OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
November 3, 2015
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, November 3, 2015 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Wilton Barrios, Vice President
Steve Berry, Member
Stephen Chapman, Member
Gerald Crooks, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
John Allen, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney Janes Downs was present for the meeting.
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The Colors were presented by the Buckeye High School JROTC. The Invocation was pronounced by Dr. Raymond Franklin of Shiloh Missionary Baptist Church after which Mr. Darrell Rodriguez led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON OCTOBER 28, 2015)
Alexandria, Louisiana
October 28, 2015
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, NOVEMBER 3, 2015
For the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Recognition:
a. the Board’s student guest from Bolton High School – Mrs. Sandra Franklin
b. Peabody Montessori Elementary School for the bulletin board display in the lobby of the School Board Office for the month of November 2015 – Mr. Clyde Washington
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda \
(the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
6. Motion for the RPSB to consider and take action on renewing the employment contract of Superintendent Nason Authement – Mr. Gerald Crooks and Dr. Stephen Chapman
7. Motion to review and approve changes to the Personnel Evaluation Plan to be in compliance with changes to Bulletin 130 – Mrs. Vicki Younger
Pages 1-35
8. Motion to approve continued contract with WorldBook – Mrs. Rebekah Beck
Pages 36-39 Source of funding General Fund Amount $18,091.50
9. Motion to reimburse Mrs. Janet Dixon for payment of attorney fees that were incurred as a result being charged with ethics violations while she served on the Rapides Parish School Board. Mrs. Dixon was cleared of all charges – Mr. John Allen
10. Motion to discuss and take action on a proposed one-time pay supplement for all employees who successfully complete the required (delineated by the Superintendent) Safe-Schools on-line training, subscribed to herein and distribute said supplement in a 14th check on December 17, 2015 and to charge the Superintendent to come back at the November Board meeting with a plan to fund this possible supplemental pay in a one-time pay check – Mr. Wilton Barrios
11. Motion to authorize the secretary to solicit formal quotes for “Replacement of four (4) Boilers at Arthur Smith Middle Magnet School” (Bid No. 16-34) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes and a recommendation to be made to the Board – Mr. Roy Rachal
Source of funding QSCB Amount $95,000.00
12. Motion to authorize the secretary to solicit formal quotes for “Replacement of the Boiler for Buckeye High School - Jr. High Wing” (Bid No. 16-33) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes and a recommendation to be made to the Board – Mr. Gerald Crooks and Mr. Roy Rachal
Source of funding QSCB Amount $25,000.00
13. Motion to enter into a Contractual Agreement for “Replacement and Upgrade of the HVAC Controls at Mabel Brasher” under Sole Source Public Works Procurement and authorize the Board President to sign any documentation in connection therewith– Ms. Liz Domite and Mr. Roy Rachal
Source of funding District 62 – Fund Balance Amount $65,290.00
14. Motion to approve Change Order #4 on “Paradise Elementary School Additions and Renovations” for (RPSB Bid No. 14-58) between the Rapides Parish School Board and Skip Converse, Inc. increasing the contract sum of $568,865.00 by $1,204.00 and thereby increasing the total contract amount to $570,069.00 and authorize the Board President to sign any documentation in connection therewith – Mr. Wilton Barrios and Mr. Roy Rachal
Pages 40-43 Source of funding District 11 – School Maintenance Amount $1,204.00
15. Motion to terminate an employee for cause – Mr. Nason Authement
16. Motion to authorize the Secretary to solicit a request for proposals for a solution to the “Replacement of the Intercom/Public Address/Phone System at Bolton High School” (RFP No. 16-35) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the proposals and a recommendation to be made to the Board – Mr. Roy Rachal
Source of funding District 62 – Maintenance – Fund Balance Amount $275,000.00
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 44-47
B. Action – Minutes
1. to approve the minutes of the 10-6-15 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 9-15-15 Personnel, Education and Finance Committee meetings, the 9-15-15 District 62 Committee meeting, and the 9-24-15 Discipline Review Committee meeting and the 9-28-15 Executive Committee meeting
C. Action – Education
* 1. to remove Policy JQCA (Testing for Dyslexia) from the RPSB policy manual as the policy is included in Policy JGC (Student Health Services), as recommended by Forethought Consulting – Dr. Arthur Joffrion
Pages 48-54
