OFFICIAL PROCEEDINGS

OF THE

RAPIDES PARISH SCHOOL BOARD

Alexandria, Louisiana

January 8, 2013

The Rapides Parish School Board of Rapides Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, January 8, 2013 at the regular meeting place of said board in the Rapides Parish School Board Office, 619 Sixth and Beauregard Streets, in Alexandria, Louisiana.

President Wilton Barrios called the meeting to order and on roll call the following members were present:

Wilton Barrios, President

Janet Dixon, Vice President

John Allen, Member

Steve Berry, Member

Keith Breazeale, Member

Stephen Chapman, Member

Julie McConathy, Member

Darrell Rodriguez, Member

Pam Webb, Member

Mr. Gerald Woodard, Interim Secretary for the Board, was present for the meeting

District Attorney James Downs was present for the meeting.

The Colors were presented by the Bolton High School JROTC. The Invocation was pronounced by Rev. Tim Hisaw of First Baptist Church of Tioga after which Dr. Stephen Chapman led in the recitation of the Pledge of Allegiance.

(COPY OF OFFICIAL CALL MAILED TO EACH MEMBER OF THE RAPIDES PARISH SCHOOL BOARD AND POSTED IN A CONSPICUOUS PLACE AT THE MEETING PLACE OF SAID BOARD ON DECEMBER 21, 2012)

Alexandria, Louisiana

December 21, 2012

Dear Sir/Madam:

I, Wilton Barrios, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile at 619 Sixth and Beauregard Streets in the City of Alexandria, Louisiana, at 5:00 p.m. on TUESDAY, JANUARY 8, 2013 for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

1.         Call to order

2.         Invocation, Pledge

3.         Roll call           

4.         Motion to elect Board President for a one-year term, beginning January 8, 2013 Mr. Gerald Woodard

5.         Motion to elect Board Vice-President for a one-year term, beginning January 8, 2013 Mr. Gerald Woodard

6.         Motion to elect members of the Executive Committee for 2013 – Mr. Gerald Woodard

7.         Motion to approve the President’s recommendation for Personnel, Education, and Finance Committees for 2013 – Mr. Gerald Woodard

8.         Recognize

a.             the Board’s student guest from Plainview High School – Mr. Darrell Rodriguez

b.         Tioga Elementary School for the bulletin board display in the lobby of the school Board Office for the month of January 2013 - Dr. Bill Morrison

c.         Dr. Bill Morrison for receiving the 2012 LACUE Making It Happen Award Mr. Gerald Woodard

d.         2012 LACUE Awards as follows: - Dr. Bill Morrison

Lee Ann Snyder as the 2012 LACUE Region VI Elementary Teacher of the Year

Melinda Johnson as the 2012 LACUE Region VI Middle School Teacher of the Year

Alan Fontenot as the 2012 LACUE Region VI High School Teacher of the Year

Richard Dewees as the 2012 LACUE Leader of the Year

Tracy Bock as the 2012 LACUE Region VI Special Person of the Year

Mary Cox as the 2012 LACUE Region VI Educator of the Year

e.         Louisiana Believe + Include Recipients as follows: - Mrs. Eddie Mae Washington

Pages 1-2

·         Alexandria Middle Magnet

·         Arthur F. Smith Middle Magnet

·         Tioga Junior High

·         Pineville Junior High

·         Northwood High School

·         Caroline Dormon Junior High

·         Rebekah Beck – Grant Writer

·         Susan Dewees – Grant Writer

f.          Louisiana Believes 2011-2012 Top Gains Schools as follows: - Mrs. Eddie Mae Washington

Page 3

·         Alexandria Senior High School

·         Mabel Brasher Elementary

·         Buckeye High School

·         Glenmora High School

·         Mary Goff Elementary

·         Oak Hill High School

·         Peabody Magnet High

·         Poland Junior High School

·         Alma Redwine New Vision

·         Tioga Elementary

·         Tioga Junior High

·         Tioga High School

9.         Consent Agenda:  Motion to adopt in globo the items listed on the consent agenda (the consent agenda is established by the Board’s Executive Committee and any board member may request that any consent agenda item be considered separately -whether considered in globo or separately, board member and public comment shall be permitted on any item listed on the consent agenda; see page 5)

10.        Motion to receive an updated search report from the Personnel Committee Chairperson during the Superintendent Search – Mrs. Janet Dixon

11.        Motion to hear an annual review of the Rapides Parish School Board Single Audit Report from the Finance Department – Mrs. Janet Dixon

12.        Motion to approve Interfund Loan from the General Fund to District #11 – Technology in the amount of $50,000 from December 6, 2012 until funds are sufficient to repay January 15, 2013 – Ms. Liz Domite Page 4

13.        Motion to ratify and confirm bid(s) received by the Central Office Staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications – Ms. Liz Domite

a.   “Additions to J. I. Barron Elementary” (Bid # 12-36A) received on Thursday, November 29, 2012 at 2:00 p.m.

Source of funding District 52 Bond     Amount $7,200,000 (estimate)

b.   “Security Systems for Various Schools” (Bid Bid #13-40A) received on Friday, December 21, 2012 at 10:30 a.m.

Source of funding Various Maintenance – District 11 & District 62  Amount $20,000.00

·         Mabel Brasher Elementary

·         Mary Goff Elementary

c.     “Playground Equipment for Various Schools” (Bid #12-41B) received on Friday, December 21, 2012 at 10:30 a.m.

