2014-07-01

OFFICIAL PROCEEDINGS

OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

July 1, 2014

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, July 1, 2014 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President Janet H. Dixon called the meeting to order and on roll call the following members were present:

Janet Dixon, President

Julie McConathy, Vice President

John Allen, Member

Wilton Barrios, Member

Steve Berry, Member

Keith Breazeale, Member

Stephen Chapman, Member

Darrell Rodriguez, Member

Pam Webb, Member

Mr. Nason Authement, Secretary for the Board, was present for the meeting.

District Attorney James Downs was present for the meeting.

The Invocation was pronounced by Rev. Joe S. Green of St. Matthews Baptist Church after which Mr. Darrell Rodriguez led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON JUNE 25, 2014)

Alexandria, Louisiana

June 25, 2014

Dear Sir/Madam:

I, Janet H. Dixon, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on

TUESDAY, JULY 1, 2014

for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1. Call to order

2. Invocation, Pledge

3. Roll call

4. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6 and 7)

* 5. Motion to appoint the following employees as Temporary Managers for the 2014-2015 school year (Crystal Brasket, Alex Brown, Glenda Courville, June Colessner, Linda Ferrell, Charlene Holloway, Theresa Powell, Shirley Price, Rhonda Roberts, Bernadette Smith, Sherry Vinson and Alisha Wright) – Mrs. Erma Davis

Page 1 Source of funding Food and Nutrition Services
Amount $225,252.00

* 6. Motion to discuss and take possible action on allowing the superintendent to adjust the school calendar for weather-related decisions – Mr. Wilton Barrios

* 7. Motion to direct staff to develop incentives and measures to encourage teacher attendance and bring a report back to the August Board meeting - Mr. Wilton Barrios

Pages 2-3

* 8. Motion to provide information to the Rapides Parish School Board regarding teacher staffing for the 2014-2015 school year – Dr. Arthur Joffrion

       *     9.     Motion for the Rapides Parish School Board Administration to present for review, discussion and action: the proposed highly structured alternative program – Mr. Clyde
                      Washington
                      Pages 4-29                                 Source of funding General Fund
                                                                          Amount $80,000 - $90,000 (approximately)

* 10. Motion thatthe Board receive all the financial data necessary to make a decision to return fees collected for use of facilities at various schools to the schools whose facilities were used - Mrs. Julie McConathy, Mr. Wilton Barrios and Mr. Keith Breazeale

Pages 30-32

* 11. Motion to adopt the Grant Agreement and Resolution of Support for the Rapides Foundation Effective Schools Grant “Diagram for Success” in the amount of $380,000 and authorize the Superintendent and/or Board President to sign – Mrs. Bethanie Herrick

Pages 33-37 Source of funding Rapides Foundation Amount $380,000

12. Motion to ratify and confirm bid(s) received by the Central Office staff and award to the lowest responsive and responsible bidder or proposer contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

a. “Targeted Audit/Agreed Upon Procedures” (Bid # 14-35A) received on Wednesday, May 14, 2014 at 11:00 a.m.

Source of funding General Fund

13. Motion to hear a recommendation from the Board’s Insurance Consultant on the results of renewal negotiations for Student Insurance Coverage (All Activity – Athletics, ROTC, Field Trips, Cheer/Dance, etc.) for the 2014-2015 fiscal year, act thereon by awarding and authorize the Board President or Superintendent to sign all documentation connected therewith (deferred from June Board Meeting) – Mr. Roy Rachal

Source of funding General Fund – Self-Generate Reimbursements Amount $180,646.00

14. Motion to delete from Policy BBBA, the sentence in paragraph #2 “If the Superintendent deems the request excessive, the request shall be brought to the full Board for consideration”, pending a one-month layover per our policy (this is for July Board meeting) – Mrs. Janet Dixon

Pages 38-39

15. Motion to ratify and confirm bid(s) received on Wednesday, June 18, 2014 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2014-2015 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis

Pages 40-42

“Cafeteria Meat Bid” - RPSB Bid No. FS15-14-15 - Estimated Cost $996,000.00

“Cafeteria Frozen Food Bid” - RPSB No. FS20-14-15 - Estimated Cost $600,000.00

“Cafeteria Processed Foods Bid” - RPSB No. FS25-14-15 - Estimated Cost $900,000.00

