OFFICIAL PROCEEDINGS
OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

July 5, 2016

                          The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, July 5, 2016 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

                          President W. K. Breazeale called the meeting to order and on roll call the following members were present:

                                                                 Keith Breazeale, President

                                                                 Wilton Barrios, Vice President                                       

                                                                 Steve Berry, Member

                                                                 John Allen, Member   

                                                                 Gerald Crooks, Member                       

                                                                 Willard McCall, Member

                          Absent:                          Sandra Franklin, Member  

                          Absent:                          Stephen Chapman, Member

                          Absent:                          Darrell Rodriguez, Member

                          Mr. Nason Authement, Secretary for the Board, was present for the meeting.

____________________

Attorney James Downs arrived at the meeting at 5:10 p.m.

____________________

                          The Invocation was pronounced by Mr. Gerald Crooks after which Mr. Steve Berry led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JUNE 29, 2016)

Alexandria, Louisiana

         June 29, 2016

Dear Sir/Madam:

I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, JULY 5, 2016 For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1.     Call to order

2.     Invocation, Pledge

3.     Roll call

4.     Recognition:

a.       School from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter – Dr. Arthur Joffrion

5.  Consent Agenda:  Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)

*  6.  Motion to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis  

Cafeteria Meat Bid - RPSB Bid No. FS15-16-17 - Estimated Cost $429,708.00  

Cafeteria Frozen Food Bid - RPSB No. FS20-16-17 – Estimated Cost $760,000.00
Cafeteria Processed Foods Bid - RPSB No. FS25-16-17 – Estimated Cost $933,785.00  

             Pages 1-3

*  7.  Motion to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis         

Cafeteria Paper Supplies - Bid No. FS30-16-17 - $329,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-16-17 - $159,900.00
Bread Products - Bid No. FS35-16-17 - $112,800.00

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-16-17 (#38, #40, #41 & #42) - $1,653,165.00

                          Pages 4-7

*  8.  Motion to charge the Finance Committee and RPSB Administration to compose a brief, concise monthly report of expenditures – Dr. Stephen Chapman

*  9.  Motion to hear a recommendation from the Board’s Insurance Consultant on the results of renewal negotiations or quoting for Student Accident Insurance Coverage for the 2016-2017 fiscal year, act thereon by award and authorize the Board President to       sign all documentation connected therewith – Mr. Roy Rachal

                                                    Source of funding General Fund              Amount $187,936.00 (Estimate)

* 10. Motion to approve revising Policy IKDB (Graduation Exercises) as recommended by RPSB staff – Dr. Arthur Joffrion

* 11. Motion to hear an update on the status of the SCALE Up Initiative - Dr. Stephen Chapman and Mr. Nason Authement

12. Motion for the RPSB to review and approve all "out of state travel reimbursement requests" submitted during the month of June 2016, prior to reimbursement being issued.  The reimbursement request should include: - Dr. Stephen Chapman

             a. dated copy of the permission request submitted to the Superintendent

                                  b. itemized list of expenses to be reimbursed with copies of paid receipts

             Consent agenda: (Item 5)

A.    Reports:

1.   to receive an update on school construction projects – Mr. Clyde Washington
Pages 8-15

B.   Action – Minutes

1.   to approve the minutes of the 6-7-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 5-17-16 Personnel, Education and Finance Committee meetings, and the 5-31-16 Executive Committee meeting

C.    Action – Education

*     1.   to consider renewal of an Inter-Agency Agreement with Pelican State Credit Union in a cooperative endeavor for a “Training Branch” to be located at Peabody Magnet High School for the period of August 1, 2016 to July 31, 2017 and authorize the Board President to sign any documentation in connection therewith subject to changes, addenda and approval of advising counsel – Mr. Clyde Washington

             Pages 16-21     

*     2.   to approve the renewal for Compass Learning in the amount of $98,200.00 and approve two (2) professional development days in the amount of $3,500.00 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 22-26                   Source of funding General Fund, Title II                                                                                Amount $101,700.00

*     3.   to approve the renewal for Discovery Education in the amount of $121,600.00 and approve two (2) on-site professional development days in the amount of $5,000.00 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 27-33                   Source of funding EEF and Title II           Amount $126,600.00

*     4.   to approve the renewal for Scientific Learning (Fast ForWord) for 17 schools in the amount of $76,500 and approve 12 professional development days to work with the staff of the schools using Fast ForWord in the amount of $27,600 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett  

             Pages 34-38                   Source of funding Title I and Title II         Amount $104,100.00

*     5.   to update the Board on the K-3 Literacy Plan for the 2016-2017 school year – Mrs. Kim Bennett          