Source of funding Various Maintenance and Bond Amount $60,000.00 (estimate)

·         Ball Elementary

·         Caroline Dormon

d.    “Fire Alarm System Test & Inspection Service” (RFP # 13-54) received on Monday, December 10, 2012 at 2:00 p.m.

e.     Source of funding Various Maintenance and Bond  Amount $60,000.00

14.        Motion to discuss timeline regarding “Mixer” date and time – Mr. Keith Breazeale

15.        Motion to enter into an Intergovernmental Agreement between Rapides Parish School Board and University of Louisiana Lafayette for use of J. B. Lafargue Special Education Center and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel – Dr. Bill Morrison

16.        Motion to approve a Cleco Power, LLC servitude agreement to allow Cleco Power LLC to relocate a section of its electric line on the grounds of Glenmora Elementary School and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel – Dr. Bill Morrison

Pages 5-6

17.        Motion to approve revising existing policies as recommended by Forethought Consulting, pending review by legal counsel as follows: - Dr. Bill Morrison

Pages 7-68

a.     BCBB – Notification of Board Meetings

b.    BCBD – Agenda Preparation and Dissemination

c.     GAMHA – Electronic Communications between Employees and Students

d.    GBA – Contracts and Compensation

e.     GBDA – Employment of Retired Personnel (Recoded from GBDB)

f.     IDDG – Alternative Schools Education Program

g.    IFBGA – Internet Safety and Technology

h.     IHAD – Parent Conferences

i.      JCD – Student Conduct

j.      JCDAF – Bullying and Hazing

k.     JD – Discipline

l.      JDD – Suspension

m.   JDE – Expulsion

n.     JGCE – Child Abuse

18.        Motion to approve new policy EBBH – Use of Automated External Defibrillator (AED) as recommended by Forethought Consulting, pending review by legal counsel – Dr. Bill Morrison

Page 69

19.        Motion to terminate an employee for job abandonment – Mr. Gerald Woodard

20.        Motion to hear a request from Dr. Karl Carpenter and take possible action regarding an upcoming assistant principal vacancy at Pineville High School – Dr. Emily Weatherford

21.        Motion to consider and take action with respect to adopting a Resolution ordering and calling a special election to be held in Big Island School District No. 50 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith – Ms. Liz Domite

Pages 70-75

22.        Motion to consider and take action with respect to adopting a Resolution ordering and calling a special election to be held in Pineville School District No. 52 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith and providing for other matters in connection therewith – Ms. Liz Domite

Pages 76-82

23.        Motion to consider and take action with respect to adopting a Resolution giving preliminary approval to the issuance of not exceeding $6,000,000 of General Obligation School Refunding Bonds of Rigolette School District Number 11 of Rapides Parish, Louisiana making application to the State Bond Commission for approval of said bonds and providing for other matters in connection therewith – Ms. Liz Domite

Pages 83-87

24.        Motion to hear a request from Mrs. Shelly Close and take possible action to add another teacher and paraprofessional to Rapides Training Academy based on increased enrollment   Dr. Emily Weatherford

25.        Motion to hear a report from staff concerning the current status of the security of school and other facilities in the RPSB system and recommendations for any changes that may be needed to more completely secure the safety of students and staff at those buildings – Mr. Steve Berry

26.        Motion to authorize the secretary to advertise for bids for “Turnkey Purchase Gas Convection Ovens for Various Schools” (Bid #13-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (Various schools are J. S. Slocum, Pineville Elementary and Mabel Brasher Elementary) – Ms. Liz Domite

Source of funding Food Service Amount $34,000

Consent agenda: (Item 9)

A.            Reports:

1.         to receive an update on school construction projects – Dr. Bill Morrison

Pages 88-90

B.         Action – Minutes

1.         to approve the minutes of the 11-5-12 and 11-13-12 meetings, the 11-13-12 Personnel, education and Finance Committee meetings, and the 11-26-12 Executive Committee meeting of the Board as written and to be published in the official journal,

The Town Talk

C.         Action – Finance

1.         to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite

2.         to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 91-93

3.         to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

D.         Action - Discipline (Motion to go into Executive Session for 1, 2 and 3)

1.             to uphold the Rapides Parish School Board Review Committee’s recommendations – Mrs. Ruby Smith

2.         to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility – Mrs. Ruby Smith

3.         to approve the performance contract for students successfully completing the requirements – Mrs. Ruby Smith

E.         Action – Personnel

*1.        receive reports as follows: Dr. Emily Weatherford

a.         new hires, pending a satisfactory drug screening and background check

b.         new hires in lieu of substitute

c.         promotions

d.         leave requests, rescissions, waivers, etc.

e.         performance contract renewals

f .         resignations and retirements

*2.        to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford

*Denotes that these items have been through committee 

IN TESTIMONY WHEREOF, Witness my official signature and the seal of the Rapides Parish School Board this 21^st day of December 2012

/s/Wilton Barrios, Jr.

President

ATTEST:

 /s/Gerald Woodard

Interim Secretary

S E A L

Public comment was solicited prior to the vote on items during this meeting.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to elect Board President for a one-year term, beginning January 3, 2013. (Item 4)

Mrs. Julie McConathy nominated Mr. Wilton Barrios as Board President.

