OFFICIAL PROCEEDINGS

OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

June 4, 2013

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, June 4, 2013 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President Stephen Chapman called the meeting to order and on roll call the following members were present:

Stephen Chapman, President

Keith Breazeale, Vice President

John Allen, Member

Wilton Barrios, Member

Steve Berry, Member

Janet Dixon, Member

Julie McConathy, MemberPam Webb, Member

Absent: Darrell Rodriguez, Member

Mr. Nason Authement, Secretary for the Board, was present for the meeting.

District Attorney James Downs was present for the meeting.

The Invocation was pronounced by Rev. Richie Craig of Harmony Church after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON MAY 30, 2013)

Alexandria, Louisiana

May 30, 2013

Dear Sir/Madam:

I, Stephen Chapman, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on

TUESDAY, JUNE 4, 2013

for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1. Call to order

2. Invocation, Pledge

3. Roll call

4. Recognize:

a. Rapides Parish Counselors Association for the bulletin board display in the lobby of the School Board Office for the months of June, July and August 2013 - Dr. Bill Morrison

5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5 and 6

6. Motion to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees – Mr. Wilton Barrios

*7. Motion toconsider and take action with respect to adopting a Resolution providing for canvassing the returns and declaring the results of the Special Election held in Big Island School District Number 50 of Rapides Parish, Louisiana, May 4, 2013, to authorize the continuation of a special tax therein – Ms. Liz Domite

Pages 1-8

*8. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the results of the Special Election held in Pineville School District Number 52 of Rapides Parish, Louisiana, May 4, 2013, to authorize the continuation of a special tax therein – Ms. Liz Domite

Pages 9-17

*9. Adopt the Millage Rates(s) – Ms. Liz Domite

Pages 18-21

*10. Motion to discuss and take action regarding the sale of Rapides Parish School Board property, 1 acre tract being part of a 4.613 acre tract located in section 5, T4N-R1W city of Alexandria, Rapides Parish, Louisiana to the Rapides Parish Library/Rapides Parish Police Jury and to authorize the Board President to sign any required documents – Dr. Bill Morrison

Pages 22-26

*11. Motion to hear a report on outstanding school lunch balances for the 2012-2013 school year - Dr. Bill Morrison

*12. Motion for the Rapides Parish School Board to authorize payment of the bill from McPherson and Jacobson regarding search services - Dr. Emily Weatherford

Page 27

Source of funding General Fund Amount $10,733.87

*13. Motion to approve Professional Services Contract with Springboard for professional development and training on July 22 – 26, 2013 and to authorize the Board President to sign any required documents – Ms. Liz Domite

Pages 28-30

Source of funding Various Maintenance Funds Amount $36,000.00

*14. Motion to accept Atmos Energy Corporation’s offer for the purchase of Right-of-Way on a certain tract of land located in Section 25 Township 5 North, Range 1 West, Rapides Parish, State of Louisiana for the sum of $1,000.00 and authorize the President to sign any and all documentation in connection therewith contingent upon review, potential changes and review by legal counsel - Mr. Kenneth Miller

Pages 31-32

15. Motion to approve Interfund Loan from the General Fund to Sales Tax #1 in the amount of $1,200,000 from May 21, 2013 until funds are sufficient to pay August 1, 2013 - Ms. Liz Domite

Page 33

16. Motion to approve Interfund Loan from the General Fund to Sales Tax #2 in the amount of $700,000 from May 21, 2013 until funds are sufficient to pay August 1, 2013 - Ms. Liz Domite

Page 34

17. Motion to ratify and confirm quote(s) received on Thursday, May 16, 2013 at 2:00 p.m. by the central Office staff to “Replace Carpet with Tile at Ball Elementary” (RFQ No. 13-68) and award quote to Floors Unlimited the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite

Page 35

Source of funding District 11 Maintenance Amount $54,180.00

18. Motion to ratify and confirm quote(s) received on Thursday, May 16, 2013 at 2:00 p.m. by the Central Office staff to “Replace Carpet with Tile at Brasher Elementary” (RFQ No. 13-72) and award quote to Floors Unlimited the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite

Page 36

Source of funding District 62 Maintenance Amount $33,234.00

19.Motion to hear a report from the Board’s Insurance Consultant relative to renewal negotiations of existing third party claims administration services (TPA) for Auto, E & O, and General Liability claims for the 2013-2014 school year and act theron by awarding contract and authorizing the Board President to sign any documentation in connection therewith – Mr. Roy Rachal

Source of funding General Fund Amount $96,131.82 (standstill)

20. Motion to hear a report and recommendation from the Board’s Insurance Consultant on the results of Solicitation of Quotes for Property, Liability, Errors and Omissions, Auto Physical Damage and Fidelity Insurance Coverages for the 2013-2014 fiscal year and act thereon by awarding and authorize the Board President and/or Superintendent to sign all documentation connected therewith - Mr. Roy Rachal

Pages 37-41

Source of funding General Fund Amount $667,803.02 (estimated)

21. Motion to receive and discuss proposed salary schedules from the Salary Study Committee and take necessary action to adopt Salary Schedule - Ms. Liz Domite

Source of funding Various Maintenance Funds Amount $36,000.00

22. Motion to eliminate the proficient stipend factor to be used with the highly effective effectiveness or the demand factor and for the Salary Committee to come up with other options for the demand factor other than the failing schools and the cost associated with other factors – Dr. Stephen Chapman

23. Motin to approve Addendum #2 for RFP #12-51 between RPSB and Xerox Corporation for digital copiers/multi function devices to add production copier to existing contract thereby increasing contract by $2,975.00/month and to authorize the Board President to sign any required documentation – Ms. Liz Domite

Pages 42-51

24. Motion to approve the Leadership and Learning Center’s proposal for Data Teams Implementation: Comprehensive Support for 17 Highest-Need Schools – Mr. Nason “Tony” Authement

Pages 52-65

Source of funding Title I Amount $795,575.00

25. Motion to approve job descriptions for new positions and to approve changes to existing job descriptions – Mr. Nason “Tony” Authement

26. Motion to hear a request from Russell Ballard, a RPSB employee – Dr. Stephen Chapman

27. Motion to discuss and take action regarding entering into an intergovernmental agreement with the Rapides Parish School Board and Rapides Parish Police Jury for pouring hot mix on the road behind Tioga Junior High School – Mr. Wilton Barrios