16. Motion to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 21-24, 2014 (Common Formative Assessment Seminar), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

Pages 43-49 Source of funding Believe and Succeed Grant Amount $26,685.18

17. Motion to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 22-23, 2014 (Data Teams Coaching Workshops), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

Pages 50-56 Source of funding Believe and Succeed Grant Amount $23,300.00

18. Motion to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 30, 2014 (District Administrator Kickoff with Laura Besser) and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

Pages 57-64 Source of funding Believe and Succeed Grant Amount $6,200.00

19. Motion to enter into a contractual agreement with The Leadership and Learning Center for professional development services on August 1, 2014 (Data Teams Leadership Kickoff with Steve Ventura), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

Pages 65-72 Source of funding Believe and Succeed Grant Amount $6,400.00

20. Motion to adopt a new resolution for the Minimum Foundation Program litigation (St. John Parish School Board, et al v State of Louisiana) for Fiscal Year 2012-2013 due to the Attorney General not approving the previous resolution because it did not specifically include the attorney’s fee percentage – Mr. Nason Authement
Pages 73-75

21. Motion to adopt a new resolution for the Minimum Foundation Program litigation (St. John Parish School Board, et al v State of Louisiana) for Fiscal Year 2013-2014 (pertaining to employment of special counsel, in accordance with LA R.S. 42:263) - Mr. Nason Authement

Pages 76-82

22. Motion for Larry Alexander to present information regarding the Jump Start Program – Mr. Nason Authement

23. Motion to inform the Board of the status of Believe and Succeed Grant for the 2014-2015 school year – Mr. Nason Authement

24. Motion to hear an update on district-wide initiatives that were implemented during the 2013-2014 school year – Mr. Nason Authement

25. Motion to go into Executive Session to discuss a personnel matter pursuant to LA R.S. 42:17(A)(1) – Mr. Nason Authement

26. Motion to consider the Superintendent’s recommendation for employee discipline – Mr. Nason Authemen

27. Motion to go into Executive Session to discuss the job performance of an employee – Mr. Nason Authement

28. Motion to authorize the Board President to execute on behalf of the Board an Intergovernmental Agreement between the Rapides Parish School Board, the Rapides Parish Police Jury, and the Town of Ball concerning the widening and extension of Laura Avenue near Paradise Elementary to address traffic congestion concerns at the school, final approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue and review and approval of the terms of the IGA by Board Counsel, the funds for the Board’s portion of the project to be provided from District 11 - Mr. Nason Authement

Pages 83-85 Source of Funding District 11 Maintenance

                                                                                           Amount $60,000 – Town of Ball
                                                                                   60,000 – Rapides Parish Police Jury
                                                                                   (To be determined) – Rapides Parish School Board

29. Motion to approve adding the 2013-2014 MFP Growth money in the amount of $465 to the Certificated Teacher Salary Schedule as mandated by the approved 2014-2015 Minimum Foundation Program Formula effective July 1, 2014 – Ms. Liz Domite

Pages 86-121 Source of funding General for $1,092,000
Other Funds for $75,000

30. Motion for the RPSB to consider and take action as to the election of new board officers – Dr. Stephen Chapman

Consent agenda: (Item 4)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 122-125

B. Action – Minutes

1. to approve the minutes of the 6-3-14 and 5-20-14 meetings, the 5-20-14 Personnel, Education, and Finance Committee meetings, the 5-29-14 Discipline Review Committee meeting and the 5-27-14 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk

C. Action – Education

* 1. to inform the Board of the high school course offerings for the 2014-2015 school year –

Ms. Penny Toney

Pages 126-145

* 2. to approve the renewal of Compass Learning Odyssey for the 2014-2015 school year – Mrs. Kim Bennett

Pages 146-149 Source of funding General Fund Amount $139,750.00

* 3. to approve the Intergovernmental Agreement between Pelican State Starbase Program and Rapides Parish School Board – Mrs. Kim Bennett

Pages 150-153

* 4. to authorize the Superintendent and/or Board President to enter into an agreement with Houghton Mifflin Harcourt Company for the purchase of Journeys Reading Series for Sixth Grade – Mrs. Kim Bennett
Pages 154-157 Source of funding General Fund Amount $130,690.56