* 2. to approve an Interagency Agreement with Prescribed Pediatric Extended Care, Inc. D/B/A Pediatric Health Choice – Alexandria and to authorize the Board President to sign any and all documentation therewith, pending legal approval – Mrs. Shelly Close
Pages 55-60
* 3. to accept a proposal from Houghton Mifflin Harcourt (HMH) Education Services for Data Teams Implementation in Rapides Parish Focus and Priority Schools, October 2015 through August 2016 and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion
Pages 61-63 Source of funding 1003(a) Grant Amount $73,671.50
* 4. to accept a proposal from National Institute for Excellence in Teaching (NIET) to coach and support teacher evaluation process in Rapides Parish TAP schools (Alma Redwine Elementary and Julius Patrick Elementary) and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion
Pages 64-65 Source of funding 1003(a) Grant Amount $45,000.00
($22,500 per school)
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 66-77
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 78-79
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 80-81
* 5. to authorize the secretary to advertise for bids for “Walk-In Cooler/Freezer for Oak Hill High” (Bid No. 16-07); and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Food and Nutrition Amount $35,000.00
* 6. to ratify and confirm bids/proposals received by the Central Office Staff and award to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a. “Annual Purchase of Band Instruments and Equipment” (Bid No.16-02) received on Friday, October 23, 2015 at 10:00 a.m.
Page 82 Source of funding Maintenance Amount $65,000.00
b. “Running track and Field Event Resurfacing at Buckeye High” (Bid No. 16-21) received on Monday, November 2, 2015 at 11:00 a.m.
Source of funding District 50-Maintenan Amount $215,000.00
c. “HVAC Air Filter Maintenance" (RFP No. 16-29) received on Friday, October 30, 2015 at 10:00 a.m.
Source of funding Various Maintenance Funds Amount To be decided
* 7. to request approval to seek an opinion from the Attorney General regarding the salary schedule for district Vo-Ag teachers – Mr. Nason Authement and Ms. Liz Domite
Page 83
* 8. to approve adjusted salary schedule for principals and assistant principals – Mr. Nason Authement and Ms. Liz Domite
Pages 84-93
* 9. to approve the Professional Service contract to transport and deliver U. S. D. A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 4, 2016 through June 30, 2016 – Mrs. Erma Davis
Pages 94-95 Source of funding Food and Nutrition Service Amount $20,325.00
* 10. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions and authorize the secretary to sign any documentation connected therewith – Ms. Liz Domite
a. for an additional 6 months January 1, 2016 - June 30, 2016 for “Cafeteria Trays” (Bid No. 15-24) with written mutual agreement of the vendor, BCP Jan-San
Source of funding Food and Nutrition Services Amount $34.42 per case
(order as needed)
b. for an additional 1 year term (February 1, 2016 - January 31, 2017) for “Digital Copiers/Multi-function Devices” (Bid #12-51) with written mutual agreement of the vendor, Xerox
Source of funding Various Maintenance Amount $450,000.00
* 11. to enter into an Intergovernmental Agreement for the use of the Town of Ball’s facilities for emergency evacuations and authorize the Board President to sign any and all documentation in connection therewith contingent upon review of advising counsel - Mr. Roy Rachal
Pages 96-97
* 12. to discuss and take action in connection with entering into an Intergovernmental Agreement with the Town of Ball for use of facilities and authorize the Board President to sign any and all documentation in connection therewith contingent upon review of advising counsel – Mr. Roy Rachal
Pages 98-101
* 13. to accept a donation from UTLX in the amount of $50,000.00 for the 2015-2016 school year dedicated for the purchase of welding equipment for Welding Career Pathway Diploma at Buckeye, Peabody, Rapides and Tioga High schools - Mr. Nason
Authement
Pages 102-103
* 14 to receive an update on District 62 Funds – Mr. John Allen
Pages 104-125
* 15. to allocate funds and authorize Superintendent and Staff to engage Professional Services and advertise for bids under Public Works for Constructing a Dressing Room/Restroom Facility for the Alexandria Senior High Girls’ Softball Facility, a recommendation of award to the lowest responsive and responsible bidder to be made to the Board - Mr. Keith Breazeale
Pages 126-127 Source of funding District 62 Amount $184,000.00
* 16. to advertise for bids for renovating the home field house/concessions and restrooms of Peabody Magnet High School – Mr. Willard McCall
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Discipline Review Committee’s recommendation - Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action – Mrs. Vicki Younger
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 28th day of October 2015
/s/W.K.Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
Public comment was solicited prior to the vote on items during this meeting.
