Alexandria, Louisiana
May 7, 2013
The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, May 7, 2013 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.
President Stephen Chapman called the meeting to order and on roll call the following members were present:
Stephen Chapman, President
Keith Breazeale, Vice President
John Allen, Member
Wilton Barrios, Member
Steve Berry, MemberJanet Dixon, Member
Julie McConathy, MemberDarrell Rodriguez, Member
Absent: Pam Webb, Member
Mr. Gerald Woodard, interim secretary for the Board, was present for the meeting.
District Attorney James Downs was present for the meeting.
The Colors were presented by the Tioga High School JROTC. The Invocation was pronounced by Rev. Lee Weems of Emmanuel Baptist Church after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.
(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON MAY 2, 2013)
Alexandria, Louisiana
May 2, 2013
Dear Sir/Madam:
I, Stephen Chapman, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, MAY 7, 2013 for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:
1. Call to order
2. Invocation, Pledge
3. Roll call
4. Recognize:
a. the Board’s student guest from Northwood High School – Dr. Stephen Chapman
b. J. I. Barron Elementary School for the bulletin board display in the lobby of the School Board Office for the month of May 2013 - Dr. Bill Morrison
c. Tioga High School Student, Matthew Shockley – Mr. Wilton Barrios
d. John De Chiaro with the Alexandria Youth Orchestra for winning 1st place at the Crescent City Classic National Orchestra Competition – Mr. Keith Breazeale
e. Teachers of the Year and the Support Personnel of the Year – Dr. Emily Weatherford
Teachers:
§ Shannon Shelby – Peabody Montessori Elementary
§ Sharon Dodson - Alexandria Senior High
Support:
· Barbara Haney – Rosenthal Montessori - Paraprofessional
· Jerrianne Fisher – Rapides Training Academy - Paraprofessional
· Gwendolyn Walker – Bolton High School – Office Clerk
f. recognize Logan James, Buckeye High School, as the newly elected FBLA President and Ben Moresi, Bolton High School, as the newly elected Louisiana FBLA Vice-President – Mrs. Julie McConathy
5. Consent Agenda: Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately - whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see pages 4, 5, 6, and 7)
*6. Motion for the RPSB to elect a Chairman pro tem in the absence of the President and Vice President per Robert’s Rules of Order – Mrs. Janet Dixon
*7. Motion to receive the report from Attorney James Downs concerning the RPSB authority as it relates to ACT I (The request was made at the April 2, 2013 Board meeting) – Mrs. Janet Dixon
*8. Motion for the RPSB to abolish the Literacy Team consisting of 4 (four) positions - Mrs. Janet Dixon
*9. Motion to discuss and take possible action on changing current policy and pick up students on side streets with proper turn around and discuss revamping routes - Mr. Wilton Barrios
*10. Motion to approve the rules for the All Star Automotive Group “Make the Grade” contest and allow Rapides Parish high school students to participate in same pending review by Board Counsel - Dr. Bill Morrison
Pages 1-4
*11. Motion to enter into an Inter-Governmental Agreement with Louisiana State University at Alexandria in a cooperative endeavor for “Camp Carter” and authorize the Board President and/or the Superintendent to sign any and all documentation in connection therewith – Ms. Teresa Arratia
Pages 5-6
*12. Motion to discuss and take action on adopting New Salary Schedules for 2013-2014 in compliance with ACT I - Ms. Liz Domite
Pages 7-17
*13. Motion to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the May Board Meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board – Mrs. Janet Dixon
Source of funding General Fund
*14. Motion to direct Administration to send the revised policy on GAMC (Investigations) to Forethought and get a recommendation and bring back to the next Board meeting - Mr. Darrell Rodriguez
Pages 18-20
15. Motion to ratify and confirm bid(s) received on Friday, May 3, 2013 at 2:00 p.m. by the Central Office Staff for “Dust Control Services” (Bid # 13-03) and to award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bids Law and Contract Document Requirements and Specification – Ms. Liz Domite
Source of funding Maintenance Amount $65,000.00 (yearly)
16. Motion to confirm the action of the Central Office Staff in receiving and opening bids at 4:00 p.m. on Tuesday, April, 30, 2013 for fiscal agent(s) for the two year period of 7-1-13 through 6-30-15 and to appoint the responding bank listed as fiscal agents(s) – Ms. Liz Domite
17. Motion to receive a report of the number of employees not completing the Ethics and the Bullying Training by April 15, 2013 as required by the Board for receipt of the $750.00 on December 20, 2012 and direct the Central Office Staff to deduct $750.00 from the Sales Tax check on May 23, 2013 of each employee not completing the training – Mr. Steve Berry
Page 21
18. Motion to discuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years – Ms. Liz Domite
Page 22
19. Motion to approve Professional Electrical Services Contract with Frank Bruno, state licensed electrical, as required by local governing agencies – Dr. Bill Morrison
Page 23
Source of funding Parish Wide Maintenance Amount $7,170.00
20. Motion to terminate employee(s) for cause – Mr. Gerald Woodard
21. Motion for the RPSB to approve travel expenses for Superintendent Authement, effective immediately – Dr. Stephen Chapman