             Pages 39-61

*     6.   to amend the renewal for Renaissance Learning and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 62-75                   Source of funding School Funds, Title I, EEF, IDEA      Amount $240,413.66     

*     7.   to revise the 2016-2017 District Calendar to include state assessment dates and change the seniors last day from Wednesday, May 10^th to Friday, May 5^th – Mrs. Kim Bennett

             Pages 76-77

*    8.     to enter into an agreement with LearnZillion, Inc. for trainings as part of the SRCL Grant (Striving Readers Comprehensive Literacy) for ELA with LDOE and to authorize the Board President to sign the SOW (Statement of Work) pending review by legal counsel – Dr. Arthur Joffrion
             Pages 78-82                   Source of funding SRCL Grant                Amount $11,000.00

D.   Action – Finance

             *   1.   to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite                                                                                               

             *    2.   to approve/adopt any budget changes/amendments – Ms. Liz Domite

                    Pages 83-123
 
 *   3.    to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick

                          Pages 124-125

          *   4.    to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 126

         *   5.     to ratify and confirm bid(s) received for “Sale of Portable Building” (Bid No. 17-00) received on Monday, June 27, 2016 at 11:00 a.m. by the Central Office staff and award to the highest responsive and responsible bidder(s) contingent on high bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

Amount (To be determined)    (Proceeds to be deposited in District 11 Maintenance)

          *   6.    to ratify and confirm bid(s) received by the Central Office staff for “Sanitary Maintenance Supplies” (Bid No. 16-13) received on Thursday, June 30, 2016 at 11:00 a.m. and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite
                                        Source of funding Maintenance       Amount $200,000.00 (estimate)

             *     7.   to declare salvage inventory per the attached list located at the Morgan Street Warehouse surplus and to authorize the Secretary to advertise for bids for the “Sale of Surplus Inventory” (Bid No. 17-01) and the Executive Committee and/or Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board – Ms. Liz Domite              

                          Page 127

             *     8.   to authorize the secretary to advertise for “Cafeteria Fresh Produce” for the 2016-2017 school year No. FS10-16-17 and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis  

 Source of funding School Food Service   Amount $1,298,000.00 (estimated)            

E.     Action- Discipline (Motion to go into Executive Session for 1, 2 and 3)

             *     1.    to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2.    to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

    3.     to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

            F.    Action – Personnel

              *    1.   receive reports as follows: - Mrs. Vicki Younger

                           a.   new hires, pending a satisfactory drug screening and background check

   b.   new hires in lieu of substitute

   c.   promotions

   d.   leave requests, rescissions, waivers, etc.
   e.   performance contract renewals
   f.    resignations and retirements

   g.   disclosure of new and renewed performance contracts

*     2.   to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger

 *     3.   to approve one (1) additional Behavior Strategist position, and eliminate one (1) Technology Facilitator position – Mrs. Shelly Close and Dr. Arthur Joffrion

            Pages 128-130                          Source of funding IDEA                  Amount $42,000.00

*      4.   to approve Professional Services Contracts for Talented: Music and Theatre and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close

              Pages 131-142               Source of funding General Fund (Gifted and Talented)     Amount $94,500.00

            *      5.   to approve Professional Services Contracts for Occupational Therapy and Speech Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close

                           Pages 143-154                          Source of funding General Fund              Amount $210,000.00

            *      6.   to approve a contract with ProCare Therapy for Speech Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close

                           Pages 155-158                          Source of Funding General Fund      Amount $81,375.00

            *      7.   to approve Professional Services Contracts for ABA Consultants, Recreational Therapy and Literacy Interventionist and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close
              Pages 159-170                          Source of funding IDEA                   Amount $195,000.00

            *      8.   to discuss and approve hiring an Early Childhood Facilitator (job description has been approved) – Mr. Bill Higgins

                           Page 171                      Source of funding Title I                             Amount $45,000.00 (plus benefits and allowances)

*             Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 29^th day of June 2016

                                                                                                                            /s/W. K. Breazeale                                                                                                                                                                                                

                                                                                                                                President

     ATTEST:

      /s/Nason Authement

        Secretary

S E A L

____________________

Public comment was solicited prior to the vote on items during this meeting. 

____________________
                                                   

Let the record reflect that Mrs. Sandra Franklin arrived at the meeting at this time.

____________________

A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to add to the agenda to approve the addition of four (4) Jobs for America’s Graduates specialists at AMMS, Arthur F. Smith, Tioga Junior and Rapides High School and to maintain the JAG specialist count outside of the Board approved teacher count – Reason to add: Information was just received. (Item 13)

                          Discussion ensued.

