OFFICIAL PROCEEDINGS
OF THE
RAPIDES PARISH SCHOOL BOARD
Alexandria, Louisiana
August 6, 2013
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 6, 2013 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Stephen Chapman called the meeting to order and on roll call the following members were present.
Stephen Chapman, President
John Allen, Member
Wilton Barrios, Member
Steve Berry, Member
Julie McConathy, Member
Darrell Rodriguez, Member
Pam Webb, Member
Absent: Janet Dixon, Member
Absent: Keith Breazeale, Vice President
Mr. Nason Authement, Secretary for the Board, was not present for the meeting.
District Attorney James Downs was present for the meeting.
The Invocation was pronounced by Rev. Joshua Joy Dara of Zion Hill Church after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON AUGUST 1, 2013)
Alexandria, Louisiana
August 1, 2013
Dear Sir/Madam:
I, Stephen Chapman, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on
TUESDAY, AUGUST 6, 2013
for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4 and 5)
5. Motion to introduce the Deputy Assistant Superintendent of Administration, Turn Around Team Coordinators, Turn Around Specialists, Curriculum Specialists and Assistant Principals – Dr. Arthur Joffrion
6. Motion to adjust Professional Development days for Turn Around Schools and delay start for some high schools due to Freshmen Orientation – Dr. Arthur Joffrion
7. Motion to receive an update on the Buckeye and Poland Canning Center (from 3-5-13 meeting) - Dr. Stephen Chapman/Dr. Arthur Joffrion
Pages 1-5
*8. Motion to discuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years (from 5-7-13 meeting) – Ms. Liz Domite
Page 6
*9. Motion to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees (from 6-4-13 meeting) – Mr. Wilton Barrios
*10. Motion to discuss and take action on the resurfacing of track at Alexandria Senior High (from District 62 and July Board meetings) – Mr. Keith Breazeale
11. Motion for the RPSB Superintendent to provide the recommended procedure/process to be used in the hiring of administrative candidates for positions – Mr. Wilton Barrios Pages 7-19
12. Motion to amend the job description for Transition Teacher – Dr. Arthur Joffrion
Pages 20-21
13. Motion to hear an update on training academy for administrators – Mr. Wilton Barrios
14. Motion to authorize the Board President to execute an Interagency Agreement between the Board and Kisatchie Treating LLC regarding the use of a 1.045 acre area adjacent to the Slocum School site to replace the existing agreement between the Board and Colfax Treating Company, LLC, and to authorize the President to execute a cancellation of the
Pages 22-35
*15. Motion to ratify and confirm bid(s) received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Purchase of Large Equipment for Various Cafeterias” (Bid # 14-05) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document requirements and specifications (Various schools: Buckeye Elementary, Carter Raymond, Oak Hill High, Alma Redwine NVA, Arthur Smith Middle Magnet, Julius Patrick, Nachman, Poland Jr. High and Northwood High) – Ms. Liz Domite
Page 36
Source of funding Food Service Amount $45,000.00
16. Motion to send policy EGAA (Worker’s Compensation) back to the Administration and to have them update this policy to meet guidelines or policies that we have had in the past (from 7-2-12 meeting) – Mr. Keith Breazeale/Dr. Arthur Joffrion
Pages 37-39
*17. Motion to ask Superintendent and Staff to research cost of allowing schools to bid and contract certain services and bring back to October Board meeting – Mr. Wilton Barrios
18. Motion to approve the position of Executive Assistant to the Deputy Assistant Superintendent of Administration – Mr. Nason Authement
Page 40
19. Motion to introduce Rebekah Beck as new Director of Technology – Dr. Arthur Joffrion
20. Motion to approve the Resolution of Support for The Rapides Foundation’s Education Initiative Programs and to authorize the Board President and/or Superintendent to sign any required documentation – Mrs. Rebekah Beck/Dr. Arthur Joffrion
Page 41