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A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to add to the agenda to recognize Rachel Harris from Tioga Junior High and Anna Deshotels from Northwood High School for their winning entries in the Rapides Parish Library’s Ghost Story contest – over 130 students entered the contest – Reason to add: Information was just received. (Item 4-d)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard Mc Call to add to the agenda to enter into a utilities “Right of Way” agreement with CLECO Power, LLC for entry onto the “Tioga High School Campus” for placing, rerouting, construction, repairing, maintaining, etc. electric distribution line or system in accordance with statue and authorize the Board President to sign any and all documentation in connection therewith contingent upon advising legal review – Reason to add: Information was just received. (Item 17)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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Mrs. Sandra Franklin introduced the Board’s student guest, Nketiah Berko, a senior at Bolton High School, who was recognized for his academic and extracurricular achievements. Also recognized were Nketiah’s family and Mr. Clovis Christman, principal at Bolton High School. (Item 4-a)
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The Board recognized Peabody Montessori Elementary School for the bulletin board display in lobby of the School Board Office for the month of November 2015. (Item 4-b)
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Cameron Weatherford, Alexandria Senior High Choral Director, was recognized on being selected as a recipient of the Louisiana Music Educators Association’s 2015 Outstanding Young Music Educator Award. (Item 4-c)
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Rachel Harris from Tioga Junior High and Anna Deshotels from Northwood High School were recognized for their winning entries in the Rapides Parish Library’s Ghost Story contest. (Item 4-d)
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve the consent agenda. (Item 5)
Discussion ensued and items 5D-8, 5D-14, 5D-16 and 5E-1 (Student #4) were pulled for the regular agenda.
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 44-47
B. Action – Minutes
1. to approve the minutes of the 10-6-15 meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 9-15-15 Personnel, Education and Finance Committee meetings, the 9-15-15 District 62 Committee meeting, and the 9-24-15 Discipline Review Committee meeting and the 9-28-15 Executive Committee meeting
C. Action – Education
* 1. to remove Policy JQCA (Testing for Dyslexia) from the RPSB policy manual as the policy is included in Policy JGC (Student Health Services), as recommended by Forethought Consulting – Dr. Arthur Joffrion
Pages 48-54
* 2. to approve an Interagency Agreement with Prescribed Pediatric Extended Care, Inc. D/B/A Pediatric Health Choice – Alexandria and to authorize the Board President to sign any and all documentation therewith, pending legal approval – Mrs. Shelly Close
Pages 55-60
* 3. to accept a proposal from Houghton Mifflin Harcourt (HMH) Education Services for Data Teams Implementation in Rapides Parish Focus and Priority Schools, October 2015 through August 2016 and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion
Pages 61-63 Source of funding 1003(a) Grant Amount $73,671.50
* 4. to accept a proposal from National Institute for Excellence in Teaching (NIET) to coach and support teacher evaluation process in Rapides Parish TAP schools (Alma Redwine Elementary and Julius Patrick Elementary) and authorize the Board President to sign any and all documentation in connection therewith – Dr. Arthur Joffrion
Pages 64-65 Source of funding 1003(a) Grant Amount $45,000.00
($22,500 per school)
D. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 66-77
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Pages 78-79
