OFFICIAL PROCEEDINGS 
            OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

      May 3, 2016

                        The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, May 3, 2016 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

                        President W. K. Breazeale called the meeting to order and on roll call the following members were present:

 Keith Breazeale, President
 Wilton Barrios, Vice President                                   

 Steve Berry, Member

 Stephen Chapman, Member

 Gerald Crooks, Member                                                 

 Sandra Franklin, Member

 Willard McCall, Member
 John Allen, Member   

            Absent:          Darrell Rodriguez, Member

                     Mr. Nason Authement, Secretary for the Board, was present for the meeting.

_________________

Attorney James Downs arrived at the meeting at 6:30 p.m.

____________________

                        The Colors were presented by the Buckeye High School JROTC. The Invocation was pronounced by Rev. Joshua Joy Dara of Zion Hill Church after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON APRIL 27, 2016)

Alexandria, Louisiana        

 April 27, 2016

Dear Sir/Madam:

I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, MAY 3, 2016

For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1.      Call to order

2.      Invocation, Pledge

3.      Roll call
 

4.      Recognition:

a.  the Board’s student guest from Northwood High School – Dr. Stephen Chapman

b.  Ruby Wise Elementary School for the bulletin board display in the lobby of the School Board Office for the month of May 2016 – Mr. Clyde Washington

c.  Dr. Karl Carpenter, principal at Pineville High School, as 2017 Principal of the Year State Semi-finalist – Dr. Arthur Joffrion 

d. Tera LaPrarie, teacher at Rapides High School, as 2017 Middle/Junior High School Teacher of the Year State Semi-finalist – Dr. Arthur Joffrion 

e.  graduate of Graduation Alliance, Dana Spivey – Mrs. Kim Bennett

f.  Tioga High School Lady Indians for winning “Division II State Championship Girls’ Powerlifting Title for 2016” – Mr. Wilton Barrios

g.  Twenty-eight students from Arthur F. Smith Middle School for achieving “READ 180 Super Star Readers” - Mr. Jeff Powell

h.  students who earned Platinum on WorkKeys for the 2015-2016 school year – Mrs. Kim Bennett

i.   school from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter – Dr. Arthur Joffrion  

j.   the winners of the Alexandria Bar Association’s Law Day 2016 Essay Contest – Mrs. Kim Bennett

k.  the 2017 Outstanding School Support Personnel – Mr. Clyde Washington

Thelma Lotts – Elementary – W. O. Hall
Coretta Hannon – Middle School - AMMS

Nikki Crain – High School - Pineville High

               5.  Consent Agenda:  Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 5, 6 and 7)

            * 6    Motion to consider and take action with respect to adopting a Resolution providing for the issuance and sale of General Obligation School Refunding Bonds, Series 2016, of Lecompte-Lamourie-Woodworth School District No, 57 of Rapides Parish, Louisiana and providing for other matters in connection therewith – Ms. Liz Domite

                        Pages 1-38  

   * 7.   Motion to consider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) Glenmora School District No. 27 of Rapides Parish, Louisiana, (ii) Fifth Ward School District Number 51 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Sixth Ward School District Number 58 of Rapides, Louisiana and (v) Forest Hill-Cheneyville-Lecompte-Lamourie-Woodworth Consolidated School District No. 61 of Rapides Parish, Louisiana on Saturday, April 9, 2016, to authorize the incurring of debt and issuance of bonds therein - Ms. Liz Domite     
Pages 39-55

            * 8.    Motion to consider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) the Rapides Parish School Board, Rapides Parish, Louisiana, (ii) Pineville School District Number 52 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Consolidated School District Number 62 of Rapides, Louisiana, on Saturday, April 9, 2016, to authorize the continuation of special taxes therein - Ms. Liz Domite   

                        Pages 56-85

   * 9.    Motion to consider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday April 9, 2016, to authorize the levy of a sales and use tax therein – Ms. Liz Domite
Pages 86-103

            * 10   Motion to consider and take action with respect to announcing that the Parish School Board of the Parish of Rapides, State of Louisiana (the “School Board”) acting as the governing authority of the Parish of Rapides, State of Louisiana for school    purposes, (the “Parish”), plans to adopt an ordinance providing for the levy of said sales and use tax pursuant to said voter authorization, at its meeting on Tuesday, June 7, 2016 at 5:00 p.m. at the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana – Ms. Liz Domite

            * 11.    Motion  to approve and Implement the SCALE Up Initiative (as part of the Superintendent’s Comprehensive District Improvement Plan) - Mr. Nason Authement

            * 12.  Motion to ratify and confirm bid(s) received by the Central Office staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite  

                        a.   “Turnkey Purchase of Equipment for Various Cafeterias (Bid No. 16-46) received on Monday, April 25, 2016 at 2:00 p.m. (Various Cafeterias: Oak Hill High, Peabody Montessori, Buckeye High, Tioga Junior High)

                              Page 104               Source of funding FNS            Amount $80,000.00 (estimate)

b.  “Turnkey Purchase of Serving Lines for Various Cafeterias (Bid No. 16-43) received on Monday, April 25, 2016 at 2:00 p.m. (Various Cafeterias: Mary Goff,  Hadnot-Hayes and A.F. Smith)

     Page 105                Source of funding FNS            Amount $125,000.00 (estimate)

c.    “Boilers for A. F. Smith Middle Magnet” (RFQ #16-34) received on Thursday, April 21, 2016 at 11:00 a.m.