22. Motion to promote Rhonda Roberts from assistant manager at Pineville High School to Acting Manager at Tioga Elementary School effective April 26, 2013 through May 24, 2013 – Mrs. Erma Davis
Source of funding Food and Nutrition Services Amount $246.54 (4-26-13 to 5-24-13) $11.74 (hourly)
23.Motion to disqualify ARAMARK Uniform Services as a vendor of the Rapides Parish School District due to default of agreement of Bid No. 12-03A (Dust Control Services); this disqualification will remain in effect for a period of two years – Ms. Liz Domite
24. Motion to discuss and take possible action requiring all Rapides Parish Schools to post individual school fundraising activity details and the end results of all fundraisers on their websites – Mrs. Julie McConathy
25. Motion to advertise and hire a non-degreed Level II Accountant effective June 1, 2013 to replace a non-degreed Level II Accountant retiring effective June 30, 2013 – Ms. Liz Domite
Source of funding General Fund Amount $3,038.95
26. Motion that the number of teaching slots (Instructional Personnel) be set at 1,623 for the school year 2013-2014 – Mr. John Allen
27. Motion that the sixth grade students enrolled at Alma Redwine and Mabel Brasher Elementary Schools be assigned to middle schools – Mr. John Allen
Consent agenda: (Item 5)
A. Reports:
1. to receive an update on school construction projects – Dr. Bill Morrison
Pages 24-26
B. Action – Minutes
1. to approve the minutes of the 3-4-13, 3-5-13, 3-6-13, 3-11-13, 3-12-13, 3-13-13, 3-14-13, 3-21-13 and the 4-2-13, 4-4-13 and 4-10-13 meetings, the 3-12-13 Personnel, Education and Finance Committee meetings and 3-18-13 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
C. Action – Finance
*1. to approvepersonal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 27-37
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 38-39
*4. to hear a budget update from the Finance Department – Mr. Steve Berry
*5. to hear quarterly report on Maintenance Funds - Ms. Liz Domite
Page 40
*6. to authorize distribution of excess Sales Tax Revenues in a separate May 23, 2013 paycheck, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions - Ms. Liz Domite
Source of funding 1967 Sales Tax & 1987 Sales Tax
*7. to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to the made to the Board - Ms. Liz Domite
a. “Structural Repair to RPSB Central Office Exterior Walls” (Bid No. 13-18)
Source of funding Parish Wide Maintenance
b. “Purchase of Small Equipment and Supplies for Cafeterias” (Bid No. 13-64)
Source of funding Food Service
*8. to ratify and confirm bid(s) received by the Central Office staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a. “Sanitary Maintenance” (Bid No. 13-13) received on Thursday, April 25, 2013 at 2:00 p.m.
Source of funding Various Maintenance Amount $250,000
b. “Pineville Elementary Site Improvements” (Bid No. 13-49) received on Thursday, April 11, 2013 at 2:00 p.m.
Pages 41-42 Source of funding District 52 Bonds
c. “Lessie Moore Elementary Site Improvements” (Bid No. 13-50) received on Thursday, April 11, 2013 at 2:00 p.m.
Pages 43-44
Source of funding District 52 Bonds
d. “Resurfacing of Tioga High School Football Field” (Bid No. 13-58) received on Tuesday April 30, 2013 at 2:00 p.m.
Source of funding District 11 Maintenance
*9. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2013-2014 school year with written mutual agreement of the vendor and authorize the secretary to sign any documentation connected therewith - Ms. Liz Domite
a. “Purchase of Educational Materials” - Lakeshore Learning - (Bid No. 13-62)
Page 45
Source of funding Maintenance
b. “Science Materials and Supplies” - Fisher Scientific - (Bid No. 13-16)
Page 46
Source of funding Maintenance Amount $5,000.00
c. “Science Materials and Supplies” - Sargent-Welch - (Bid No. 13-16)
Page 47
Source of funding Maintenance Amount $35,000.00
d. “Purchase of Educational Materials” - Unity Educate - (Bid No. 13-62)
Page 48
Source of funding Maintenance
e. “Purchase of Educational Materials” - School Aids - (Bid No. 13-62)
Page 49
Source of funding Maintenance
f. Purchase of Educational Materials” - School Specialty - (Bid No. 13-62)
Page 50
Source of funding Maintenance
g. “Pest Management Services” - Adams Pest Control - (Bid No. 13-17)
Page 51
Source of funding Maintenance Amount $50,000.00
h. “Propane Purchases” - Jim’s South Butane Propane, Inc. – (Bid No. 13-10)
Page 52
Source of funding Maintenance
i. “Professional Drug Testing Services” - Louisiana Occupational Health Services - (Bid No. 13-11)
Page 53
Source of funding Maintenance
*10. to approve Change Order #1 for RPSB (Bid # 12-01A) J. I. Barron Entrance Drive Improvements, Phase II between Rapides Parish School Board and Petron, LLC decreasing $2,610.00 to the contract sum, thereby decreasing the original contract to $91,210.00 and to authorize the Board President and/or Superintendent to sign any documentation - Ms. Liz Domite
Page 54
*11. to direct staff to work with the Mayor of Ball and the DOTD regarding the traffic situation at Paradise Elementary – Mr. John Allen
Page 55
*12. to approve the Professional Service Contract for transporting and delivery of U. S. D. A. commodities from Polar Bear Ice Company to individual schools in Rapides Parish effective August 1, 2013 through December 31, 2013 - Mrs. Erma Davis
Pages 56-57
Source of funding Food and Nutrition Service Amount $20,325.00
*13. to authorize the secretary to advertise for the 2013-2014 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board of the following:
Cafeteria Paper Supplies - Bid No. FS30-13-14 $319,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-13-14 $149,900.00
