Alexandria, Louisiana
March 5, 2014
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Wednesday, March 5, 2014 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Janet H. Dixon called the meeting to order and on roll call the following members were present:
Janet Dixon, President
Julie McConathy, Vice President
John Allen, Member
Wilton Barrios, Member
Steve Berry, Member
Keith Breazeale, Member
Stephen Chapman, Member
Darrell Rodriguez, Member
Pam Webb, Member
Mr. Nason Authement, Secretary for the Board, was present for the meeting.
District Attorney James Downs arrived at 5:15 p.m. for the meeting.
The Colors were presented by the Peabody Magnet High School JROTC. The Invocation was pronounced by Rev. Lucas LaCour of Alpine First Baptist Church after which Mrs. Janet Dixon led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON FEBRUARY 26, 2014)
Alexandria, Louisiana
February 26, 2014
Dear Sir/Madam:
I, Janet H. Dixon, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
WEDNESDAY, MARCH 5, 2014
for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Recognize:
a. the Board’s student guest from Buckeye High School – Mrs. Julie McConathy
b. Brame Middle School for the bulletin board display in the lobby of the School Board Office for the month of March 2014 – Mr. Clyde Washington
c. Teachers of the Year – Dr. Emily Weatherford
· Karen Berlin – Peabody Montessori
· Patti Rugland – Caroline Dormon Junior High
· Mary Anne Hilton – Alexandria Senior High
d. Megan Beck, Assistant Principal at Nachman Elementary – Dr. Arthur Joffrion
e. Bethanie Herrick, Grant Writer – Dr. Arthur Joffrion
f. Crystal Mallett – National Board Certified Teacher – Mr. Nason Authement
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately – whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 3, 4 and 5)
*6. Motion to request the Superintendent and Staff to gather necessary information to allow non-public schools to use our schools for playoff games for adequate compensation and use our athletic buses for emergencies and bring back to the March Board meeting – Mrs. Julie McConathy
*7. Motion to direct the Superintendent to provide to the Board the process and a source of funding that will make available RPSB internet laptops/notebooks on a lender basis to allow those parents with this need to assist their children with homework, etc. This process and source of funding may be accepted by the Board – Mrs. Janet Dixon
*8. Motion to direct the Superintendent to offer 2 year employment contracts to the group of Board employees who were given 4 year contracts by the previous Superintendent without Board authorization or knowledge, thus reestablishing the prior practice of limiting performance contracts of Board employees to 2 year terms – Mr. Darrell Rodriguez
*9. Motion to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2014-2015 school year for Pest Management Services (Bid No. 14-17) with written mutual agreement of the vendor (Adams Pest Control) and authorize the Secretary to sign any documentation connected therewith (Original Bid # 13-17) – Ms. Liz Domite
Source of funding Maintenance Amount $70,000
*10. Motion to request the Administration to bring information back to the Board to support ALIO Annual Maintenance including the possibility of extra training for our employees– Mrs. Julie McConathy
Page 1
*11. Motion for the RPSB to discuss the policy change to Policy GBA. It is recommended that the language below be added to the end of Policy GBA under the section Performance Contracts.