      Page 106               Source of funding QSCB          Amount $95,000.00 (estimate)

d.      "Intercom/PA System for Phoenix Magnet (Bid No. 16-44) received on Friday, April 15, 2016 at 10:00 a.m.

Page 107               Source of funding District 62   Amount $75,000.00 (estimate)

e.      “Intercom/PA System for Bolton High (Bid No. 16-35A) received on Friday, April 15, 2016 at 10:00 a.m.
Page 108               Source of funding District 62   Amount $275,000.00 (estimate)

            * 13.    Motion to discuss a possible change in e-mail providers - Mrs. Rebekah Beck
Page 109                     Source of funding General Fund                     Amount $7,807.00

            * 14.    Motion for the RPSB to direct the administrative staff to present at the April RPSB Committee Meetings, a detailed listing of all current staff positions: administrative, teachers, paraprofessionals, and support personnel. A comparison with 2012-2013, 2013-2014, 2014-2015, 2015-2016, and a recommendation for the 2016-2017 school term. A cost analysis for these years should be included – Dr. Stephen Chapman
Pages 110-115

               15.    Motion to authorize distribution of Excess Sales Tax Revenues in a separate May 20, 2016 pay check, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions – Ms. Liz Domite
                                    Source of funding 1967 Sales Tax Fund and 1987 Sales Tax Fund

               16.    Motion to apprise Board of the status on E-Rate projects – Mr. Nason Authement

                        Page 116

               17.    Motion to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith – Mr. Clyde Washington and Mr. Roy Rachal
Pages 117-126

               18.    Motion to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Glenmora High School Addition and Renovations Project (RPSB Bid No. 17-20) and authorize the Board President to sign any documentation in connection therewith – Mr. Darrell Rodriguez and Mr. Roy Rachal

                                                            Source of funding District 27 Bond     Amount $390,962.00

               19.    Motion to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Plainview High School Addition and Renovations Project (RPSB Bid No. 17-21) and authorize the Board President to sign any documentation in connection therewith – Mr. Darrell Rodriguez and Mr. Roy Rachal

                                                            Source of funding District 58 Bond     Amount $198,868.00

               20.    Motion to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Poland Junior High School Renovations Project (RPSB Bid No. 17-22) and authorize the Board President to sign any documentation in connection therewith – Mr. Darrell Rodriguez and Mr. Roy Rachal

                                                            Source of funding District 55 Bond     Amount $315,031.00

               21.    Motion to establish Phoenix Middle Magnet Program and to start program with seventh grade for the 2016-2017 school year. Also, to cap enrollment for Phoenix Middle Magnet Program at 80 (eighty) seventh grade students for the first year and to house the program at the current school (Phoenix Magnet School) and to include a cost analysis for this program – Mr. Keith Breazeale

               22.    Motion to review, consider and take action on RPSB Policy DJD-R (Travel  Reimbursement Regulations) – Dr. Stephen Chapman
Pages 127-131

               23.    Motion to approve revisions to the job description for Accountant Level I – Mrs. Vicki Younger
Pages 132-133

               24.    Motion to approve the renewal quote for Follett and authorize the Board President to sign any documentation with regards to said renewal – Mrs. Rebekah Beck
Pages 134-139            Source of funding General Fund                     Amount $49,205.04

               25.    Motion to discuss and take action on removing 6^th grade from Mabel Brasher and Alma Redwine beginning with the 2016-2017 school year - Mr. Nason Authement

               26.    Motion to discuss and take action on reconstituting D. F. Huddle and implementing the TAP model with the 2016-2017 school year – Mr. Nason Authement

               27.    Motion to discuss and take action on consolidating Hadnot-Hayes and W. O. Hall schools beginning with the 2016-2017 school year – Mr. Nason Authement

               28.    Motion to approve the Grant Parish School District’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of Science Materials (RPSB Bid # 14-16) – Ms. Liz Domite

               29.    Motion to go into Executive Session to present the Superintendent’s Evaluation – Mr. Keith Breazeale

            Consent agenda: (Item 5)

A.     Reports:

1.   to receive an update on school construction projects – Mr. Clyde Washington
Pages 140-146

B.   Action – Minutes

1.   to approve the minutes of the 3-22-16 and 4-5-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 3-15-16 Personnel, Education and Finance Committee meetings, the 3-24-16 Discipline Review Committee meeting, and the 3-21-16 Executive Committee meeting

C.     Action – Education

*    1.   to enter into an Interagency Agreement with the Rapides Workforce Development Board – Mr. Nason Authement

            Pages 147-154

*    2.   to enter into an agreement with Kagan for professional services, May 23-26, 2016 “Kagan Cooperative Learning Day 2, 3, 4, and 5” for Julius Patrick Elementary School and Alma Redwine Elementary School and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