* 5. to approve the Professional Development and Coaching Services for Springboard for the July 21^st Summer Institute – Mrs. Kim Bennett

Page 158 Source of funding Rapides Foundation Amount $23,900.00

* 6. to approve the Fast Forward Reading Program for sixteen of our low performing schools - Mrs. Kim Bennett

Pages 159-168 Source of funding Title I Amount $266,428.00

* 7. to consider requested renewal of an Interagency Agreement with Pelican State Credit Union in a Cooperative Endeavor for a “Training Branch” to be located at Peabody Magnet High School and authorize the Superintendent to sign any and all documentation in connection therewith – Mr. Roy Rachal

Pages 169-172

* 8. to accept the contract with Coughlin Saunders Performing Arts Theater for the use of their facilities at a discounted rate due to the sponsorship of Jennylee and Greg Nesbit. The schools involved (Phoenix, Brame and ASH) will be responsible for the remaining portion of $1,620 with no cost to the district - Mr. Jeff Powell

Pages 173-180 Source of funding Individual School Orchestra Funds

Amount $540 (Phoenix); $540 (Brame); $540 (ASH)

$1,620 - Total

* 9. to approve contract with Scholastic for iRead and to authorize the Superintendent and/or Board President to sign any and all documentation therewith, pending legal review – Mrs. Kim Bennett and Ms. Charlene Richard

Pages 181-198 Source of funding 8g Grant Amount $156,728.00

D. Action – Finance

* 1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month (Encore – Archiving and E-mail Support) - Ms. Liz Domite

Pages 199-209

* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

Page 210

* 4. to receive a report on donation(s) made to the Rapides Parish School Board on behalf of the RPSB schools, accept and approve donations included therein, and provide any necessary documentation related to the donation(s) – Ms. Liz Domite

Page 211

* 5. to approve the Interfund Loan from the General Fund to Sales Tax Fund #2 in the amount of $800,000 from May 28, 2014 until funds are sufficient to pay August 1, 2014 – Ms. Liz Domite

Page 212

* 6. to approve the Interfund Loan from the General Fund to Sales Tax Fund #1 in the amount of $1,200,000 from May 28, 2014 until funds are sufficient to pay August 1, 2014 – Ms. Liz Domite

Page 213

* 7. to approve the Vermillion Parish School Board’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of Educational Materials (RPSB Bid #12-29) - Ms. Liz Domite

Page 214

* 8. to ratify and confirm bid(s) received on Thursday, June 19, 2014 at 2:00 p.m. by the Central Office staff for “Turnkey Purchase of Serving Line for J. I. Barron Cafeteria” (Bid # 14-49) and award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

Page 215 Source of funding District 52 Bonds

* 9. to ratify and confirm bid(s) received on Thursday, June 19, 2014 at 11:00 a.m. by the Central Office staff for “Sale of Surplus Inventory” (Bid # 14-52) and award to the highest responsive and responsible bidder(s) contingent on high bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

Page 216

* 10. to amend Item #19 in the bid tabulation for Bid #14-13, Sanitary Maintenance Supplies, thereby changing award to BCP Jan San, actual low bidder in the amount of $32,761.61 due to larger quantity per case which offers a savings of $6,600.89 on a per roll basis – Ms. Liz Domite

Pages 217-218 Source of funding Various Maintenance Amount $32,761.61

* 11. to adopt Executive Order BJ 10-16, Section 5(A)(7), which is for the procurement of copyrighted materials and publications and any other applicable executive orders subsequently issued by the Governor of the State of Louisiana via La. R.S. 39:1594(A) and La. R.S. 39:1596; this adoption is allowed by La. R.S. 39:1554(E) – Ms. Liz Domite

Pages 219-227

* 12. to provide from Horizon on-site technical support and training starting August 13, 2014 October 31, 2014 – Mrs. Erma Davis

Pages 228-229 Source of funding Food and Nutrition Amount $57,448.00

* 13. to authorize, upon review and approval by the Administration, the execution of a Memorandum of Understanding between Christus St. Francis Cabrini SBHC, RN and individual school nurses at the Health Center sites – Mrs. Shelly Close and Mr. Roy Rachal

Pages 230-234

* 14. to approve the purchase of a district-wide subscription for Kurzweil 3000-firefly for the 2014-2015 school year – Mrs. Shelly Close

