OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
April 1, 2015
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Wednesday, April 1, 2015 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President W. K. Breazeale called the meeting to order and on roll call the following members were present:
Keith Breazeale, President
Wilton Barrios, Vice President
John Allen, Member
Steve Berry, Member
Stephen Chapman, Member
Sandra Franklin, Member
Willard McCall, Member
Darrell Rodriguez, Member
Absent: Gerald Crooks, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
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Attorney James Downs was present for the meeting.
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The Colors were presented by the Pineville High JROTC. The Invocation was pronounced by Rev. Lonnie Weidner of Church of Pentecost in Tioga, LA after which Mr. Steve Berry in the recitation of the Pledge of Allegiance.
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(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON MARCH 24, 2015)
Alexandria, Louisiana
March 24, 2015
Dear Sir/Madam:
I, W. K. Breazeale, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on WEDNESDAY, APRIL 1, 2015 for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Recognize:
a. the Board’s student guest from GlenmoraHigh School – Mr. Darrell Rodriguez
b. Martin Park Elementary for the bulletin board display in the lobby of the School
Board Office for the month of April 2015 – Mr. Clyde Washington
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
6. Motion to receive an update on the implementation of the Jump Start Program in Rapides Parish Schools – Mrs. Kim Bennett
Pages 1-23
7. Motion to receive a report regarding the 2015-2016 Open Enrollment numbers – Mrs. Kim Bennett
Pages 24-31
8. Motion to present to the Board the progress on the strategic plans for Alma Redwine Elementary NVA, Alexandria Middle Magnet, Peabody Magnet High and Julius Patrick Elementary – Mr. Nason Authement
Pages 32-154
9. Motion to inform the Board of a partnership between University of Louisiana Lafayette and Rapides Parish School Board to develop a pipeline of future leaders – Mrs. Vicki Younger
10. Motion to approve Professional Services Contract with The Orchard Foundation and the signing of the contract as part of the 2014-2015 JumpStart initiative and to authorize the Superintendent and/or the Board President to sign any required documents – Mrs. Bethanie Herrick
Pages 155-157 Source of funding 2014-2015 JumpStart Grant Amount $66,300.00
11. Motion to go into Executive Session to discuss pending litigation filed in United States District Court, Western District of Louisiana, Alexandria Division, Civil Action No. 1:15 CV-00429-DDD-JDK captioned “Deborah Vailes v. Rapides Parish School District and Dana Nolan” – Mr. Roy Rachal and Mr. Nason Authement
12. Motion to approve Change Order #7 on “Tioga Junior High School Renovations” for RPSB (Bid #14-45) between the Rapides Parish School Board and Tudor, Inc. increasing the contract sum by $7,501.00 and thereby increasing the total contract amount to $2,381,279.32 and authorize the Board President to sign any documentation in connection therewith - Mr. Wilton Barrios and Mr. Roy Rachal
Pages 158-161 Source of funding Tioga Bond Contingency Amount $7,501.00
13. Motion to authorize the secretary to advertise for the 2015-2016 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board on the following: - Mrs. Erma Davis
Cafeteria Paper Supplies - Bid No. FS30-15-16 $319,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-15-16 $149,900.00
Bread Products - Bid No. FS35-15-16 $111,800.00
Milk, Milk Products, Juices and Ice Cream -
Bid No. FS100-15-16 (#38, #40, #41 & #42)
Milk $940,165; Other $80,000; Juices $550,000; Ice Cream $26,000 = $1,596,165.00
Source of funding School Food Service
14. Motion to authorize the secretary to advertise for the 2015-2016 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board on the following – Mrs. Erma Davis
Cafeteria Meat Bid – RPSB Bid No. FS15-15-16 – Estimated $419,708.00
Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -15-16 – Estimated $750,000.00
Cafeteria Processed Food Bid – RPSB Bid No. FS25-15-16 – Estimated $923,785.00
Source of funding School Food Service
15. Motion to receive an update on the Phoenix Canopy Project – Mr. John Allen
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 162-165
B. Action – Minutes
1. to approve the minutes of the 2-3-15 and 3-3-15 meetings, the 2-12-15 and 3-12-15 Retreat meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 2-18-15 Personnel, Education and Finance Committee meetings and the 2-26-15 Discipline Review Committee meeting and 2-25-15 Executive Committee meeting.
C. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 166-200
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Page 201
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 202
* 5. to advertise for bids for the Board’s Fiscal Agents for the two year period beginning July 1, 2015 with a recommendation to be made to the Board – Ms. Liz Domite
* 6. to approve an agreement between Rapides Parish School Board and Jostens Publishing for Jostens Publishing to be the official yearbook publisher for Tioga High for the 2015-2016 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 203-204 Source of funding School Funds Amount $11,285.00
* 7. to approve the Professional Services Contract for transporting and delivering U.S.D.A. commodities from Polar Bear Ice Company to individual schools in Rapides Parish effective August 1, 2015 through December 31, 2015 - Mrs. Erma Davis
Pages 205-206 Source of funding Food and Nutrition Fund
Amount $20,325.00
* 8. to pay Linda Hayes an additional $695.00 salary as Acting Manager at Julius Patrick Elementary. Emma McNeal, Manager, resigned effective March 4, 2015 – Mrs. Erma Davis
Source of funding Food and Nutrition Service Fund
Amount $695.00 (total for 3-5-15 to 5-21-15)
* 9. to pay Janie Edwards, Manager at Carter C. Raymond, an additional $800.00 for managing two schools from January 21 – March 4, 2015. Brenda Thibodeaux, Manager at Poland Jr. High has been out on sick leave. Due to complications, Mrs. Thibodeaux had to be off for an extended period of time – Mrs. Erma Davis
Source of funding Food and Nutrition Service Fund
Amount $800.00 (total for 1-21-15 to 3-4-15)
* 10. to accept the professional services proposal from ALTEC Environmental Consulting, LLC for the mandatory AHERA 3 year reinspection of all owned and/or operate Board properties in accord with state and federal statues, rules and/or regulations as outlined in the proposal for the amount of $12,973.36 and authorize the Board President to sign any documentation in connection therewith (Ref. SRF # 223339) – Mr. Roy Rachal
Pages 207-210 Source of funding Parish Wide Maintenance Amount $12,973.36
* 11. for the Superintendent to approve and sign all documentation related to Pineville Junior High Band to travel and participate in the New Orleans Band competition April 10-11, 2015 – Mr. Jeff Powell
Pages 211-220 Source of finding Student Fundraising Amount $12,500.00
* 12. to authorize the Board Insurance Consultant to initiate renewal negotiations of existing Third Party Claims Administration Services for Auto and General Liability Claims for the 2015-2016 school year at same annual fee or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations or services quality decline, the Board directs consultant to solicit and receive quotes with a recommendation to be made to the Board – Mr. Roy Rachal
Source of funding General Fund Amount $96,131.82
* 13. to authorize the Board’s Insurance Consultant to initiate renewal negotiations for Student Accident Insurance for the 2015-2016 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations, the Board directs consultant to solicit and receive quotes with a recommendation to be made to the Board – Mr. Roy Rachal
Source of funding General Fund Amount $175,164.00
* 14. to authorize the Board’s Insurance Consultant to initiate renewal negotiations for Property and Casualty Insurance for the 2015-2016 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations, the Board directs consultant to solicit and receive quotes with a recommendation to be made to the Board – Mr. Roy Rachal
Source of funding General Fund Amount $685,614.00
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
E. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action – Mrs. Vicki Younger
* Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 24th day of March 2015
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
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Public comment was solicited prior to the vote on items during this meeting.
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Mr. Darrell Rodriguez introduced the Board’s student guest, Christina Rubio, a senior at Glenmora High School, who was recognized for her academic and extracurricular achievements. Also recognized were Christina’s family and Mrs. Carrol Babb, principal at Glenmora High School. (Item 4-a)
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The Board recognized Martin Park Elementary for the bulletin board display in the lobby of the School Board Office for the month of April 2015. (Item 4-b)
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to hear from a parent concerning RPSB dress code policy - Reason to add: Time Sensitive. (Item 16)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Berry, Mr. McCall, Mr. Breazeale
NAY: Mr. Barrios, Dr. Chapman
ABSENT: Mr. Crooks
THE MOTION WAS NOT ADDED DUE TO LACK OF UNANIMOUS VOTE.