28. Motion to approve Change Order #2 on the Northwood High School Re-roof Project between the Rapides Parish School Board and Louisiana Roofing Contractors, LLC., increasing the contract time by 41 days to the original contract time, thereby changing the original date of Substantial Completion to June

29, 2013 and authorize the Board President and/or Superintendent to sign any documentation – Dr. Bill Morrison

Pages 66-75

29. Motion to adopt a resolution to authorize and direct the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids and execute all oil, gas and mineral leases on 16^th section immovable property limited to a certain tract or parcel containing 40 acres being 72.5% of the nominated acreage in the Northeast quarter of the Northwest quarter, Section 16, T5N-R3E, Rapides Parish, Louisiana and authorize the Board President to sign any documents related thereto, pending review by legal counsel – Dr. Bill Morrison

Pages 76-79

30. Motion to enter into a service agreement/act of donation to accept four (4) 30’ X 60’ Modular Classrooms from Allen Parish School Board (APSB); Agreement shall indemnify APSB and indicate RPSB shall bear all costs to remove same from APSB property and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review from Board Attorney – Mr. Keith Breazeale

Pages 80-83

Source of funding District 62 Amount $28,000.00

Source of funding District 57 $24,000.00

Total $52,000.00

31. Motion to request Daniel Morrel and Carin Richard to be Acting Supervisor of Food and Nutrition Services until they obtain proper certification as required by the State Department – Mrs. Erma Davis

32. Motion to discuss and take action on amending the RPSB teacher allotment form 1623 to 1624 to include a full time welding instructor at Buckeye High School and Tioga High School – Mrs. Julie McConathy

33. Motion to discuss and take possible action regarding the current list of RPSB fiscal agent(s) – Mrs. Julie McConathy

34. Motion to discuss and take possible action involving the policy of pooling potential RPSB administrative candidates for positions – Mr. Wilton Barrios

35.Motion to discuss and possibly take action on hiring an accounting firm experienced in governmental affairs to conduct an independent audit of the Personnel and Finance Departments and any other department designated by the RPSB. The perimeter of the audit shall be set by the RPSB – Mr. John Allen

36. Motion to receive an update on the progress of rebuilding the Martin Park Elementary School - Mr. John Allen

Consent agenda: (Item 5)

A. Reports:

1. to receive an update on school construction projects – Dr. Bill Morrison

B. Action – Minutes

1. to approve the minutes of the 4-25-13, 5-7-13 and 5-9-13 meetings, the 4-16-13 Personnel, Education and Finance Committee meetings and 4-29-13 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk

C. Action – Finance

*1.to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite

*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 84-116

*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

*4. to hear a budget update from the Finance Department – Mr. Steve Berry

*5. to approve and to appoint the Alexandria Daily Town Talk as the Official Journal and the Alexandria News Weekly as the Associate Journal for the Rapides Parish School Board for the fiscal year beginning July 1, 2013 and ending June 30, 2014 – Mrs. Liz Domite

*6. to authorize the secretary to advertise for bids for “Purchase of Large Equipment for Various Cafeterias” (Bid # 14-05) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (various schools: Buckeye Elementary, C. C. Raymond, Oak Hill High, Alma Redwine NVA, A. F. Smith Middle Magnet, Julius Patrick Elementary, J. B. Nachman, Poland Jr. High and Northwood High School) – Ms. Liz Domite

Source of funding Food Service Amount $45,000.00

*7. to ratify and confirm (bid)s received on Friday, May 24, 2013 at 2:00 p.m. by the Central Office Staff for “Purchase of Small Equipment and Supplies for Cafeterias” (Bid # 13-64) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite

*8. to ratify and confirm bid(s) received on Tuesday, June 4, 2013 at 10:00 a.m. by the Central Office Staff for “Structural Repair of Central Office Walls” (Bid # 13-18) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

*9. to approve Enterprise Management Services Agreement between Pearson Technical Solutions Group and Rapides Parish School Board and to authorize the Superintendent and/or Board President to sign any required documents – Dr. William Morrison

Pages 117-126

Source of funding General Fund Amount $12,250.00(12 month term)

*10. to authorize the secretary to advertise for the 2013-2014 School Year and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids, a recommendation to be made to the Board on the following and funded by School Food Services Funds – Mrs. Erma Davis

Cafeteria Meat Bid – RPSB Bid No. FS15-13-14 – Estimated $419,708.00

Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -13-14 – Estimated 50,000.00

Cafeteria Processed Food Bid – RPSB Bid No. FS25-13-14 – Estimated $923,785.00

*11. to ratify and confirm bid(s) received on Wednesday, May 22, 2013 at 11:00 a.m. by the Central Office Staff to the lowest responsive/responsible bidder(s) for 2013-2014 school year and authorize staff to enter into purchase order contract(s) accordingly and funded by School Food Service Funds – Mrs. Erma Davis

Pages 127-130

Cafeteria Paper Supplies – Bid No. FS30-13-14 – Estimated - $319,950.00

Cafeteria Cleaning Supplies – Bid No. FS33-13-14 – Estimated -$149,900.00

Bread Products – Bid No. FS35-13-14 – Estimated - $111,800.00 Milk, Milk Products, Juices and Ice Cream – Bid No. FS100-13-14 (#38, #40, #41 &#42) - Estimated $1,596,165.00.

D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith

2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

E. Action – Personnel

*1. receive reports as follows: Dr. Emily Weatherford

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. leave requests, rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

*2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford

*Denotes that these items have been through committee

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 30^th day of May 2013

/s/Stephen Chapman

President

ATTEST:

/s/Gerald Woodard

Interim Secretary

S E A L

Public comment was solicited prior to the vote on items during this meeting.

Items 14 and 17 were deleted from the agenda.

A motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to add to the agenda for the Superintendent to appoint Dr. Arthur Joffrion as Executive Assistant Superintendent - Reason to add: Time sensitive. (Item 37)

Discussion ensued.

On roll call the vote to add was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon for the Superintendent to appoint Dr. Arthur Joffrion as Executive Assistant Superintendent. (Item 37)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously for the Superintendent to appoint Dr. Arthur Joffrion as Executive Assistant Superintendent.

Dr. Joffrion thanked the Board at this time and introduced his family.