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Pages 80-81
* 5. to authorize the secretary to advertise for bids for “Walk-In Cooler/Freezer for Oak Hill High” (Bid No. 16-07); and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids – Ms. Liz Domite
Source of funding Food and Nutrition Amount $35,000.00
* 6. to ratify and confirm bids/proposals received by the Central Office Staff and award to the lowest responsive and responsible vendor contingent on low bid/proposal meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a. “Annual Purchase of Band Instruments and Equipment” (Bid No.16-02) received on Friday, October 23, 2015 at 10:00 a.m. and award to Red River Music for $58,304.97
b. “Running track and Field Event Resurfacing at Buckeye High” (Bid No. 16-21) received on Monday, November 2, 2015 at 11:00 a.m. and award to Beynon Sports Surfaces of Hunt Valley, Maryland for $192,980.00
d. “HVAC Air Filter Maintenance" (RFP No. 16-29) received on Friday, October 30, 2015 at 10:00 a.m. and award to GMC Corporate for $187,383.84
* 7. to request approval to seek an opinion from the Attorney General regarding the salary schedule for district Vo-Ag teachers – Mr. Nason Authement and Ms. Liz Domite
Page 83
* 8. pulled for the regular agenda.
* 9. to approve the Professional Service contract to transport and deliver U. S. D. A. commodities from Polar Bear Cold Storage to individual schools in Rapides Parish effective January 4, 2016 through June 30, 2016 – Mrs. Erma Davis
Pages 94-95 Source of funding Food and Nutrition Service Amount $20,325.00
* 10. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions and authorize the secretary to sign any documentation connected therewith – Ms. Liz Domite
a. for an additional 6 months January 1, 2016 - June 30, 2016 for “Cafeteria Trays” (Bid No. 15-24) with written mutual agreement of the vendor, BCP Jan-San
Source of funding Food and Nutrition Services Amount $34.42 per case
(order as needed)
b. for an additional 1 year term (February 1, 2016 - January 31, 2017) for “Digital Copiers/Multi-function Devices” (Bid #12-51) with written mutual agreement of the vendor, Xerox
Source of funding Various Maintenance Amount $450,000.00
* 11. to enter into an Intergovernmental Agreement for the use of the Town of Ball’s facilities for emergency evacuations and authorize the Board President to sign any and all documentation in connection therewith contingent upon review of advising counsel - Mr. Roy Rachal
Pages 96-97
* 12. to discuss and take action in connection with entering into an Intergovernmental Agreement with the Town of Ball for use of facilities and authorize the Board President to sign any and all documentation in connection therewith contingent upon review of advising counsel (Christmas Parade) – Mr. Roy Rachal
Pages 98-101
* 13. to accept a donation from UTLX in the amount of $50,000.00 for the 2015-2016 school year dedicated for the purchase of welding equipment for Welding Career Pathway Diploma at Buckeye, Peabody, Rapides and Tioga High schools - Mr. Nason
Authement
Pages 102-103
* 14 pulled for the regular agenda.
* 15. to allocate funds and authorize Superintendent and Staff to engage Professional Services and advertise for bids under Public Works for Constructing a Dressing Room/Restroom Facility for the Alexandria Senior High Girls’ Softball Facility, a recommendation of award to the lowest responsive and responsible bidder to be made to the Board - Mr. Keith Breazeale
Pages 126-127 Source of funding District 62 Amount $184,000.00
* 16. pulled for the regular agenda.
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Review Committee’s recommendation - Mrs. Ruby Smith (pulled student #4)
Ø Motion that in lieu of expulsion that Jalen Griffen be admitted to the Rapides Alternative Positive Program for Students (RAPPS) until December 18, 2015 and thereafter be assigned to the zoned school all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion to take no action on Marlon Williams.