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale for the RPSB to have the administrative staff present to the April meeting of the RPSB Finance Committee a detailed report on all expenditures (including funding source) that relate to Student Achievement (per the chart presented at the retreat) for the current school term 2014-2015. Note: the chart lists Curriculum, Assessments, Professional Development and Monitoring. How does this compare with the past two years’ expenditures? – Reason to add: Time Sensitive. (Item 17)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda for the RPSB to have the administrative staff present to the April meeting of the RPSB Finance Committee a budget proposal for Student Achievement (Curriculum, Assessments, Professional Development and Monitoring) for the 2015-2016 school term – Reason to add: Time Sensitive. (Item 18)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to add to the agenda for the RPSB, to have the administrative staff present to the April meeting of the RPSB Personnel Committee, a recommendation for staffing for the 2015-2016 school term – Reason to Add: Time Sensitive. (Item 19)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to add to the agenda for the RPSB and the administrative staff to review and discuss RPSB Policy DJD-R, and any other policies and procedures that relate to employee travel: Reason to Add: Time Sensitive. (Item 20)
· What is the RPSB policy or RPSB administrative procedure on "budgeting for" and "approving" travel, either in state or out of state, for all RPSB employees?
· Is there a limit on the number of trips/conferences an employee can make in a school term or year?
· What is the process used in paying for or reimbursing for expenses?
· Is there a report that can be easily generated showing: employee's name, amount of travel and funding source?
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to add to the agenda to authorize the Board President and/or Superintendent to sign a contract between Salter Trailways and Rapides Parish School Board for two Commercial Charter Coach buses for Paradise Elementary Grades 3-6 PBIS Dream Team End of year field trip to Arlington, Texas – Reason to add: Information was just received. (Item 21)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to add to the agenda for the administrative staff to provide the RPSB, at the April meeting of the RPSB Finance Committee, a detailed accounting of the financial investment incurred from June 2013 to date, for the Data Team Process, Turnaround Teams, and Curriculum Specialist. This would include all direct and indirect costs, not limited to but including salaries, benefits, travel, training, professional development (individual and district wide), conferences. What has the district invested to date in this instructional strategy and what will be the ongoing annual cost? This report would also include a budget proposal for the school term 2015-2016 – Reason to add: Time Sensitive. (Item 22)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Wilton Barrios and seconded by Mr. Darrell Rodriguez to approve the consent agenda. (Item 5)
Discussion ensued and items 5C-5 and 5C-11were pulled for the regular agenda.
On roll call the vote to approve without items 5C-5 and 5C-11was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington
Pages 162-165
B. Action – Minutes
1. to approve the minutes of the 2-3-15 and 3-3-15 meetings, the 2-12-15 and 3-12-15 Retreat meetings of the Board as written and to be published in the official journal, The Town Talk and to approve the 2-18-15 Personnel, Education and Finance Committee meetings and the 2-26-15 Discipline Review Committee meeting and 2-25-15 Executive Committee meeting.
C. Action – Finance
* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 166-200
* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Mrs. Bethanie Herrick
Page 201
* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite
Page 202
* 5. pulled for the regular agenda.