                          On roll call the vote to add was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Dr. Chapman

____________________

                 
     Dr. Arthur Joffrion recognized a School from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter. (Item 4-a)

Congratulations to the following schools who had the highest attendance rates in their respective categories:

____________________

        A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve the consent agenda. (Item 5)

                          Discussion ensued. Items 5D-5, 5D-6, 5F-4 and 5F-8 were pulled from the consent agenda.

                          On roll call the vote was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Dr. Chapman

Consent agenda: (Item 5)

A.    Reports:

1.     to receive an update on school construction projects – Mr. Clyde Washington
Pages 8-15

B.   Action – Minutes

1.   to approve the minutes of the 6-7-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 5-7-16 Personnel, Education and Finance Committee meetings, and the 5-31-16 Executive Committee meeting

C.   Action – Education

*     1.   to consider renewal of an Inter-Agency Agreement with Pelican State Credit Union in a cooperative endeavor for a “Training Branch” to be located at Peabody Magnet High School for the period of August 1, 2016 to July 31, 2017 and authorize the Board President to sign any documentation in connection therewith subject to changes, addenda and approval of advising counsel – Mr. Clyde Washington

             Pages 16-21     

*     2.   to approve the renewal for Compass Learning in the amount of $98,200.00 and approve two (2) professional development days in the amount of $3,500.00 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 22-26                   Source of funding General Fund, Title II                   Amount $101,700.00

*     3.   to approve the renewal for Discovery Education in the amount of $121,600.00 and approve two (2) on-site professional development days in the amount of $5,000.00 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 27-33                   Source of funding EEF and Title II           Amount $126,600.00

*     4.   to approve the renewal for Scientific Learning (Fast ForWord) for 17 schools in the amount of $76,500 and approve 12 professional development days to work with the staff of the schools using Fast ForWord in the amount of $27,600 and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett  

             Pages 34-38                   Source of funding Title I and Title II         Amount $104,100.00

*     5.   to update the Board on the K-3 Literacy Plan for the 2016-2017 school year – Mrs. Kim Bennett          

             Pages 39-61

*     6.   to amend the renewal for Renaissance Learning and authorize the Board President to sign all documentation in connection therewith – Mrs. Kim Bennett

             Pages 62-75                   Source of funding School Funds, Title I, EEF, IDEA     Amount $240,413.66     

*     7.   to revise the 2016-2017 District Calendar to include state assessment dates and change the seniors last day from Wednesday, May 10^th to Friday, May 5^th – Mrs. Kim Bennett

             Pages 76-77

*     8.   to enter into an agreement with LearnZillion, Inc. for trainings as part of the SRCL Grant (Striving Readers Comprehensive Literacy) for ELA with LDOE and to authorize the Board President to sign the SOW (Statement of Work) pending review by legal counsel – Dr. Arthur Joffrion
      Pages 78-82                   Source of funding SRCL Grant                Amount $11,000.00

D.   Action – Finance

             *   1.   to approvepersonal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite                                                                                               

             *   2.    to approve/adopt any budget changes/amendments – Ms. Liz Domite

                    Pages 83-123
 
 *   3.    to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick

                          Pages 124-125

          *   4.    to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 126

        *    5.     pulled for the regular agenda.

          *   6.    pulled for the regular agenda.

             *   7.   to declare salvage inventory per the attached list located at the Morgan Street Warehouse surplus and to authorize the Secretary to advertise for bids for the “Sale of Surplus Inventory” (Bid No. 17-01) and the Executive Committee and/or uperintendent and Central Office staff to receive bids, a recommendation to be made to the Board – Ms. Liz Domite              

                          Page 127

             *   8.   to authorize the secretary to advertise for “Cafeteria Fresh Produce” for the 2016-2017 school year No. FS10-16-17 and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis  

 Source of funding School Food Service   Amount $1,298,000.00 (estimated)         

E.     Action- Discipline (Motion to go into Executive Session for 1, 2 and 3)

             *   1.    to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2.    to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

    3.    to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

             F.     Action – Personnel

             *    1.   receive reports as follows: - Mrs. Vicki Younger

                             a.   new hires, pending a satisfactory drug screening and background check

   b.   new hires in lieu of substitute

   c.   promotions

   d.   leave requests, rescissions, waivers, etc.
   e.   performance contract renewals
   f.    resignations and retirements

   g.   disclosure of new and renewed performance contracts

*     2.   to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger

*     3.   to approve one (1) additional Behavior Strategist position, and eliminate one (1) Technology Facilitator position – Mrs. Shelly Close and Dr. Arthur Joffrion

            Pages 128-130                          Source of funding IDEA                  Amount $42,000.00

*     4.   pulled for the regular agenda.