            Pages 155-157     Source of funding Title I – Believe and Succeed 1003(a) Grant       Amount  $12,496.00  (Julius Patrick)  

                                                                                                                                                              $12,496.00  (Alma Redwine)

*    3.   to enter into an agreement with Kagan for professional services, July 18-21, 2016 “Kagan Cooperative Learning Day 2, 3, 4, and 5” for Alexandria Middle Magnet School and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

            Pages 158-160     Source of funding Title I – Believe and Succeed 1003(a) Grant      Amount            $14,196.00

*    4.   to inform the Board of the 2016-2017 plan to improve literacy in Rapides Parish – Mrs. Kim Bennett 

            Pages 161-176

*    5.   to receive the high school course offerings for the 2016-2017 school year – Mrs. Kim Bennett and Mr. Jonathan Garrett
      Pages 177-193

*    6.   to provide the Board with an update on the Technology Needs Assessment presented in the 2014-2017 District Technology Plan – Mrs. Rebekah Beck

            Pages 194-206

D.  Action – Finance

            *    1.   to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite

            *   2.      to approve/adopt any budget changes/amendments – Ms. Liz Domite

                   Pages 207-219

 *  3.      to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick

                        Page 220

        *  4.    to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 221-222

       *   5.   to receiveQuarterly Report on Maintenance Funds – Ms. Liz Domite

                   Page 223

        *   6.    to authorize the Board President to sign an agreement between Spangler Tours and Rapides Parish School Board for one (1) Commercial Charter Bus for Northwood High School Student Council to attend National Student Council Convention in Nashville, Tennessee – Ms. Liz Domite    
Page 224         Source of funding Northwood High School Funds      Amount $8,475.00

           *    7.   to approve Summer Feeding at the school sites for June 1-30; July 11-13 and July 18-20 (see attached list – adding Northwood) – Mrs. Erma Davis  
 Page 225                     Source of funding FNS            Amount $442,000.00 (estimate)

           *    8.   to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective July 1, 2016 through December 31, 2016 – Mrs. Erma Davis

                        Pages 226-227             Source of funding FNS            Amount $20,325.00

           *    9.   to authorize the secretary to advertise for the 2016-2017 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis

                   Cafeteria Meat Bid – RPSB Bid No. FS15-16-17                     $429,708.00 (estimate)  

                        Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -16-17         $760,000.00 (estimate)
         Cafeteria Processed Food Bid – RPSB Bid No. FS25-16-17    $933,785.00 (estimate) 
                                 Source of funding School Food Service

            * 10.     to authorize the secretary to advertise for the 2016-2017 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board - Mrs. Erma Davis

Cafeteria Paper Supplies - Bid No. FS30-16-17                       $329,950.00 (estimate)
Cafeteria Cleaning Supplies - Bid No. FS33-16-17                  $159,900.00 (estimate)
Bread Products - Bid No. FS35-16-17                                     $112,800.00 (estimate)

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-16-17 (#38, #40, #41 & #42)
Milk $970,165; Other $85,000; Juices $570,000; Ice Cream $28,000 = $1,653,165.00

                                                Source of funding School Food Service

            * 11.      to approve Food and Nutrition Annual Maintenance Agreement with Horizon Software (Front of House Software $17,016.57 and Back of House Software $17,189.89 and Maintenance – Application Scanning – 15, 000 applications - $2,210.69) effective 7/1/16 to 6/30/17 – Mrs. Erma Davis

                        Page 228                                 Source of funding Food and Nutrition Service                    Amount $36,417.15 (Total)

            E.  Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

          * 1.      to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith

2.      to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

3.      to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

            F.    Action – Personnel

            * 1.    receive reports as follows: - Mrs. Vicki Younger

                            a.   new hires, pending a satisfactory drug screening and background check

   b.   new hires in lieu of substitute

   c.   promotions

   d.   leave requests, rescissions, waivers, etc.
   e.   performance contract renewals
   f.  resignations and retirements

   g.   disclosure of new and renewed performance contracts

* 2.   to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger

*           Denotes that these items have been through committee


IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 27^th day of April 2016

                                                                                                                        /s/W. K. Breazeale

                                                                                                                                       President              

     ATTEST:

     /s/Nason Authement

            Secretary

     S E A L

____________________

Public comment was solicited prior to the vote on items during this meeting. 

____________________

                        Items 13 and 27 were deleted.

____________________

       A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to add to the agenda to recognize Alexandria Senior High “Powerlifting Team for 2016” – Reason to add: Information was just received. (Item 4-l)

                        Discussion ensued.

       On roll call the vote to add was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

                                           ____________________

                        A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to recognize Alexandria Senior High “Girls’ Softball Team for winning 2016 State Championship” – Reason to add: Information was just received. (Item 4-m)

       Discussion ensued.
                       

