OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
August 2, 2016
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 2, 2016 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Wilton Barrios, Vice President
Steve Berry, Member
John Allen, Member
Gerald Crooks, Member
Willard McCall, Member
Sandra Franklin, Member
Darrell Rodriguez, Member
Absent: Stephen Chapman, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
____________________
Attorney James Downs was present for the meeting.
____________________
The Invocation was pronounced by Rev. Aaron Hankins of Christian Worship Center after which Mr. Wilbur McCall led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JULY 28, 2016)
Alexandria, Louisiana
July 28, 2016
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, AUGUST 2, 2016 For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 2, 3, 4 and 5)
* 5. Motion to discuss and take action on purchasing thirteen (13) school buses – Mr. Clyde Washington and Mr. Velt Edwards
Pages 1-10 Source of funding (To be decided) Amount $910,000.00
6. Motion to approve a Professional Services Contract for Professional Development and Coaching in co-teaching and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close
Pages 11-14 Source of funding Opportunity Grant (LDOE) Amount $13,500.00
7. Motion to approve the four (4) days of Professional Development for Renaissance Learning – Mrs. Kim Bennett
Pages 15-16 Source of funding Title II Amount $10,400.00
8. Motion to amend Bid No. 14-56 to update the description, scope of project and budget and authorize the secretary to advertise for bids for “Ball Elementary Storage Building and Renovation” (Bid No. 14-56) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 11 Bond Amount $335,000.00
9. Motion to inform the Board of the 2015-2016 District Composite ACT Test Score - Mr. Jonathan Garrett
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 17-21
B. Action – Minutes
1. to approve the minutes of the 6-14-16 and the 7-5-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-21-16 Personnel, Education and Finance Committee meetings, and the 6-27-16 Executive Committee meeting
C. Action – Education
* 1. to review and accept the revisions to the Pupil Progression Plan for 2016-2017 – Mrs. Kim Bennett
Pages 22-110
* 2. to approve revising policies as recommended by Forethought Consulting (policies have been reviewed by legal counsel) – Dr. Arthur Joffrion
a. IDCH - (Home Study Program)
b. IKDA – (Flag Displays/Pledge of Allegiance
Pages 111-113
* 3. to approve the Professional Development (LETRS) and materials for the 2016-2017 Literacy Plan as presented at the May 3, 2016 Board Meeting – Mrs. Kim Bennet
Pages 114-130 Source of funding Title II and IDEA Amount $209,408.80
* 4. to accept the contractual proposal from International Center for Leadership in Education, a division of Houghton Mifflin Harcourt for job-embedded leadership coaching and job-embedded teacher coaching as part of the SCALE UP Initiative and authorize the Board President to sign any documentation in connection therewith – Mr. Nason Authement
Pages 131-135 Source of funding Rapides Foundation Effective Schools Grant Amount $292,500.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 136-141
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 142-143
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 144
* 5. to receive Quarterly Report on Maintenance Funds – Ms. Liz Domite
Page 145
* 6. to authorize the secretary to advertise for bids for “Annual Purchase of Band Instruments and Accessories” (Bid No. 17-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Maintenance Amount $65,000.00 (estimate)
* 7. to ratify and confirm bid(s) received on Monday, August 1, 2016 at 11:00 a.m. by the Central Office staff for “Sale of Portable Building” (Bid # 17-00A) and award bid to the highest responsive and responsible bidder contingent on high bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
* 8. to ratify and confirm bid(s) received on Tuesday, August 2, 2016 at 2:00 p.m. by the Central Office staff for “Tioga Jr. High Roof Repair and Replacement” (Bid # 16-45) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
Source of funding District 11 Fund Balance and TJH Maintenance and District 11 Bond Contingency
* 9. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the Lease of 435 Acres of School Board Land (original Bid No. 14-50) with written mutual agreement of both RPSB and the bidder (Lloyd Price) and authorize the Board President to sign any documentation connected (Renewal rental period 10-1-16 through 9-30-17) - Ms. Liz Domite
Amount $4,397.85 (Rental Payment to RPSB)
* 10. to approve the Annual Renewal for Oncourse Systems for Education - Lesson Planner/Web Site Hosting and Technical Support for the period of 9-1-16 through 9-1-17 and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Page 146 Source of funding General Fund Amount $41,633.94
* 11. to approve the Annual Support and Subscription Renewal for Pearson Power School for the period 9-1-16 through 8-31-17 and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 147-153 Source of funding General Fund Amount $118,820.10
* 12. to approve the renewal of Advance Education Accreditation for all Schools and District Office of the Rapides Parish School Board and authorize the Administration to pay all fees associated with the 2016-2017 Accreditation – Ms. Liz Domite