“Renewal of Performance Contracts described in R.S. 17:444 shall occur no earlier than 120 days prior to the expiration for the existing performance contract of an employee. Unless the Board by specific motion dictates a longer term for performance contracts, those contracts shall be for a maximum term of two years” – Mrs. Janet Dixon Pages 2-3
*12. Motion for the Rapides Parish School Board to review, discuss and take action on any recommendation specific to Policy GBN, entitled Dismissal of Employees and bring back to the March Board meeting - Mrs. Janet Dixon Pages 4-7
*13. Motion to approve funding source regarding CAPS (Computer Assisted Policy Service) Mr. Nason Authement Source of funding General fund Amount $24,400 (Initial set-up) $5,800 with minutes $4,400 without minutes
14. Motion to have Purtle and Associates do an on-site visit at Bolton High School and bring a proposal back to the Board with definitive numbers to evaluate all sources of water intrusion and to include any outsourcing needed, pending review by legal counsel – Dr. Stephen Chapman and Mrs. Pam Webb
15. Motion to go into Executive Session to discuss the job performance of an individual – Mrs. Janet Dixon
16. Motion to change the procedure for the opening of Public Works bids received from contractors. All bids shall be received by the Deputy Assistant Superintendent of Administration until the due date and time, as set forth in the advertisement for bids expires. The bids will remain unopened until a meeting of the Finance Committee is convened. During the meeting of the Finance Committee, a member of the administration shall open the bids and read into the record the name of each bidder and the amount each bidder(s) bid. he bids shall be reviewed by the members of the Finance Committee and any Board Member present that desires to review them. The Finance Committee shall send the bids to the administration for tabulation and a recommendation to the School Board for the acceptance or rejection of the bid(s) - Mr. John Allen
17. Motion to receive an update on the activities of Teams B and C – Mr. John Allen
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington Pages 8-10
B. Action – Minutes
1. to approve the minutes of the 1-7-14 and 2-4-14 meetings, the 1-21-14 Personnel, Education, Finance and District 62 Committee meetings, the 2-3-14 Discipline Review Committee Meeting and the 1-27-14 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
C. Action – Education
*1. to approve the 2014-2015 School Calendar for Rapides Parish School District (Recommendation from the Education Committee is Option #1) – Mrs. Kim Bennett Pages 11-15
*2. a presentation from Mrs. Kim Bennett on Rapides Parish Dropout Prevention Plan – Mrs. Kim Bennett Pages 16-18
*3. a presentation from Mrs. Kim Bennett on Rapides Parish ACT Plan – Mrs. Kim Bennett Pages 19-31
*4. to review the results of the Parish Wide Unit Assessments – Mrs. Kim Bennett Page 32
*5. an updated report on the Professional Development Series from the Director of Middle Schools – Mrs. Janet Dixon Pages 33-37
*6. to approve converting the District Policy Manual to CAPS (Computer Assisted Policy Service) – Mr. Nason Authement Page 38
D. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite Pages 39-87
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite Pages 88-89
*4. to direct the Secretary to conduct a Request for Proposals (RFP) in relation to the Professional Service Contract (PSC) for auditing services required in LA R.S. 24:513 – Mrs. Julie McConathy
*5. to ratify and confirm bid(s) received on Thursday, February 20, 2014 at 2:00 p.m. by the Central Office Staff for “Re-roof of Rosenthal Montessori (Bid #14-09A) and award bid to the lowest responsive and responsible bidder(s) contingent on low bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite Page 90 Source of funding QSCB Amount $50,000.00
*6. to authorize the Superintendent to enter into a Maintenance and Support agreement with Morpho Trak, Inc. (yearly support system for our fingerprinting system – reviewed by Board Attorney) – Dr. Emily Weatherford Pages 91-96 Source of funding General Fund Amount $3,928.00 (2012 was $3,563.00) (2013 was $3,741.00)
7. to declare the attached list of 120 computers destroyed by Martin Park Elementary Fire as surplus inventory and approve the release of this surplus inventory to our insurance carrier, Affiliated FM Insurance Company in accordance with the policy contract – Ms. Liz Domite Pages 97-109
E Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
* 1. receive reports as follows: - Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
*2. to discuss any personnel complaints that may go before the full board for action –Dr. Emily Weatherford
*3. to approve contract with Pro Care Therapy for Speech Therapy and to authorize the Superintendent and/or Board President to sign any and all documentation therewith, pending legal review – Mrs. Shelly Close Pages 110-115 Source of funding General Fund Amount $12,810.00
*Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 26th day of February 2014
/s/Janet H. Dixon President
ATTEST:
/s/Nason Authement
Secretary
S E A L
Public comment was solicited prior to the vote on items during this meeting.
A motion was made by Mrs. Julie McConathy and seconded by Mr. Darrell Rodriguez to add to the agenda to Recognize Carrol Babb, Principal at Glenmora Schools – Reason to add – Time Sensitive. (Item 4-g)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to discuss the recommendation of the Superintendent to make-up lost instructional time for Tuesday, March 4, 2014 and approve one of the options presented – Reason to add – Time sensitive. (Item 18)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
Mrs. Julie McConathy introduced the Board’s student guest, Logan James, a senior at Buckeye High School, who was recognized for his academic and extracurricular achievements.