            *     5.   to approve Professional Services Contracts for Occupational Therapy and Speech Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close

                           Pages 143-154                          Source of funding General Fund              Amount $210,000.00

            *     6.   to approve a contract with ProCare Therapy for Speech Therapy and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close

                           Pages 155-158                          Source of Funding General Fund      Amount $81,375.00

            *     7.   to approve Professional Services Contracts for ABA Consultants, Recreational Therapy and Literacy Interventionist and to authorize the Board President to sign any and all documentation therewith – Mrs. Shelly Close
              Pages 159-170                          Source of funding IDEA                   Amount $195,000.00

            *     8.   pulled for the regular agenda.

*             Denotes that these items have been through committee

____________________

             A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to ratify and confirm bid(s) received for “Sale of Portable Building” (Bid No. 17-00)  received on Monday, June 27, 2016 at 11:00 a.m. by the Central Office staff and award to the highest responsive and responsible bidder(s) contingent on high bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 5D-5)                                                                                          

                          Discussion ensued.

                          A substitute motion was made by Mr. John Allen and seconded by Mr. Willard McCall  to reject the bid received for (Bid No. 17-00) for just cause (unresponsive/improper bid form) and to re-authorize the Secretary to advertise for bids for the “Sale of Portable Building” (Bid No. 17-00A) and the Executive Committee and/or the Superintendent and Central Office staff to receive bids.

                          Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Dr. Chapman

____________________           
            

             A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to ratify and confirm bid(s) received by the Central Office staff for “Sanitary Maintenance Supplies” (Bid No. 16-13) received on Thursday, June 30, 2016 at 11:00 a.m. and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 5D-6)

                          Discussion ensued.

                          A substitute motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to ratify and confirm bid(s) received by the Central Office staff for “Sanitary Maintenance Supplies” (Bid No. 16-13) received on Thursday, June 30, 2016 at 11:00 a.m. and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications and award to BCP Jan-San for $24,038.40 and to Economical Janitorial for $137,020.73 and to Long’s Preferred Products for $891.00 for a total of $161,950.13.

                          Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Dr. Chapman

_____________________

            A motion was made by Mrs. Sandra Franklin and seconded by Mr. Keith Breazeale to discuss and approve hiring an Early Childhood Facilitator (job description has been approved). (Item 5F-8)

                          Discussion ensued.

 On roll call the vote was as follows:

AYE:                  Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Dr. Chapman

ABSTAIN:          Mrs. Franklin

____________________

                      Let the record reflect that Dr. Stephen Chapman arrived at the meeting at this time.

____________________

A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to approve Professional Services Contracts for Talented: Music and Theatre and to authorize the Board President to sign any and all documentation therewith. (Item 5F-4)

                          Mrs. Shelly Close presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez

____________________

A motion was made by Mr. John Allen and seconded by Dr. Stephen Chapman to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds. (Item 6)

Cafeteria Meat Bid - RPSB Bid No. FS15-16-17 - Estimated Cost $429,708.00  

Cafeteria Frozen Food Bid - RPSB No. FS20-16-17 – Estimated Cost $760,000.00
Cafeteria Processed Foods Bid - RPSB No. FS25-16-17 – Estimated Cost $933,785.00  

Discussion ensued.

A substitute motion was made by Mr. John Allen and seconded by Dr. Stephen Chapman to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds and award as follows:

Cafeteria Meat Bid - RPSB Bid No. FS15-16-17 – award to LAMM Food Service for $1,166,926.00

Cafeteria Frozen Food Bid - RPSB No. FS20-16-17 – award to LAMM Food Service for $924,758.00
Cafeteria Processed Foods Bid - RPSB No. FS25-16-17 – award to Doerle Food Service, LLC for $155,971.00 and to LAMM Food Service for $4,130,535.00

On roll call the vote on the substitute motion was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez

____________________

             A motion was made by Mr. John Allen and seconded by Mr. Willard McCall to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds. (Item 7)         

Cafeteria Paper Supplies - Bid No. FS30-16-17 - $329,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-16-17 - $159,900.00
Bread Products - Bid No. FS35-16-17 - $112,800.00

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-16-17 (#38, #40, #41 & #42) - $1,653,165.00

                          Discussion ensued.