Pages 154-157 Source of funding General Fund Amount $39,600.00
* 13. to review and substantially approve the submitted budgets for federally funded grants (NCLB Programs, IDEA Programs, Carl Perkins Program, Math and Science Partnership) for 2016-2017 – Ms. Liz Domite and Dr. Stephen Chapman
Pages 158-183
* 14. to enter into a Beverage Agreement between Alexandria Coca-Cola Bottling Company, United and the Rapides Parish School Board on the behalf of Pineville High School and authorize the Board President to sign any documentation in connection herewith – Ms. Liz Domite
Pages 184-196
* 15. to enter into a Beverage Agreement between Alexandria Coca-Cola Bottling Company, United and the Rapides Parish School Board on the behalf of Peabody Magnet High School and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 197-209
* 16. to authorize staff to publish notice and advertise the Public Hearing on the Proposed Budgets for 2016-2017 – Ms. Liz Domite
* 17. to approve the Inter-Agency Agreement between the Rapides Parish School Board and Save the Children Head Start of Rapides for one (1) Preschool Expansion Class to be Housed in a Diverse Delivery Setting at Save the Children - Lakeview Center and authorize the Board President to sign document (reviewed by Board attorney) – Mrs. Cindy Rushing
Pages 210-219 Source of funding Preschool Expansion Grant Amount $20,000.00
* 18. to approve promotion of Brenda Gibbs, FNS Technician at Martin Park to Acting Assistant Manager at J. I. Barron Elementary effective 8-1-16 replacing Kristen Gibson, Acting Assistant Manager transferring to Acting Assistant Manager at Alexandria Senior High – Mrs. Erma Davis
Source of funding FNS Amount $1,123.00 (yearly increase)
* 19. to approve increase in salary for Shelia Winget due to transfer from Manager at Pineville Elementary to Manager at J.I. Barron effective 8-1-16 – Mrs. Erma Davis
Source of funding FNS Amount $557.00 (yearly increase)
* 20. to approve Professional Services Contract with LSU and the signing of the Professional Services Contract as part of the 2016-2017 Math Science Partnership Continuation Grant and to authorize the Board President to sign any required documents - Mrs. Bethanie Herrick
Pages 220-221 Source of funding 2016-2017 MSP Grant Amount $32,508.00
* 21. send to the Administration and Staff and come back to the August Finance Committee meeting with a recommendation on the following: (review and interpret RPSB Policy, Section D, Fiscal Management, and for the RPSB to give the district staff clarity and direction as to complying with Section D (note: Does a Purchasing Guidelines Handbook exist?) – Dr. Stephen Chapman
* 22. to go into Executive Session for an update on all ongoing, settled and pending litigation involving the RPSB and present at the September Board meeting – Dr. Stephen Chapman
* 23. to ratify and confirm bid(s) received on Tuesday, July 5, 2016 at 11:00 a.m. by the Central Office staff and award bid to the lowest responsive and responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly – Mrs. Erma Davis
a. “Cafeteria Fresh Produce” RPSB Bid No. FS10-16-17 and award to Earl Roy Produce Co.
Page 222 Source of funding School Food Service Amount $126,545.00
* 24. to approve Interfund Loan from the General Fund to District 55 Capital Outlay in the amount of $11,599.32 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 – Ms. Liz Domite
Page 223 Source of funding General Fund Amount $11,599.32
* 25. to approve Interfund Loan from the General Fund to District 27 Capital Outlay in the amount of $11,846.10 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 - Ms. Liz Domite
Page 224 Source of funding General Fund Amount $11,846.10
* 26. to approve Interfund Loan from the General Fund to District 58 Capital Outlay in the amount of $11,346.10 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 - Ms. Liz Domite
Page 225 Source of funding General Fund Amount $11,346.10
* 27. to approve repairs of bathrooms at Arthur F. Smith and repair in stages (from District 62) – Mr. Willard McCall and Mr. Keith Breazeale
Pages 226-229 Source of funding District 62 Amount $30,900.00
* 28. to replace HVAC and Lighting at Alexandria Senior High Practice Facility (from District 62) – Mr. Keith Breazeale
Pages 230-234 Sourced of funding District 62 Maintenance Amount $20,000.00
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger
* 3. to approve a Professional Services Contract for Physical Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close
Pages 235-238 Source of funding General Fund Amount $85,000.00
* 4. to approve revising Policy BH (School Board Ethics) as recommended by Forethought Consulting (policy has been reviewed by legal counsel) – Dr. Arthur Joffrion
Pages 239-242
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish
School Board this 28th day of July 2016
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
____________________
Public comment was solicited prior to the vote on items during this meeting.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to add to the agenda to recognize Dr. Arthur Joffrion, Executive Assistant Superintendent – Reason to add: Time sensitive. (Item 10)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
Superintendent Authement recognized Dr. Arthur Joffrion, Executive Assistant Superintendent at this time.