                        On roll call the vote to add was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

                                                            ____________________

            Dr. Stephen Chapman introduced the Board’s student guest, Mary Lee Nichols, a senior at Northwood High School, who was recognized for her academic and extracurricular achievements. Also recognized was Mary’s parents and Mrs. Jill Summers, principal at Northwood High School. (Item 4-a)

____________________

The Board recognized Ruby Wise Elementary School for the bulletin board display in lobby of the School Board Office for the month of May 2016. (Item 4-b)

____________________

Dr. Karl Carpenter, principal at Pineville High School, was recognized as 2017 Principal of the Year State Semi-finalist. (Item 4-c)

____________________

                        Tera LaPrarie, teacher at Rapides High School, was recognized as 2017 Middle/Junior High School Teacher of the Year State Semi-finalist. (Item 4-d)

____________________

Recognized was graduate of Graduation Alliance, Dana Spivey. (Item 4-e)

____________________

                        Tioga High School Lady Indians were recognized for winning “Division II State Championship Girls’ Powerlifting Title for 2016”. (Item 4-f)

____________________

                        Twenty-eight students were recognized from Arthur F. Smith Middle School for achieving “READ 180 Super Star Readers”. (Item 4-g)

____________________

Recognized were students who earned Platinum on WorkKeys for the 2015-2016 school Year. (Item 4-h)

____________________

Recognized was a school from each category (small elementary schools, large elementary schools, K-12 schools, middle/junior high schools, high schools) with the highest teacher attendance rate for the quarter. (Item 4-i)

The overall district attendance rate for the third quarter was 92.73% which is up from the second quarter (92.06%).  Congratulations to the following Schools:

____________________

                        The winners of the Alexandria Bar Association’s Law Day 2016 Essay Contest were recognized. (Item 4-j)

____________________

The 2017 Outstanding School Support Personnel were recognized. (Item 4-k)

Thelma Lotts – Elementary – W. O. Hall
Coretta Hannon – Middle School - AMMS

Nikki Crain – High School - Pineville High

____________________

                        Recognized was Alexandria Senior High “Powerlifting Team for 2016”. (Item 4-l)

____________________

                        Recognized was Alexandria Senior High “Girls’ Softball Team for winning 2016 State Championship”. (Item 4-m)

____________________

       A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to approve the consent agenda. (Item 5)

                        Discussion ensued.

       Item 5E-1 was pulled for discussion.

                        On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

Consent agenda: (Item 5)

A.     Reports:

1.      to receive an update on school construction projects – Mr. Clyde Washington
Pages 140-146

B.   Action – Minutes

1.   to approve the minutes of the 3-22-16 and 4-5-16 meeting of the Board as written and to be published in the official journal, The Town Talk and to approve the 3-15-16 Personnel, Education and Finance Committee meetings, the 3-24-16 Discipline Review Committee meeting, and the 3-21-16 Executive Committee meeting  

C.   Action – Education

*    1.   to enter into an Interagency Agreement with the Rapides Workforce Development Board – Mr. Nason Authement

            Pages 147-154

*    2.   to enter into an agreement with Kagan for professional services, May 23-26, 2016 “Kagan Cooperative Learning Day 2, 3, 4, and 5” for Julius Patrick Elementary School and Alma Redwine Elementary School and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

            Pages 155-157        Source of funding Title I – Believe and Succeed 1003(a) Grant        Amount      $12,496.00      (Julius Patrick)

                                                                                                                                                             $12,496.00      (Alma Redwine)

*    3.   to enter into an agreement with Kagan for professional services, July 18-21, 2016 “Kagan Cooperative Learning Day 2, 3, 4, and 5” for Alexandria Middle Magnet School and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

            Pages 158-160            Source of funding Title I – Believe and Succeed 1003(a) Grant       Amount            $14,196.00   

*    4.   to inform the Board of the 2016-2017 plan to improve literacy in Rapides Parish – Mrs. Kim Bennett 

            Pages 161-176

*    5.   to receive the high school course offerings for the 2016-2017 school year – Mrs. Kim Bennett and Mr. Jonathan Garrett
      Pages 177-193

*    6.   to provide the Board with an update on the Technology Needs Assessment presented in the 2014-2017 District Technology Plan – Mrs. Rebekah Beck

            Pages 194-206

D.  Action – Finance

            *    1.   to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite

            *   2.    to approve/adopt any budget changes/amendments – Ms. Liz Domite

                   Pages 207-219

 *  3.    to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick

                        Page 220

        *  4.    to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 221-222

       *   5.     to receive Quarterly Report on Maintenance Funds – Ms. Liz Domite           
Page 223

        *   6.    to authorize the Board President to sign an agreement between Spangler Tours and Rapides Parish School Board for one (1) Commercial Charter Bus for Northwood High School Student Council to attend National Student Council Convention in Nashville, Tennessee – Ms. Liz Domite    
Page 224         Source of funding Northwood High School Funds      Amount $8,475.00

        *   7.     to approve Summer Feeding at the school sites for June 1-30; July 11-13 and July 18-20 (see attached list – adding Northwood) – Mrs. Erma Davis  
Page 225                     Source of funding FNS            Amount $442,000.00 (estimate)

          *   8.     to approve the Professional Service Contract to transport and deliver U.S.D.A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective July 1, 2016 through December 31, 2016 – Mrs. Erma Davis