Ø Motion that the disciplinary sanction for Jacob Butler be expunged from his permanent discipline file with the following stipulations: That Jacob shall not be permitted to attend or participate in school activities in the Rapides Parish Public School System.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action – Mrs. Vicki Younger
* Denotes that these items have been through committee
____________________
A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman for the RPSB to consider and take action on renewing the employment contract of Superintendent Nason Authement. (Item 6)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to offer Superintendent Nason Authement a new contract when his current contract expires and it will be a four (4) year contract at the same salary and the same terms that are included in his current contract with the same current performance objectives.
Discussion ensued.
An amended motion was made by Mr. Wilton Barrios and seconded by Dr. Stephen Chapman to offer Superintendent Nason Authement a new contract when his current contract expires and it will be a four (4) year contract at the same salary and the same terms that are included in his current contract with the same current performance objectives and add an additional performance objective that at the option of the Superintendent to devise a diversity plan for the district.
Discussion ensued.
A second amended motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to offer Superintendent Nason Authement a new contract when his current contract expires and it will be a four (4) year contract at the same salary and the same terms that are included in his current contract with the same current performance objectives and add an additional performance objective that at the option of the Superintendent to devise a diversity plan for the district and to allow the Superintendent fifteen (15) days to evaluate and accept or reject the contract and to eliminate the performance targets that are included in the current contract.
Discussion ensued.
On roll call the vote on the second amended motion was as follows:
AYE: Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: Mr. Rodriguez
ABSENT: None
THE SECOND AMENDED MOTION WAS ADOPTED BY TWO-THIRDS MAJORITY VOTE.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to review and approve changes to the Personnel Evaluation Plan to be in compliance with changes to Bulletin 130. (Item 7)
Mrs. Younger presented information and discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to review and approve changes to the Personnel Evaluation Plan to be in compliance with changes to Bulletin 130.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to approve continued contract with WorldBook. (Item 8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. John Allen and seconded by Mr. Willard McCall to reimburse Mrs. Janet Dixon for payment of attorney fees that were incurred as a result being charged with ethics violations while she served on the Rapides Parish School Board. Mrs. Dixon was cleared of all charges. (Item 9)
Discussion ensued.
After discussion, Item 9 was pulled from the agenda.
____________________
A motion was made by Mr. Gerald Crooks and seconded by Dr. Stephen Chapman to discuss and take action on a proposed one-time pay supplement for all employees who successfully complete the required (delineated by the Superintendent) Safe-Schools on-line training, subscribed to herein and distribute said supplement in a 14th check on December 17, 2015 and to charge the Superintendent to come back at the November Board meeting with a plan to fund this possible supplemental pay in a one-time pay check. (Item, 10)
Dr. Chapman participated in the discussion but recused himself from voting.
Superintendent Authement presented to the Board the plan on the one-time supplement.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to approve a $500.00 one-time pay supplement for all employees who successfully complete the required (delineated by the Superintendent) Safe-Schools on-line training, subscribed to herein and distribute said supplement in a 14th check on December 17, 2015.
Discussion ensued.
A second substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Sandra Franklin to approve a one-time supplement of $800.00 for all employees who successfully complete the required (delineated by the Superintendent) Safe-Schools on-line training, subscribed to herein and distribute said supplement in a 14th check on December 17, 2015 contingent on all employees completing a four (4) hour on line training and for employees who are full-time by October 30, 2015 and remain on payroll through December 4, 2015; $500.00 will be paid with grant funds with benefits for their employees and General Fund - Fund Balance money will pay the remaining balance ($300).
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Crooks, Mr. McCall, Mr. Breazeale
NAY: Mr. Berry
ABSENT: None
ABSTAIN: Mr. Allen
RECUSE: Dr. Chapman
THE SECOND SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
____________________
President Breazeale called for a short recess at this time and then the meeting reconvened.