A motion was made by Mr. Wilton Barrios and seconded by Mr. Gerald Crooks to approve the consent agenda. (Item 5)
Discussion ensued. Items 4D-8, 4D-9, 4D-17, 4D-22 and 4F-1c were pulled from the consent agenda.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 17-21
B. Action – Minutes
1. to approve the minutes of the 6-14-16 and the 7-5-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 6-21-16 Personnel, Education and Finance Committee meetings, and the 6-27-16 Executive Committee meeting
C. Action – Education
* 1. to review and accept the revisions to the Pupil Progression Plan for 2016-2017 – Mrs. Kim Bennett
Pages 22-110
* 2. to approve revising policies as recommended by Forethought Consulting (policies have been reviewed by legal counsel) – Dr. Arthur Joffrion
a. IDCH - (Home Study Program)
b. IKDA – (Flag Displays/Pledge of Allegiance)
Pages 111-113
* 3. to approve the Professional Development (LETRS) and materials for the 2016-2017 Literacy Plan as presented at the May 3, 2016 Board Meeting – Mrs. Kim Bennett
Pages 114-130 Source of funding Title II and IDEA Amount $209,408.80
* 4. to accept the contractual proposal from International Center for Leadership in Education, a division of Houghton Mifflin Harcourt for job-embedded leadership coaching and job-embedded teacher coaching as part of the SCALE UP Initiative and authorize the Board President to sign any documentation in connection therewith – Mr. Nason Authement
Pages 131-135 Source of funding Rapides Foundation Effective Schools Grant Amount $292,500.00
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 136-141
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 142-143
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 144
* 5. to receive Quarterly Report on Maintenance Funds – Ms. Liz Domite
Page 145
* 6. to authorize the secretary to advertise for bids for “Annual Purchase of Band Instruments and Accessories” (Bid No. 17-04) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Maintenance Amount $65,000.00 (estimate)
* 7. to ratify and confirm bid(s) received on Monday, August 1, 2016 at 11:00 a.m. by the Central Office staff for “Sale of Portable Building” (Bid # 17-00A) and award bid to the highest responsive and responsible bidder contingent on high bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications and award to Greg Coody for $1,200.00 – Ms. Liz Domite
* 8. pulled for the regular agenda.
* 9. pulled for the regular agenda.
* 10. to approve the Annual Renewal for Oncourse Systems for Education - Lesson Planner/Web Site Hosting and Technical Support for the period of 9-1-16 through 9-1-17 and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Page 146 Source of funding General Fund Amount $41,633.94
* 11. to approve the Annual Support and Subscription Renewal for Pearson Power School for the period 9-1-16 through 8-31-17 and authorize the Board President to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 147-153 Source of funding General Fund Amount $118,820.10
* 12. to approve the renewal of Advance Education Accreditation for all Schools and District Office of the Rapides Parish School Board and authorize the Administration to pay all fees associated with the 2016-2017 Accreditation – Ms. Liz Domite
Pages 154-157 Source of funding General Fund Amount $39,600.00
* 13. to review and substantially approve the submitted budgets for federally funded grants (NCLB Programs, IDEA Programs, Carl Perkins Program, Math and Science Partnership) for 2016-2017 – Ms. Liz Domite and Dr. Stephen Chapman
Pages 158-183
* 14. to enter into a Beverage Agreement between Alexandria Coca-Cola Bottling Company, United and the Rapides Parish School Board on the behalf of Pineville High School and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 184-196
* 15. to enter into a Beverage Agreement between Alexandria Coca-Cola Bottling Company, United and the Rapides Parish School Board on the behalf of Peabody Magnet High School and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 197-209
* 16. to authorize staff to publish notice and advertise the Public Hearing on the Proposed Budgets for 2016-2017 – Ms. Liz Domite
* 17. pulled for the regular agenda.
* 18. to approve promotion of Brenda Gibbs, FNS Technician at Martin Park to Acting Assistant Manager at J. I. Barron Elementary effective 8-1-16 replacing Kristen Gibson, Acting Assistant Manager transferring to Acting Assistant Manager at Alexandria Senior High – Mrs. Erma Davis
Source of funding FNS Amount $1,123.00 (yearly increase)
* 19. to approve increase in salary for Shelia Winget due to transfer from Manager at Pineville Elementary to Manager at J.I. Barron effective 8-1-16 – Mrs. Erma Davis
Source of funding FNS Amount $557.00 (yearly increase)
* 20. to approve Professional Services Contract with LSU and the signing of the Professional Services Contract as part of the 2016-2017 Math Science Partnership Continuation Grant and to authorize the Board President to sign any required documents - Mrs. Bethanie Herrick
Pages 220-221 Source of funding 2016-2017 MSP Grant Amount $32,508.00
* 21. send to the Administration and Staff and come back to the August Finance Committee meeting with a recommendation on the following: (review and interpret RPSB Policy, Section D, Fiscal Management, and for the RPSB to give the district staff clarity and direction as to complying with Section D (note: Does a Purchasing Guidelines Handbook exist?) – Dr. Stephen Chapman
* 22. pulled for the regular agenda.