                        Pages 226-227             Source of funding FNS            Amount $20,325.00

          *   9.     to authorize the secretary to advertise for the 2016-2017 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids - Mrs. Erma Davis

                   Cafeteria Meat Bid – RPSB Bid No. FS15-16-17                     $429,708.00 (estimate)  

                        Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -16-17         $760,000.00 (estimate)
         Cafeteria Processed Food Bid – RPSB Bid No. FS25-16-17    $933,785.00 (estimate) 
                                 Source of funding School Food Service

          * 10.      to authorize the secretary to advertise for the 2016-2017 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids - Mrs. Erma Davis

Cafeteria Paper Supplies - Bid No. FS30-16-17                       $329,950.00 (estimate)
Cafeteria Cleaning Supplies - Bid No. FS33-16-17                   $159,900.00 (estimate)
Bread Products - Bid No. FS35-16-17                                     $112,800.00 (estimate)

Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-16-17 (#38, #40, #41 & #42)
Milk $970,165; Other $85,000; Juices $570,000; Ice Cream $28,000 = $1,653,165.00

                                                Source of funding School Food Service

          * 11.      to approve Food and Nutrition Annual Maintenance Agreement with Horizon Software (Front of House Software $17,016.57 and Back of House Software $17,189.89 and Maintenance – Application Scanning – 15, 000 applications - $2,210.69) effective 7/1/16 to 6/30/17 – Mrs. Erma Davis

                        Page 228                                 Source of funding Food and Nutrition Service                      Amount $36,417.15 (Total)

E.   Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

         *  1.        pulled for the regular agenda.

             2.        to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith

            3.        to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

            F.   Action – Personnel

         * 1.  receive reports as follows: - Mrs. Vicki Younger

                           a.       new hires, pending a satisfactory drug screening and background check

                           b.       new hires in lieu of substitute

                           c.       promotions

                           d.       leave requests, rescissions, waivers, etc.

                           e.      performance contract renewals

                           f.       resignations and retirements

 g.      disclosure of new and renewed performance contracts

* 2.   to discuss any personnel complaints that may go before the full board for action - Mrs. Vicki Younger

*           Denotes that these items have been through committee

____________________

            A motion was made by Mr. John Allen and seconded by Mrs. Sandra Franklin to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation. (Item 5E-1)

Discussion ensued.     

On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

Ø  Motion that in lieu of expulsion, David Smith continue his studies at the Rapides Alternative Positive Program for Students (RAPPS) until the end of the 2015-2016 school year. In August 2016, David Smith shall enroll and attend Glenmora High School all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø  Motion that in lieu of expulsion, Brent Guillory shall continue his academics at Pineville High School. Prior to leaving the school May 6, 2016, he shall have several random drug tests. Failure of any drug test shall prevent him from taking the senior examinations and will also prevent him from graduating from high school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø  Motion that in lieu of expulsion, Trevone Brown be admitted to the Rapides Alternative Positive Program for Students (RAPPS) effective May 4, 2016 and remain at RAPPS until January 2017. Student shall return to the Board on January 2017 for a review of grades, attendance, discipline history and attitude toward school, prior to being admitted to the zoned school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø  Motion that in lieu of expulsion, Alexton Ardoin be admitted to the Rapides Alternative Positive Program for Students (RAPPS) for the remainder of the 2015-2016 school year. Student shall return to RAPPS in August 2016 and all work shall be predicated upon the following: Good attendance, improved grades, no discipline problems and submit to random drug tests prior to being admitted to the zoned school. Enrollment in the Rapides Parish School System is conditioned upon the student and parents producing documentation that both have enrolled and are participating satisfactorily in an appropriate rehabilitation or counseling program as provided by RS 17:416B(3)(d)(i) and (ii); otherwise admission to the Rapides Parish School System is denied. All conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø  Motion that Keishad Gaines has met the criteria as mandated by the Rapides Parish School Board. The following guidelines shall be adhered by the student: Do not go on Alexandria Senior High School’s campus, complete the time at the Rapides Alternative Positive Program for Students (RAPPS) until the seniors are dismissed from school on May 6, 2016. Student is permitted to attend Baccalaureate Service and leave the premises of ASH immediately. Student is permitted to practice for graduation on Friday morning at the Pentecostals of Alexandria (POA). Please have the parent to pick up cap and gown from ASH or the Graduate Shop.

Ø  Motion that Carlos Madison has met the criteria as mandated by the Rapides Parish School Board. The following guidelines shall be adhered by the student: Do not go on Alexandria Senior High School’s campus, complete the time at the Rapides Alternative Positive Program for Students (RAPPS) until the seniors are dismissed from school on May 6, 2016. Student is permitted to attend Baccalaureate Service and leave the premises of ASH immediately. Student is permitted to practice for graduation on Friday morning at the Pentecostals of Alexandria (POA). Please have the parent to pick up cap and gown from ASH or the Graduate Shop.