The Board recognized the Rapides Parish Counselors Association for the bulletin board

display in the lobby of the School Board Office for the months of June, July and August 2013. (Item 4a)

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to hear a report and recommendation from the Board’s Insurance Consultant on the results of Solicitation of Quotes for Property, Liability, Errors and Omissions, Auto Physical Damage and Fidelity Insurance Coverages for the 2013-2014 fiscal year and act thereon by awarding and authorize the Board President and/or Superintendent to sign all documentation connected therewith. (Item 20)

Mr. John Norris and Mrs. Carmel Breaux presented information to the Board and discussion ensued.

A substitute motion was made Mr. Steve Berry and seconded by Mrs. Pam Webb to accept the recommendation from the Board’s Insurance Consultant on the results of Solicitation of Quotes for Property, Liability, Errors and Omissions, Auto Physical Damage and Fidelity Insurance Coverages for the 2013-2014 fiscal year and act thereon by awarding to Wright and Percy in Column #5 (K) in the amount of $380,572.00 and to Risk Services of LA in Column #5 (L) in the amount of $279,812 and authorize the Board President and/or Superintendent to sign documentation connected therewith (Grand Total of Column #5 - K, L and M on item 19 for $756,516.00).

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to hear a report from the Board’s Insurance Consultant relative to renewal negotiations of existing third party claims administration services (TPA) for Auto, E & O, and General Liability claims for the 2013-2014 school year and act theron by awarding contract and authorizing the Board President to sign any documentation in connection therewith. (Item 19)

Mr. John Norris and Mrs. Carmel Breaux presented information to the Board and discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. Steve Berry to accept the recommendation from the Board’s Insurance Consultant relative to renewal negotiations of existing third party claims administration services (TPA) for Auto, E & O, and General Liability claims for the 2013-2014 school year and act theron by awarding contract to Employees Risk Management Services (ERMS) in Column #5 (M) in the amount of $96,132.00 authorizing the Board President to sign any documentation in connection.

On roll call the vote on the substitute motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve Change Order #2 on the Northwood High School Re-roof Project between the Rapides Parish School Board and Louisiana Roofing Contractors, LLC., increasing the contract time by 41 days to the original contract time, thereby changing the original date of Substantial Completion to June 29, 2013 and authorize the Board President and/or Superintendent to sign any documentation. (Item 28)

Mr. Joe Brocato presented information to the Board and discussion ensued.

On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve Change Order #2 on the Northwood High School Re-roof Project between the Rapides Parish School Board and Louisiana Roofing Contractors, LLC., increasing the contract time by 41 days to the original contract time, thereby changing the original date of Substantial Completion to June 29, 2013 and authorize the Board President and/or Superintendent to sign any documentation.

A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to receive an update on the progress of rebuilding the Martin Park Elementary School. (Item 36)

Mr. Duane Meyers, architect, presented information to the Board and discussion ensued.

No action was taken.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and take action regarding the sale of Rapides Parish School Board property, 1 acre tract being part of a 4.613 acre tract located in section 5, T4N-R1W city of Alexandria, Rapides Parish, Louisiana to the Rapides Parish Library/Rapides Parish Police Jury and to authorize the Board President to sign any required documents. (Item 10)

Discussion ensued.

An amended motion was made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to approve the sale of Rapides Parish School Board property, 1 acre tract being part of a 4.613 acre tract located in section 5, T4N-R1W City of Alexandria, Rapides Parish, Louisiana to the Rapides Parish Library/Rapides Parish Police Jury and to authorize the Board President to sign any required documents and the sale price in the amount of $52,300.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

Items 21 and 22 were taken in globo.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to receive and discuss proposed salary schedules from the Salary Study Committee and take necessary action to adopt Salary Schedule (Item 21) and to eliminate the proficient stipend factor to be used with the highly effective effectiveness or the demand factor and for the Salary Committee to come up with other options for the demand factor other than the failing schools and the cost associated with other factors.(Item 22)

Discussion ensued.

An amended motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon to receive and discuss proposed salary schedules from the Salary Study Committee and take necessary action to adopt Salary Schedule (Item 21) and to eliminate the proficient stipend factor to be used with the highly effective effectiveness or the demand factor and for the Salary Committee to come up with other options for the demand factor other than the failing schools and the cost associated with other factors and to delete the funding of Various Maintenance Funds in the amount of $36,000.00.

The amended motion was accepted.

Mr. Jeff Powell and Mr. Duane Urbina presented information to the Board from the Salary Study Committee and a lengthy discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. John Allen for the RPSB to adopt the Step Salary Schedule for 2013-2014 school year as presented from Salary Study Committee and adding proficient to the schedule and the demand stipend for the low performing schools.

Discussion ensued.

An amended motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy for the RPSB to adopt the Step Salary Schedule for 2013-2014 school year as presented from Salary Study Committee and adding proficient to the schedule and the demand stipend be given to teachers that are proficient or higher that opt to teach at the low performing schools with a stipend of $350.00.

Discussion ensued and the amended motion was accepted.

A second amended motion was made by Mrs. Janet Dixon and seconded by Dr. Stephen

Chapman for the RPSB to adopt the Step Salary Schedule for 2013-2014 school year as presented from Salary Study Committee and adding proficient to the schedule and the demand stipend be given to teachers that are proficient or higher that opt to teach at the low performing schools with a stipend of $350.00 and also, pertains to existing proficient or highly effective teachers currently at low performing schools.

Discussion ensued and the second amended motion was accepted.

A third amended motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale for the RPSB to adopt the Step Salary Schedule for 2013-2014 school year as presented from Salary Study Committee and adding proficient to the schedule and the demand stipend be given to teachers that are proficient or higher that opt to teach at the low performing schools with a stipend of $350.00 and also, pertains to existing proficient or highly effective teachers currently at low performing schools and to include in the effective stipend, a recommendation of the principals, which is the highly effective for $300.00 and the effective proficient for $150.00 with the total projected amount for $278,550.00.

Discussion ensued and the third amended motion was accepted.

On roll call the vote on the third amended motion was as follows:

AYE: Mr. Berry, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: Mr. Allen

ABSENT: Mr. Rodriguez

THE THIRD AMENDED MOTION WAS ADOPTED BY MAJORITY VOTE.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and take possible action regarding the current list of RPSB fiscal agent(s). (Item 33)

Mr. Mike Barfield, manager of Holloway Branch for Bank of Jena spoke to the Board at this time and discussion ensued.

A substitute motion was made by Mr. Keith Breazeale and seconded by Mrs. Julie McConathy to re-advertise for additional fiscal agents for RPSB that are interested in being agents.

Discussion ensued.