Bread Products - Bid No. FS35-13-14 $111,800.00
Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-13-14 (#38, #40, #41 & #42) Milk $940,165; Other $80,000; Juices $550,000; Ice Cream $26,000
Source of funding School Food Service
*14. to authorize the Superintendent to enter into a Maintenance and Support agreement with Morpho Trak, Inc. (fingerprinting system support) pending modifications recommended by legal counsel - Dr. Emily Weatherford
Pages 58-64
Source of funding General Fund Amount $3,741.00
*15. to authorize the Board’s Insurance Consultant to negotiate renewal (or solicit quotes should premiums increase above the CPI) of Property, Liability, E & O, Auto Physical Damage and Fidelity Insurance coverage for the 2013-2014 fiscal year and bring a report recommendation of award to the Board at the June 4, 2013 Regular Board meeting – Mr. Roy Rachal
Source of funding General Fund Amount $693,345.00 (estimate)
*16. to authorize the Board’s Insurance Consultant to initiate renewal negotiations of existing Third Party Claim Administration Services (TPA) for Auto, E & O, P & C and General Liability Claims for the 2013-2014 school year at same annual fee or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations or services quality decline, the Board directs consultant to solicit and receive quotes with a recommendation of award to be made to the Board at the June 4, 2013 meeting - Mr. Roy Rachal
Source of funding General Fund Amount $96,131.82 (estimate)
*17. to charge the Board’s Insurance Consultant with task to seek competitive quotes for Student Accident Insurance for the 2013-2014 school year and bring a report and recommendation to the Board prior to lapse of policy – Mr. Roy Rachal
*18. to approve Interagency Agreement between C.O.P.E., Inc., ETS and Rapides Parish School Board and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel - Dr. Bill Morrison
Pages 65-69
*19. to receive a prioritized list of school safety measures with approximate cost and funding source for each safety measure - Dr. Bill Morrison
Page 70
*20. to authorize the secretary to advertise for bids for “Fill In of Swimming Pool at Buckeye High” (Bid #13-65) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 50 Maintenance Amount $75,000.00 (estimated)
*21. to approve the Bossier Parish School System’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of science materials (RPSB Bid #11-16) – Ms. Liz Domite
Page 71
*22. to accept donation of 26 HP DC7700 Computers and 15 HP NC6400 Laptops on behalf of Peabody Magnet High School from U.S.D.A. Provide any necessary documentation related to the donation – Ms. Liz Domite
Page 72
*23. to authorize the secretary to advertise for RFP for “Proposal of Mineral Inventory of Property owned by the Rapides Parish School Board” (RFP No. 13-66) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board – Mr. Steve Berry
24. to make the welding instructors at Buckeye High and Tioga High full time positions or both schools for the 2013-2014 school year on the condition that the principals at both schools bring course request documentation to substantiate the need – Mr. Wilton Barrios
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to approve the performance contract for students successfully completing the requirements – Mrs. Ruby Smith
E. Action – Personnel
*1. receive reports as follows: Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
*2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford
*Denotes that these items have been through committee
IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 2nd day of May 2013
/s/Stephen Chapman
President
ATTEST:
/s/Gerald Woodard
Interim Secretary
S E A L
Public comment was solicited prior to the vote on items during this meeting.
A motion was made by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale to add to the agenda to recognize Tioga High School Fishing Team for winning the State Championship Reason to add: Time sensitive. (Item 4-g)
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to add to the agenda to approve and pay Horizon Software Annual Maintenance for 2013-2014 school session for a total of $34,285.38 (includes Point of Service: $18,101.74 and in Back Office: $16,183.64 = $34,285.38) – Reason to add: Time sensitive. (Item 28)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to add to the agenda to enter into a service agreement/act of donation to accept four (4) 30’ X 60’Modular Classrooms from Allen Parish School Board (APSB); Agreement shall indemnify APSB and indicate RPSB shall bear all costs to remove same from APSB property and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review from Board Attorney – Reason to add: Time sensitive. (Item 29)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda to consider a request from the Alexandria Mall to pass out flyers to all students in Rapides Parish Schools – Reason to add: Time sensitive. (Item 30)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to add to the agenda for the RPSB to receive the reorganization proposal from Superintendent-elect Authement, that this proposal be sent to the Personnel Committee for discussion on May 21, 2013, and that the RPSB hold a special meeting on May 21, 2013 following committees to consider the proposal and take action –Reason to add: Time sensitive. (Item 31)
Discussion ensued.
On roll call the vote to add was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
At this time Mr. Wilton Barrios thanked Mr. Gerald Woodard for all he has done for the Rapides Parish School District as Interim Superintendent.