21. Motion to adopt a resolution authorizing the sale of property containing one-acre + / - in Section 5, T4N-R1W, Rapides Parish, Louisiana to the RPPJ for the appraised value of $52,300, the property to be conveyed free and clear of the right of reversion contained in that Act of Sale from the Alexandria Civic Improvement Council to the RPSB recorded at Conveyance Book 1579, Page 62, Records of Rapides Parish, and to authorize the President to execute the Act of Sale together with a concurrent Intergovernmental Agreement regarding the use of a portion of the Peabody parking lot for ingress or egress. The said one-acre tract is particularly described on Exhibit “A” attached – Mr. James Downs and Mr. Clyde Washington
Pages 42-53
22. Motion to adopt a resolution to enter into an intergovernmental agreement for Phase II (Rugg Elementary/Non-Infrastructural) of the Safe Routes to School Project (LA DOTD#H.010070 /Fed.#H010070) and authorize the Board President to sign any and all documentation in connection therewith pending review and approval of advising counsel – Mr. Roy Rachal
Pages 54-70
23. Motion to reject all bids received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Multipurpose Building for Pineville High” (Bid #12-37) due to budget allocation; and to authorize the secretary to advertise for bids for “Multipurpose Building for Pineville High” (Bid #12-37A) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite Pages 71-72 Source of funding District 52 Bonds Amount $2,500,000
24. Motion to approve Addendum #3 for RFP #12-51 between RPSB and Xerox Corporation for digital copiers/multi-function devices to add five (5) small office copiers to existing contract thereby increasing contract by $346.10/month and to authorize the Board President to sign any required documentation – (Pineville High, Oak Hill High, Alma Redwine, Peabody Magnet and Northwood High) - Ms. Liz Domite
Pages 73-80
Source of funding Parish Wide Maintenance
25. Motion to allow five (5) teachers per school from Julius Patrick, Huddle and Rugg Elementary to attend Visual Thinking Strategies (VTS) in partnership with the Alexandria Museum and to authorize payment to substitutes - (3 year agreement approved at 11-5-12 meeting) – Mrs. Pam Webb
Source of funding General Fund Amount $2,400.00 ($160 per sub)
26. Motion to approve August 16, 2013 with freshmen only attending school - sophomores, juniors and seniors will not be attending on this day at the following schools: Bolton High, Northwood High, Peabody Magnet, Pineville High and Tioga High - Dr. Arthur Joffrion
27. Motion to adjust days in August for Professional Development days due to Data Teams at the following schools: Pineville Elementary, Huddle Elementary, Carter Raymond, Acadian Elementary, W. O. Hall Elementary, Horseshoe Drive, Hadnot-Hayes, J. Patrick, North Bayou Rapides, Martin Park, Alma Redwine, Brasher, Northwood, Alexandria Middle Magnet, Peabody Magnet and A. Smith - Dr. Arthur Joffrion
Pages 81-82
28. Motion to receive information regarding Curriculum Frameworks - Dr. Arthur Joffrion
Consent agenda: (Item 4)
A. Reports:
1. to receive an update on school construction projects – Dr. Arthur Joffrion
Pages 83-85
B. Action – Minutes
1. to approve the minutes of the 7-2-13 and 6-10-13 meetings, the 6-18-13 Personnel, Education and Finance Committee meetings and 6-24-13 District 62 Committee and the Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
C. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 86-130
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite
Page 131
*4. to hear a budget update from the Finance Department – Mr. Steve Berry
*5. to hear quarterly report on Maintenance – Ms. Liz Domite
Page 132
*6. to authorize staff to publish notice and advertise the public hearing on the proposed budget for 2013-2014 – Ms. Liz Domite
*7. to authorize the secretary to advertise for bids for “Ball Park Concession/Press Box for Rapides High” (Bid #14-15) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Maintenance (District 61) Amount $100,000.00
*8. to ratify and confirm bid(s) received on Wednesday, June 19, 2013 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2013-2014 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
Cafeteria Meat Bid” - RPSB Bid No. FS15-13-14 - Estimated Cost $324,781.50
“Cafeteria Frozen Food Bid” - RPSB No. FS20-13-14 - Estimated Cost $878,300.29