Mrs. Pam Webb nominated Dr. Stephen Chapman as Board President.

A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to close the nominations for Board President.

On roll call the vote to elect Mr. Wilton Barrios as President was as follows:

AYE:                Mrs. McConathy, Mr. Breazeale, Mr. Barrios

NAY:                Mrs. Dixon, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Rodriguez, Mrs. Webb

ABSENT:          None

THE MOTION FAILED TO ELECT MR. WILTON BARRIOS AS BOARD PRESIDENT.

On roll call the vote to elect Dr. Stephen Chapman as President was as follows:

AYE:    Mrs. Dixon, Mr. Berry, Dr. Chapman, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb

NAY:    Mrs. McConathy, Mr. Barrios

ABSENT:          None

THE MOTION WAS ADOPTED BY MAJORITY VOTE TO ELECT DR. STEPHEN CHAPMAN AS BOARD PRESIDENT.  

Dr. Stephen Chapman thanked the Board for giving him the opportunity to serve as Board President.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to elect Board Vice-President for a one-year term, beginning January 8, 2013. (Item 5)

Mrs. Julie McConathy nominated Mr. Keith Breazeale as Board Vice-President.

No other nominations were made.

A motion was made by Mrs. Janet Dixon and seconded by Mr. John Allen to close the nominations for Board Vice-President.

Discussion ensued.

On motion by Mrs. Janet Dixon and seconded by Mr. John Allen, the Board voted unanimously to elect Mr. Keith Breazeale as Board Vice-President for a one-year term, beginning January 8, 2013.

Mr. Keith Breazeale was elected as Board Vice-President for a one-year term, beginning January 8, 2013.

A motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez to elect members of the Executive Committee for 2013. (Item 6)

Discussion ensued.

On motion by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to elect members of the Executive Committee for 2013.

Executive Committee:

John Allen – Chair

Steve Berry

Julie McConathy

A motion was made by Mrs. Janet Dixon and seconded by Mrs. Pam Webb to approve the President’s recommendation for Personnel, Education, and Finance Committees for 2013. (Item 7)

Discussion ensued.

On motion by Mrs. Janet Dixon and seconded by Mrs. Pam Webb, the Board voted unanimously to approve the President’s recommendation for Personnel, Education, and Finance Committees for 2013.

Personnel Committee:

Janet Dixon – Chair

Keith Breazeale

Julie McConathy

Education Committee:

Darrell Rodriguez – Chair

Wilton Barrios

Pam Webb

Finance Committee:

Steve Berry – Chair

John Allen

Keith Breazeale

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to add to the agenda to hear and take possible action on a request from Mr. Richard Tison regarding Nachman Elementary and staffing – Reason to add: Time Sensitive. (Item 27)

Discussion ensued.

On roll call the vote to add to the agenda was as follows:

AYE:    Mrs. McConathy, Mr. Berry, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    Mrs. Dixon, Mr. Allen

ABSENT:          None

THE MOTION WAS NOT ADDED FOR LACK OF UNANIMOUS VOTE.

A motion was made by Mr. Keith Breazeale and seconded by Mr. Steve Berry to add to the agenda to approve the Wetlands Mitigation contract between Rapides Parish School Board and Delta Land Services, LLC for the compensation of Wetlands Impacts occurring as a result of the construction of J. I. Barron School and authorize the Board President to sign contract and any other necessary documents related to this matter, pending Board  Counsel review – Reason to add: Information was received on December 19, 2012 and failure to enter into contract could delay project. (Item 28)

Discussion ensued.

On roll call the vote to add was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez,Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

A motion was made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to add to the agenda to adopt a Resolution granting Avoyelles Parish School Board permission to obtain mineral lease on Section 16 Land, Township 4 north, Range 4 East, located in Avoyelles Parish which Rapides Parish School Board owns 9.08% and authorize the Board President to sign all necessary documentation.

(Item 29)

Discussion ensued.

On roll call the vote to add was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to consider and take action with respect to adopting a Resolution ordering and calling a special election to be held in Big Island School District No. 50 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Item 21)

Mr. Grant Schlueter presented information to the Board at this time.

Discussion ensued.

On roll call the vote was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez,Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

RESOLUTION

A resolution ordering and calling a special election to be held in Big Island School District Number 50 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and provid­ing for other matters in connection therewith.

BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), that:

SECTION 1 Election Call.  Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 and Article VIII, Section 13(C) of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, MAY 4, 2013, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

BIG ISLAND SCHOOL DISTRICT NUMBER 50

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of six and thirty-six hundredths (6.36) mills on all property subject to taxation in the District (an estimated $114,727 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and equipment for the District, said millage to represent a six hundredths mills (.06) increase (due to reappraisal) over the 6.30 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

SECTION 2.            Publication of Notice of Election.  A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a  newspaper of general circulation within the District, published in Alexandria, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

SECTION 3.            Canvass.  This Governing Authority shall meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2013, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4.            Polling Places.  The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5.            Election Commissioners; Voting Machines.  The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Tuesday, June 4, 2013, as provided in Section 3 hereof.  All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6.            Authorization of Officers.  The Interim Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Interim Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

SECTION 7.            Furnishing Election Call to Election Officials.  Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of  Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8.            Application to State Bond Commission.  Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to continue to levy and collect the special tax provided for therein.  A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 8^th day of January, 2013

__________________                                                     ________________

Interim Secretary                                                           President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

Pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), on January 8, 2013, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, MAY 4, 2013, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

BIG ISLAND SCHOOL DISTRICT NUMBER 50

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Big Island School District Number 50 of Rapides Parish, Louisiana (the “District”), continue to levy a special tax of six and thirty-six hundredths (6.36) mills on all property subject to taxation in the District (an estimated $114,727 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities and equipment for the District, said millage to represent a six hundredths mills (.06) increase (due to reappraisal) over the 6.30 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

The said special election will be held at the following polling places situated within the District, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2013, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.  All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

STATE OF LOUISIANA

PARISH OF RAPIDES

I, the undersigned Interim Secretary of the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), the governing authority of Big Island School District Number 50 of Rapides Parish, Louisiana (the "District"), do hereby certify that the foregoing pages constitute a true and correct copy of the proceedings taken by the Governing Authority on January 8, 2013, ordering and calling a special election to be held in Big Island School District Number 50 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and provid­ing for other matters in connection there­with.

IN FAITH WHEREOF, witness my official signature of the School Board at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

___________________________________

Interim Secretary

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to consider and take action with respect to adopting a Resolution ordering and calling a special election to be held in Pineville School District No. 52 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith and providing for other matters in connection therewith. (Item 22)

Mr. Grant Schlueter presented information to the Board at this time.

Discussion ensued.

On roll call the vote was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

RESOLUTION

A resolution ordering and calling a special election to be held in Pineville School District No. 52 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and provid­ing for other matters in connection there­with.

BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), that:

SECTION 1.            Election Call.  Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 and Article VIII, Section 13(C) of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, MAY 4, 2013, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

PINEVILLE SCHOOL DISTRICT NO. 52

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Pineville School District No. 52 of Rapides Parish, Louisiana (the “District), continue to levy a special tax of seven and forty-one hundredths (7.41) mills on all property subject to taxation in the District (an estimated $447,251 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, with the proceeds of said tax to be dedicated and allocated as follows:

(i)         one-half for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District; and

ii)          one-half for the purpose of technology equipment, programs and enhancements, including, but not limited to, computer hardware and software and audio and video equipment and programs

said millage to represent a one and twenty hundredths mills (1.20) increase (due to reappraisal) over the 6.21 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

SECTION 2.            Publication of Notice of Election.  A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a  newspaper of general circulation within the District, published in Alexandria, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

SECTION 3.            Canvass.  This Governing Authority shall meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2013, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4.            Polling Places.  The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5.            Election Commissioners; Voting Machines.  The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Tuesday, June 4, 2013, as provided in Section 3 hereof.  All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6.            Authorization of Officers.  The Interim Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Interim Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

SECTION 7.            Furnishing Election Call to Election Officials.  Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8.            Application to State Bond Commission.  Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to continue to levy and collect the special tax provided for therein.  A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 8^th day of January, 2013.

_________________________                                        __________________

Interim Secretary                                                           President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

Pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), on January 8, 2013, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, MAY 4, 2013, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

PINEVILLE SCHOOL DISTRICT NO. 52

OF RAPIDES PARISH, LOUISIANA

PROPOSITION (TAX CONTINUATION)

Shall Pineville School District No. 52 of Rapides Parish, Louisiana (the “District), continue to levy a special tax of seven and forty-one hundredths (7.41) mills on all property subject to taxation in the District (an estimated $447,251 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2015 and ending with the year 2024, with the proceeds of said tax to be dedicated and allocated as follows:

(i)               one-half for the purpose of acquiring, constructing, repairing, improving, maintaining and/or operating schools and school related facilities, equipment and programs for the District; and

(ii)               one-half for the purpose of technology equipment, programs and enhancements, including, but not limited to, computer hardware and software and audio and video equipment and programs

said millage to represent a one and twenty hundredths mills (1.20) increase (due to reappraisal) over the 6.21 mills tax authorized to be levied through the year 2014 pursuant to an election held on September 18, 2004?

The said special election will be held at the following polling places situated within the District, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended,and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Parish School Board Office Building, 619 Sixth Street, Alexandria, Louisiana, on TUESDAY, JUNE 4, 2013, at FIVE O'CLOCK (5:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.  All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

ATTEST:

_____________________

President

_____________________

Interim Secretary

STATE OF LOUISIANA

PARISH OF RAPIDES

I, the undersigned Interim Secretary of the Parish School Board of the Parish of Rapides, State of Louisiana (the "Governing Authority"), the governing authority of Pineville School District No. 52 of Rapides Parish, Louisiana (the "District"), do hereby certify that the foregoing pages constitute a true and correct copy of the proceedings taken by the Governing Authority on January 8, 2013,  ordering and calling a special election to be held in Pineville School District No. 52 of Rapides Parish, Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and provid­ing for other matters in connection there­with.

IN FAITH WHEREOF, witness my official signature of the School Board at Alexandria, Louisiana, on this, the 8^th day of January, 2013.

____________________

Interim Secretary

A motion was made by Mrs. Janet Dixon and seconded by Mr. Steve Berry to consider and take action with respect to adopting a Resolution giving preliminary approval to the issuance of not exceeding $6,000,000 of General Obligation School Refunding Bonds of Rigolette School District Number 11 of Rapides Parish, Louisiana making application to the State Bond Commission for approval of said bonds and providing for other matters in connection therewith. (Item 23)

Mr. Grant Schlueter presented information to the Board at this time.