Dr. Stephen Chapman introduced the Board’s student guest, Maurtavius Evans, a senior at Northwood High School, who was recognized for his academic and extracurricular achievements. Also recognized were Maurtavius’s family and Dr. Dana Nolan, principal at Northwood High School. (Item 4a)
Tioga High School Fishing Team was recognized for winning the State Championship. (Item 4g)
The Board recognized J.I. Barron Elementary for the bulletin board display in the lobby of the School Board Office for the month of May 2013. (Item 4b)
Tioga High School student, Mathew Shockley, was recognized for the high honor of being accepted into West Point Academy. (Item 4c)
John De Chiaro with the Alexandria Youth Orchestra was recognized for winning 1st place at the Crescent City Classic National Orchestra Competition. (Item 4d)
Dr. Emily Weatherford recognized Teachers of the Year and Support Personnel of the Year. (Item 4e)
Teachers
· Shannon Shelby - Peabody Montessori Elementary
· Sharon Dodson – Alexandria Senior High
Support
· Barbara Haney – Rosenthal Montessori - Paraprofessional
· Jerrianne Fisher – Rapides Training Academy - Paraprofessional
· Gwendolyn Walker - Bolton High School - Office Clerk
Logan James, Buckeye High School, was recognized as the newly elected FBLA President and Ben Moresi, Bolton High School, as the newly elected FBLA Vice-President. (Item 4f)
A motion was made by Mrs. Janet Dixon and seconded by Mr. Wilton Barrios to approve the consent agenda and to pull 5B-1, 5C-6 and 5C-9g. (Item 5)
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A. Reports:
1. to receive an update on school construction projects – Dr. Bill Morrison
Pages 24-26
B. Action – Minute
1. pulled for regular agenda.
C. Action – Finance
*1. to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite
*2. to approve/adopt any budget changes/amendments – Ms. Liz Domite
Pages 27-37
*3. to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite
Pages 38-39
*4. to hear a budget update from the Finance Department – Mr. Steve Berry
*5. to hear quarterly report on Maintenance Funds - Ms. Liz Domite
Page 40
*6. pulled for regular agenda.
*7. to authorize the secretary to advertise for bids and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to the made to the Board - Ms. Liz Domite
a. “Structural Repair to RPSB Central Office Exterior Walls” (Bid No. 13-18)
Source of funding Parish Wide Maintenance
b. “Purchase of Small Equipment and Supplies for Cafeterias” (Bid No. 13-64)
Source of funding Food Service
*8. to ratify and confirm bid(s) received by the Central Office staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite
a. “Sanitary Maintenance” (Bid No. 13-13) received on Thursday, April 25, 2013 and award to Economical Janitorial and Paper for $191,310.14 at 2:00 p.m.
Source of funding Various Maintenance Amount $250,000
b. “Pineville Elementary Site Improvements” (Bid No. 13-49) received on Thursday, April 11, 2013 at 2:00 p.m. and award to Regional Construction, LLC for $176,600.00
Pages 41-42
Source of funding District 52 Bonds
c. “Lessie Moore Elementary Site Improvements” (Bid No. 13-50) received on Thursday, April 11, 2013 at 2:00 p.m. and award to Regional Construction, LLC for $91,500.00
Pages 43-44
Source of funding District 52 Bonds
d. “Resurfacing of Tioga High School Football Field” (Bid No. 13-58) received on Tuesday April 30, 2013 at 2:00 p.m. and award to CR Construction, Inc. for $648,478.00
Source of funding District 11 Maintenance
*9. to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2013-2014 school year with written mutual agreement of the vendor and authorize the secretary to sign any documentation connected therewith - Ms. Liz Domite
a. “Purchase of Educational Materials” - Lakeshore Learning - (Bid No. 13-62)
Page 45
Source of funding Maintenance
b. “Science Materials and Supplies” - Fisher Scientific - (Bid No. 13-16)
Page 46
Source of funding Maintenance Amount $5,000.00
c. “Science Materials and Supplies” - Sargent-Welch - (Bid No. 13-16)
Page 47
Source of funding Maintenance Amount $35,000.00
d. “Purchase of Educational Materials” - Unity Educate - (Bid No. 13-62)
Page 48
Source of funding Maintenance
e. “Purchase of Educational Materials” - School Aids - (Bid No. 13-62)
Page 49
Source of funding Maintenance
f. “Purchase of Educational Materials” - School Specialty - (Bid No. 13-62)
Page 50
Source of funding Maintenance
g. pulled for regular agenda.