“Cafeteria Processed Foods Bid” - RPSB No. FS25-13-14 - Estimated Cost $1,254,149.05
Pages 133-135
*9. to approve Professional Services Contract with Discovery Education for professional development and 22 days of training and to authorize the Superintendent or designee to sign any required documents – Dr. Arthur Joffrion/Mrs. Rebekah Beck
Pages 136-140
Source of funding Rapides Foundation - STEM Grant Amount $55,000.00
*10. to approve Professional Services Contract with the Center for Educational Leadership for professional development and 33 days of instructional leadership training and to authorize the Superintendent or designee to sign any required documents – Dr. Arthur Joffrion/Mrs. Rebekah Beck
Pages 141-144
Source of funding STEM - Rapides Foundation or Believe and Succeed (if awarded) or a combination of both Amount $102,144.00
*11. to approve payment of advertising expenses to McPherson and Jacobson, LLC for 2nd round of Superintendent Search – Dr. Emily Weatherford
Pages 145-149
Source of funding General Fund Amount $3,465.84
*12. to authorize the secretary to advertise for bids for “Large Equipment, Supplies for various Cafeterias” (Bid #14-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (Cafeterias: Rugg, Carter Raymond, H. R. Lawrence, Tioga Jr., Buckeye Elementary, A. F. Smith, W. O. Hall, Rapides High, J. Patrick, Barron, ASH, Peabody Magnet, Tioga High, Bolton and Cherokee) – Ms. Liz Domite
Source of funding Food Service Amount $150,000.00
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
E. Action – Personnel
1. receive reports as follows: - Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals of resignations and retirements
2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford
*Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 1st day of August 2013
/s/Stephen Chapman
President
ATTEST:
/s/Nason Authement
Secretary
S E A L
Public comment was solicited prior to the vote on items during this meeting.
Item 10 was deleted.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to introduce Kim Bennett as Deputy Assistant Superintendent of Curriculum and Instruction -
Reason to add: Time sensitive. (Item 29)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to add to the agenda to introduce Dewayne Vines as Tioga Jr. High Principal – Reason to add: Time sensitive. (Item 30)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to add to the agenda to introduce Rebecca Vines as new Coordinator of Student Assessment and Accountability – Reason to add - Time sensitive. (Item 31)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to add to the agenda to approve the effective start date for Deborah Meginley as Gifted Program Developer, effective August 7, 2013 - Reason to add – Time sensitive: Opening of school/Impact on students). (Item 32)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to approve the effective start date for Emily Walker as District Curriculum Specialist, effective July 29, 2013 - Reason to add – Time sensitive: Opening of school/Impact on students. (Item 33)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to add to the agenda to receive information regarding all 6th grade alternative education students be assigned to the alternative school – Rapides Alternative Learning Facility (RALF) - Reason to add – Time sensitive for opening of school. (Item 34)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to discuss and approve School Choice plan for 2013-2014 school year – Reason to add: Time sensitive: Opening of school. (Item 35)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to approve Right-of-Way Permit from CLECO for electric lines on school board property in Section 8, Township 4 North, Range 1 East, Ward 9, Rapides Parish, State of Louisiana, Project # 03NBN00003-079 (J. I. Barron School) and authorize the Board President and/or Superintendent to sign documentation, pending review by legal counsel – Reason to add: Time sensitive and information was just received.(Item 36)
Discussion ensued.
On roll call the vote to add to the agenda was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mrs. Pam Webb and seconded by Mr. John Allen to move up and discuss items 5, 19, 29, 30 and 31 at this time.
Discussion ensued.