An amended motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to re-advertise for additional fiscal agents for RPSB that are interested in being agents and that in two (2) years the packet be sent to the Holloway Branch for the Bank of Jena.

Discussion ensued.

A second amended motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to re-advertise for additional fiscal agents for RPSB that are interested in being agents and that in two (2) years the packet be sent to the main branch of the Bank of Jena with an acknowledgement letter sent to the Holloway Branch.

On roll call the vote on the second amended motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

Let the record reflect that Mrs. Julie McConathy left the meeting at this time.

A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to approve the consent agenda and to pull item 5C-8. (Item 5)

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez, Mrs. McConathy

A. Reports:

1. to receive an update on school construction projects – Dr. Bill Morrison

B. Action – Minutes

C. Action – Finance

*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite

*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 84-116

*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

*4. to hear a budget update from the Finance Department – Mr. Steve Berry

Source of funding Food Service Amount $45,000.00

*7.to ratify and confirm (bid)s received on Friday, May 24, 2013 at 2:00 p.m. by the Central Office Staff for “Purchase of Small Equipment and Supplies for Cafeterias” (Bid # 13-64) and to award bid to Alack Refrigeration for $80,041.95 the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications - Ms. Liz Domite

*8. pulled for the regular agenda.

Pages 117-126

Source of funding General Fund Amount $12,250.00 (12 month term)

Cafeteria Meat Bid – RPSB Bid No. FS15-13-14 – Estimated $419,708.00

Cafeteria Frozen Food Bid – RPSB Bid No. FS20 -13-14 – Estimated $750,000.00 Cafeteria Processed Food Bid – RPSB Bid No. FS25-13-14 – Estimated $923,785.00

Pages 127-130

Cafeteria Paper Supplies – Bid No. FS30-13-14 and award to:Long’s Preferred Products for $15,785.00Reinhart for $50,192.50Sayes Office Supplies for $642,195.90

Cafeteria Cleaning Supplies – Bid No. FS33-13-14 and award to:ECOLAB for $1,010.60Long’s Preferred Products for $4,925.60Reinhart for $2,940.50

Sayes Office Supplies for $17,709.62

Bread Products – Bid No. FS35-13-14 and award to: Flowers Baking Co. for $800,778.50 Milk, Milk Products, Juices and Ice Cream Bid No. FS100-13-14 (#38, #40, #41 &#42) and award to: Midstate Marketing (#38) for $4,237.60 Midstate Marketing #40) for $98,187.66 Midstate Marketing (#41) for $104,939.60 Blue Bell (#42) for $47,016.00

D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith

Ø Motion that no action be taken on Joe Venson, Jr.(Second opportunity to have an appeal before the board)

Ø Motion that Matthew Terral be re-admitted to the zoned school effective August 16, 2013 with the following: Student shall have no disciplinary sanctions for the 2013-2014 school year, all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø Motion that in lieu of expulsion, Evan Dole be admitted to the Rapides Alternative Learning Facility effective August 16, 2013 and complete all requirements as mandated by the law and the Director, all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø Motion that in lieu of expulsion, Trey Robinson be admitted to the Rapides Alternative Learning Facility for the duration of the expulsion and meet all requirements as directed by the staff, conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

Ø Motion that in lieu of expulsion, Charles Stewart be admitted to the Alternative Center until September 2, 2013 and thereafter be re-admitted to the zoned school September 3, 2013, conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.

2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith

3. to receive a report for students successfully completing the requirements for a performance contract – Mrs. Ruby Smith

E. Action – Personnel

*1. receive reports as follows: Dr. Emily Weatherford

a. new hires, pending a satisfactory drug screening and background check

b. new hires in lieu of substitute

c. promotions

d. leave requests, rescissions, waivers, etc.

e. performance contract renewals

f. resignations and retirements

*2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford

*Denotes that these items have been through committee

A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to ratify and confirm bid(s) received on Tuesday, June 4, 2013 at 10:00 a.m. by the Central Office Staff for “Structural Repair of Central Office Walls” (Bid # 13-18) and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 5C-8)

Liz Domite presented information to the Board and discussion ensued.

A substitute motion was made by Mr. John Allen and seconded by Mr. Steve Berry to defer this item to the July Board meeting.

Discussion ensued.

On a substitute motion made by Mr. John Allen and seconded by Mr. Steve Berry, the Board voted unanimously to defer this item to the July Board meeting.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees. (Item 6)

Discussion ensued.

A substitute motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to defer item 6 to the August Board meeting to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees.

Discussion ensued.

On the substitute motion by Mr. Steve Berry seconded by Mrs. Janet Dixon, the Board voted unanimously to defer item 6 to the August Board meeting to ask Mrs. Erma Davis to consider an option on pay supplement for Food Service employees.

A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to adopt a Resolution providing for canvassing the returns and declaring the results of the Special Election held in Big Island School District Number 50 of Rapides Parish, Louisiana, May 4, 2013, to authorize the continuation of a special tax therein. (Item 7)

Ms. Liz Domite presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez, Mrs. McConathy

RESOLUTION

A resolution providing for canvassing the returns and declaring the result of the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on Saturday, May 4, 2013, to authorize the continuation of a special tax therein.

BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana, that:

SECTION 1. Canvass. This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special election held in Big Island School District Number 50 of Rapides Parish, Louisiana, on SATURDAY, MAY 4, 2013, to authorize the continuation of a special tax therein, and said Governing Authority does further proceed to examine and canvass the returns and declare the result of the special election.

SECTION 2. Procès Verbal. A Procès Verbal of the canvass of the returns of said election shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Rapides, who shall record the same in the Mortgage Records of said Parish; and another copy thereof shall be retained in the archives of this Governing Authority.

SECTION 3. Promulgation of Election Result. The result of said election shall be promulgated by publication in the manner provided by law.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 4^th day of June, 2013.

/s/ Nason Authement /s/ Stephen Chapman

Secretary President

PROCÈS VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTION HELD IN BIG ISLAND SCHOOL DISTRICT NUMBER 50 OF RAPIDES PARISH, LOUISIANA, ON SATURDAY, MAY 4, 2013.