* 6. to approve an agreement between Rapides Parish School Board and Jostens Publishing for Jostens Publishing to be the official yearbook publisher for Tioga High for the 2015-2016 school year and authorize the Board President to sign any documentation in connection therewith – Ms. Liz Domite
Pages 203-204 Source of funding School Funds Amount $11,285.00
* 7. to approve the Professional Services Contract for transporting and delivering U.S.D.A. commodities from Polar Bear Ice Company to individual schools in Rapides Parish effective August 1, 2015 through December 31, 2015 - Mrs. Erma Davis
Pages 205-206 Source of funding Food and Nutrition Fund Amount $20,325.00
* 8. to pay Linda Hayes an additional $695.00 salary as Acting Manager at Julius Patrick Elementary. Emma McNeal, Manager, resigned effective March 4, 2015 – Mrs. Erma Davis
Source of funding Food and Nutrition Service Fund
Amount $695.00 (total for 3-5-15 to 5-21-15)
* 9. to pay Janie Edwards, Manager at Carter C. Raymond, an additional $800.00 for managing two schools from January 21 – March 4, 2015. Brenda Thibodeaux, Manager at Poland Jr. High has been out on sick leave. Due to complications, Mrs. Thibodeaux had to be off for an extended period of time – Mrs. Erma Davis
Source of funding Food and Nutrition Service Fund
Amount $800.00 (total for 1-21-15 to 3-4-15)
* 10. to accept the professional services proposal from ALTEC Environmental Consulting, LLC for the mandatory AHERA 3 year reinspection of all owned and/or operate Board properties in accord with state and federal statues, rules and/or regulations as outlined in the proposal for the amount of $12,973.36 and authorize the Board President to sign any documentation in connection therewith (Ref. SRF # 223339) – Mr. Roy Rachal
Pages 207-210 Source of funding Parish Wide Maintenance
Amount $12,973.36
* 11. pulled for the regular agenda.
* 12. to authorize the Board Insurance Consultant to initiate renewal negotiations of existing Third Party Claims Administration Services for Auto and General Liability Claims for the 2015-2016 school year at same annual fee or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations or services quality decline, the Board directs consultant to solicit and receive quotes - Mr. Roy Rachal
Source of funding General Fund Amount $96,131.82
* 13. to authorize the Board’s Insurance Consultant to initiate renewal negotiations for Student Accident Insurance for the 2015-2016 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations, the Board directs consultant to solicit and receive quotes – Mr. Roy Rachal
Source of funding General Fund Amount $175,164.00
* 14. to authorize the Board’s Insurance Consultant to initiate renewal negotiations for Property and Casualty Insurance for the 2015-2016 school year at same annual premium or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations, the Board directs consultant to solicit and receive quotes – Mr. Roy Rachal
Source of funding General Fund Amount $685,614.00
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
* 1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Positive Program for Students (RAPPS) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
E. Action – Personnel
* 1. receive reports as follows: - Mrs. Vicki Younger
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
g. disclosure of new and renewed performance contracts
* 2. to discuss any personnel complaints that may go before the full board for action – Mrs. Vicki Younger
* Denotes that these items have been through committee
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A motion was made by Mr. John Allen and seconded by Mr. Wilton Barrios toreceive an update on the Phoenix Canopy Project. (Item 15)
Mr. Roy Rachal gave an update and discussion ensued.
On motion by Mr. John Allen and seconded by Mr. Wilton Barrios, the Board voted unanimously to receive an update on the Phoenix Canopy Project.
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A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to go into Executive Session to discuss pending litigation filed in United States District Court, Western District of Louisiana, Alexandria Division, Civil Action No. 1:15 CV-00429-DDD-JDK captioned “Deborah Vailes v. Rapides Parish School District and Dana Nolan”. (Item 11)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
THE BOARD WENT INTO EXECUTIVE SESSION.
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On motion by Mr. John Allen and seconded by Mr. Darrel Rodriguez, the Board voted unanimously to reconvened in Open Session.
THE BOARD RECONVENED IN OPEN SESSSION.
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A motion was made by Mr. John Allen and seconded by Mr. Wilton Barrios to advertise for bids for the Board’s Fiscal Agents for the two year period beginning July 1, 2015 with a recommendation to be made to the Board. (Item 5C-5)
Ms. Liz Domite gave information to the Board and discussion ensued.
On motion by Mr. John Allen and seconded by Mr. Wilton Barrios, the Board voted unanimously to advertise for bids for the Board’s Fiscal Agents for the two year period beginning July 1, 2015.
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A motion was made by Mr. John Allen and seconded by Dr. Stephen Chapman for the Superintendent to approve and sign all documentation related to Pineville Junior High Band to travel and participate in the New Orleans Band competition April 10-11, 2015. (Item 5C-11)
Discussion ensued.