Pages 235-237 Source of funding IDEA Amount $40,890.00

* 15. to approve out of state travel expenses (airfare, hotel, registration, etc.) for Superintendent Authement to attend the ASCD Annual Conference in Houston, Texas (date of conference is March 21-23, 2015) – Mr. Nason Authement

Pages 238-240 Source of funding General Fund Amount $1,600.00 (estimated)

* 16. to approve Center for Educational Leadership Feedback Institute for up to 50 participants, July 23-24, and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Dr. Arthur Joffrion

Pages 241-242 Source of funding Rapides Foundation Grant Amount $8,800.00

* 17. to approve the purchase of Aiken Virtual Program’s online curriculum and professional development through Pearson’s GradPoint Software - Mr. Jeff Powell

Pages 243-244 Source of funding General Fund Amount $99,200.00

* 18. to enter into an Interagency Sponsorship Agreement with Mid State Orthopaedic for the 2014 Mid State Cenla Jamboree and authorize the Board President to sign any and all documents connected therewith; subject for review by advising counsel – Mr. Roy Rachal

Pages 245-247

E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith

2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Mrs. Vicki Younger

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. leave requests, rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

* 2. to discuss any personnel complaints that may go before the full board for action – Mrs. Vicki Younger

* 3. to appoint Linda Hayes as Acting Assistant Manager at Alexandria Sr. High for the 2014-2015 school year. Bobby Gibbs, Assistant Manager, resigned August 1, 2013 – Mrs. Erma Davis

Source of funding Food and Nutrition Services Amount $16,198.00

* 4. to appoint Shelia Dugas as Temporary Assistant Manager at Pineville High for the 2014-2015 school year – Mrs. Erma Davis

Source of funding Food Service Amount $16,599.00

* Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 25^th day of June 2014

/s/Janet H. Dixon

President

ATTEST:

/s/Nason Authement

Secretary

S E A L

Public comment was solicited prior to the vote on items during this meeting.

A motion was made by Mr. Keith Breazeale and seconded by Mrs. Pam Webb to add to the agenda to approve Change Order #2 on “Tioga Junior High School Renovations” for RPSB (Bid #14-45) between the Rapides Parish School Board and Tudor, Inc. increasing $41,581 to the contract sum thereby increasing the contract to $1,928,221 and authorize the Board President and/or Superintendent to sign any documentation – Reason to add: Time sensitive and information was just received. (Item 31)

Discussion ensued.

On roll call the vote to add was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios,
Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to accept an anonymous donation in the amount of $62,375.00 designated for Discovery Education Streaming Plus and LPB Discovery Streaming and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith – Reason to add: Time sensitive and information was just received. (Item 32)

Discussion ensued.

On roll call the vote to add was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios,
Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mrs. Julie McConathy and seconded by Mr. Steve Berry to approve the consent agenda. (Item 4)

Discussion ensued and item 4F-2 was pulled for the regular agenda for discussion.

A substitute motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to adopt the consent agenda pulling 4F-2 for the regular agenda.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios,
Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

Consent agenda: (Item 4)

A. Reports:

1. to receive an update on school construction projects – Mr. Clyde Washington

Pages 122-125

B. Action – Minutes

C. Action – Education

* 1. to inform the Board of the high school course offerings for the 2014-2015 school year – Ms. Penny Toney

Pages 126-145

* 2. to approve the renewal of Compass Learning Odyssey for the 2014-2015 school year – Mrs. Kim Bennett

Pages 146-149 Source of funding General Fund Amount $139,750.00

* 3. to approve the Intergovernmental Agreement between Pelican State Starbase Program and Rapides Parish School Board – Mrs. Kim Bennett

Pages 150-153

Pages 154-157 Source of funding General Fund Amount $130,690.56

* 5. to approve the Professional Development and Coaching Services for Springboard for the July 21^st Summer Institute – Mrs. Kim Bennett

Page 158 Source of funding Rapides Foundation Amount $23,900.00

* 6. to approve the Fast Forward Reading Program for sixteen of our low performing schools - Mrs. Kim Bennett
Pages 159-168 Source of funding Title I Amount $266,428.00