BE IT KNOWN AND REMEMBERED that on Tuesday, June 4, 2013, at five o'clock (5:00) p.m., at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), and being the authority ordering the special election held therein on Saturday, May 4, 2013, with the following members present: Wilton Barrios, Steve Berry, Janet Dixon, Stephen Chapman, John Allen, Keith Breazeale, Pam Webb

There being absent: Julie McConathy, Darrell Rodriguez did, in open and public session, examine the official certified tabulations of votes cast at the said election, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit:

BIG ISLAND SCHOOL DISTRICT NUMBER 50

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of six and thirty-six hundredths (6.36) mills on all property subject to taxation in the District (an estimated $114,727 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and equipment for the District, said millage to represent a six hundredths mills (.06) increase (due to reappraisal) over the 6.30 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

There was found by said count and canvass that the following votes had been cast at the said special election IN FAVOR OF and AGAINST, respectively, the proposition as hereinabove set forth at the following polling places, to-wit:

POLLING PLACES		VOTE TABULATION
Precinct	Location	FOR	AGAINST
N10 AK	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville	3	0
N10 LZ	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville	0	3
N12	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville	10	18
N17	(IN PART) Esler Field Vol Fire Station, 6970 Esler Field Road, Pineville	0	0
N22	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville	34	16
N23	Fire District #6 Fire Station, 7557 Hickory Grove Road, Holloway Community	95	62
N24 AK	Buckeye High School, 715 Hwy. 1207, Deville Community	113	40
N24 LZ	Buckeye High School, 715 Hwy. 1207, Deville Community	93	18
N25	Buckeye High School, 715 Hwy. 1207, Deville Community	100	34
N26 AK	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville	42	19
N26 LZ	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville	57	22
N27	(IN PART) Ruby Wise Elementary School, 5279 Hwy. 107, Pineville	30	16
ABSENTEE		87	34
TOTALS		664	282

MAJORITY FOR

382

The polling places above specified being the only polling places designated at which to hold the said election, it was therefore shown that there was a total of 664 votes cast IN FAVOR OF the Proposition and a total of 282 votes cast AGAINST the Proposition, as hereinabove set forth, and that there was a majority of 382 votes cast IN FAVOR OF the Proposition as hereinabove set forth.

Therefore, the Governing Authority did declare and proclaim and does hereby declare and proclaim in open and public session that the Proposition as hereinabove set forth was duly CARRIED by a majority of the votes cast by the qualified electors voting at the said special election held in the District on Saturday, May 4, 2013.

Exhibit “A” attached hereto and made a part of this Procès Verbal is a copy of the Notice of Special Election and proof of publication thereof.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 4^th day of June, 2013.

ATTEST:

/s/ Stephen Chapman

President

/s/ Nason Authement

Secretary

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

Pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), on January 8, 2013, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, MAY 4, 2013, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

BIG ISLAND SCHOOL DISTRICT NUMBER 50

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

The said special election will be held at the following polling places situated within the District, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:

POLLING PLACES
Precinct	Location
N10 AK	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville
N10 LZ	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville
N12	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville
N17	(IN PART) Esler Field Vol Fire Station, 6970 Esler Field Road, Pineville
N22	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville
N23	Fire District #6 Fire Station, 7557 Hickory Grove Road, Holloway Community
N24 AK	Buckeye High School, 715 Hwy. 1207, Deville Community
N24 LZ	Buckeye High School, 715 Hwy. 1207, Deville Community
N25	Buckeye High School, 715 Hwy. 1207, Deville Community
N26 AK	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville
N26 LZ	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville
N27	(IN PART) Ruby Wise Elementary School, 5279 Hwy. 107, Pineville

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2013, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

ATTEST:

/s/ Stephen Chapman

President

/s/ Gerald Woodard

Interim Secretary

PROCLAMATION

I, the undersigned President of the Parish School Board of the Parish of Rapides, State of Louisiana, the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), do hereby declare, proclaim and announce that the proposition submitted at the special election held in the District on Saturday, May 4, 2013, was CARRIED by a majority of the votes cast at the said special election, all as described and set out in the above Procès Verbal.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 4^th day of June, 2013.

/s/ Stephen Chapman

President

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to adopt a resolution providing for canvassing the returns and declaring the results of the Special Election held in Pineville School District Number 52 of Rapides Parish, Louisiana, May 4, 2013, to authorize the

continuation of a special tax therein. (Item 8)

Ms. Liz Domite presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez, Mrs. McConathy

RESOLUTION

A resolution providing for canvassing the returns and declaring the result of the special election held in Pineville School District No. 52 of Rapides Parish, Louisiana, on Saturday, May 4, 2013, to authorize the continuation of a special tax therein.

BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana, that:

SECTION 1. Canvass. This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special election held in Pineville School District No. 52 of Rapides Parish, Louisiana, on SATURDAY, MAY 4, 2013, to authorize the continuation of a special tax therein, and said Governing Authority does further proceed to examine and canvass the returns and declare the result of the special election.

SECTION 3. Promulgation of Election Result. The result of said election shall be promulgated by publication in the manner provided by law.

This resolution having been submitted to a vote, the vote thereon was as follows:

Members	YEAS	NAYS	ABSENT	ABSTAINING
	X
Wilton Barrios, Jr	X
Steve Berry	X
Julie McConathy	X
Janet Dixon	X
Stephen Chapman	X
John E. Allen, Jr.	X
Keith Breazeale	X
Darrell Rodriguez	X
Pam Webb	X

And the resolution was declared adopted on this, the 4^th day of June, 2013.

/s/ Nason Authement

Secretary

/s/ Stephen Chapman

President

PROCÈS VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTION HELD IN PINEVILLE SCHOOL DISTRICT NO. 52 OF RAPIDES PARISH, LOUISIANA, ON SATURDAY, MAY 4, 2013.

BE IT KNOWN AND REMEMBERED that on Tuesday, June 4, 2013, at five o'clock (5:00) p.m., at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), and being the authority ordering the special election held therein on Saturday, May 4, 2013, with the following members present: Wilton Barrios, Steve Berry, Janet Dixon, Stephen Chapman, John Allen, Keith Breazeale, Pam Webb

There being absent: Julie McConathy, Darrell Rodriguez

did, in open and public session, examine the official certified tabulations of votes cast at the said election, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit:

PINEVILLE SCHOOL DISTRICT NO. 52

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Pineville School District No. 52 of Rapides Parish, Louisiana (the “District), continue to levy a special tax of seven and forty-one hundredths (7.41) mills on all property subject to taxation in the District (an estimated $447,251 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, with the proceeds of said tax to be dedicated and allocated as follows:

(i) one-half for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District; and

(ii) one-half for the purpose of technology equipment, programs and enhancements, including, but not limited to, computer hardware and software and audio and video equipment and programs

said millage to represent a one and twenty hundredths mills (1.20) increase (due to reappraisal) over the 6.21 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

The polling places above specified being the only polling places designated at which to hold the said election, it was therefore shown that there was a total of 502 votes cast IN FAVOR OF the Proposition and a total of 149 votes cast AGAINST the Proposition, as hereinabove set forth, and that there was a majority of 353 votes cast IN FAVOR OF the Proposition as hereinabove set forth.