A substitute motion was made by Mr. John Allen and seconded by Mr. Steve Berry for the Superintendent to approve and the Board President sign all documentation related to Pineville Junior High Band to travel and participate in the New Orleans Band competition April 10-11, 2015.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks
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A motion was made by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez to receive an update on the implementation of the Jump Start Program in Rapides Parish Schools. (Item 6)
A Power Point was presented at this time.
On motion by Mr. Steve Berry and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to receive an update on the implementation of the Jump Start Program in Rapides Parish Schools.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to receive a report regarding the 2015-2016 Open Enrollment numbers. (Item 7)
Mrs. Kim Bennett presented information to the Board and discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to receive a report regarding the 2015-2016 Open Enrollment numbers.
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A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to present to the Board the progress on the strategic plans for Alma Redwine Elementary NVA, Alexandria Middle Magnet, Peabody Magnet High and Julius Patrick Elementary. (Item 8)
A Power Point was presented at this time.
No action was taken.
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A motion was made by Mr. Wilton Barrios and seconded by Mr. Willard McCall to inform the Board of a partnership between University of Louisiana Lafayette and Rapides Parish School Board to develop a pipeline of future leaders. (Item 9)
Discussion ensued.
A substitute motion was made by Mr. John Allen and seconded by Mr. Wilton Barrios to authorize the Board to pursue a partnership between University of Louisiana Lafayette and Rapides Parish School Board to develop a pipeline of future leaders.
Discussion ensued.
On the substitute motion by Mr. John Allen and seconded by Mr. Wilton Barrios, the Board voted unanimously to authorize the Board to pursue a partnership between University of Louisiana Lafayette and Rapides Parish School Board to develop a pipeline of future leaders.
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Let the record reflect that Mr. Willard McCall, Mr. Darrell Rodriguez and Mrs. Sandra Franklin left the meeting at this time.
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A motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale to approve Professional Services Contract with The Orchard Foundation and the signing of the contract as part of the 2014-2015 JumpStart initiative and to authorize the Superintendent and/or the Board President to sign any required documents. (Item 10)
Information was presented and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks, Mr. McCall, Mr. Rodriguez, Mrs. Franklin
____________________
Let the record reflect that Mr. Willard McCall and Mrs. Sandra Franklin returned to the meeting at this time
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A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to approve Change Order #7 on “Tioga Junior High School Renovations” for RPSB (Bid #14-45) between the Rapides Parish School Board and Tudor, Inc. increasing the contract sum by $7,501.00 and thereby increasing the total contract amount to $2,381,279.32 and authorize the Board President to sign any documentation in connection therewith. (Item 12)
Mr. Joe Brocato presented information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. Breazeale
NAY: Mr. McCall, Dr. Chapman
ABSENT: Mr. Crooks, Mr. Rodriguez
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
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A motion was made by Mr. Steve Berry and seconded by Mr. Willard McCall to authorize the secretary to advertise for the 2015-2016 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids on the following: (Item 13)
Cafeteria Paper Supplies - Bid No. FS30-15-16 $319,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-15-16 $149,900.00
Bread Products - Bid No. FS35-15-16 $111,800.00
Milk, Milk Products, Juices and Ice Cream -
Bid No. FS100-15-16 (#38, #40, #41 & #42)
Milk $940,165; Other $80,000; Juices $550,000;
Ice Cream $26,000 = $1,596,165.00
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. Willard McCall, the Board voted unanimously to authorize the secretary to advertise for the 2015-2016 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids on the following:
Cafeteria Paper Supplies - Bid No. FS30-15-16 $319,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-15-16 $149,900.00
Bread Products - Bid No. FS35-15-16 $111,800.00
Milk, Milk Products, Juices and Ice Cream -
Bid No. FS100-15-16 (#38, #40, #41 & #42)
Milk $940,165; Other $80,000; Juices $550,000;
Ice Cream $26,000 = $1,596,165.00
___________________
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the secretary to advertise for the 2015-2016 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board on the following: (Item 14)
Cafeteria Meat Bid – RPSB Bid No. FS15-15-16 – Estimated $419,708.00
Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -15-16 – Estimated $750,000.00
Cafeteria Processed Food Bid – RPSB Bid No. FS25-15-16 – Estimated $923,785.00
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted unanimously to authorize the secretary to advertise for the 2015-2016 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids on the following:
Cafeteria Meat Bid – RPSB Bid No. FS15-15-16 – Estimated $419,708.00
Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -15-16 – Estimated $750,000.00
Cafeteria Processed Food Bid – RPSB Bid No. FS25-15-16 – Estimated $923,785.00
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A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale for the RPSB and the administrative staff to review and discuss RPSB Policy DJD-R, and any other policies and procedures that relate to employee travel: (Item 20)
· What is the RPSB policy or RPSB administrative procedure on "budgeting for" and "approving" travel, either in state or out of state, for all RPSB employees?