Pages 169-172

             Pages 173-180                                        Source of funding Individual School Orchestra Funds
                                                                  Amount $540 (Phoenix); $540 (Brame); $540 (ASH)
                                                                               $1,620 - Total

* 9. to approve contract with Scholastic for iRead and to authorize the Superintendent and/or Board President to sign any and all documentation therewith, pending legal review – Mrs. Kim Bennett and Ms. Charlene Richard

Pages 181-198 Source of funding 8g Grant Amount $156,728.00

D. Action – Finance

Pages 199-209

* 2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

* 3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

Page 210

Page 211

* 5. to approve the Interfund Loan from the General Fund to Sales Tax Fund #2 in the amount of $800,000 from May 28, 2014 until funds are sufficient to pay August 1, 2014 – Ms. Liz Domite

Page 212

* 6. to approve the Interfund Loan from the General Fund to Sales Tax Fund #1 in the amount of $1,200,000 from May 28, 2014 until funds are sufficient to pay August 1, 2014 – Ms. Liz Domite

Page 213

Page 214

Page 215 Source of funding District 52 Bonds

Page 216

Pages 217-218 Source of funding Various Maintenance Amount $32,761.61

Pages 219-227

* 12. to provide from Horizon on-site technical support and training starting August 13, 2014 October 31, 2014 – Mrs. Erma Davis

Pages 228-229 Source of funding Food and Nutrition Amount $57,448.00

Pages 230-234

* 14. to approve the purchase of a district-wide subscription for Kurzweil 3000-firefly for the 2014-2015 school year – Mrs. Shelly Close

Pages 235-237 Source of funding IDEA Amount $40,890.00

Pages 238-240 Source of funding General Fund Amount $1,600.00 (estimated)

Pages 241-242 Source of funding Rapides Foundation Grant Amount $8,800.00

* 17. to approve the purchase of Aiken Virtual Program’s online curriculum and professional development through Pearson’s GradPoint Software - Mr. Jeff Powell

Pages 243-244 Source of funding General Fund Amount $99,200.00

Pages 245-247

E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

* 1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith

Motion that Jordan Wenslow be admitted to the RAPPS (Rapides Alternative Positive Program for Students) for (30) school days beginning August 12, 2014 based upon good attendance, improved grades, and no behavior problems all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld

2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

F. Action – Personnel

* 1. receive reports as follows: - Mrs. Vicki Younger

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. leave requests, rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

* 2. pulled for the regular agenda.

* 3. to appoint Linda Hayes as Acting Assistant Manager at Alexandria Sr. High for the 2014-2015 school year. Bobby Gibbs, Assistant Manager, resigned August 1, 2013 – Mrs. Erma Davis

Source of funding Food and Nutrition Services Amount $16,198.00

* 4. to appoint Shelia Dugas as Temporary Assistant Manager at Pineville High for the 2014-2015 school year – Mrs. Erma Davis

Source of funding Food Service Amount $16,599.00

* Denotes that these items have been through committee

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to hear a recommendation from the Board’s Insurance Consultant on the results of renewal negotiations for Student Insurance Coverage (All Activity – Athletics, ROTC, Field Trips, Cheer/Dance, etc.) for the 2014-2015 fiscal year, act thereon by awarding and authorize the Board President or Superintendent to sign all documentation connected therewith (deferred from June Board Meeting). (Item 13)

Mrs. Carmel Breaux presented information to the Board and discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry that the Board accept the recommendation of the Board Insurance Consultant and accept Risk Services of LA Student Assurance Wisconsin Security Life in Column #6 in the amount of $175,164 regarding Student Insurance Coverage (All Activity – Athletics, ROTC, Field Trips, Cheer/Dance, etc.) for the 2014-2015 fiscal year, act thereon by awarding and authorize the Board President or Superintendent to sign all documentation connected therewith.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

Item 27 was deleted.

A motion was made by Mrs. Julie McConathy and seconded by Mr. Steve Berry for Larry Alexander to present information regarding the Jump Start Program. (Item 22)

Mr. Alexander gave a Power Point Presentation and discussion ensued.

After Mr. Alexander’s presentation, Mr. Billy Albritton stated for the record, that the “Slow Play Steps in Jump Start was on advice from LDOE”.

No action was taken.

Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.