Ø  Motion that Dillon Metoyer has met the criteria as mandated by the Rapides Parish School Board. The following guidelines shall be adhered by the student: Do not go on Alexandria Senior High School’s campus, complete the time at the Aiken Virtual Program until the seniors are dismissed from school on May 6, 2016. Student is permitted to attend Baccalaureate Service and leave the premises of ASH immediately. Student is permitted to practice for graduation on Friday morning at the Pentecostals of Alexandria (POA). Please have the parent to pick up cap and gown from ASH or the Graduate Shop.

Ø  Motion that Spencer Perry has met the criteria as mandated by the Rapides Parish School Board. The following guidelines shall be adhered by the student: Do not go on Alexandria Senior High School’s campus, complete the time at the Rapides Alternative Positive Program for Students (RAPPS) until the seniors are dismissed from school on May 6, 2016. Student is permitted to attend Baccalaureate Service and leave the premises of ASH immediately. Student is permitted to practice for graduation on Friday morning at the Pentecostals of Alexandria (POA). Please have the parent to pick up cap and gown from ASH or the Graduate Shop.

____________________

            A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to consider and take action with respect to adopting a Resolution providing for the issuance and sale of General Obligation School Refunding Bonds, Series 2016, of  Lecompte-Lamourie-Woodworth School District No, 57 of Rapides Parish, Louisiana and providing for other matters in connection therewith. (Item 6)

                        Mr. Grant Schlueter with Foley and Judell presented information and discussion ensued.

                        A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to adopt Resolution providing for the issuance and sale of General Obligation School Refunding Bonds, Series 2016, of  Lecompte-Lamourie-Woodworth School District No, 57 of Rapides Parish, Louisiana and providing for other matters in connection therewith and award to Chase at 2.1%.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

RESOLUTION PUBLISHED IN THE TOWN TALK ON MAY 13, 2016.

                     ____________________       

            A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to adopt a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) the Rapides Parish School Board, Rapides Parish, Louisiana, (ii) Pineville School District Number 52 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Consolidated School District Number 62 of Rapides, Louisiana, on Saturday, April 9, 2016, to authorize the continuation of special taxes therein. (Item 7)

                        Mr. Grant Schlueter with Foley and Judell presented information and discussion ensued.

                        A substitute motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to adopt a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) Glenmora School District No. 27 of Rapides Parish, Louisiana, (ii) Fifth Ward School District Number 51 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Sixth Ward School District Number 58 of Rapides, Louisiana and (v) Forest Hill-Cheneyville-Lecompte-Lamourie-Woodworth Consolidated School District No. 61 of Rapides Parish, Louisiana on Saturday, April 9, 2016, to authorize the incurring of debt and issuance of bonds therein.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

RESOLUTION PUBLISHED IN THE TOWN TALK ON MAY 11, 2016.

_____________________

A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to consider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) the Rapides Parish School Board, Rapides Parish, Louisiana, (ii) Pineville School District Number 52 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Consolidated School District Number 62 of Rapides, Louisiana, on Saturday, April 9, 2016, to authorize the continuation of special taxes therein. (Item 8)

Mr. Grant Schlueter with Foley and Judell presented information and discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to adopt a Resolution providing for canvassing the returns and declaring the result of the Special Elections held in (i) the Rapides Parish School Board, Rapides Parish, Louisiana, (ii) Pineville School District Number 52 of Rapides Parish, Louisiana, (iii) Poland School District Number 55 of Rapides Parish, Louisiana, (iv) Consolidated School District Number 62 of Rapides, Louisiana, on Saturday, April 9, 2016, to authorize the continuation of special taxes therein.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

RESOLUTION PUBLISHED IN THE TOWN TALK ON MAY 11, 2016.
____________________

A motion was made by Mr. Keith Breazeale and seconded by Mr. John Allen to consider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday April 9, 2016, to authorize the levy of a sales and use tax therein. (Item 9)

Mr. Grant Schlueter with Foley and Judell presented information and discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald

Crooks to adopt a Resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday April 9, 2016, to authorize the levy of a sales and use tax therein.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

RESOLUTION PUBLISHED IN THE TOWN TALK ON MAY 11, 2016.

____________________

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry  announcing that the Parish School Board of the Parish of Rapides, State of Louisiana (the “School Board”) acting as the governing authority of the Parish of Rapides, State of Louisiana for school purposes, (the “Parish”), plans to adopt an ordinance providing for the levy of said sales and use tax pursuant to said voter authorization, at its meeting on Tuesday, June 7, 2016 at 5:00 p.m. at the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana. (Item 10)

Mr. Grant Schlueter with Foley and Judell presented information and discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to announce that the Parish School Board of the Parish of Rapides, State of Louisiana (the “School Board”) acting as the governing authority of the Parish of Rapides, State of Louisiana for school purposes, (the “Parish”), plans to adopt an ordinance providing for the levy of said sales and use tax pursuant to said voter authorization, at its meeting on Tuesday, June 7, 2016 at 5:00 p.m. at the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez.