h. “Propane Purchases” - Jim’s South Butane Propane, Inc. – (Bid No. 13-10)
Page 52
Source of funding Maintenance
i. “Professional Drug Testing Services” - Louisiana Occupational Health Services - (Bid No. 13-11)
Page 53
Source of funding Maintenance
*10. to approve Change Order #1 for RPSB (Bid # 12-01A) J. I. Barron Entrance Drive Improvements, Phase II between Rapides Parish School Board and Petron, LLC decreasing $2,610.00 to the contract sum, thereby decreasing the original contract to $91,210.00 and to authorize the Board President and/or Superintendent to sign any documentation - Ms. Liz Domite
Page 54
*11. to direct staff to work with the Mayor of Ball and the DOTD regarding the traffic situation at Paradise Elementary – Mr. John Allen
Page 55
*12. to approve the Professional Service Contract for transporting and delivery of U. S. D. A. commodities from Polar Bear Ice Company to individual schools in Rapides Parish effective August 1, 2013 through December 31, 2013 - Mrs. Erma Davis
Pages 56-57
Source of funding Food and Nutrition Service Amount $20,325.00
*13. to authorize the secretary to advertise for the 2013-2014 school year and authorize the Executive Committee and/or the Superintendent and Central Office staff to receive bids, a recommendation to be made to the Board of the following:
Cafeteria Paper Supplies - Bid No. FS30-13-14 $319,950.00
Cafeteria Cleaning Supplies - Bid No. FS33-13-14 - $149,900.00Bread Products - Bid No. FS35-13-14 - $111,800.00Milk, Milk Products, Juices and Ice Cream - Bid No. FS100-13-14 (#38, #40, #41 & #42) Milk $940,165; Other $80,000; Juices $550,000; Ice Cream $26,000
Source of funding School Food Service
*14. to authorize the Superintendent to enter into a Maintenance and Support agreement with Morpho Trak, Inc. (fingerprinting system support) pending modifications recommended by legal counsel - Dr. Emily Weatherford
Pages 58-64
Source of funding General Fund Amount $3,741.00
*15. to authorize the Board’s Insurance Consultant to negotiate renewal (or solicit quotes should premiums increase above the CPI) of Property, Liability, E & O, Auto Physical Damage and Fidelity Insurance coverage for the 2013-2014 fiscal year and bring a report and recommendation of award to the Board at the June 4, 2013 Regular Board meeting – Mr. Roy Rachal
Source of funding General Fund Amount $693,345.00 (estimate)
*16. to authorize the Board’s Insurance Consultant to initiate renewal negotiations of existing Third Party Claim Administration Services (TPA) for Auto, E & O, P & C and General Liability Claims for the 2013-2014 school year at same annual fee or minimally shall not increase to exceed the CPI; should increases exceed same in final negotiations or services quality decline, the Board directs consultant to solicit and receive quotes with a recommendation of award to be made to the Board at the June 4, 2013 meeting - Mr. Roy Rachal
Source of funding General Fund Amount $96,131.82 (estimate)
*17. to charge the Board’s Insurance Consultant with task to seek competitive quotes for Student Accident Insurance for the 2013-2014 school year and bring a report and recommendation to the Board prior to lapse of policy – Mr. Roy Rachal
*18. to approve Interagency Agreement between C.O.P.E., Inc., ETS and Rapides Parish School Board and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel - Dr. Bill MorrisonPages 65-69
*19. to receive a prioritized list of school safety measures with approximate cost and funding source for each safety measure - Dr. Bill Morrison
Page 70
*20. to authorize the secretary to advertise for bids for “Fill In of Swimming Pool at Buckeye High” (Bid #13-65) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board – Ms. Liz Domite
Source of funding District 50 Maintenance Amount $75,000.00 (estimated)
*21. to approve the Bossier Parish School System’s request to participate in a cooperative purchasing agreement with the Rapides Parish School Board for the purchase of science materials (RPSB Bid #11-16) – Ms. Liz Domite
Page 71
*22. to accept donation of 26 HP DC7700 Computers and 15 HP NC6400 Laptops on behalf of Peabody Magnet High School from U.S.D.A. Provide any necessary documentation related to the donation – Ms. Liz Domite
Page 72
*23. to authorize the secretary to advertise for RFP for “Proposal of Mineral Inventory of Property owned by the Rapides Parish School Board” (RFP No. 13-66) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive proposals, a recommendation to be made to the Board – Mr. Steve Berry
*24. to make the welding instructors at Buckeye High and Tioga High full time positions for both schools for the 2013-2014 school year on the condition that the principals at both schools bring course request documentation to substantiate the need – Mr. Wilton Barrios
D. Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)
*1. to uphold the Rapides Parish School Board Review Committee’s recommendation – Mrs. Ruby Smith
Ø Motion that in lieu of expulsion, Ezekiel Smith be admitted to the Rapides Alternative Learning Facility until May 23, 2013. Thereafter, be re-admitted to the zoned school August 16, 2013 conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that in lieu of expulsion, Blake Hunley be admitted to the Rapides Alternative Learning Facility and complete all requirements prior to receiving a diploma after graduation exercises, all conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
Ø Motion that in lieu of expulsion, Amber Harrison be admitted to the Rapides Alternative Learning Facility for the duration of the expulsion conditioned upon a probationary agreement to be executed by the student, parent and Superintendent within five (5) days otherwise the principal’s recommendation is upheld.