Also recognized were Logan’s family and Mr. Jonathan Garrett, principal at Buckeye High School. (Item 4-a)
The Board recognized Brame Middle School for the bulletin board display in the lobby of the School Board Office for the month of March 2014. (Item 4-b)
Dr. Arthur Joffrion recognized Teachers of the Year: (Item 4-c)
· Karen Berlin – Peabody Montessori
· Patti Rugland – Caroline Dormon Junior High
· Mary Anne Hilton – Alexandria Senior High
Mrs. Carol Babb was recognized as the new Principal of Glenmora Elementary and High School. (4-g)
Megan Beck was recognized as the new Assistant Principal at Nachman Elementary School. (4-d)
Bethanie Herrick was recognized as the new Grant Writer. (Item 4e)
Crystal Mallett was recognized as a National Board Certified Teacher. (Item 4-f)
Item 12 was deleted.
A motion was made Mr. Steve Berry and seconded by Mr. John Allen to approve the consent agenda. (Item 5)
On roll call the vote was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Mr. Clyde Washington Pages 8-10
B. Action – Minutes
1 to approve the minutes of the 1-7-14 and 2-4-14 meetings, the 1-21-14 Personnel, Education, Finance and District 62 Committee meetings, the 2-3-14 Discipline Review Committee meeting and the 1-27-14 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
C. Action – Education
*1. to approve the 2014-2015 School Calendar for Rapides Parish School District and approve Option #1 – Mrs. Kim BennettPages 11-15
* 2. a presentation from Mrs. Kim Bennett on Rapides Parish Dropout Prevention Plan – Mrs. Kim Bennett Pages 16-18
*3. a presentation from Mrs. Kim Bennett on Rapides Parish ACT Plan – Mrs. Kim Bennett Pages 19-31
*4. to review the results of the Parish Wide Unit Assessments – Mrs. Kim Bennett Page 32
*5. an updated report on the Professional Development Series from the Director of Middle Schools – Mrs. Janet Dixon Pages 33-37
* 6. to approve converting the District Policy Manual to CAPS (Computer Assisted Policy Service) – Mr. Nason Authement Page 38
D. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month - Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite Pages 39-87
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite Pages 88-89
*4. to direct the Secretary to conduct a Request for Proposals (RFP) in relation to the Professional Service Contract (PSC) for auditing services required in LA R.S. 24:513 – Mrs. Julie McConathy
*5. to ratify and confirm bid(s) received on Thursday, February 20, 2014 at 2:00 p.m. by the Central Office Staff for “Re-roof of Rosenthal Montessori (Bid #14-09A) and award bid to the lowest responsive and responsible bidder(s) contingent on low bidder(s) meeting all LA Public Bid Law and Contract Document Requirements and Specifications and award to Tracy L. Martin Roofing for $56,900.00 - Ms. Liz Domite Page 90 Source of funding QSCB
* 6. to authorize the Superintendent to enter into a Maintenance and Support agreement with Morpho Trak, Inc. (yearly support system for our fingerprinting system – reviewed by Board Attorney) – Dr. Emily Weatherford Pages 91-96 Source of funding General Fund Amount $3,928.00 (2012 was $3,563.00) (2013 was $3,741.00)
*7. to declare the attached list of 120 computers destroyed by Martin Park Elementary fire as surplus inventory and approve the release of this surplus inventory to our insurance carrier, Affiliated FM Insurance Company in accordance with the policy contract – Ms. Liz Domite Pages 97-109
E. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
The Review Committee members took no action on Hannah Clayton, a student enrolled at Rapides Alternative Learning Facility.
Ø Motion that in lieu of expulsion Alexandra Braden be admitted to the Rapides Alternative Learning Facility effective March 6, 2014 for the remainder of the 2013-2014 school year with the following stipulations: Student shall return to the Board Review Committee with Dr. Chapman, Mr. Berry and Mr. Breazeale in July 2014 for an evaluation of grades, attendance and behavior before being admitted to any school in the Rapides Parish School System all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that in lieu of expulsion Sa’Teriq Johnson be admitted to the Rapides Alternative Learning Facility effective March 6, 2014 for the remainder of the 2013-2014 school year with the following stipulations: Student shall return to the Board Review Committee with Dr. Chapman, Mr. Berry and Mr. Breazeale in July 2014 for an evaluation of grades, attendance and behavior before being admitted to any school in the Rapides Parish School System all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that no action be taken on Ma’Keldris Carr but did authorize the following: That Ma’Keldris provide the Board Review Committee with the results of a drug test taken two days prior to the Board Committee meeting on March 27, 2014 for consideration of admittance to any school in the Rapides Parish School System.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
*1. receive reports as follows: - Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc
e. performance contract renewals
f. resignations and retirements
*2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford
*3. to approve contract with Pro Care Therapy for Speech Therapy and to authorize the Superintendent and/or Board President to sign any and all documentation therewith, pending legal review – Mrs. Shelly Close Pages 110-115 Source of funding General Fund Amount $12,810.00
*Denotes that these items have been through committee
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to discuss the recommendation of the Superintendent to make-up lost instructional time for Tuesday, March 4, 2014 and approve one of the options presented. (Item 18)
Superintendent Authement presented the information to the Board and discussion ensued.