Discussion ensued.

On roll call the vote was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

RESOLUTION

A resolution giving prelimi­nary approval to the issuance of not exceeding Six Million Dollars ($6,000,000) of General Obligation School Refunding Bonds, of Rigolette School District Number 11 of Rapides Parish, Louisiana; making application to the State Bond Commis­sion for approval of said Bonds; and providing for other matters in connection therewith.

WHEREAS, pursuant to the provisions of Article VI, Section 33 of the Constitution of the State of Louisiana of 1974, Sub-Part A, Part III, Chapter 4, of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, Rigolette School District Number 11 of Rapides Parish, Louisiana (the "Issuer") has heretofore issued $7,800,000 of General Obligation School Bonds, Series 2005, dated March 1, 2005 (the "Series 2005 Bonds"); and

WHEREAS, in order to provide debt service savings to the taxpayers of Rigolette School District Number 11 of Rapides Parish, Louisiana, the Issuer desires to refund all or any portion of the callable maturities of the Issuer's outstanding Series 2005 Bonds, pursuant to the provisions of Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority (the "Act"), through the issuance of its refunding bonds; and

WHEREAS, pursuant to the Act, and subject to the approval of the State Bond Commission, the Issuer desires to accomplish the refunding by authorizing the issuance of not exceeding Six Million Dollars ($6,000,000) of its General Obligation School Refunding Bonds (the "Bonds"), to be payable from unlimited ad valorem taxes; and

WHEREAS, the Issuer desires to make formal application to the State Bond Commission for approval of the issuance of the Bonds;

NOW, THEREFORE, BE IT RESOLVED by the Parish School Board of the Parish of Rapides, State of Louisiana  (the "Governing Authority"), acting as the governing authority of Rigolette School District Number 11 of Rapides Parish, Louisiana, (the "Issuer"), that:

SECTION 1.  Preliminary Approval of the Bonds.  Preliminary approval is given to the issuance of not exceeding Six Million Dollars ($6,000,000) of General Obligation School Refunding Bonds (the "Refunding Bonds"), of the Issuer, to be issued for the purpose of refunding all or any portion of the Issuer=s outstanding General Obligation School Bonds, Series 2005, dated March 1, 2005, and paying the costs of issuance of the Refunding Bonds, said Refunding Bonds to be payable from and secured by unlimited ad valorem taxes now being levied and collected annually in excess of all other taxes on all the property subject to taxation within the territorial limits of the Issuer.  The Refunding Bonds shall bear interest at a rate or rates not to exceed four percent (4%) per annum, to be deter­mined by subsequent resolution of this Governing Authority at the time of the sale of the Refunding Bonds, and shall mature in annual installments due no later than March 1, 2025.  The Refunding Bonds shall be issued in fully registered form, shall be sold to the purchasers thereof at a price of not less than 97% of par, plus accrued interest, and shall have such additional terms and provisions as may be determined by this Governing Authority.

SECTION 2. Employment of Bond Counsel. This Governing Authority finds and determines that a real necessity exists for the employment of special counsel in connection with the issuance of the Bonds, and accordingly, Foley & Judell, LLP, of New Orleans, Louisiana, as Bond Counsel, is hereby employed to do and perform work of a traditional legal nature as bond counsel with respect to the issuance and sale of said Bonds.  Said Bond Counsel shall prepare and submit to this Governing Authority for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of such Bonds, shall counsel and advise this Governing Authority as to the issuance thereof and shall furnish their opinions covering the legality of the issuance of the Bonds.  The fee of Bond Counsel for each series of said bonds shall be fixed at a sum not exceeding the fee allowed by the Attorney General's fee guidelines for such bond counsel work in connection with the issuance of revenue bonds and based on the amount of said bonds actually issued, sold, delivered and paid for, plus "out-of-pocket" expenses, said fees to be contingent upon the issuance, sale and delivery of said bonds.  A certified copy of this resolution shall be submitted to the Attorney General of the State of Louisiana for his written approval of said employment and of the fees herein designated, and the Secretary is hereby empowered and directed to issue vouchers in payment for the work herein provided for upon completion of the work herein specified and under the conditions herein enumerated.

SECTION 3.  State Bond Commission.  Application is hereby made to the State Bond Commission, Baton Rouge, Louisi­ana, for approval of the issuance and sale of the Refunding Bonds and for consent and authority to proceed with the issuance and sale of the Refunding Bonds as provided above, and Bond Counsel is directed to make application to the State Bond Commission in accordance with the foregoing on behalf of the Governing Authority.

By virtue of applicant/issuer=s application for, acceptance and utilization of the benefits of the Louisiana State Bond Commission's approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the "State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.", adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby.

The foregoing resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted, on this, the 8^th day of January, 2013.

____________________

Interim, Secretary

____________________

President

STATE OF LOUISIANA

PARISH OF RAPIDES

I, the undersigned Secretary of the Parish School Board of the Parish of Rapides, State of Louisiana, do hereby certify that the foregoing pages constitute a true and correct copy of a resolution adopted by the Parish School Board of the Parish of Rapides, State of Louisiana, on January 8, 2013, giving prelimi­nary approval to the issuance of ­not exceeding Six Million Dollars ($6,000,000) of General Obligation School Refunding Bonds, of  Rigolette School District Number 11 of Rapides Parish, Louisiana; making application to the State Bond Commis­sion for ap­proval of said Bonds; and provid­ing for other matters in connec­tion therewith.