2. to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility (RALF) - Mrs. Ruby Smith
3. to approve the performance contract for students successfully completing the requirements – Mrs. Ruby Smith
E. Action – Personnel
*1. receive reports as follows: Dr. Emily Weatherford
a. new hires, pending a satisfactory drug screening and background check
b. new hires in lieu of substitute
c. promotions
d. leave requests, rescissions, waivers, etc.
e. performance contract renewals
f. resignations and retirements
*2. to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford
*Denote that these items have been through committee
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to correct the set of minutes dated 3-5-13 on item 12 to read “that the number of RPSB District General Fund teachers be set at 1623 for the 2013-2014 school year instead of 1263” and to approve the minutes of 3-4-13, 3-5-13 (with the change), 3-6-13, 3-11-13, 3-12-13, 3-13-13, 3-14-13, 3-21-13 and the 4-2-13, 4-4-13 and 4-10-13 meetings, the 3-12-13 Personnel, Education and Finance Committee meetings and 3-18-13 Executive Committee meeting of the Board as written and to be published in the official journal, The Town Talk
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the minutes as printed above and with the change on 3-5-2013 meeting.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to authorize the secretary to exercise the option to renew the contract under the same terms and conditions for the 2013-2014 school year with written mutual agreement of the vendor and authorize the secretary to sign any documentation connected therewith. (Item 5C-9g)
“Pest Management Services” - Adams Pest Control - (Bid No. 13-17)
Discussion ensued.
A substitute motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon to deny renewal and to send out RFP on Pest Management Services.
Discussion ensued.
On the substitute motion made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon, the Board voted unanimously to deny renewal and to send out RFP on Pest Management Services.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to authorize distribution of excess Sales Tax Revenues in a separate May 23, 2013 paycheck, said distribution to be made to employees on a ratio of two dollars for all positions requiring a degree and one dollar for all other positions (degreed - $2,820 and all others - $1,410) (Item 5C-6)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mr. Wilton Barrios for the RPSB to elect a Chairman pro tem in the absence of the President and Vice President per Robert’s Rules of Order. (Item 6)
Discussion ensued.
An amended motion was made by Mrs. Janet Dixon and seconded by Mr. John Allen to elect a Chairman pro tem in the absence of the President and Vice President per Robert’s Rule of Order and if there be any meetings of the RPSB, this will cover both General Meetings and Special Board Meetings.
Discussion ensued.
On the amended motion by Mrs. Janet Dixon and seconded by Mr. John Allen, the Board voted unanimously to elect a Chairman pro tem in the absence of the President and Vice President per Robert’s Rule of Order and if there be any meetings of the RPSB, this will cover both General Meetings and Special Board Meetings.
A motion was made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to receive the report from Attorney James Downs concerning the RPSB authority as it relates to ACT I (The request was made at the April 2, 2013 Board meeting). (Item 7)
Discussion ensued.
The report was received and no action was taken.
Let the record reflect that Mr. Wilton Barrios left the meeting at this time.
A motion was made by Mrs. Julie McConathy and seconded by Mrs. Janet Dixon for the RPSB to abolish the Literacy Team consisting of 4 (four) positions. (Item 8)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Rodriguez, Mrs. McConathy, Mrs. Dixon
NAY: Mr. Breazeale, Mr. Berry, Dr. Chapman
ABSENT: Mrs. Webb, Mr. Barrios
THE MOTION WAS ADOPTED BY MAJORITY VOTE.
Let the record reflect that Mr. Wilton Barrios returned to the meeting at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to discuss and take possible action on changing current policy and pick up students on side streets with proper turn around and discuss revamping routes. (Item 9)
Discussion ensued.
An amended motion was made by Mr. Wilton Barrios and seconded by Mrs. Julie McConathy to send item 9 to May Finance Committees to discuss and take possible action on changing current policy and pick up students on side streets with proper turn around and discuss revamping routes.
Discussion ensued.
On the amended motion made by Mr. Wilton Barrios and seconded by Mrs. Julie McConathy, the Board voted unanimously to send item 9 to May Finance Committees to discuss and take possible action on changing current policy and pick up students on side streets with proper turn around and discuss revamping routes.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve the rules for the All Star Automotive Group “Make the Grade” contest and allow Rapides Parish high school students to participate in same pending review by Board Counsel. (Item 10)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously to approve the rules for the All Star Automotive Group “Make the Grade” contest and allow Rapides Parish high school students to participate in same pending review by Board Counsel.
A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to enter into an Inter-Governmental Agreement with Louisiana State University at Alexandria in a cooperative endeavor for “Camp Carter” and authorize the Board President and/or the Superintendent to sign any and all documentation in connection therewith. (Item 11)
Ms. Teresa Arratia presented information to the Board. Mrs. Arlene Duos of LSUA presented information and discussion ensued.
On motion by Mr. John Allen and seconded by Mr. Steve Berry, the Board voted unanimously to enter into an Inter-Governmental Agreement with Louisiana State University at Alexandria in a cooperative endeavor for “Camp Carter” and authorize the Board President and/or the Superintendent to sign any and all documentation in connection therewith.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and take action on adopting New Salary Schedules for 2013-2014 in compliance with ACT I. (Item 12)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mr. Steve Berry to eliminate the proficient stipend factor and consider those funds to be used with the highly effective demand factor.
Discussion ensued.
A second substitute motion was made by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale to defer this to the May Finance Committee to eliminate the proficient stipend factor to be used with the highly effective effectiveness or the demand factor and for the Salary Committee to come up with other options for the demand factor other than the failing schools and the cost associated with other factors.