On motion by Mrs. Pam Webb and seconded by Mr. John Allen, the Board voted unanimously to move up and discuss items 5, 19, 29, 30 and 31 at this time.
Dr. Arthur Joffrion introduced Mrs. Kim Bennett as the new Deputy Assistant Superintendent of Curriculum and Instruction. (Item 29)
Dr. Arthur Joffrion introduced Mrs. Rebekah Beck as new Director of Technology.(Item 19)
Dr. Arthur Joffrion introduced Dewayne Vines as Tioga Jr. High Principal. (Item 30)
Dr. Arthur Joffrion introduced the Turn Around Team Coordinators, Turn Around Specialists, Curriculum Specialists and Assistant Principals. (Item 5)
Faith Washington – Team Leader
Shalonda Berry
LaQuanta Jones
Jeanise Mertens
Susan Dewees – Team Leader
Megan Beck
Amy Campbell
Tammy Mathews
Tracy Bock – Team Leader
Christy Brouillette
Shelly McRae
Richard Miller
Kelly Self – Team Leader
Martha Higgins
Judith Rozier
Summer Trapp
Jennifer Winslett
District Curriculum Specialists
Specialists Area
Elementary Alana Cohen ELA
Meredith Rhoads Math
Anna Teekell Social Studies
Middle Mollie Fontenot ELA
Melinda Bordelon Math
Toyua Watson Science
Secondary Emily Walker Social Studies
Monica Helmer ELA
Audra Hukins Math
Ladale Bernard Science
Assistant Principals are as follows:
Ball Elementary Wendi Waites
Poland Jr. High Clint Ladner
Mary Goff Elementary Judi Walker
Rapides High Evelyn Rodriguez
Pineville Jr. High Henry Lacking Alma Redwine Valeece Davis
Pineville High School Mark Johnson
Tioga Jr. High Laurie Croom
Plainview High Carol Babb, Acting
Dr. Arthur Joffrion introduced Rebecca Vines as the new Coordinator of Student Assessment and Accountability. (Item 31)
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and approve School Choice plan for 2013-2014 school year. (Item 35)
Mr. Bill Higgins presented information to the Board at this time.
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the School Choice plan for 2013-2014 school year as follows:
AMMS
Hadnot-Hayes
W. O. Hall
Huddle
A. F. Smith
(Students can go to any higher performing school in the parish as long as the school has not met its capacity)
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to receive information regarding Curriculum Frameworks. (Item 28)
Mr. Jeff Powell, Ms. Penny Toney and Ms. Teresa Arratia presented information to the Board at this time and discussion ensued.
No action was taken.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to allow five (5) teachers per school from Julius Patrick, Huddle and Rugg Elementary to attend Visual Thinking Strategies (VTS) in partnership with the Alexandria Museum and to authorize payment to substitutes - (3 year agreement approved at 11-5-12). (Item 25)
Mrs. Cindy Blair presented information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ASENT: Mrs. Dixon, Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the Resolution of Support for The Rapides Foundation’s Education Initiative Programs and to authorize the Board President and/or Superintendent to sign any required documentation. (Item 20)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ASENT: Mrs. Dixon, Mr. Breazeale
Resolution of Support for
The Rapides Foundation’s Education Initiative Programs
Be it resolved that the Rapides Parish School Board supports and endorses the following initiative funded by The Rapides Foundation and authorizes Mr. Nason Authement, Superintendent, to enter into an agreement for this grant for the 2013-2014 school year.