IN FAITH WHEREOF, witness my official signature on this, the 8^th day of January, 2013.

_________________

Interim Secretary

_________________

President

A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to ratify and confirm bid(s) received by the Central Office Staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications. (Item 13)

a. “Additions to J. I. Barron Elementary” (Bid # 12-36A) received on Thursday, November 29, 2012 at 2:00 p.m.

b. “Security Systems for Various Schools” (Bid Bid #13-40A) received on Friday,December 21, 2012 at 10:30 a.m.

·         Mabel Brasher Elementary

·         Mary Goff Elementary

c. “Playground Equipment for Various Schools” (Bid #12-41B) received on Friday, December 21, 2012 at 10:30 a.m.

·         Ball Elementary

·         Caroline Dormon

d. “Fire Alarm System Test & Inspection Service” (RFP # 13-54) received on Monday, December 10, 2012 at 2:00 p.m.

Ms. Liz Domite presented information to the Board and discussion ensued.

An amended motion was made by Mr. John Allen and seconded by Mr. Darrell Rodriguez to ratify and confirm bid(s) received by the Central Office Staff and to award bid to the lowest responsive and responsible bidder contingent on low bidder meeting all LA Public Bid Law and Contract Document Requirements and Specifications and change the revised amounts.

a. “Additions to J. I. Barron Elementary” (Bid # 12-36A) received on Thursday, November 29, 2012 at 2:00 p.m. and award to M. D. Descant, Inc. with base Bid for $6,940,000, Alternate #1 for $25,000 and Alternate #2 for $54,000 for a total contract amount of $7,019,000.00

b.            “Security Systems for Various Schools” (Bid Bid #13-40A) received on Friday, December 21, 2012 at 10:30 a.m. and  award to Brown’s Security & Life Safety System for Mabel Brasher for $7,102.33 and Mary Goff for $7,102.33 for a total of $14,204.66

c.              

c. “Playground Equipment for Various Schools” (Bid #12-41B) received on Friday, December 21, 2012 at 10:30 a.m. and award to Planet Recess, Inc. for Ball Elementary for $13,374.75 and Caroline Dormon, Jr. (Age 2-5) $13,374.75 and (Age 5-12) for $26,749.50 with a total of $53,499.00

d. “Fire Alarm System Test & Inspection Service” (RFP # 13-54) received on Monday, December 10, 2012 at 2:00 p.m.  and award to Simpson Security for $26,000.00

On roll call the vote on the amended motion was as follows:

AYE:    Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez,Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          None

Mr. Darrell Rodriguez introduced the Board’s student guest, Katy Doyle, a senior at Plainview High School, who was recognized for her academic and extracurricular achievements.  (Item 8a)

The Board recognized Tioga Elementary for the bulletin board display in the lobby of the School Board Office for the month of January 2013. (Item 8b)

Mr. Gerald Woodard recognized Dr. Bill Morrison for receiving the 2012 LACUE Making It Happen Award. (8c)

Dr. Bill Morrison recognized 2012 LACUE Awards as follows: (Item 8d)

·                     Lee Ann Snyder as the 2012 LACUE Region VI Elementary Teacher of the Year

·                     Melinda Johnson as the 2012 LACUE Region VI Middle School Teacher of the Year

·                     Alan Fontenot as the 2012 LACUE Region VI High School Teacher of the Year

·                     Richard Dewees as the 2012 LACUE Leader of the Year

·                     Tracy Bock as the 2012 LACUE Region VI Special Person of the Year

·                     Mary Cox as the 2012 LACUE Region VI Educator of the Year

Mrs. Eddie Mae Washington recognized Louisiana Believe + Include Recipients as follows: (Item 8e)

·                     Alexandria Middle Magnet

·                     Arthur F. Smith Middle Magnet

·                     Tioga Junior High

·                     Pineville Junior High

·                     Northwood High School

·                     Caroline Dormon Junior High

·                     Rebekah Beck – Grant Writer

·                     Susan Dewees – Grant Writer

Mrs. Eddie Mae Washington recognized Louisiana Believes 2011-2012 Top Gains Schools as follows: (Item 8f)

·                     Alexandria Senior High School

·                     Mabel Brasher Elementary

·                     Buckeye High School

·                     Glenmora High School

·                     Mary Goff Elementary

·                     Oak Hill High School

·                     Peabody Magnet High

·                     Poland Junior High School

·                     Alma Redwine New Vision

·                     Tioga Elementary

·                     Tioga Junior High

·                     Tioga High School

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to hear an annual review of the Rapides Parish School Board Audit Report from the Finance Department. (Item 11)

Mrs. Rebecca Morris with Payne, Moore and Herrington, CPA presented information to the Board at this time.

Discussion ensued.

No action was taken.