A motion was made by Mr. John Allen and seconded by Mrs. Pam Webb to appoint the following employees as Temporary Managers for the 2014-2015 school year (Crystal Brasket, Alex Brown, Glenda Courville, June Colessner, Linda Ferrell, Charlene Holloway, Theresa Powell, Shirley Price, Rhonda Roberts, Bernadette Smith, Sherry Vinson and Alisha Wright). (Item 5)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to discuss and take possible action on allowing the superintendent to adjust the school calendar for weather-related decisions. (Item 6)

Discussion ensued.

An amended motion was made by Mr. Wilton Barrios and seconded by Dr. Stephen

Chapman to authorize the Superintendent to adjust the calendar for weather related decisions.

Discussion ensued.

A second amended motion was made by Mr. Wilton Barrios and seconded by Mrs. Janet Dixon to authorize the Superintendent to adjust the calendar for weather related decisions and to change the current RPSB Policy and layover to the August Board meeting.

On roll call the vote on the second amended motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Pam Webb to direct staff to develop incentives and measures to encourage teacher attendance and bring a report back to the August Board meeting. (Item 7)

Discussion ensued.

On motion by Mrs. Julie McConathy and seconded by Mrs. Pam Webb, the Board voted unanimously to direct staff to develop incentives and measures to encourage teacher attendance and bring a report back to the August Board meeting.

A motion was made by Mr. John Allen and seconded by Mrs. Julie McConathy to provide information to the Rapides Parish School Board regarding teacher staffing for the 2014-2015 school year. (Item 8)

Dr. Arthur Joffrion presented information to the Board and discussion ensued.

No action was taken.

A motion was made by Mr. John Allen and seconded by Mrs. Julie McConathy for the Rapides Parish School Board Administration to present for review, discussion and action: the proposed highly structured alternative program. (Item 9)

Discussion ensued.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry for the RPSB to accept the recommendation of the Administration and initiate the highly structured alternative program (Rapides Alternative Positive Program for Students).

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Pam Webb that the Board receive all the financial data necessary to make a decision to return fees collected for use of facilities at various schools to the schools whose facilities were used. (Item 10)

Discussion ensued.

A substitute motion was made by Mr. Keith Breazeale and seconded by Mrs. Janet Dixon that the Board return fees collected for use of facilities at various schools to the schools whose facilities were used, less the amount of money spent to pay employees for their overtime.

Mr. Roy Rachal gave some information regarding our policy.

A second substitute motion was made by Mr. Keith Breazeale and seconded by Mrs. Pam Webb to amend RPSB Policy KG and add to Policy KG - to return fees collected for use of facilities at various schools to the schools whose facilities were used, less the amount of money spent to pay employees for their overtime and layover to the August Board meeting.

On roll call the vote on the second substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to adopt the Grant Agreement and Resolution of Support for the Rapides Foundation Effective Schools Grant “Diagram for Success” in the amount of $380,000 and authorize the Superintendent and/or Board President to sign. (Item 11)

Mrs. Bethanie Herrick presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

RESOLUTION OF SUPPORT FOR THE RAPIDES FOUNDATION EFFECTIVE SCHOOLS

GRANT “DIAGRAM FOR SUCCESS”

Be it resolved that the Rapides Parish School Board supports and endorses the proposed Effective Schools Grant “Diagram for Success” to be funded by the Rapides Foundation.

CERTIFICATE

I, Nason “Tony” Authement, Secretary-Treasurer of the Rapides Parish School Board, do hereby certify that the above and foregoing is a true and correct copy of the resolution passed at a meeting of said School Board duly called and held at its legal domicile in the Rapides Parish School Board Meeting Room, 619 Sixth Street, Alexandria, LA 71301, Parish of Rapides, on the 1^st day of July, 2014, as recorded in the minutes thereof.

Nason “Tony” Authement, Secretary-Treasurer

Rapides Parish School Board

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Pam Webb to approve Change Order #2 on “Tioga Junior High School Renovations” for RPSB (Bid #14-45) between the Rapides Parish School Board and Tudor, Inc. increasing $41,581 to the contract sum thereby increasing the contract to $1,928,221 and authorize the Board President and/or Superintendent to sign any documentation. (Item 31)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Mrs. Dixon

NAY: Dr. Chapman

ABSENT: None

THE MOTION WAS ADOPTED BY MAJORITY VOTE.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to hear an update on district-wide initiatives that were implemented during the 2013-2014 school year. (Item 24)

Superintendent Authement presented information to the Board and discussion ensued.