Exhibit “A” attached hereto and made a part of this Procès Verbal is a copy of the Notice of Special Election and proof of publication thereof.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 4^th day of June, 2013.

ATTEST:

/s/ Stephen Chapman

President

/s/ Nason Authement

Secretary

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

Pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), on January 8, 2013, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, MAY 4, 2013, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

PINEVILLE SCHOOL DISTRICT NO. 52

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

(i) one-half for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District; and

(ii) one-half for the purpose of technology equipment, programs and enhancements, including, but not limited to, computer hardware and software and audio and video equipment and programs

POLLING PLACES
Precinct	Location
N01	Pineville Elementary School, 835 Main St, Pineville
N02	Pineville City Hall, 910 Main St, Pineville
N03	J S Slocum Learning Center, 901 Crepe Myrtle Street, Pineville
N04	Kees Park Community Center, 2450 Hwy. 28 East, Pineville
N05	Pineville High School, 1511 Line St, Pineville
N07	(IN PART) Pineville High School 1511 Line Street, Pineville
N08AK	(IN PART) Lessie Moore Elementary School, 207 Griffith Street, Pineville
N08LZ	(IN PART) Lessie Moore Elementary School, 207 Griffith Street, Pineville
N09	Kees Park Community Center, 2450 Hwy. 28 East, Pineville
N10 AK	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville
N10 LZ	(IN PART) J I Barron Elementary School, 3655 Trinity Church Drive, Pineville
N11	Pineville Middle School, 501 Edgewood Drive, Pineville
N12	(IN PART) J I Barron Elementary, 3655 Trinity Church Drive, Pineville
N26 AK	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville
N26LZ	(IN PART) Philadelphia Baptist Church, 722 Philadelphia Road, Deville
N27	(IN PART) Ruby Wise Elementary School, 5279 Hwy. 107, Pineville
N28	(IN PART) Ruby Wise Elementary School, 5279 Hwy. 107, Pineville
N29	(IN PART) Ruby Wise Elementary School, 5279 Hwy. 107, Pineville

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

ATTEST:

/s/ Stephen Chapman

President

/s/ Gerald Woodard

Interim Secretary

PROCLAMATION

I, the undersigned President of the Parish School Board of the Parish of Rapides, State of Louisiana, the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), do hereby declare, proclaim and announce that the proposition submitted at the special election held in the District on Saturday, May 4, 2013, was CARRIED by a majority of the votes cast at the said special election, all as described and set out in the above Procès Verbal.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 4^th day of June, 2013.

/s/ Stephen Chapman

President

A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to Adopt the Millage Rates(s). (Item 9)

Ms. Liz Domite presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez, Mrs. McConathy

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2013 tax roll on all property subject to taxation by Rapides Parish School Board:

(Name of taxing district)

MILLAGE

School District 11 - Maintenance 5.080 mills

School District 11 – Maintenance 5.020 mills

School District 11 – Maintenance 2.040 mills

School District 11 – Technology 3.000 mills

School District 16 – Maintenance 7.070 mills

School District 22A – Maintenance 3.130 mills

School District 22A – Maintenance 10.300 mills

School District 27 – Maintenance 12.040 mills

School District 50 – Maintenance 6.360 mills

School District 50 – Maintenance 4.210 mills

School District 50 – Maintenance 10.150 mills

School District 50 – Food Preservation Center 3.670 mills

School District 51 – Maintenance 6.970 mills

School District 51 – Maintenance 7.290 mills

School District 52 – Maintenance 6.960 mills

School District 52 – Maintenance & Technology 7.410 mills

School District 55 – Maintenance 3.130 mills

School District 55 – Maintenance 4.170 mills

School District 55 – Food Preservation Center 4.710 mills

School District 55 – Food Preservation Center 2.090 mills

School District 56 – Maintenance 3.780 mills

School District 56 – Maintenance 2.020 mills

School District 56 – Maintenance 5.010 mills

School District 57 – Maintenance 4.820 mills

School District 58 – Maintenance 13.650 mills

School District 61 – Maintenance 4.780 mills

School District 62 – Maintenance 4.270 mills

School District 62 – Maintenance 4.250 mills

School District Parishwide – Maintenance 2.130 mills

School District Parishwide – General Fund 12.060 mills

School District Parishwide – General Fund 7.450 mills

School District Parishwide – Constitutional Levy – General Fund 4.930 mills

School District 11 – Bond 11.000 mills

School District 16 – Bond 35.000 mills

School District 50 – Bond 46.000 mills

School District 52 – Bond 25.000 mills

School District 56 – Bond 16.000 mills

School District 57 – Bond 30.000 mills

School District 62 – Bond 9.500 mills

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2013, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

AFFIDAVIT

STATE OF LOUISIANA

PARISH OF RAPIDES

BEFORE ME, the undersigned notary public, duly commissioned and qualified within and for the aforesaid parish and state, personally came and appeared:

Nason Authement

(Authorized person to represent the taxing district)

who, after first being duly sworn, did depose and say that:

He is the duly authorized Superintendent and Secretary of the Rapides Parish School Board.

(Title or position) (Taxing district)

(Mark the appropriate box below to show how you complied with the Open Meetings Law.)

A public meeting was held in accordance with the Open Meetings Law at R.S. 42:11, et seq., including allowing a public comment period before taking a vote, R.S. 42:14(D), to adopt the millage rates for the 2013 tax year. That public written notice of the agenda, date, time, and place of the meeting (X ) was posted on the building where the meetings of this taxing authority are usually held no less than 24 hours before the meeting and/or () was published in the official journal no less than 24 hours before the meeting.

A quorum or simple majority of the total membership of the taxing authority was physically present and voting at the public meeting, which was held on the 4^th day of June, 2013, at 5:00 pm. at Rapides Parish School Board Office, Board Room at 619 Sixth Street Alexandria, LA. The meeting was conducted in accord with the prior noticed agenda. Matters not included on the agenda were not discussed without the unanimous approval of the members present after complying with all provisions of R.S. 42:19(A)(1)(b)(ii).