A motion was made by Mr. John Allen and seconded by Mr. Steve Berry to approve the consent agenda. (Item 5)

On roll call the vote was as follows:

AYE:                Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez,Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:                None

ABSENT:          None

A.    Reports:

1.         to receive an update on school construction projects – Dr. Bill MorrisonPages 88-90

 B.        Action – Minutes

1.         to approve the minutes of the 11-5-12 and 11-13-12 meetings, the 11-13-12 Personnel, Education and Finance Committee meetings, and the 11-26-12 Executive Committee meeting of the Board as written and to be published in the official journal,

The Town Talk

C.         Action – Finance

1.         to approve personal services contracts, leases, and other such agreements; authorize the Board President and/or Superintendent to sign any and all documentation in connection with said contracts; and approve bills paid for the previous month – Ms. Liz Domite

2.              to approve/adopt any budget changes/amendments – Ms. Liz Domite

Pages 91-93

3.  to receive an update/report on grants, approve grants included therein, and authorize the Superintendent to sign any and all documentation in connection therewith – Ms. Liz Domite

D.         Action - Discipline   (Motion to go into Executive Session for 1, 2 and 3)

1.  to uphold the Rapides Parish School Board Review Committee’s  recommendations – Mrs. Ruby Smith

2.  to receive an update outlining the progress of each student attending the Rapides Alternative Learning Facility – Mrs. Ruby Smith

3.  to approve the performance contract for students successfully completing the requirements – Mrs. Ruby Smith

E.         Action – Personnel

*1.        receive reports as follows: Dr. Emily Weatherford

a.         new hires, pending a satisfactory drug screening and background check

b.         new hires in lieu of substitute

c.         promotions

d.         leave requests, rescissions, waivers, etc.

e.         performance contract renewals

f .         resignations and retirements

*2.        to discuss any personnel complaints that may go before the full board for action – Dr. Emily Weatherford

* Denotes that these items have been through committee 

A motion was made by Mr. Steve Berry and seconded by Mr. John Allen to receive an updated search report from the Personnel Chairperson during the Superintendent Search. (Item 10)

Mrs. Janet Dixon presented information to the Board at this time and discussion ensued.

Mrs. Dixon informed the Board that the contract with McPherson and Jacobson has been reviewed by Attorney James Downs and ready to be signed.

An amended motion was made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale to approve the updated timeline for the Superintendent Search to reflect the following changes:

·         Revise the timeline to incorporate that the Mixer is the same day as the Forum.

·         Extend the advertising date to February 25, 2013.

·         Direct the Chair of the Search Committee to work with the liaison to come up with a new timeline to accommodate these changes.

Discussion ensued.

On the amended motion made by Mrs. Janet Dixon and seconded by Mr. Keith Breazeale, the Board voted unanimously to approve the updated timeline for the Superintendent Search to reflect the following changes:

·                     Revise the timeline to incorporate that the Mixer is the same day as the Forum.

·                     Extend the advertising date to February 25, 2013.

·                     Direct the Chair of the Search Committee to work with the liaison to come up with a new timeline to accommodate these changes.

A motion was made by Mr. Steve Berry and seconded by Mrs. Julie McConathy to approve Interfund Loan from the General Fund to District #11 – Technology in the amount of $50,000 from December 6, 2012 until funds are sufficient to repay January 15, 2013. (Item 12)

Discussion ensued.

On roll call the vote was as follows:

AYE:                Mrs. McConathy, Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:                None

ABSENT:          None

Item 14 was deleted.

A motion was made by Mrs. Julie McConathy and seconded by Mrs. Steve Berry to enter into an Intergovernmental Agreement between Rapides Parish School Board and University of Louisiana Lafayette for use of J. B. Lafargue Special Education Center and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel. (Item 15)

Discussion ensued.

On motion by Mrs. Julie McConathy and seconded by Mrs. Steve Berry, the Board voted unanimously to enter into an Intergovernmental Agreement between Rapides Parish School Board and University of Louisiana Lafayette for use of J. B. Lafargue Special Education Center and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel.

A motion was made by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry to approve a Cleco Power, LLC servitude agreement to allow Cleco Power LLC to relocate a section of its electric line on the grounds of Glenmora Elementary School and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel. (Item 16)

Discussion ensued.

On motion by Mr. Darrell Rodriguez and seconded by Mr. Steve Berry, the Board voted unanimously to approve a Cleco Power, LLC servitude agreement to allow Cleco Power LLC to relocate a section of its electric line on the grounds of Glenmora Elementary School and authorize the Board President and/or Superintendent to sign any and all documentation in connection therewith pending review by legal counsel.

Let the record reflect that Mrs. Julie McConathy left the meeting at time.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to hear a request from Mrs. Shelly Close and take possible action to add another teacher and paraprofessional to Rapides Training Academy based on increased enrollment. (Item 24)

Mrs. Shelly Close presented information to the Board and discussion ensued.

On roll call the vote was as follows:

AYE:                Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:                None

ABSENT:          Mrs. McConathy

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to hear a report from staff concerning the current status of the security of schools and other facilities in the RPSB system and recommendations for any changes that may be needed to more completely secure the safety of students and staff at those buildings. (Item 25)

Mr. Roy Rachal gave a Power Point Presentation at this time.

No action was taken.

A motion was made by Mrs. Janet Dixon and seconded by Mrs. Pam Webb to authorize the secretary to advertise for bids for “Turnkey Purchase Gas Convection Ovens for Various Schools” (Bid #13-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (Various schools are J. S. Slocum, Pineville Elementary and Mabel Brasher Elementary). (Item 26)

Discussion ensued.