Option #1 – Add 20 minutes to the school day beginning on April 9, 2014 and continuing through May 13, 2014.
Option #2 – Make May 23, 2014 (teacher record day) a full day of instruction for students.
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Julie McConathy to approve the recommendation of the Superintendent to make-up lost instructional time for Tuesday, March 4, 2014 and accept Option #1 with Option #2 as a contingency plan if we have a need at a later date.
Option #1 – Add 20 minutes to the school day beginning on April 9, 2014 and continuing through May 13, 2014.
Option #2 – Make May 23, 2014 (teacher record day) a full day of instruction for students.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Barrios, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: Mr. Berry
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to request the Superintendent and Staff to gather necessary information to allow non-public schools to use our schools for playoff games for adequate compensation and use our athletic buses for emergencies and bring back to the March Board meeting. (Item 6)
The Board was presented information and discussion ensued.
A substitute motion was made by Mrs. Julie McConathy and seconded by Mr. Steve Berry to adopt the proposed policy EDDA (Special Use of School Buses).
Discussion ensued and Mrs. McConathy withdrew her motion.
A substitute motion was made by Mrs. Julie McConathy and seconded by Mr. Steve Berry to layover Policy EDDA (Special Use of School Buses) as per RPSB policy and bring back to the April Board meeting to discuss and approve.
Discussion ensued.
On the substitute motion by Mrs. Julie McConathy and seconded by Mr. Steve Berry, the Board voted to layover Policy EDDA (Special Use of School Buses) as per RPSB policy and bring back to the April Board meeting to discuss and approve.
Let the record reflect that Mr. Wilton Barrios “ABSTAINED”
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy todirect the Superintendent to provide to the Board the process and a source of funding that will make available RPSB internet laptops/notebooks on a lender basis to allow those parents with this need to assist their children with homework, etc. This process and source of funding may be accepted by the Board. (Item 7)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. Wilton Barrios to add a needs assessment to the above motion.
Discussion ensued.
A substitute motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon for the Superintendent to provide to the Board a needs assessment to determine the need for the use of laptops for parents whose children are currently involved in the after school tutorial on Tuesday and Thursday nights at the Media Center.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Berry, Dr. Chapman, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: Mr. Barrios, Mr. Allen
ABSENT: None
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mrs. Julie McConathy and seconded by Mr. Darrell Rodriguez to direct the Superintendent to offer 2 year employment contracts to the group of Board employees who were given 4 year contracts by the previous Superintendent without Board authorization or knowledge, thus reestablishing the prior practice of limiting performance contracts of Board employees to 2 year terms. (Item 8)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Steve Berry to postpone this item and bring back to the July 2014 Board meeting.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Berry, Dr. Chapman, Mr. Breazeale
NAY: Mr. Barrios, Mr. Allen, Mrs. McConathy, Mr. Rodriguez, Mrs. Dixon
ABSENT: None
THE SUBSTITUTE MOTION FAILED FOR LACK OF MAJORITY VOTE.
The original motion was made by Mrs. Julie McConathy and seconded by Mr. Darrell Rodriguez to direct the Superintendent to offer 2 year employment contracts to the group of Board employees who were given 4 year contracts by the previous Superintendent without Board authorization or knowledge, thus reestablishing the prior practice of limiting performance contracts of Board employees to 2 year terms.
Discussion ensued.
On roll call the vote on the original motion was as follows:
AYE: Mr. Barrios, Mr. Allen, Mrs. McConathy, Mr. Rodriguez, Mrs. Dixon
NAY: Mrs. Webb, Mr. Berry, Dr. Chapman, Mr. Breazeale
ABSENT: None
THE ORIGINAL MOTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mrs. Julie McConathy and seconded by Mr. Darrell Rodriguez to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2014-2015 school year for Pest Management Services (Bid No. 14-17) with written mutual agreement of the vendor (Adams Pest Control) and authorize the Secretary to sign any documentation connected therewith (Original Bid # 13-17). (Item 9)
Discussion ensued.