STEM/CTE/Leadership Initiative Grant—a district-wide initiative that will target 21st Century learning skills, science, technology, engineering, and math
The initiative will provide professional development and leadership development for central office staff, principals, and teachers. As a result of this intensive training, principals will become more effective instructional leaders and teachers will utilize new and better instructional strategies to prepare students for the 21st Century workforce. ($380,000)
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the consent agenda. (Item 4)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ASENT: Mrs. Dixon, Mr. Breazeale
A. Reports:
1. to receive an update on school construction projects – Dr. Arthur Joffrion
Pages 83-85
B. Action – Minutes
1. to approve the minutes of the 7-2-13 and 6-10-13 meetings, the 6-18-13 Personnel, Education and Finance Committee meetings and 6-24-13 District 62 Committee and the Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
C. Action – Finance
*1. to approvepersonal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 86-130
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite
Page 131
*4. to hear a budget update from the Finance Department – Mr. Steve Berry
*5. to hear quarterly report on Maintenance – Ms. Liz DomitePage 132
*6. to authorize staff to publish notice and advertise the public hearing on the proposed budget for 2013-2014 – Ms. Liz Domite
*7. to authorize the secretary to advertise for bids for “Ball Park Concession/Press Box for Rapides High” (Bid #14-15) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding Maintenance (District 61) Amount $100,000.00
*8. to ratify and confirm bid(s) received on Wednesday, June 19, 2013 at 11:00 a.m. by the Central Office Staff and award to the lowest responsive/responsible bidder(s) for 2013-2014 school year and authorize staff to enter into purchase order contract(s) accordingly funded by School Food Service Funds – Mrs. Erma Davis
“Cafeteria Meat Bid”- RPSB Bid No. FS15-13-14 – and award to LAMM Food Service for $280,243.00 and to Reinhart Food Service for $67,028.73
“Cafeteria Frozen Food Bid” - RPSB No. FS20-13-14 – and award to LAMM Food Service for $400,663.20 and to Reinhart Food Service for $191,643.87
“Cafeteria Processed Foods Bid” - RPSB No. FS25-13-14 – and award to LAMM Food Service for $681,634.71 and to Reinhart Food Service for $519,530.76
Pages 133-135
*9. to approve Professional Services Contract with Discovery Education for professional development and 22 days of training and to authorize the Superintendent or designee to sign any required documents – Dr. Arthur Joffrion and Mrs. Rebekah Beck
Pages 136-140
Source of funding Rapides Foundation - STEM Grant Amount $55,000.00
*10. to approve Professional Services Contract with the Center for Educational Leadership for professional development and 33 days of instructional leadership training and to authorize the Superintendent or designee to sign any required documents – Dr. Arthur Joffrion/Mrs. Rebekah Beck
Pages 141-144 Source of funding STEM - Rapides Foundation or Believe and Succeed (if awarded) or a combination of both Amount $102,144.00
*11. to approve payment of advertising expenses to McPherson and Jacobson, LLC for 2nd round of Superintendent Search – Dr. Emily Weatherford
Pages 145-149
Source of funding General Fund Amount $3,465.84
*12. to authorize the secretary to advertise for bids for “Large Equipment, Supplies for various Cafeterias” (Bid #14-24) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (Cafeterias: Rugg, Carter Raymond, H. R. Lawrence, Tioga Jr., Buckeye Elementary, A. F. Smith, W. O. Hall, Rapides High, J. Patrick, Barron, ASH, Peabody Magnet, Tioga High, Bolton and Cherokee) – Ms. Liz Domite
Source of funding Food Service Amount $150,000.00
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith
F. Action – Personnel
1. receive reports as follows: - Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford
*Denotes that these items have been through committee
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to adjust Professional Development days for Turn Around Schools and delay start for some high schools due to Freshmen Orientation. (Item 6)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to adjust Professional Development days for Turn Around Schools and delay start for some high schools due to Freshmen Orientation.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to receive an update on the Buckeye and Poland Canning Center (from 3-5-13 meeting). (Item 7)
Mr. Billy Albritton gave an update to the Board.
No action was taken.
Let the record reflect that Mrs. Janet Dixon arrived at the meeting at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy todiscuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years (from 5-7-13 meeting). (Item 8)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to take the recommendation from staff to honor the contract with AFJROTC Program by the Department of Air Force for 2013-2014 and to have a ten (10) month contract beginning in the 2014-2015 school year.