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to authorize the secretary to solicit formal quotes for “Replacement of four (4) Boilers at Arthur Smith Middle Magnet School” (Bid No. 16-34) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the quotes. (Item 11)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Willard McCall to authorize the secretary to solicit formal quotes for “Replacement of the Boiler for Buckeye High School – Jr. High Wing” (Bid No. 16-33) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive quotes. (Item 12)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to enter into a Contractual Agreement for “Replacement and Upgrade of the HVAC Controls at Mabel Brasher” under Sole Source Public Works Procurement and authorize the Board President to sign any documentation in connection therewith. (Item 13)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Willard McCall to enter into a Contractual Agreement for “Replacement and Upgrade of the HVAC Controls at Mabel Brasher” under Sole Source Public Works Procurement and authorize the Board President to sign any documentation in connection therewith and to change the amount to $59,350.00.
On roll call the vote on the amended motion was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to approve Change Order #4 on “Paradise Elementary School Additions and Renovations” for (RPSB Bid No. 14-58) between the Rapides Parish School Board and Skip Converse, Inc. increasing the contract sum of $568,865.00 by $1,204.00 and thereby increasing the total contract amount to $570,069.00 and authorize the Board President to sign any documentation in connection therewith. (Item 14)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
____________________
A motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to authorize the Secretary to solicit a request for proposals for a solution to the “Replacement of the Intercom/Public Address/Phone System at Bolton High School” (RFP No. 16-35) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive the proposals and a recommendation to be made to the Board. (Item 16)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Gerald Crooks and seconded by Mr. Steve Berry to enter into a utilities “Right of Way” agreement with CLECO Power, LLC for entry onto the “Tioga High School Campus” for placing, rerouting, construction, repairing, maintaining, etc. electric distribution line or system in accordance with statue and authorize the Board President to sign any and all documentation in connection therewith contingent upon advising legal review. (Item 17)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to approve adjusted salary schedule for principals and assistant principals. (Item 5D-8)
Ms. Domite presented information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to receive an update on District 62 Funds. (Item 5D-14)
Information was presented to the Board and discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Keith Breazeale, the Board voted unanimously to receive an update on District 62 Funds.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to advertise for bids for renovating the home field house/concessions and restrooms of Peabody Magnet High School. (Item 5D-16)
Discussion ensued and this item was pulled from the agenda.
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A motion was made by Mr. Steve Berry and seconded by Mr. Gerald Crooks to discuss the Rapides Parish School Board Review Committee’s recommendation on Student #4. (Item 5E-1)
Discussion ensued and the parents requested to be heard in Executive Session.
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to go into Executive Session to discuss the student matter.
A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to go into Executive Session to discuss the termination of an employee for cause. (Item 15)
Discussion ensued.
On roll call the vote to go into Executive Session for Item 5E-1 (Student #4) and Item 15 was as follows:
AYE: Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Crooks, Mr. McCall, Dr. Chapman, Mr. Allen, Mr. Breazeale
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSSON.
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On motion by Mr. Steve Berry and seconded by Mrs. Sandra Franklin, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSON.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to uphold the Rapides Parish School Board Review Committee’s recommendation on Student #4. (Item 5E-1)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Gerald Crooks to allow Allison Tillie to return to school immediately and the time served at RAPPS would be in lieu of expulsion.
Discussion ensued.
An amended motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapmanto allow Allison Tillie to return to school immediately and the time served at RAPPS would be in lieu of expulsion and have this incident expunged from her record.
Discussion ensued.
On the amended motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted to allow Allison Tillie to return to school immediately and the time served at RAPPS would be in lieu of expulsion and have this incident expunged from her record.
Let the record reflect that Mr. Rodriguez and Mr. McCall voted “NAY”.
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A motion was made by Mr. Willard McCall and seconded by Dr. Stephen Chapman to terminate an employee for cause. (Item 15)
Discussion ensued.
A substitute motion was made by Mr. Willard McCall and seconded by Mr. Keith Breazeale to uphold the Superintendent’s recommendation to terminate Jennifer Sartin effective today, 11-3-15.
Discussion ensued.
On the substitute motion made by Mr. Willard McCall and seconded by Mr. Keith Breazeale, the Board voted unanimously to uphold the Superintendent’s recommendation to terminate Jennifer Sartin effective today, 11-3-15.
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L