A substitute motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2014-2015 school year for Pest Management Services (Bid No. 14-17) with written mutual agreement of the vendor (Adams Pest Control) and authorize the Secretary to sign any documentation connected therewith (Original Bid # 13-17) for the amount $44,770.00
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: Mr. Barrios
ABSENT: None
THE SUBSTITUTE MOTION WAS ADOPTED BY MAJORITY VOTE.
A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to request the Administration to bring information back to the Board to support ALIO Annual Maintenance including the possibility of extra training for our employees. (Item 10)
Discussion ensued.
A substitute motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to approve the ALIO Annual Maintenance Agreement for $111,431.00.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
A motion was made by Mrs. Julie McConathy and seconded by Mr. Darrell Rodriguez for the RPSB to discuss the policy change to Policy GBA. It is recommended that the language below be added to the end of Policy GBA under the section Performance Contracts.
“Renewal of Performance Contracts described in R.S. 17:444 shall occur no earlier than120 days prior to the expiration for the existing performance contract of an employee
Unless the Board by specific motion dictates a longer term for performance contracts those contracts shall be for a maximum term of two years”. (Item 11)
A substitute motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon for the RPSB to adopt the policy change to Policy GBA. The language below shall be added to the end of Policy GBA under the section Performance Contracts.
“Renewal of Performance Contracts described in R.S. 17:444 shall occur no earlier than 120 days prior to the expiration for the existing performance contract of an employee.
Unless the Board by specific motion dictates a longer term for performance contracts, those contracts shall be for a maximum term of two years”.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to receive an update on the activities of Teams B and C. (Item 17)
Team B and Team C gave an update and discussion ensued.
No action was taken.
A motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to approve funding source regarding CAPS (Computer Assisted Policy Service). (Item 13)
Discussion ensued.
An amended motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez to approve funding source regarding CAPS (Computer Assisted Policy Service) - funding is General Fund and to approve the $24,400 (initial set-up) and $5,800 (with minutes) and move forward for this year of 2014-2015 starting July to June. Discussion ensued.
A second amended motion was made by Mr. Darrell Rodriguez and seconded by Mr. John Allen to approve funding source regarding CAPS (Computer Assisted Policy Service) - funding is General Fund and to approve the $24,400 (initial set-up) and $5,800 (with minutes) and move forward this year of 2014-2015 starting July to June and to include one prior year 2013-2014 July to June and not to exceed $2,000.
Discussion ensued.
On roll call the vote on the second amended motion was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to have Purtle and Associates do an on-site visit at Bolton High School and bring a proposal back to the Board with definitive numbers to evaluate all sources of water intrusion and to include any outsourcing needed, pending review by legal counsel. (Item 14)
Mrs. Pam Webb gave an update at this time and discussion ensued.
No action was taken.
A motion was made by Mr. John Allen and seconded by Mrs. Julie McConathy to change the procedure for the opening of Public Works bids received from contractors. All bids shall be received by the Deputy Assistant Superintendent of Administration until the due date and time, as set forth in the advertisement for bids expires. The bids will remain unopened until a meeting of the Finance Committee is convened. During the meeting of the Finance Committee, a member of the administration shall open the bids and read into the record the name of each bidder and the amount each bidder(s) bid. The bids shall be reviewed by the members of the Finance Committee and any Board Member present that desires to review them. The Finance Committee shall send the bids to the administration for tabulation and a recommendation to the School Board for the acceptance or rejection of the bid(s). (Item 16)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Julie McConathy to defer this item to the April Board meeting and to receive additional information from the Administration.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
A motion was made by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale to go into Executive Session to discuss the job performance of an individual. (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. Webb, Mr. Barrios, Mr. Berry, Dr. Chapman, Mr. Allen, Mrs. McConathy, Mr. Breazeale, Mr. Rodriguez, Mrs. Dixon
NAY: None
ABSENT: None
THE BOARD WENT INTO EXECUTIVE SESSION.
On motion by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon, the Board voted unanimously to reconvene in Open Session.
THE BOARD RECONVENED IN OPEN SESSION.
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
President
ATTEST:
/s/Nason Authement
Secretary
S E A L