Discussion ensued.
On the substitute motion made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon, the Board voted unanimously to take the recommendation from staff to honor the contract with AFJROTC Program by the Department of Air Force for 2013-2014 and to have a ten (10) month contract beginning in the 2014-2015 school year.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees (from 6-4-13 meeting). (Item 9)
Discussion ensued.
No action was taken at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon for the RPSB Superintendent to provide the recommended procedure/process to be used in the hiring of administrative candidates for positions. (Item 11)
Discussion ensued.
A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez for the Rapides Parish School Board Superintendent to provide at the September Board meeting the recommended procedure/process to be used in the hiring of support personnel candidates for positions.
Discussion ensued.
On the substitute motion by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez, the Board voted unanimously for the Rapides Parish School Board Superintendent to provide at the September Board meeting the recommended procedure/process to be used in the hiring of support personnel candidates for positions.
Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to amend the job description for Transition Teacher. (Item 12)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to amend the job description for Transition Teacher.
A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to hear an update on training academy for administrators. (Item 13)
An update was given to the Board at this time.
No action was taken.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to authorize the Board President to execute an Interagency Agreement between the Board and Kisatchie Treating LLC regarding the use of a 1.045 acre area adjacent to the Slocum School site to replace the existing agreement between the Board and Colfax Treating Company, LLC, and to authorize the President to execute a cancellation of the existing agreement with Colfax. (Item 14)
Mr. James Downs gave information to the Board and discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Rodriguez, Mr. Breazeale
Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to ratify and confirm bid(s) received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Purchase of Large Equipment for Various Cafeterias” (Bid # 14-05) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document requirements and specifications (Various schools: Buckeye Elementary, Carter Raymond, Oak Hill High, Alma Redwine NVA, Arthur Smith Middle Magnet, Julius Patrick, Nachman, Poland Jr. High and Northwood High). (Item 15)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to ratify and confirm bid(s) received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Purchase of Large Equipment for Various Cafeterias” (Bid # 14-05) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document requirements and specifications (Various schools: Buckeye Elementary, Carter Raymond, Oak Hill High, Alma Redwine NVA, Arthur Smith Middle Magnet, Julius Patrick, Nachman, Poland Jr. High and Northwood High) and award to Alack Refrigeration Co., Inc. for $50,098.00.
Discussion ensued.
On roll call the vote on the amended motion was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to send policy EGAA (Worker’s Compensation) back to the Administration and to have them update this policy to meet guidelines or policies that we have had in the past (from 7-2-13 meeting). (Item 16)
Discussion ensued.
An amended motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the revised policy EGAA (Worker’s Compensation) as presented to the Board.
On the amended motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the revised policy EGAA (Worker’s Compensation) as presented to the Board.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to ask Superintendent and Staff to research cost of allowing schools to bid and contract certain services and bring back to October Board meeting. (Item 17)
Discussion ensued.
No action was taken at this time
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the position of Executive Assistant to the Deputy Assistant Superintendent of Administration. (Item 18)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to adopt a resolution authorizing the sale of property containing one-acre + / - in Section 5, T4N-R1W, Rapides Parish, Louisiana to the RPPJ for the appraised value of $52,300, the property to be conveyed free and clear of the right of reversion contained in that Act of Sale from the Alexandria Civic Improvement Council to the RPSB recorded at Conveyance Book 1579, Page 62, Records of Rapides Parish, and to authorize the President to execute the Act of Sale together with a concurrent Intergovernmental Agreement regarding the use of a portion of the Peabody parking lot for ingress or egress. The said one-acre tract is particularly described on Exhibit “A” attached. (Item 21)
Mr. James Downs presented information to the Board and discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mr. John Allen to adopt the resolution: Resolved that the Rapides Parish School Board does hereby authorize the sale of property containing one acre +/- in Section 5, T4N-R1W, Rapides Parish, Louisiana to the Rapides Parish Police Jury for the appraised value of $52,300, the property to be conveyed free and clear of the right of reversion contained in that Act of Sale from the Alexandria Civil Improvement Council to the Rapides Parish School Board recorded at Conveyance Book 1579, Page 62, Records of Rapides Parish, the said property being more particular described on Exhibit "A" attached hereto.