* 23. to ratify and confirm bid(s) received on Tuesday, July 5, 2016 at 11:00 a.m. by the Central Office staff and award bid to the lowest responsive and responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly – Mrs. Erma Davis
a. “Cafeteria Fresh Produce” RPSB Bid No. FS10-16-17 and award to Earl Roy Produce Co.
Page 222 Source of funding School Food Service Amount $126,545.00
* 24. to approve Interfund Loan from the General Fund to District 55 Capital Outlay in the amount of $11,599.32 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 – Ms. Liz Domite
Page 223 Source of funding General Fund Amount $11,599.32
* 25. to approve Interfund Loan from the General Fund to District 27 Capital Outlay in the amount of $11,846.10 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 - Ms. Liz Domite
Page 224 Source of funding General Fund Amount $11,846.10
* 26. to approve Interfund Loan from the General Fund to District 58 Capital Outlay in the amount of $11,346.10 from July 14, 2016 until funds are sufficient to repay, August 18, 2016 - Ms. Liz Domite
Page 225 Source of funding General Fund Amount $11,346.10
* 27. to approve repairs of bathrooms at Arthur F. Smith and repair in stages (from District 62) – Mr. Willard McCall and Mr. Keith Breazeale
Pages 226-229 Source of funding District 62 Amount $30,900.00
* 28. to replace HVAC and Lighting at Alexandria Senior High Practice Facility (from District 62) – Mr. Keith Breazeale
Pages 230-234 Sourced of funding District 62 Maintenance Amount $20,000.00
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. pulled for the regular agenda
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger
* 3. to approve a Professional Services Contract for Physical Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close
Pages 235-238 Source of funding General Fund Amount $85,000.00
* 4. to approve revising Policy BH (School Board Ethics) as recommended by Forethought Consulting (policy has been reviewed by legal counsel) – Dr. Arthur Joffrion
Pages 239-242
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Willard McCall and seconded by Mr. Gerald Crooks to ratify and confirm bid(s) received on Tuesday, August 2, 2016 at 2:00 p.m. by the Central Office staff for “Tioga Jr. High Roof Repair and Replacement” (Bid # 16-45) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 4D-8)
Mr. Jay Lynch with Barron, Heinberg and Brocato presented information to the Board.
A substitute motion was made by Mr. Steve Berry and seconded by Mr. Wilbur McCall to ratify and confirm bid(s) received on Tuesday, August 2, 2016 at 2:00 p.m. by the Central Office staff for “Tioga Jr. High Roof Repair and Replacement” (Bid # 16-45) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications and award to John Gibbs Roof System for the base bid of $579,271.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. John Allen to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the Lease of 435 Acres of School Board Land (original Bid No. 14-50) with written mutual agreement of both RPSB and the bidder (Lloyd Price) and authorize the Board President to sign any documentation connected (Renewal rental period 10-1-16 through 9-30-17). (Item 4D-9)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to approve the Inter-Agency Agreement between the Rapides Parish School Board and Save the Children Head Start of Rapides for one (1) Preschool Expansion Class to be Housed in a Diverse Delivery Setting at Save the Children - Lakeview Center and authorize the Board President to sign document (reviewed by Board attorney). (Item 4D-17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
ABSTAIN: Mrs. Franklin
____________________
Item 4D-22 was pulled and sent to the September Board. (Motion to go into Executive Session for an update on all ongoing, settled and pending litigation involving the RPSB and present at the September Board meeting. (Item 4D-22)
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to receive reports on promotions. (4F-1c)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
A motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to discuss and take action on purchasing thirteen (13) school buses. (Item 5)
Discussion ensued.
This item was deferred to the August Finance Committee meeting.
____________________
Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve a Professional Services Contract for Professional Development and Coaching in co-teaching and to authorize the Board President to sign any and all documentation therewith. (Item 6)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Mr. Rodriguez, Dr. Chapman
____________________
Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Keith Breazeale to approve the four (4) days of Professional Development for Renaissance Learning. (Item 7)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Wilton Barrios to amend Bid No. 14-56 to update the description, scope of project and budget and authorize the secretary to advertise for bids for “Ball Elementary Storage Building and Renovation” (Bid No. 14-56) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board. (Item 8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: None
ABSENT: Dr. Chapman
____________________
A motion was made by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks to inform the Board of the 2015-2016 District Composite ACT Test Score. Item 9)
Mr. Jonathan Garrett presented information and discussion ensued.
No action was taken.
____________________
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L