Discussion ensued.
On the second substitute motion by Dr. Stephen Chapman and seconded by Mr. Keith Breazeale, the Board voted unanimously to defer this to the May Finance Committee to eliminate the proficient stipend factor to be used with the highly effective effectiveness or the demand factor and for the Salary Committee to come up with other options for the demand factor other than the failing schools and the cost associated with other factors.
A motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the May Board Meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board. (Item 13)
Discussion ensued.
A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. John Allen to defer item 13 to the July Board meeting.
On roll call the vote on the substitute motion was as follows:
AYE: Mr. Breazeale, Mrs. Dixon, Dr. Chapman
NAY: Mr. Allen, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mr. Berry
ABSENT: Mrs. Webb
THE MOTION FAILED.
A motion was made by Mr. Darrell Rodriguez and seconded by Mrs. Janet Dixon to direct Administration to send the revised policy on GAMC (Investigations) to Forethought and get a recommendation and bring back to the next Board meeting. (Item 14)
Discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman to adopt the revised policy on GAMC (Investigations) as presented and a recommendation from Forethought.
Discussion ensued.
On the substitute motion by Mr. Darrell Rodriguez and seconded by Dr. Stephen Chapman, the Board voted unanimously to adopt the revised policy on GAMC (Investigations) as presented and a recommendation from Forethought.
Let the record reflect that Mr. Darrell Rodriguez left the meeting at this time.
A motion was made Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to ratify and confirm bid(s) received on Friday, May 3, 2013 at 2:00 p.m. by the Central Office Staff for “Dust Control Services” (Bid # 13-03) and to award to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bids Law and Contract Document Requirements and Specification and award to G & K Services. (Item 15)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb, Mr. Rodriguez
Let the record reflect that Mr. Darrell Rodriguez returned to the meeting at this time.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to reconsider item 13 to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the May Board Meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board.
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously to reconsider item 13 to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the May Board Meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board.
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the May Board Meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board.
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mrs. Janet Dixon to have a Special Board meeting on June 10, 2013 to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the June 10 Special Board meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board.
Discussion ensued.
On the substitute motion by Mr. Wilton Barrios and seconded by Mrs. Janet Dixon, the Board voted unanimously to have a Special Board meeting on June 10, 2013 to ask the District Textbook Committee to meet with the new Superintendent and to defer this item to the June 10 Special Board meeting and bring back to the Board a structural ramp-up on how to phase in for each school, the amount of money that is needed and the amount of money annually that is needed and the amount of money that we may need to give from the Board.
A motion was made by Mr. Steve Berry and seconded by Dr. Stephen Chapman to confirm the action of the Central Office Staff in receiving and opening bids at 4:00 p.m. on Tuesday, April, 30, 2013 for fiscal agent(s) for the two year period of 7-1-13 through 6-30-15 and to appoint the responding bank listed as fiscal agents(s). (Item 16)
Ms. Liz Domite presented information to the Board and discussion ensued. The banks are as follows: Capital One, Chase Bank, Evangeline Bank & Trust Co., Red River Bank, Sabine State Bank and Whitney Hancock Bank.
On motion by Mr. Steve Berry and seconded by Dr. Stephen Chapman, the Board voted unanimously to confirm the action of the Central Office Staff in receiving and opening bids at 4:00 p.m. on Tuesday, April, 30, 2013 for fiscal agent(s) for the two year period of 7-1-13 through 6-30-15 and to appoint the responding bank listed as fiscal agents(s).
President Stephen Chapman called for a short recess at this time and then the meeting reconvened.
A motion was made by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale to receive a report of the number of employees not completing the Ethics and the Bullying Training by April 15, 2013 as required by the Board for receipt of the $750.00 on December 20, 2012 and direct the Central Office Staff to deduct $750.00 from the Sales Tax check on May 23, 2013 of each employee not completing the training. (Item 17)
Discussion ensued.
On motion by Mrs. Julie McConathy and seconded by Mr. Keith Breazeale, the Board voted unanimously to receive a report of the number of employees not completing the Ethics and the Bullying Training by April 15, 2013 as required by the Board for receipt of the $750.00 on December 20, 2012 and direct the Central Office Staff to deduct $750.00 from the Sales Tax check on May 23, 2013 of each employee not completing the training.
A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to discuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years. (Item 18)
Discussion ensued.
A substitute motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to defer item 18 to the August Finance Committee to discuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years.
Discussion ensued.
On the substitute motion by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon, the Board voted unanimously to defer item 18 to the August Finance Committee to discuss proposed cuts to the AFJROTC Program by the Department of Air Force and to take possible action for the 2013-2014 and the 2014-2015 school years.