Roll Forward Occurred: Yes ( ) No (X )

If Roll Forward Occurred:

The additional publishing requirements of Article 7, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B) regarding increases in the millage rates have been complied with. These requirements include, but are not limited to the following:

1. Public notice of the date, time, place, and subject matter of the public hearing was published on two separate days no less than thirty days before the public hearing in the official journal of the taxing authority;

2. And, if applicable, in another newspaper with a larger circulation within the taxing authority than the official journal;

3. The publications contained an estimate of the amount of tax revenues to be collected in the next tax year from the increased millage as compared to the amount of tax revenue for the current year;

4. The publications also contained the amount of increase in taxes attributable to the millage increase;

5. On the first day of publication, the notice was posted on the Internet website, if the taxing authority maintains an Internet website;

6. The posting remained active on the Internet until the taxing authority took action to approve or disapprove or abandon action on the proposed millage increase;

7. For purposes of the internet publication only, the notice contained a recitation of the current budget of the taxing authority.

8. Publications were published by July 15;

9. The taxing authority submitted a notice to the official journal in conformity with the date required and the official journal failed to publish the notice by July fifteenth, said notices were then properly published by July 25^th. Proof of submission date is attached.

10. Publications were published in a prominent place in the newspaper in a section other than the classified advertisements or the public notice section.

11. The assessor was provided notice of the date, time and place of the pending hearing;

12. A press release was issued to newspapers with substantial distribution within the jurisdiction of the taxing district; and

13. To area broadcast media;

14. If the advertised public hearing was cancelled or postponed or was considered at the public hearing without action or vote, then, all of the notice requirements of R. S. 47:1705(B) for future public hearings to consider such proposal to increase millage rates was advertised and publicized, except the newspaper advertisement by July 15;

15. Two separate ordinances or resolutions were adopted; and

16. Two-thirds of the total membership of the taxing authority voted in favor of the second ordinance or resolution to increase the millage.

Copies of all required notices and agenda are attached hereto and incorporated herein by reference.

______________________

(Signature of affiant)

______________________

(Printed name)

SWORN TO AND SUBSCRIBED Before Me, this _____ day of ______________, 20___, at ________________________________, Louisiana.

____________________

Notary Public

Printed or Typed Name (as commissioned): ____________________________

Notary ID or Bar Roll No.: _____________________________________

Act 1027 of 2010 Reg Ses (Efc 7/8/2010)

Acts 850 and 861 of 2010 Reg Ses (Efc 8/15/2010)

Acts 539 of 2012 Reg Ses (Efc 8/15/2012)

Rev 1/2013

Let the record reflect that Mrs. Julie McConathy returned to the meeting at this time.

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to hear a report on outstanding school lunch balances for the 2012-2013 school year. (Item 11)

Mrs. Erma Davis gave a report at this time and discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. Wilton Barrios to request the Administration of Superintendent Authement along with Food Service Director, Mrs. Erma Davis, to bring back a recommendation to address the lunch balance issue at the July Board Meeting.

Discussion ensued.

An amended motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to request the Administration of Superintendent Authement along with Food Service Director, Mrs. Erma Davis, to bring back a recommendation to address the lunch balance issue at the July Board Meeting and to pay the balance of $35,957.33 from General Fund.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. Dixon, Dr. Chapman

NAY: Mrs. McConathy

ABSENT: Mr. Rodriguez

THE AMENDED MOTION WAS ADOPTED BY MAJORITY VOTE.

A motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry for the

Rapides Parish School Board to authorize payment of the bill from McPherson and Jacobson regarding search services. (Item12)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to approve Professional Services Contract with Springboard for professional development and training on July 22 – 26, 2013 and to authorize the Board President to sign any required documents. (Item 13)

Discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Dr. Stephen Chapman to defer item 13 to the June Education Committee.

Discussion ensued.

A second substitute motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon to delete this motion until the Superintendent has time to meet with Mr. Jeff Powell and bring a recommendation back to the Board.

On roll call the vote on the second substitute motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mrs. McConathy, Mrs. Dixon

NAY: Mr. Breazeale, Mrs. Webb, Mr. Barrios, Dr. Chapman

ABSENT: Mr. Rodriguez

THE SECOND SUBSTITUTE MOTION FAILED FOR LACK OF MAJORITY VOTE.

On roll call the vote on the first substitute motion was as follows:

AYE: Mr. Allen, Mrs. Dixon

NAY: Mr. Berry, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Dr. Chapman

ABSENT: Mr. Rodriguez

THE FIRST SUBSTITUTE MOTION FAILED FOR LACK OF MAJORITY VOTE.

On roll call the vote on the original motion was as follows:

AYE: Mr. Barrios, Dr. Chapman

NAY: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mrs. McConathy, Mrs. Dixon

ABSENT: Mr. Rodriguez

THE ORIGINAL MOTION FAILED FOR LACK OF MAJORITY VOTE.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to approve Addendum #2 for RFP #12-51 between RPSB and Xerox Corporation for digital copiers/multi function devices to add production copier to existing contract thereby increasing contract by $2,975.00/month and to authorize the Board President to sign any required documentation. (Item 23)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

President Stephen Chapman called for a short recess and then the meeting reconvened.

A motion was made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to approve Interfund Loan from the General Fund to Sales Tax #1 in the amount of $1,200,000 from May 21, 2013 until funds are sufficient to pay August 1, 2013. (Item 15)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

ABSTAIN: Mr. Allen

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to approve Interfund Loan from the General Fund to Sales Tax #2 in the amount of $700,000 from May 21, 2013 until funds are sufficient to pay August 1, 2013. (Item 16)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy,Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to ratify and confirm quote(s) received on Thursday, May 16, 2013 at 2:00 p.m. by the Central Office staff to “Replace Carpet with Tile at Brasher Elementary” (RFQ No. 13-72) and award quote to Floors Unlimited the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 18)

Discussion ensued.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy,Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to approve the Leadership and Learning Center’s proposal for Data Teams Implementation: Comprehensive Support for 17 Highest-Need Schools. (Item 24)

Information was presented to the Board and discussion ensued.

An amended motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to approve the Leadership and Learning Center’s proposal for Data Teams Implementation: Comprehensive Support for 17 Highest-Need Schools and change the funding to Title II.