                          A substitute motion was made by Mr. John Allen and seconded by Mr. Willard McCall to ratify and confirm bid(s) received on Wednesday, May 25, 2016 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2016-2017 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds and award as follows:     

Cafeteria Paper Supplies - Bid No. FS30-16-17 – award to BCP Janitorial Supplies for $72,440.00 and to Economical Janitorial & P.S. for $20,528,942.00 and to Long’s Preferred Products $60,130.00
Cafeteria Cleaning Supplies - Bid No. FS33-16-17 – award to Auto-Chlor Services for $10,062.50 and to BCP Janitorial Supplies for $10,940.00 and to Economical Janitorial & P. S. for $57,192.50 and to Long’s Preferred Products for $647,399.50
Bread Products - Bid No. FS35-16-17 – award to Flowers Baking Co. for $1,317,538.00

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-16-17 award to Mid-State Marketing (#38) for $9,562.00 and to Mid-State Marketing (#40) for $950,367.00 and to Mid-State Marketing (#41) $1,846,477.50 (No bid received on ice-cream)

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez

____________________

                          A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to charge the Finance Committee and RPSB Administration to compose a brief, concise monthly report of expenditures. (Item 8)

                          Discussion ensued. 

                          On motion by Mr. Willard McCall and seconded by Dr. Stephen Chapman, the Board voted unanimously to charge the Finance Committee and RPSB Administration to compose a brief, concise monthly report of expenditures.

____________________

                          Let the record reflect that Mr. John Allen left the meeting at this time.

____________________

                          A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to hear a recommendation from the Board’s Insurance Consultant on the results of renewal negotiations or quoting for Student Accident Insurance Coverage for the 2016-2017 fiscal year, act thereon by award and authorize the Board President to sign all documentation connected therewith. (Item 9)

                          Mrs. Carmel Breaux presented information to the Board and discussion ensued.

                          A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Gerald Crooks to accept the recommendation of the Insurance Consultant and award to Risk Services of LA Student Assurance Wisconsin Security Life in Column #9 and Catastrophic Coverage to Risk Services of LA Student Assurance Wisconsin Zurich American in Column #9 for a total of $223,564.00.

                          Discussion ensued.

                          On roll call the vote on the substitute motion was as follows:

AYE:                  Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mrs. Franklin, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez, Mr. Allen

____________________

                          Let the record reflect that Mr. John Allen returned to the meeting at this time.

____________________

             A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve revising Policy IKDB (Graduation Exercises) as recommended by RPSB staff. (Item 10)

                          Discussion ensued.

                          On motion by Mr. Steve Berry and seconded by Mr. Willard McCall, the Board voted unanimously to approve revising Policy IKDB (Graduation Exercises) as recommended by RPSB staff.

_____________________

                          A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to hear an update on the status of the SCALE Up Initiative. (Item 11)       

                          Discussion ensued.

                          A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall for the Board to approve a budget of $664,000.00 for the SCALE Up Initiative for 2016-2017.

                          Discussion ensued.  

                          On roll call the vote on the substitute motion was as follows:

AYE:                  Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Mr. Allen, Mr. Breazeale

NAY:                  Mrs. Franklin, Dr. Chapman

ABSENT:           Mr. Rodriguez

THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.

____________________

                          A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks for the RPSB to review and approve all "out of state travel reimbursement requests" submitted during the month of June 2016, prior to reimbursement being issued.  The reimbursement request should include: (Item 12)

                         a. dated copy of the permission request submitted to the Superintendent

                          b. itemized list of expenses to be reimbursed with copies of paid receipts 

                          Discussion ensued.

                          A substitute motion was made by Mr. Wilton Barrios and seconded by Mr. Keith Breazeale to table this motion.

                          Discussion ensued.

                          On the substitute motion made by Mr. Wilton Barrios and seconded by Mr. Keith Breazeale, the Board voted unanimously to table this motion.

____________________

                          A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve the addition of four (4) Jobs for America’s Graduates specialists at AMMS, Arthur F. Smith, Tioga Junior and Rapides High School and to maintain the JAG specialist count outside of the Board approved teacher count. (Item 13)

                          Discussion ensued.

                          A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to approve the addition of the four (4) JAG (Jobs for America’s Graduates) Specialists and remove three (3) currently allotted positions and making our total teacher allowance at 1613 and that the seven (7) JAG Specialists not be included in the teacher allotment and the funding source will be $370,000 (BESE Grant Award); $120,000 (General Fund); $38,000 (EEF); and $21,000 (Carl Perkins) with a total of $549,000 (at AMMS, Arthur F. Smith, Tioga Junior and Rapides High School).

                          Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:                  Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:                  None

ABSENT:           Mr. Rodriguez  

                          ____________________                        

                                                                 
                          Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/W. K. Breazeale

                                                                                                                                        President

 ATTEST:

 /s/Nason Authement

    Secretary

 S E A L