· Is there a limit on the number of trips/conferences an employee can make in a school term or year?
· What is the process used in paying for or reimbursing for expenses?
· Is there a report that can be easily generated showing: employee's name, amount of travel and funding source?
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry for the RPSB and the administrative staff to review and discuss RPSB Policy DJD-R, and any other policies and procedures that relate to employee travel at the April Finance Committee meeting:
· What is the RPSB policy or RPSB administrative procedure on "budgeting for" and "approving" travel, either in state or out of state, for all RPSB employees?
· Is there a limit on the number of trips/conferences an employee can make in a school term or year?
· What is the process used in paying for or reimbursing for expenses?
· Is there a report that can be easily generated showing: employee's name, amount of travel and funding source?
Discussion ensued.
On the substitute motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously for the RPSB and the administrative staff to review and discuss RPSB Policy DJD-R, and any other policies and procedures that relate to employee travel at the April Finance Committee meeting as listed above.
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Items 17, 18, 19 and 22 were discussed in globo.
A motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry for the RPSB to have the administrative staff present to the April meeting of the RPSB Finance Committee a detailed report on all expenditures (including funding source) that relate to Student Achievement (per the chart presented at the retreat) for the current school term 2014-2015. Note: the chart lists Curriculum, Assessments, Professional Development and Monitoring. How does this compare with the past two years’ expenditures? (Item 17); for the RPSB to have the administrative staff present to the April meeting of the RPSB Finance Committee a budget proposal for Student Achievement (Curriculum, Assessments, Professional Development and Monitoring) for the 2015-2016 school term (Item 18); for the RPSB, to have the administrative staff present to the April meeting of the RPSB Personnel Committee, a recommendation for staffing for the 2015-2016 school term (Item 19); and for the administrative staff to provide the RPSB, at the April meeting of the RPSB Finance Committee, a detailed accounting of the financial investment incurred from June 2013 to date, for the Data Team Process, Turnaround Teams, and Curriculum Specialist. This would include all direct and indirect costs, not limited to but including salaries, benefits, travel, training, professional development (individual and district wide), conferences. What has the district invested to date in this instructional strategy and what will be the ongoing annual cost? This report would also include a budget proposal for the school term 2015-2016. (Item 22)
Discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mr. Steve Berry, the Board voted unanimously to approve the above items and send to April Committees.
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A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to authorize the Board President and/or Superintendent to sign a contract between Salter Trailways and Rapides Parish School Board for two Commercial Charter Coach buses for Paradise Elementary Grades 3-6 PBIS Dream Team End of year field trip to Arlington, Texas. (Item 21)
Discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mrs. Sandra Franklin to authorize the Board President to sign a contract between Salter Trailways and Rapides Parish School Board for two Commercial Charter Coach buses for Paradise Elementary Grades 3-6 PBIS Dream Team End of year field trip to Arlington, Texas.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Allen, Mrs. Franklin, Mr. Barrios, Mr. Berry, Mr. McCall, Dr. Chapman, Mr. Breazeale
NAY: None
ABSENT: Mr. Crooks, Mr. Rodriguez
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Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/W. K. Breazeale
President
ATTEST:
/s/Nason Authement
Secretary
S E A L