc. D/B/A WC of Louisiana and Rapides Parish School Board to provide non-hazardous solid waste collection, transportation and disposal services for each school building within the district and authorize the Board President to sign said agreement contingent upon legal review by Board’s advising counsel. (Item 14)
Mr. Clyde Washington presented information and discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. John Allen to direct Administration to receive quotes on Waste Disposal Services and collection for each school building within the district, pending legal review.
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. John Allen, the Board voted unanimously to direct Administration to receive quotes on Waste Disposal Services and collection for each school building within the district, pending legal review.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L