A motion was made by Mr. Steve Berry and seconded Mrs. Julie McConathy to approve Professional Electrical Services Contract with Frank Bruno, state licensed electrical, as required by local governing agencies. (Item 19)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
Item 20 was deleted.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy for the RPSB to approve travel expenses for Superintendent Authement, effective immediately. (Item 21)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Julie McConathy, the Board voted unanimously for the RPSB to approve travel expenses for Superintendent Authement, effective immediately.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to promote Rhonda Roberts from assistant manager at Pineville High School to Acting Manager at Tioga Elementary School effective April 26, 2013 through May 24, 2013. (Item 22)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to disqualify ARAMARK Uniform Services as a vendor of the Rapides Parish School District due to default of agreement of Bid No. 12-03A (Dust Control Services); this disqualification will remain in effect for a period of two years. (Item 23)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously to disqualify ARAMARK Uniform Services as a vendor of the Rapides Parish School District due to default of agreement of Bid No. 12-03A (Dust Control Services); this disqualification will remain in effect for a period of two years.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to discuss and take possible action requiring all Rapides Parish Schools to post individual school fundraising activity details and the end results of all fundraisers on their websites. (Item 24)
Discussion ensued.
A substitute motion was made by Mr. Wilton Barrios and seconded by Mr. Keith Breazeale to direct the Superintendent to appoint a committee of principals to make a recommendation for accounting on fundraising activities and bring back to the Board.
Discussion ensued.
On motion by Mr. Wilton Barrios and seconded by Mr. Keith Breazeale, the Board voted unanimously to direct the Superintendent to appoint a committee of principals to make a recommendation for accounting on fundraising activities and bring back to the Board.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to advertise and hire a non-degreed Level II Accountant effective June 1, 2013 to replace a non-degreed Level II Accountant retiring effective June 30, 2013. (Item 25)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. John Allen and seconded by Mrs. Janet Dixon that the number of teaching slots (Instructional Personnel) be set at 1,623 for the school year 2013-2014(Item 26)
Discussion ensued.
On motion by Mr. John Allen and seconded by Mrs. Janet Dixon, the Board voted unanimously that the number of teaching slots (Instructional Personnel) be set at 1,623 for the school year 2013-2014.
A motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy that the sixth grade students enrolled at Alma Redwine and Mabel Brasher Elementary Schools be assigned to middle schools. (Item 27)
Discussion ensued.
A substitute motion was made by Mr. Darrell Rodriguez and seconded by Mr. Keith Breazeale to defer item 27 to the June Education Committee.
Discussion ensued.
On motion by Mr. Darrell Rodriguez and seconded by Mr. Keith Breazeale, the Board voted unanimously to defer item 27 to the June Education Committee.
A motion was made by Mr. Steve Berry and seconded by Mr. Keith Breazeale to enter into a service agreement/act of donation to accept four (4) 30’ X 60’ Modular Classrooms from Allen Parish School Board (APSB); Agreement shall indemnify APSB and indicate RPSB shall bear all costs to remove same from APSB property and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review from Board Attorney. (Item 29)
Discussion ensued.
On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to approve and pay Horizon Software Annual Maintenance for 2013-2014 school session for a total of $34,285.38 (includes Point of Service: $18,101.74 and in Back Office: $16,183.64 = $34,285.38). (Item 28)
Discussion ensued.On roll call the vote was as follows:
AYE: Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mr. Barrios, Mrs. McConathy, Mrs. Dixon, Mr. Berry, Dr. Chapman
NAY: None
ABSENT: Mrs. Webb
A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to consider a request from the Alexandria Mall to pass out flyers to all students in Rapides Parish Schools. (Item 30)
Discussion ensued.
On motion by Mr. Steve Berry and seconded by Mrs. Janet Dixon, the Board voted unanimously to consider a request from the Alexandria Mall to pass out flyers to all students in Rapides Parish Schools.
A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy for the RPSB to receive the reorganization proposal from Superintendent-elect Authement, that this proposal be sent to the Personnel Committee for discussion on May 21, 2013, and that the RPSB hold a special meeting on May 21, 2013 following committees to consider the proposal and take action. (Item 31)
The Board received the report and no action was taken at this time.
A motion was made by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy to reconsider 5B-1 on the set of minutes dated 3-5-13.
Discussion during this meeting revealed that the original minutes dated 3-5-13 on item 12 were correct as printed stating that the number of RPSB District General Fund teachers be set at 1263 for the 2013-2014 school year.
On motion by Mrs. Janet Dixon and seconded by Mrs. Julie McConathy, the Board voted unanimously to reconsider 5B-1 on the set of minutes dated 3-5-13.
A motion was made by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon to correct the motion previously made in this meeting to change the number of teachers to be set at 1623 for 2013-2014 school year and to approve the original set of minutes dated 3-5-13 meeting on item 12 as being correct as printed. The minutes should read that the number of RPSB District General Fund teachers be set at 1263 for the 2013-2014 school year.
Discussion ensued.
On motion by Dr. Stephen Chapman and seconded by Mrs. Janet Dixon, the Board voted unanimously to correct the motion previously made in this meeting to change the number of teachers to be set at 1623 for 2013-2014 school year and to approve the original set of minutes dated 3-5-13 meeting on item 12 as being correct as printed. The minutes should read that the number of RPSB District General Fund teachers be set at 1263 for the 2013-2014 school year.
Pursuant to motion duly carried, the Rapides Parish School Board adjourned.
/s/Stephen Chapman
President
ATTEST:
/s/Gerald Woodard
Interim Secretary
S E A L