Discussion ensued.
On roll call the vote on the substitute motion was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Breazeale
RESOLUTION
Resolved that the Rapides Parish School Board does hereby authorize the sale of property containing one acre +/- in Section 5, T4N-R1W, Rapides Parish, Louisiana to the Rapides Parish Police Jury for the appraised value of $52, 300, the property to be conveyed free and clear of the right of reversion contained in that Act of Sale from the Alexandria Civil Improvement Council to the Rapides Parish School Board recorded at Conveyance Book 1579, Page 62, Records of Rapides Parish, the said property being more particular described on Exhibit "A" attached hereto.
It is further resolved that Dr. Steve Chapman, President is authorized to execute the Act of Sale on behalf of the Board together with a concurrent Intergovernmental Agreement regarding the use of a portion of the adjacent Peabody High School parking lot for ingress or egress to the property conveyed herein, the form of the Act of Sale and Intergovernmental Agreement to be approved by Board counsel.
A motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to adopt a resolution to enter into an intergovernmental agreement for Phase II (Rugg Elementary/Non-Infrastructural) of the Safe Routes to School Project (LA DOTD#H.010070/Fed.#H010070) and authorize the Board President to sign any and all documentation in connection therewith pending review and approval of advising counsel. (Item 22)
Discussion ensued.On roll call the vote was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Breazeale
RESOLUTION OF THE RAPIDES PARISH SCHOOL BOARD
WHEREAS, Louisiana Revised Statute 33:1324 allows intergovernmental agreements to be entered into between governmental entities and/or political subdivisions of the state;
WHEREAS, the Rapides Parish School Board is a political subdivision of the State of Louisiana and desires to enter into an intergovernmental agreement with the Louisiana Department of Transportation and Development to implement Phase II of the Safe Routes to School Project, identified as LA DOTD #H.010070/FED #H010070).
WHEREAS, said project will infrastructure and non-infrastructure improvements in the areas between Rugg Elementary school and Bolton High School.
WHEREAS, it is necessary that the Rapides Parish School Board adopt a resolution authorizing the board president to execute the intergovernmental agreement and all documentation necessary in connection therewith.
As such:
IT IS HEREBY RESOLVED that the Rapides Parish School Board hereby appoints and authorizes board president, Dr. Stephen Chapman, to execute the intergovernmental agreement with the State of Louisiana Department of Transportation and Development, State Project No. H.010070, Federal Aid Project No. H010070, Rugg Elementary (Phase II) Safe Route to School Project and any and all documentation necessarily related to such agreement, from its implementation through conclusion.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to reject all bids received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Multipurpose Building for Pineville High” (Bid #12-37) due to budget allocation; and to authorize the secretary to advertise for bids for “Multipurpose Building for Pineville High” (Bid #12-37A) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids and a recommendation to be made to the Board. (Item 23)
Discussion ensued.
An amended motion was made by Dr. Stephen Chapman and seconded by Mr. John Allen to reject all bids received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Multipurpose Building for Pineville High” (Bid #12-37) due to all bids exceeding budget allocation; and to authorize the secretary to advertise for bids for “Multipurpose Building for Pineville High”(Bid #12-37A) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids.
Discussion ensued.