No action was taken.

A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to to authorize the Board President to execute on behalf of the Board an Intergovernmental Agreement between the Rapides Parish School Board, the Rapides Parish Police Jury, and the Town of Ball concerning the widening and extension of Laura Avenue near Paradise Elementary to address traffic congestion concerns at the school, final approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue and review and approval of the terms of the IGA by Board Counsel, the funds for the Board’s portion of the project to be provided from District 11. (Item 28)

Discussion ensued.

A substitute motion was made by Mrs. Janet Dixon to authorize the Board President to execute on behalf of the Board an Intergovernmental Agreement between the Rapides Parish School Board, the Rapides Parish Police Jury, and the Town of Ball concerning the widening and extension of Laura Avenue near Paradise Elementary to address traffic congestion concerns at the school, final approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue and review and approval of the terms of the IGA by Board Counsel, the funds for the Board’s portion of the project to be provided from District 11 and based on our Board Attorney’s review.

Discussion ensued.

Mrs. Janet Dixon withdrew her motion.

The original motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios to authorize the Board President to execute on behalf of the Board an Intergovernmental Agreement between the Rapides Parish School Board, the Rapides Parish Police Jury, and the Town of Ball concerning the widening and extension of Laura Avenue near Paradise Elementary to address traffic congestion concerns at the school, final approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue and review and approval of the terms of the IGA by Board Counsel, the funds for the Board’s portion of the project to be provided from District 11.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to approve adding the 2013-2014 MFP Growth money in the amount of $465 to the Certificated Teacher Salary Schedule as mandated by the approved 2014-2015 Minimum Foundation Program Formula effective July 1, 2014. (Item 29)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb for the RPSB to consider and take action as to the election of new board officers. (Item 30)

Dr. Stephen Chapman made comments regarding this motion and gave some documentation that he had received and discussion ensued.

Mr. John Allen made comments at this time and discussion ensued.

A substitute motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon that the RPSB delete from this agenda for the RPSB to consider and take action as to the election of new board officers.

Discussion ensued.

A second substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to lay over item 30 until Mr. Downs has a chance to review the information that was presented in Dr. Chapman’s opening statements.

Discussion ensued.

A third substitute motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon that we do not lay it over.

Dr. Stephen Chapman asked for Point of Order at this time. Dr. Chapman requested that

Mr. Downs review Robert’s Rules of Order regarding whether to lay it over or lay it on the table. Dr. Chapman stated that once it is seconded, there is no debate. It is either laid on the table or laid over.

Attorney James Downs looked up the information at this time in Robert’s Rules of Order.

After Mr. Downs gave information to the Board, Mrs. Dixon explained that according to Mr. Downs, the substitute motions were inappropriate and the makers would need to withdraw them in order to redo the motions.

Mr. John Allen and Dr. Stephen Chapman withdrew their motions at this time.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to postpone any action on item 30 until the August meeting when Mr. Downs has reviewed the additional information that was presented by Dr. Chapman.

Discussion ensued.

A second substitute motion was made by Mr. John Allen and seconded by Mrs. Julie McConathy to postpone any action on item 30 until December 31, 2014.

Discussion ensued.

On roll call the vote on the second substitute motion was as follows:

AYE: Mrs. McConathy, Mr. Rodriguez, Mr. Allen, Mrs. Dixon

NAY: Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman

ABSENT: None

THE SECOND SUBSTITUTE MOTION FAILED.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman

NAY: Mrs. McConathy, Mr. Rodriguez, Mr. Allen, Mrs. Dixon

ABSENT: None

THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Pam Webb to ratify and confirm bid(s) received by the Central Office staff and award to the lowest responsive and responsible bidder or proposer contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications: (Item 12)

a. “Targeted Audit/Agreed Upon Procedures” (Bid # 14-35A) received on Wednesday, May 14, 2014 at 11:00 a.m.

Mr. Nason Authement presented information to the Board at this time.

A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to accept the Superintendent’s recommendation of the auditing firm Rozier, Harrington and McKay as the low bidder.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: None

Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.