On motion by Mrs. Janet Dixon and seconded by Mrs. Pam Webb, the Board voted unanimously to authorize the secretary to advertise for bids for “Turnkey Purchase Gas Convection Ovens for Various Schools” (Bid #13-46) and authorize the Executive Committee and/or the Superintendent and Central Office Staff to receive bids and a recommendation to be made to the Board (Various schools are J. S. Slocum, Pineville Elementary and Mabel Brasher Elementary). 

Let the record reflect that Mr. Keith Breazeale left the meeting at this time.

A motion was made by Mrs. Pam Webb and seconded by Mrs. Janet Dixon to approve the Wetlands Mitigation contract between Rapides Parish School Board and Delta Land Services, LLC for the compensation of Wetlands Impacts occurring as a result of the construction of J. I. Barron School and authorize the Board President to sign contract and any other necessary documents related to this matter, pending Board Counsel review. (Item 28)

Discussion ensued.

On roll call the vote was as follows:

AYE:                Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:    None

ABSENT:          Mrs. McConathy, Mr. Breazeale

Let the record reflect that Mr. Keith Breazeale returned to the meeting at this time.

A motion was made by Mr. Steve Berry and seconded by Mrs. Pam Webb to adopt a Resolution granting Avoyelles Parish School Board permission to obtain mineral lease on Section 16 Land, Township 4 north, Range 4 East, located in Avoyelles Parish which Rapides Parish School Board owns 9.08% and authorize the Board President to sign all necessary documentation. (Item 29)

Discussion ensued.

An amended motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez to adopt a Resolution regarding granting permission to obtain mineral lease on Section 16 Land, Township 4 north, Range 4 East, located in Avoyelles Parish which Rapides Parish School Board owns 9.08% and authorize the Board President to sign all necessary documentation.

On roll call the vote on the amended motion was as follows:

AYE:                Mrs. Dixon, Mr. Berry, Mr. Allen, Mr. Breazeale, Mr. Rodriguez, Mrs. Webb, Mr. Barrios, Dr. Chapman

NAY:                None

ABSENT:          Mrs. McConathy

RESOLUTION

BE IT RESOLVED that pursuant to a public notice, a regularly scheduled meeting of the Rapides Parish School Board was held on the 8^th day of January 2013, at 5 o’clock p.m. at Rapides Parish School Board, where the following resolution, upon motion duly seconded and passed, was adopted, to-wit:

BE IT RESOLVED that the Rapides Parish School Board has determined that it is the owner of mineral interests in and under immovable property described in Exhibit “A”, attached hereto and made a part hereof;

BE IT FURTHER RESOLVED that the Rapides Parish School Board has determined that it desires to take advantage of LSA R.S. 30:152 (A), et seq, to authorize the Louisiana State Mineral and Energy Board to nominate the property described in Exhibit “A” for state agency mineral lease;

BE IT FURTHER RESOLVED by Rapides Parish School Board, in legal session convened, that it does hereby direct and authorize the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids, and execute all oil, gas and mineral leases pertaining to the immovable property listed on the attached Exhibit “A”, and additional conditions, minimum bonuses and rental on attached Exhibit “B”.

CERTIFICATION

I, Stephen Chapman, hereby certify that the above and foregoing is a true and correct copy of a resolution adopted at the regular meeting of the Rapides Parish School Board held on Tuesday, January 8, 2013, a quorum being present and voting.

____________________________

Stephen Chapman,President

Rapides Parish School Board

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to approve revising existing policies as recommended by Forethought Consulting, pending review by legal counsel as follows: (Item 17)

a.         BCBB – Notification of Board Meetings

b.         BCBD – Agenda Preparation and Dissemination

c.         GAMHA – Electronic Communications between Employees and Students

d.         GBA – Contracts and Compensation

e.         GBDA – Employment of Retired Personnel (Recoded from GBDB)

f.          IDDG – Alternative Schools Education Program

g.         IFBGA – Internet Safety and Technology

h.         IHAD – Parent Conferences

i.          JCD – Student Conduct

j.          JCDAF – Bullying and Hazing   

k.         JD – Discipline

l.          JDD – Suspension

m.        JDE – Expulsion

n.         JGCE – Child Abuse

Discussion ensued.

A substitute motion was made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez to defer item 17 to the January Education Committee.

Discussion ensued.

On the substitute motion made by Mrs. Janet Dixon and seconded by Mr. Darrell Rodriguez, the Board voted unanimously to defer item 17 to the January Education Committee. A motion was made by Mr. John Allen and seconded by Mr. Keith Breazeale to approve new policy EBBH – Use of Automated External Defibrillator (AED) as recommended by Forethought Consulting, pending review by legal counsel. (Item 18)

Discussion ensued.

On motion by Mr. John Allen and seconded by Mr. Keith Breazeale, the Board voted unanimously to approve new policy EBBH – Use of Automated External Defibrillator (AED) as recommended by Forethought Consulting, pending review by legal counsel.

Item 20 was deleted.

A motion was made by Mr. Steve Berry and seconded by Mrs. Janet Dixon to terminate an employee for job abandonment. (Item 19)

Discussion ensued.

On a substitute motion by Mr. John Allen and seconded by Mrs. Janet Dixon, the Board voted unanimously that the RPSB dismiss Sheryee Devore, a food service technician, from the RPSB effective January 8, 2013.

Pursuant to motion duly carried, the Rapides Parish School Board adjourned.

/s/Stephen Chapman

President

ATTEST:

/s/Gerald Woodard Interim Secretary

S E A L