On the amended motion by Dr. Stephen Chapman and seconded by Mr. John Allen, the Board voted unanimously to reject all bids received on Tuesday, July 23, 2013 at 2:00 p.m. by the Central Office Staff for “Multipurpose Building for Pineville High” (Bid #12-37) due to all bids exceeding budget allocation; and to authorize the secretary to advertise for bids for “Multipurpose Building for Pineville High” (Bid #12-37A) and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy toapprove Addendum #3 for RFP #12-51 between RPSB and Xerox Corporation for digital copiers/multi-function devices to add five (5) small office copiers to existing contract thereby increasing contract by $346.10/month and to authorize the Board President to sign any required documentation – (Pineville High, Oak Hill High, Alma Redwine, Peabody Magnet and Northwood High). (Item 24)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman
NAY: None
ABSENT: Mr. Breazeale
A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to approve August 16, 2013 with freshmen only attending school - sophomores, juniors and seniors will not be attending on this day at the following schools: Bolton High, Northwood High, Peabody Magnet, Pineville High and Tioga High. (Item 26)
Discussion ensued.
An amended motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to delete Bolton High School from the above list and to approve August 16, 2013 with freshmen only attending school - sophomores, juniors and seniors will not be attending on this day at the following schools: Northwood High, Peabody Magnet, Pineville High and Tioga High.
Discussion ensued.
On the amended motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to delete Bolton High School from the above list and to approve August 16, 2013 with freshmen only attending school - sophomores, juniors and seniors will not be attending on this day at the following schools: Northwood High, Peabody Magnet, Pineville High and Tioga High.
A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to adjust days in August for Professional Development days due to Data Teams at the following schools: Pineville Elementary, Huddle Elementary, Carter Raymond, Acadian Elementary, W. O. Hall Elementary, Horseshoe Drive, Hadnot-Hayes, J. Patrick, North Bayou Rapides, Martin Park, Alma Redwine, Brasher, Northwood, Alexandria Middle Magnet, Peabody Magnet and A. Smith. (Item 27)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mr. John Allen, the Board voted unanimously to adjust days in August for Professional Development days due to Data Teams at the following schools: Pineville Elementary, Huddle Elementary, Carter Raymond, Acadian Elementary, W. O. Hall Elementary, Horseshoe Drive, Hadnot-Hayes, J. Patrick, North Bayou Rapides, Martin Park, Alma Redwine, Brasher, Northwood, Alexandria Middle Magnet, Peabody Magnet and A. Smith.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the effective start date for Deborah Meginley as Gifted Program Developer, effective August 7, 2013. (Item 32)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the effective start date for Deborah Meginley as Gifted Program Developer, effective August 7, 2013.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the effective start date for Emily Walker as District Curriculum Specialist, effective July 29, 2013. (Item 33)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the effective start date for Emily Walker as District Curriculum Specialist, effective July 29, 2013.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to receive information regarding all 6th grade alternative education students be assigned to the alternative school – Rapides Alternative Learning Facility (RALF). (Item 34)
Discussion ensued.
An amended motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to approve the recommendation regarding that all 6th grade alternative education students be assigned to the alternative school – Rapides Alternative Learning Facility (RALF).
Discussion ensued.
On the amended motion by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the recommendation regarding that all 6th grade alternative education students be assigned to the alternative school – Rapides Alternative Learning Facility (RALF).
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to approve Right-of-Way Permit from CLECO for electric lines on school board property in Section 8, Township 4 North, Range 1 East, Ward 9, Rapides Parish, State of Louisiana, Project # 03NBN00003-079 (J. I. Barron School) and authorize the Board President and/or Superintendent to sign documentation, pending review by legal counsel (Item 36)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously to approve Right-of-Way Permit from CLECO for electric lines on school board property in Section 8, Township 4 North, Range 1 East, Ward 9, Rapides Parish, State of Louisiana, Project # 03NBN00003-079 (J. I. Barron School) and authorize the Board President and/or Superintendent to sign documentation, pending review by legal counsel.
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Stephen Chapman
President
ATTEST:
/s/Nason Authement
Secretary
S E A L