A motion was made by Mrs. Julie McConathy and seconded by Mr. John Allen to delete from Policy BBBA, the sentence in paragraph #2 “If the Superintendent deems the request excessive, the request shall be brought to the full Board for consideration,” pending a one-month layover per our policy (this is for July Board meeting). (Item 14)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mrs. Dixon

NAY: Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman

ABSENT: Mr. Rodriguez

THE MOTION FAILED.

A motion was made by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale to ratify and confirm bid(s) received on Wednesday, June 18, 2014 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2014-2015 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds. (Item 15)

Cafeteria Meat Bid” - RPSB Bid No. FS15-14-15 and award to LAMM Food Service for $1,769,742 and Reinhart Food Service for $26,743.00

“Cafeteria Frozen Food Bid” - RPSB No. FS20-14-15 and award to LAMM Food Service for $347,026.50 and to Reinhart Food Service for $436,381.40

“Cafeteria Processed Foods Bid” - RPSB No. FS25-14-15 and award to LAMM Food Service for $2,280,689.50 and to Reinhart Food Service for $1,496,278.00

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mrs. Julie McConathy and seconded by Mr. Steve Berry to inform the Board of the status of Believe and Succeed Grant for the 2014-2015 school year. (Item 23)

Mrs. Bethanie Herrick presented information to the Board and discussion ensued.

No action was taken.

Items 16, 17, 18 and 19 were discussed in globo.

A motion was made by Mrs. Pam Webb and seconded by Mrs. Julie McConathy to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 21-24, 2014 (Common Formative Assessment Seminar), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith for $26,685.18 (Item 16);to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 22-23, 2014 (Data Teams Coaching Workshops), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith for $23,300.00 (Item 17); to enter into a contractual agreement with The Leadership and Learning Center for professional development services on July 30, 2014 (District Administrator Kickoff with Laura Besser) and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith for $6,200.00 (Item 18); and to enter into a contractual agreement with The Leadership and Learning Center for professional development services on August 1, 2014 (Data Teams Leadership Kickoff with Steve Ventura), and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith for $6,400.00. (Item 19)

Discussion ensued on items 16, 17, 18 and 19.

On roll call the vote on 16, 17, 18 and 19 was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Pam Webb to adopt a new resolution for the Minimum Foundation Program litigation (St. John Parish School Board, et al v State of Louisiana) for Fiscal Year 2012-2013 due to the Attorney General not approving the previous resolution because it did not specifically include the attorney’s fee percentage. (Item 20)

Discussion ensued.

Information was presented to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Dr. Stephen Chapman and seconded by Mrs. Julie McConathy to adopt a new resolution for the Minimum Foundation Program litigation (St. John Parish School Board, et al v State of Louisiana) for Fiscal Year 2013-2014 (pertaining to employment of special counsel, in accordance with LA R.S. 42:263). (Item 21)

Information was presented to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

___________________

A motion was made by Mr. John Allen and seconded by Mrs. Pam Webb to accept an anonymous donation in the amount of $62,375.00 designated for Discovery Education Streaming Plus and LPB Discovery Streaming and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith. (Item 32)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. John Allen and seconded by Mrs. Julie McConathy to discuss any personnel complaints that may go before the full board for action. (Item 4F-2/33)

Discussion ensued.

No action was taken.

A motion was made by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale to go into Executive Session to discuss a personnel matter pursuant to LA R.S. 42:17(A)(1). (Item 25)

The employee was not present and the 24 hour notice had been given.

On roll call the vote to go into Executive Session was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

THE BOARD WENT INTO EXECUTIVE SESSION.

On motion by Mrs. Julie McConathy and seconded by Mrs. Pam Webb, the Board voted unanimously to reconvene in Open Session.

THE BOARD RECONVENED IN OPEN SESSION.

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to consider the Superintendent’s recommendation for employee discipline. (Item 26)

Discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to approve the Superintendent’s recommendation for demotion of Christine Durison from Food Service Manager at AMMS to Assistant Manager at Northwood High School effective date is August 4, 2014.

Discussion ensued.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mr. Berry, Mrs. Dixon

NAY: None

ABSENT: Mr. Rodriguez

ABSTAIN: Dr. Chapman

Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/Janet H. Dixon

President

ATTEST:

/s/Nason Authement

Secretary

S E A L