Notice of Public Meeting

Notice is hereby given that at its meeting to be held on Tuesday, June 7, 2016 at 5:00 p.m. at the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of  Louisiana (the “School Board”), acting as the governing authority of the Parish of Rapides, State of Louisiana, for school purposes, (the “Parish”), plans to consider adopting an ordinance providing for the levy of the ½% sales and use tax in the Parish, pursuant to voter authorization at the April 9, 2016 election.  (Read into the record by Grant Schlueter – Foley and Judell)

____________________

                       A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to approve and Implement the SCALE Up Initiative (as part of the Superintendent’s Comprehensive District Improvement Plan). (Item 11)

                        Discussion ensued.

On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:               Mrs. Franklin

ABSENT:         Mr. Rodriguez

THE MOTION WAS ADOPTED BY MAJORITY VOTE.

____________________

            A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to ratify and confirm bid(s) received by the Central Office staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 12) 

                        a.   “Turnkey Purchase of Equipment for Various Cafeterias (Bid No. 16-46) received on Monday, April 25, 2016 at 2:00 p.m. (Various Cafeterias: Oak Hill High, Peabody Montessori, Buckeye High, Tioga Junior High)

                              Page 104               Source of funding FNS            Amount $80,000.00 (estimate)

b.  “Turnkey Purchase of Serving Lines for Various Cafeterias (Bid No. 16-43) received on Monday, April 25, 2016 at 2:00 p.m. (Various Cafeterias: Mary Goff, Hadnot-Hayes and A.F. Smith)

     Page 105                Source of funding FNS            Amount $125,000.00 (estimate)

c.    “Boilers for A. F. Smith Middle Magnet” (RFQ #16-34) received on Thursday, April 21, 2016 at 11:00 a.m.

      Page 106               Source of funding QSCB          Amount $95,000.00 (estimate)

d.      "Intercom/PA System for Phoenix Magnet (Bid No. 16-44) received on Friday, April 15, 2016 at 10:00 a.m.

Page 107               Source of funding District 62   Amount $75,000.00 (estimate)

e.      “Intercom/PA System for Bolton High (Bid No. 16-35A) received on Friday, April 15, 2016 at 10:00 a.m.
Page 108               Source of funding District 62   Amount $275,000.00 (estimate)

Discussion ensued on each item and voted on individually.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to ratify and confirm “Turnkey Purchase of Equipment for Various Cafeterias (Bid No. 16-46) received on Monday, April 25, 2016 at 2:00 p.m. (Various  Cafeterias: Oak Hill High, Peabody Montessori, Buckeye High, Tioga Junior High) and award to NOLA Restaurant for $89,492. (Item 12-a)

                        Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

                        Let the record reflect that Mr. Willard McCall left the meeting at this time.

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to ratify and confirm “Turnkey Purchase of Serving Lines for Various Cafeterias (Bid No. 16-43) received on Monday, April 25, 2016 at 2:00 p.m. (Various Cafeterias: Mary Goff, Hadnot-Hayes and A.F. Smith) and award to Associated  Food Equipment for $64,171.00. (Item 12-b)

                        Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez, Mr. McCall

                        Let the record reflect that Mr. Willard McCall returned to the meeting at this time.

                        A substitute motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to ratify and confirm “Boilers for A. F. Smith Middle Magnet” (RFQ #16-34) received on Thursday, April 21, 2016 at 11:00 a.m. and award to MCS for $75,500.00. (Item 12-c)

                        Discussion ensued. 

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to ratify and confirm “Intercom/PA System for Phoenix Magnet (Bid No. 16-44) received on Friday, April 15, 2016 at 10:00 a.m. and award to Executone Proposal #2 VOIP for $71,609.00. (Item12-d)

                        Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mrs. Sandra Franklin to ratify and confirm “Intercom/PA System for Bolton High (Bid No. 16-35A) received on Friday, April 15, 2016 at 10:00 a.m. and award to Transformyx for $184,627.54. (Item 12-e)

                        Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                       A motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale for the RPSB to direct the administrative staff to present at the April RPSB Committee Meetings, a detailed listing of all current staff positions: administrative, teachers, paraprofessionals, and support personnel. A comparison with 2012-2013, 2013-2014, 2014-2015, 2015-2016, and a recommendation for the 2016-2017 school term. A cost analysis for these years should be included. (Item 14)

                        Discussion ensued. 

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to accept the recommendation of staff as to our staffing numbers for next year for the certified positions and instructional support certified, and the support non-certified as presented.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize distribution of Excess Sales Tax Revenues in a separate May 20, 2016 pay check, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions. (Item 15)

                        Ms. Liz Domite presented information to the Board that distribution to employees will be $3,600 (with a degree) and $1,800 (without a degree) and discussion ensued.

                        On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Mr. Steve Berry to apprise Board of the status on E-Rate projects. (Item 16)

                        Discussion ensued.

                        On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to receive and apprise the Board on the status on E-Rate projects.

_____________________

                        A motion was made by Mr. John Allen and seconded by Mr. Willard McCall to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith. (Item 17)

                        Discussion ensued.