Discussion ensued.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve job descriptions for new positions and to approve changes to existing job descriptions. (Item 25)

Discussion ensued on the job descriptions for School Turn Around Team Coordinator, School Turn Around Team Specialist, District Curriculum Specialist and Director of Middle School Education.

On roll call the vote was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

Item 26 was deleted.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to discuss and take action regarding entering into an intergovernmental agreement with the Rapides Parish School Board and Rapides Parish Police Jury for pouring hot mix on the road behind Tioga Junior High School.(Item 27)

Discussion ensued.

An amended motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry for approval regarding entering into an Intergovernmental agreement with the Rapides Parish School Board and Rapides Parish Police Jury for pouring hot mix on the road behind Tioga Junior High School, pending review by Board Attorney.

Discussion ensued.

On the amended motion made by Mr. Wilton Barrios and seconded by Mr. Steve Berry, the Board voted unanimously for approval regarding entering into an Intergovernmental agreement with the Rapides Parish School Board and Rapides Parish Police Jury for pouring hot mix on the road behind Tioga Junior High School, pending review by Board Attorney.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to adopt a resolution to authorize and direct the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids and execute all oil, gas and mineral leases on 16^th section immovable property limited to a certain tract or parcel containing 40 acres being 72.5% of the nominated acreage in the Northeast quarter of the Northwest quarter, Section 16, T5N-R3E, Rapides Parish, Louisiana and authorize the Board President to sign any documents related thereto, pending review by legal counsel. (Item 29)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to adopt a resolution to authorize and direct the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids and execute all oil, gas and mineral leases on 16^th section immovable property limited to a certain tract or parcel containing 40 acres being 72.5% of the nominated acreage in the Northeast quarter of the Northwest quarter, Section 16, T5N-R3E, Rapides Parish, Louisiana and authorize the Board President to sign any documents related thereto, pending review by legal counsel.

RESOLUTION OF RAPIDES PARISH SCHOOL BOARD

BE IT RESOLVED that pursuant to a public notice, a regularly scheduled meeting of the Rapides Parish School Board was held on the 4^th day of June 2013, at 5 o’clock P.M. at its Central Office Board Room at 619 Sixth Street, Alexandria, Louisiana, where the following resolution, upon motion duly seconded and passed, was adopted, to-wit:

BE IT RESOLVED that the Rapides Parish School Board has determined that it is the owner of mineral interests in and under immovable property described in Exhibit “A”, attached hereto and made a part hereof;

BE IT FURTHER RESOLVED that the Rapides Parish School Board has determined that it desires to take advantage of LSA R.S. 30:152 (a), et seq, to authorize the Louisiana State Mineral and Energy Board to nominate the property described in Exhibit “A” for state agency mineral lease:

BE IT FURTHER RESOLVED by the Rapides Parish School Board in legal session convened, that is does hereby direct and authorize the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids, and execute all oil, gas and mineral leases pertaining to the immovable property listed on the attached Exhibit “A”.

CERTIFICATION I, Stephen Chapman, hereby certify that the above and foregoing is a true and correct copy of a resolution adopted at the regular meeting of the Rapides Parish School Board held on Tuesday, June 4, 2013, a quorum being present and voting.

___________________________

Dr. Stephen Chapman, President

Rapides Parish School Board

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to enter into a service agreement/act of donation to accept four (4) 30’ X 60’ Modular Classrooms from Allen Parish School Board (APSB); Agreement shall indemnify APSB and indicate RPSB shall bear all costs to remove same from APSB property and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review from Board Attorney. (Item 30)

Discussion ensued.

An amended motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale for the RPSB to enter into an Interagency Agreement with Allen Parish School Board to accept four (4) 30’ X 60’ Modular Classrooms from Allen Parish School Board (APSB); Agreement shall indemnify APSB and indicate RPSB shall bear all costs to remove same from APSB property and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review from Board Attorney.

On roll call the vote on the amended motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Dr. Chapman

NAY: None

ABSENT: Mr. Rodriguez

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to request Daniel Morrel and Carin Richard to be Acting Supervisor of Food and Nutrition Services until they obtain proper certification as required by the State Department. (Item 31)

Discussion ensued.

On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously to request Daniel Morrel and Carin Richard to be Acting Supervisor of Food and Nutrition Services until they obtain proper certification as required by the State Department.

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to discuss and take action on amending the RPSB teacher allotment from 1623 to 1624 to include a full time welding instructor at Buckeye High School and Tioga High School. (Item 32)

Discussion ensued.

On motion by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon, the Board voted unanimously to approve amending the RPSB teacher allotment from 1623 to1624 to include a full time welding instructor at Buckeye High School and Tioga High School.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and take possible action involving the policy of pooling potential RPSB administrative candidates for positions. (Item 34)

Discussion ensued.

An amended motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry for the Superintendent to develop a policy for applying for Administrative positions and bring back to the Board.

Discussion ensued.

A second amended motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry to eliminate the pool for the selection of Administrative applicants and allow the applying for individual positions as advertised.

Discussion ensued.

On the second amended motion made by Mr. Wilton Barrios and seconded by Mr. Steve Berry, the Board voted unanimously to eliminate the pool for the selection of Administrative applicants and allow the applying for individual positions as advertised.

A motion was made by Mrs. Steve Berry and seconded by Mrs. Julie McConathy to discuss and possibly take action on hiring an accounting firm experienced in governmental affairs to conduct an independent audit of the Personnel and Finance Departments and any other department designated by the RPSB. The perimeter of the audit shall be set by the RPSB. (Item 35)

Discussion ensued.

A substitute motion was made by Mr. Wilton Barrios and seconded by Mr. Keith Breazeale to defer item 35 to the June Personnel Committee until the Superintendent has time to review.

Discussion ensued.

A second substitute motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to request that the Superintendent bring back information and/or a recommendation to the Board regarding an Independent Audit.

Discussion ensued.

On roll call the vote on the second substitute motion was as follows:

AYE: Mr. Berry, Mr. Allen, Mr. Breazeale, Mrs. Webb, Mr. Barrios, Mrs. McConathy,Mrs. Dixon

NAY: Dr. Chapman

ABSENT: Mr. Rodriguez

THE SECOND SUBSTITUE MOTION WAS ADOPTED BY MAJORITY VOTE.

Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/Stephen Chapman

President

ATTEST:

/s/Nason Authement

Secretary

S E A L