                        On motion by Mr. John Allen and seconded by Mr. Willard McCall, the Board voted unanimously to enter into an Inter-Agency Agreement with the Alexandria Museum of Art in a cooperative endeavor for “Camp Carter” and authorize the Board President to sign any and all documentation in connection therewith.

____________________

      Items 18, 19 and 20 were discussed in globo.

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Glenmora High School Addition and Renovations Project (RPSB Bid No. 17-20) and authorize the Board President to sign any documentation in connection therewith (Item 18); to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Plainview High School Addition and Renovations Project (RPSB Bid No. 17-21) and authorize the Board President to sign any documentation in connection therewith (Item 19); to engage Alliance Design Group, LLC as the Architect Firm to consult, design, specify, bid and project manage at 1/2% below state fee schedule, the Poland Junior High School Renovations Project (RPSB Bid No. 17-22) and authorize the Board President to sign any documentation in connection therewith. (Item 20)

                        Discussion ensued.

                        On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to discuss and take action on removing 6^th grade from Mabel Brasher and Alma Redwine beginning with the 2016-2017 school year. (Item 25)

                        Information was presented to the Board and discussion ensued.

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to remove 6^th grade from Mabel Brasher beginning with the 2016-2017 school year.

                        Discussion ensued.

                        On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Mr. John Allen and seconded by Mr. Willard McCall to establish Phoenix Middle Magnet Program and to start program with seventh grade for the 2016-2017 school year. Also, to cap enrollment for Phoenix Middle Magnet Program at 80 (eighty) seventh grade students for the first year and to house the program at the current school (Phoenix Magnet School) and to include a cost analysis for this program. (Item 21)

                        Discussion ensued.

                        A substitute motion was made by Mr. Keith Breazeale and seconded by Dr. Stephen Chapman to establish Phoenix Middle Magnet Program and to start program with seventh grade for the 2016-2017 school year. Also, to cap enrollment for Phoenix Middle Magnet Program at 85 (eighty-five) seventh grade students for the first year and to house the program at the current school (Phoenix Magnet School). Also, because this is an Academic Magnet Program, there will be no athletic teams associated with this program. Students are, however, allowed to participate in extra-curricular or co-curricular activities at their zoned school.

Discussion ensued.                  

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale

NAY:               Mrs. Franklin

ABSENT:         Mr. Rodriguez

THE MOTION WAS ADOPTED BY MAJORITY VOTE.

____________________

                        President Breazeale called for a short recess at this time and then the meeting reconvened.   

____________________

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale to review, consider and take action on RPSB Policy DJD-R (Travel Reimbursement Regulations). (Item 22)

                        A recommendation was made by Dr. Stephen Chapman on Page 127 – number 7 to read as follows: Prior permission for out-of-state travel and travel reimbursement shall be obtained from the Rapides Parish School Board. The employee shall  submit a travel request to the Superintendent at least sixty (60) days prior to such travel. The Superintendent will make a recommendation to the Rapides Parish School Board. The Rapides Parish School Board will consider and act on the travel request.

                        Discussion ensued.

                        A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to review the recommendation made as above and take action on RPSB Policy DJD-R (Travel Reimbursement Regulations) at the June Board meeting.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Breazeale

NAY:               Mrs. Franklin, Mr. Barrios

ABSTAIN:       Mr. Allen

ABSENT:         Mr. Rodriguez

THE MOTION WAS ADOPTED BY MAJORITY VOTE. .

____________________

                        A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve revisions to the job description for Accountant Level I. (Item 23)

                        Discussion ensued.

On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to approve the renewal quote for Follett and authorize the Board President to sign any documentation with regards to said renewal. (Item 24)

                        Discussion ensued.

                       
On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to discuss and take action on reconstituting D. F. Huddle and implementing the TAP model with the 2016-2017 school year. (Item 26)

                        Discussion ensued.

                        A substitute motion was made by Mr. Keith Breazeale and seconded by Mr. Wilton Barrios to approve reconstituting D. F. Huddle and implementing the TAP model with the 2016-2017 school year.

On roll call the vote on the substitute motion was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

____________________

                        A motion was made by Mr. John Allen and seconded by Mr. Willard McCall to approve the Grant Parish School District’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of Science Materials (RPSB Bid # 14-16). (Item 28)

Discussion ensued.

On motion by Mr. John Allen and seconded by Mr. Willard McCall, the Board voted unanimously to approve the Grant Parish School District’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of Science Materials (RPSB Bid # 14-16).

____________________

                        A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to go into Executive Session to present the Superintendent’s Evaluation. (Item 29)

                        Discussion ensued.

On roll call the vote was as follows:

AYE:               Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mrs. Franklin, Mr. Breazeale

NAY:               None

ABSENT:         Mr. Rodriguez

THE BOARD WENT INTO EXECUTIVE SESSION.

____________________

                        On motion by Mr. Willard McCall and seconded by Mr. Wilton Barrios, the Board votedunanimously to reconvene in Open Session.  

THE BOARD RECONVENED IN OPEN SESSION.  

                        ____________________                   

                                                            
                        Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/W. K. Breazeale

                                                                                                                    President

ATTEST:

/s/Nason Authement

    Secretary

S E A L